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HomeMy WebLinkAboutCM051117 CITY OF CENTRAL POINT City Council Meeting Minutes May 11, 2017 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Brandon Thueson, and Mike Quilty were present. Bruce Dingier, Taneea Browning, and Rob Hernandez were excused. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Steven Weber; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of April 20, 2017 City Council Minutes B. Authorization to reschedule Council meetings for May, June, and July, 2017 C. Acceptance of Third Quarter Financial Statements D. Approval of Grow A Pear 5K Street Closure Allen Broderick moved to approve the Consent Agenda as presented. Brandon Thueson seconded. Roll call: Hank Williams. yes; Brandon Thueson, yes; Allen Broderick, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance 2036, Repealing Medical Marijuana Dispensaries Chapter 5.40 Following 2016 Election Results in which Central Point Citizens Voted to Prohibit Marijuana Dispensaries in the City Community Development Director Tom Humphrey explained that this was the second reading of an Ordinance relating to marijuana dispensaries. In 2016 the voters of Central Point decided not to allow marijuana dispensaries within our city limits. The proposed ordinance repeals Chapter 5.40 the business license process for Marijuana Dispensaries. The only recommended change was to change the word rescind to repeal in order to stay consistent with previous actions. Mike Quilty moved to approve Ordinance 2036, Repealing Medical Marijuana Dispensaries Chapter 5.40 Following 2016 Election Results in City of Central Point City Council Minutes May 11,2017 Page 2 which Central Point Citizens Voted to Prohibit Marijuana Dispensaries in 1 the City. Roll call: Hank Williams, yes; Brandon Thueson, yes; Allen Broderick, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1500, A Resolution Declaring the City Council's Consent to the Re-designation of the Jackson County Enterprise Zone with Jackson County Serving as the Enterprise Zone Sponsor Mr. Humphrey explained the city was notified by the County that our mutual Enterprise Zone will expire on July 1, 2017 unless we are re-designated prior to that date. In 2014 the city worked with SOREDI to designate areas within our city limits as part of the enterprise zone making Central Point competitive with other cities in the valley who offer tax incentives to traded-sector businesses interested in relocating and/or expanding. Jackson County needs a resolution from each of the participating cities agreeing to re-designate the Enterprise Zone. The County would like all cities to be consenting cities with them managing the program. The city has no issues in re- designating the Jackson County Enterprise Zone. The land shown on the exhibit map includes all of the commercial and industrial land in the UGB and some portions in the Urban Reserve Area known as CP-3. There was discussion regarding the Enterprise Zone and the Urban Renewal District areas. It was explained that the impact is minimal. There was a discussion of what types of businesses would qualify within the zone. Allen Broderick moved to approve Resolution No. 1500, A Resolution Declaring the City Council's Consent to the Re-designation of the Jackson County Enterprise Zone with Jackson County Serving as the Enterprise Zone Sponsor. Brandon Thueson seconded. Roll call: Hank Williams, yes; Brandon Thueson, yes; Allen Broderick, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1501, A Resolution Allowing a Budget Increase Providing for the Receipt and Expenditure of Unanticipated Revenues in 2015/17 Budget Finance Director Steven Weber explained in order to properly account for the proceeds from our debt refinancing of the Vilas Reservoir the state requires a budget adjustment. He has reviewed state statues and Oregon Budget Law requirements with a representative at the Property Tax Division of the Oregon Department of Revenue as well as the City Auditor. Both are in agreement that the attached resolution meets statutory requirements. Mike Quilty moved to approve Resolution No. 1501, A Resolution Allowing a Budget Increase Providing for the Receipt and Expenditure of Unanticipated Revenues in 2015/17 Budget. Brandon Thueson seconded. Roll call: Hank Williams, yes; Brandon Thueson, yes; Allen Broderick, yes; and Mike Quilty, yes. Motion approved. City of Central Point City Council Minutes May 11,2017 Page 3 VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey explained the Planning Commission Report from May 11, 2017: • The Planning Commission considered a draft housing element policy for the Central Point Comprehensive Plan. Staff introduced the 2017-2037 housing element and reviewed data and historic trends. The Commission members support the goals and policies and will be providing their recommendations regarding the draft over the next few weeks. The public hearings for the Housing Element will begin in June. • The Commission reviewed verbiage from CPMC 6.01.010 Wild or Dangerous Animals to determine if large snakes are considered wild or dangerous animals in Central Point. This issue was brought to our attention when a Central Point citizen wished to have a home occupation in which boa constrictors are kept and bred for commercial purposes. The business was ruled out but it remains unclear whether the boa constrictor would be classified as a wild or dangerous animal. Commission members are recommending focusing on a better definition for dangerous and eliminating the term wild. • The Commission was updated regarding development projects. B. Community Center Discussion Parks and Public Works Director Matt Samitore presented a revised plan of a proposed Community Center. He would like the Council to provide feedback regarding the features in the current plan. If there are things that we do not need or would like to include now is the time to discuss those options. The revised plan has a simplified roof structure featuring two large gyms, or four smaller courts. a combination of two large rooms that could be converted into four smaller rooms, a community kitchen, and meeting areas. The center also has a family pool that is currently designed to be seasonal but would be able to be covered in the future if funds were available. The center is