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HomeMy WebLinkAboutCM052517 City of central Point City Council Meeting Minutes May 25, 2017 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:10 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Taneea Browning, Mike Quilty Rob Hernandez and Brandon Thueson were present. Bruce Dingier was excused. City Attorney, Dan O'Connor, Police Captain Dave Croft; Community Development Director, Tom Humphrey; Parks and Public Works Director Matt Samitore; Human Resources Director Elizabeth Simas and Planning Secretary Karin Skelton were also present. IV: PUBLIC APPEARANCES — None V. CONSENT AGENDA A. Approval of the May 11, 2017 City Council Minutes B. Approval of OLCC Application for Holiday Inn Express Brandon Thueson, moved to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Hank Williams, yes; Allen Broderick yes; Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA — None VII PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS A. First reading of an Ordinance Repealing Chapter 2.57 Multicultural Committee from the Central Point Municipal Code. Community Development Director Tom Humphrey gave a brief history of the Multicultural Committee and explained that over time attendance had waned and it was being recommended that the Committee be disbanded and the City should remove reference to the Multicultural Committee from the Code. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. B. Resolution No. 1502 Ratifying the General Services Collective Bargaining Agreement and Authorizing the Mayor and City Manager to Sign the Agreement City of Central Point City Council Minutes May 24,2017 pg.2 Human Resources Director Elizabeth Simas explained that the General Services Collective Bargaining Agreement covered all employees except Police Department and Management. She reviewed the wage increases and the criteria used to evaluate them. She also explained the Union's Safety Release wherein an employee was required to receive an 8 hour break should that employee work more than 16 hours. It was established that it would have to be a major event that would require an employee to work 16 hours. Sick leave and Bereavement leave were updated as well, and there were minor grammatical changes made throughout the contract. Mike Quilty moved to approve Resolution No. 1502 Ratifying the General Services Collective Bargaining Agreement and Authorizing the Mayor and City Manager to Sign the Agreement. Taneea Browning seconded. Roll call: Hank Williams, yes; Allen Broderick yes, Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. C. Resolution No. 1503, Revising the Classification Pay Plan Elizabeth Simas stated that the classification pay plan had been updated to be consistent with the General Services Agreement. Brandon Thueson moved to approve Resolution No. 1503, Revising the Classification Pay Plan. Mike Quilty seconded. Roll call: Hank Williams, yes; Allen Broderick yes, Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. D. Resolution No. 1504, Extending Worker's Compensation Coverage to Volunteers of the City of Central Point Elizabeth Simas explained that the City extended worker's compensation coverage to volunteers should they become injured while working for the City. She stated that it was necessary to have the Council approve the practice annually in order to continue to extend coverage to City volunteers. Allen Broderick moved to approve Resolution No. 1504, Extending Worker's Compensation Coverage to Volunteers of the city of Central Point. Taneea Browning seconded. Roll call: Hank Williams, yes; Allen Broderick yes, Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. E. Resolution No. 1505 Requesting Jurisdictional Exchange for Bursell Road from Beall Lane to Hemlock Avenue Parks and Public Works Director Matt Samitore explained that the City has been working with Jackson County on a revised Intergovernmental Agreement for the closure of the Seven Oaks rail crossing. The previous agreement had considerable language with the City paying for the full costs of the Scenic Avenue/Highway 99 Intersection and rail crossing. Additionally, the language had a provision that all improvements had to be done within 10 years. The new agreement gives the city 15 years to complete any City of Central Point City Council Minutes May 24,2017 pg.3 improvements. Additionally, it references the ODOT project that is already slated for that intersection that may alleviate all of the necessary upgrades. They have requested that the City will take over an additional street and the decision was to take Bursell Road from Beall Lane to Hemlock Avenue. He said that city crews have already been maintaining it for potholes. The County will agree to do a chip seal on the road. The chip seal will last approximately 5 to 10 years. There was discussion regarding the negotiations with the County and Mr. Samitore explained that it would streamline the process if the City formally requests the road as opposed to the County having to schedule a public hearing. Council action also keeps the construction for the railroad crossing on schedule. Taneea Browning moved to approve Resolution No. 1505 Requesting Jurisdictional Exchange for Bursell Road from Beall Lane to Hemlock Avenue. Mike Quilty seconded. Roll call: Hank Williams, yes; Allen Broderick yes, Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. IX. BUSINESS A. Discussion on the Naming of the Park in Twin Creeks Development. Matt Samitore said that in April the City Council reviewed the naming for a future park in II twin Creeks. Council gave options for naming, but the developer, Brett Moore would like specific language. He would like the park named specifically the Don and Flo Bohnert Farm Park. Director Samitore outlined the procedures and guidelines for naming public lands and facilities. He suggested that Brett Moore explain his suggestion to the Council and added that it met all the requirements for naming of public lands. Brett Moore, Developer Mr. Moore explained that the park was located on property that was originally owned by Don and Flo Bohnert and has been a part of their family since early 1900.s. He said that they had been long time residents of Central Point and now lived in Twin Creeks Retirement Facility. Their family was a part of the history of the City and it would be fitting to honor them in this way. He said that the design of the park would include