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HomeMy WebLinkAboutSSM082002CITY OF CENTRAL POINT City Council Study Session August 20, 2002 MEETING CALLED TO ORDER Mayor Walton called the meeting to order at 6:00 p.m. II. ATTENDEES Mayor: Bill Walton Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, and Mike Quilty were present. Bill Stults was absent. Interim City Administrator Brian Almquist, Finance Director Bill Brugger, Public Works Director Bob Pierce, Planning Director Tom Humphrey, Building Official Lois DeBenedetti, and Deputy Recorder Deanna Gregory were also present. .III. BUSINESS A. Central Point City Hall Expansion with Library Report (Prepared by Skelton, Straus & Seibert Architects and Planers LLP) Interim City Administrator Brian Almquist introduced Doug Skelton, Skelton, Straus & -Seibert. He explained that Mr. Skelton is here to present the conceptual drawing for the Library with an addition of a second floor to accommodate the future City Hall expansion. He explained that Skelton, Straus and Seibert are the original architects for the current City Hall, and that they did an expansion study in the 2000. It is estimated that City staff will need approximately 6;000 square feet within the next 20 years. Mr. Almquist explained that when the County decided to g0 out for the library bond they approached the City regarding the vacant lot next to City Hall. An agreement was made that the City would allow the County to construct the new library on the site and details of the property lease would be discussed at a later date. He explained that Jackson County would like to start the process with public meetings and get citizen comments on what concept they would like to see for the Central Point Library. Mr. Doug Skelton presented six conceptual design options for the layout of the library and addition to the City Hall. He explained that guidelines were presented by the County and the-City on the location of the building and the request for a joint meeting room. Concept number six was the preferred selection of the committee, located on the northeast comer of the lot with a meeting room between the two buildings. He explained the cost evaluation for option #6. The City and County would split the cost of the following items: • Demolition of existing house on northwest corner of lot • Additional site parking • Utilities, site hardscape and landscape • Meeting room/Council chambers • Signs • Data Cabling The costs estimated forthese improvements do not include HVAC, Elec, Partition, Finishes, ext. for the second floor. The City would be required to pay for: City of Central Point Offices 2"' Floor ElevatodStair well City Entry/hall way connecting two buildings The total cost for the second floor improvements would be Shell: $1,228,348, Finished: $1,790,819. DiscussiodTopics: • Joint costs vs City costs. What could be removed from the plans and what would need to stay intact. • Moving the Council Chambers to the new meeting room and converting the current chambers to office space for the Police Department. • Building codes .change constantly, if the second floor were not buiR with the construction of the Library, it is uncertain what the building codes would require to add a second floor at a later date. • Orientation along the corner of Third and Oak Street is to encourage Downtown Revitalization. • Site development costs would need to be done even if the City did not construct a second floor on the building, this cost may be negotiable with the County. • Debt service would be approximately $130,000 a year or $10,800 a month. The Planning Department discussed organizations that have been looking for office space in Cehtral Point, the second floor could be leased until City needs to expand .into the building. • Finance options would be Bonds or loans for the construction of the building, it was explained that the City has no debt at this time. • Interest rates are 4%. • City would be able to make the loan payments even without leasing the second floor. • Public meetings should be conducted with the Library meetings to allow Citizen comments on financing and conceptual drawings. Conclusion: Council agreed that the City should proceed with plans to build a second floor on the new County Library. They directed staff to continue negotiations with the County on the lease of the property and conceptual designs of the second floor. -City will hold public meetings with the County to get public comments on funding and designs. IV. ADJOURNMENT The Study Session for August 20, 2002, was adjourned at 7:43 p.m.