facilities for intergenerational usage, such as trails with exercise stations, a playground area and tennis courts. There would be an area around the park sign designed to give a history of the property, which would include photographs. They would also like to incorporate a facsimile of a John Deere Tractor in the park and a covered structure for a picnic area. Mike Quilty moved to approve the naming of the Park in Twin Creeks Development the Don and Flo Bohnert Farm Park. Brandon Thueson seconded. Roll call: Hank Williams, yes; Allen Broderick yes, Rob Hernandez, yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved. City of Central Point City Council Minutes May 24,2017 pg.4 MAYOR'S REPORT -> Mayor Williams reported that he: • Attended the Water Commission meeting • Attended Fair Board meeting • Attended the Study Session • Attended 3 DARE graduation ceremonies COMMUNITY DEVELOPMENT DIRECTOR TOM HUMPHREY Mr. Humphrey informed the council that City Manager Chris Clayton's mother passed away unexpectedly and that was the reason for his absence. COUNCIL REPORTS Council Member Allen Broderick reported that he: • Attended Greeters on Tuesday • Attended the Friends of the Library Event which was a really well produced event • Attended a Destination Business Boot Camp meeting Council Member Taneea Browning reported that she: • Attended the final budget meeting • Attended the ribbon cutting at Jewett Elementary for their Outdoor Classroom where __ they embrace "Exploring our World" • Attended Living Opportunities luncheon about inclusion of those with disabilities and their "Out and About" program • Attended Rotary Pig pickin' Auction raising funds for youth in the Central Point area, • Attended the Medford Chamber Luncheon on May 8, 2017 • Attended the Central Point Chamber mixer at Fairy Godmother's Tea House • Attended Governor's Conference on Tourism May 10th — 14th in Salem. • Attended the opening of the Saturday Market in Central Point at Pfaff Park with over 250 attendees and 25 vendors. The second market will be May 27th from 10a.m. to 2 p.m. • Attended the study session earlier this week • Attended RVCOG meeting • Attended the DARE graduation at Jewett Elementary Council Member Rob Hernandez reported that he: • Attended the Friends of the Fair meeting • Attended the Medford Chamber Council Member Brandon Thueson reported that he: • Attended the Study Session • Attended Bear Creek Joint Powers Committee meeting where there was a discussion about putting together a law enforcement committee to focus on the greenway City of Central Point City Council Minutes May 24,2017 pg.5 L. Council Member Mike Quilty reported that he: • Would like to find an alternate for him when he cannot attend an MPO meeting • Attended the Friends of the Fair • Was in Salem on the 16th for a Congestion Management Air Quality funding discussion. ODOT submitted 4-5 proposals that did not utilize population and funding information in a way that seemed to make sense. There will be another meeting on June 2nd • Attended the Study Session • Attended the MPO meeting on the 23`d • Received a letter today at MPO saying that a 35 million seismic retrofit project is being considered that was put together by Art Anderson, our local district Director for ODOT • He was elected to be the Chair of OMPOC for the next 2 years • Met with Representative McLain, Sal Esquival's staff and Senators Taylor, Nelson and Deboar and expressed how much Southern Oregon Needs a transportation project XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that : • He got information regarding the railroad crossing that there would be no further delays as the agreements with Pacific Power had been finalized • Attended the DARE graduation • He noted that Jennifer Boardman had left the City after 11 years and he was taking over her responsibilities. He was not sure what was going to happen with that position, maybe a combination of allowing other employees to take on some of the duties and possibly hiring a graphic design administrative assistant to help with the classes and other things. Right now it's important to keep things running through the summer. • Senator Wyden is the key note speaker at the Memorial Day Event at Don Jones Park • We met with Pilot today to discuss putting up a fence along the east side of their property along the greenway and they have agreed. Recently we have had about 500 students cleaning up the greenway and most of the trash was found in the vicinity of Pilot. A fence will help to discourage traffic through there. Pilot would like us to partner with them and Pulver and Leever and other property owners to extend the fence further south beyond the Holiday Inn to discourage transients in the area. Captain Dave Croft reported that he: • Went to the ROLEA graduation at the RCC campus where we had one reserve graduate and one volunteer who is going through our testing process and may be added as a reserve. Total was 11 graduates and probably 2 or 3 others who went through the testing process and one that is moving on to Chief's interviews so it has been a very effective program. • Visited the Redemption Ridge project in Shady Cove. It is a very nice building with great 111 security and can host 7 girls who have been victims of sex trafficking. • There was an armed robbery at 7 Eleven in March and we have picked up the second suspect. City of Central Point City Council Minutes May 24,2017 pg.6 Human Resources Director Elizabeth Simas reported that: , NJ • She has been working on the Worker's Compensation Insurance renewal and as part of that review the insurance company recommended we do a fire drill so that is being arranged. We are training the departments in the procedures. Community Development Director Tom Humphrey reported that: • There is a ribbon cutting at the Southern Oregon Veterinary Center on the 31st at 4:00 p.m. and there is a Rodeo Sponsor dinner that night • On Friday the 2nd there is a welcome at the airport for American Airlines Mike Quilty asked again if anyone would volunteer to substitute for him when he couldn't attend an MPO meeting. Tom Humphrey volunteered. XIII. ADJOURNMENT Brandon Thueson moved to adjourn. Mike Quilty seconded. All members said `aye". Meeting adjourned at 8:15 p.m. The foregoing minutes of the May 25, 2017 Council meeting were approved by the City Council at its meeting of June 8, 2017 Dated: (o kr? Mayor Hank Williams ATTEST: City Recorder /r