more focused on recreational classes, after school programming and seasonal indoor and outdoor fitness. This version does not include a fitness facility or second story as previously planned. There was discussion regarding the pool options, this is a less expensive option than the indoor pool originally planned. There is a real need in the community for meeting space, the community kitchen can be used by organizations, and the classrooms will be utilized by recreation classes and the community. There are options to remove the skate park and rebuild it in different location that could be more secure. The current skate park has been a target for vandalism and criminal activities. One drawing shows a spray park similar to the one at Don Jones that could be installed at a future date. City of Central Point City Council Minutes May 11, 2017 Page 4 Council was in favor of the pool as long as there are funds. They like the idea of meeting rooms for the community and recreation classes. It would be nice to have solar panels for heating the pool and helping with electricity bills. Mr. Samitore stated that he will continue with the current plan and return with more detailed drawings. IX. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Medford Water Commission meeting. Next week they will be discussing budget items. • Attended the Bohnart Farm Park Ground Breaking in Twin Creeks. • Attended the Medford Chamber Forum where they talked about youth sports. • Attended a TRADCO meeting where they discussed their latest transportation proposals. • Picked up the Rodeo Sponsor package today. If Council members would like to attend the Rodeo please let the City Record know. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • There has been an inquiry regarding renting private parking lot space during the Country Crossing Festival. Our Municipal Code allows people to stay in an RV or Trailer on private property for up to 14 days. There would be no grounds for denying this during the festival. We could recommend that they include in the fee the cost of a dump station. We don't want guests to release brown water into the storm drain. • He has been talking with the Chief regarding adding patrol officers during the next two budget cycles. Our current staffing levels are efficient for Central Point. • A new HVAC system is being installed on the old City Hall Building. • There is a chance that Red, White, and Boom will become the responsibility of the City of Central Point and the Central Point Chamber. The Medford Chamber has slowly removed their participation level. XI. COUNCIL REPORTS Council Member Michael Quilty reported that: • He attended an MPO meeting where they worked on the explanation of why there are MPO's and why they are important. • He attended the recent Budget Meetings. • RVACT has several new proposals in the works for the area. • He met with local representatives regarding CMAQ funding. • Attended the event at the Skyrman Arboretum where Secretary of State Dennis Richardson planted a redwood tree. • The local MPO is still working on a letter to present to Salem reminding them that freight traffic travels all over Oregon, not just in the Portland area. City of Central Point City Council Minutes May 11,2017 Page 5 • He did a ride along with the Police Department last week. It was an educating experience. Council Member Brandon Thueson reported that he attended the Budget Committee meetings and read really good things on the Social Page called Jackson County Scanner. They were witnessing officers at Rays and their respect and kindness to a person they were arresting. He is very proud of the Central Point Police Department. Council Member Allen Broderick reported that: • While working outside his building he noticed that most vehicles were using a cell phone while driving. He would like to see us do a sweep of vehicles and start ticketing people who are operating a phone while driving. • His office will be hosting Greeters next week. • He attended a SOREDI meeting and explained several issues that Josephine County and the City of Grants Pass are facing. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • Last Friday Secretary of State Dennis Richardson provided and helped plant a clone of the tallest known Redwood at the Skyrman Arboretum. We are doing all that we can to help the small tree survive. • We have received a reasonable bid to remove the structure for the extension of Federal Way. It should be removed within a couple of weeks. • He will be attending a meeting next week regarding the Rail Order and obtaining final signatures. Bid packages should be going out at the end of the week. Police Chief Kris Allison reported that: • This week the Justice Court sent options for 1210 Freeman Street. There has been some significant improvements to the structure and property over the last month. We are hopeful that the current resident will follow the options provided by Justice Court to alleviate further fines from the city. • Due to great detective work, our department was able to identify and take into custody one of two suspects in the 7-eleven armed robbery. • This Saturday the Police Department will be working with high school students for the Neighbors helping Neighbors day. This year's project will be to clean up alleys in town. • She will be the Keynote speaker at the Women's Leadership Conference in Ashland on Friday. Community Development Director Tom Humphrey reported that: • A representative from the Central Point Grange has contacted the city in regards to renting space in their parking lot during the Country Crossings Festival this summer. The city allows people to stay in an RV or travel trailer for up to 14 days on Private Property. He would like Council direction on how the city should approach these requests. It was suggested that private property owners that wish to lease/rent space provide for a dumping of waste systems. They could contract with mobile vendors who would come to the City of Central Point City Council Minutes May 11,2017 Page 6 parking area providing the RV/Trailer an option to dump without driving to the nearest dump station. We want to explain that it is illegal to dump waste __ , water into the storm drain system. • We have received a request for the annexation of property on Haskell Street. We would like direction from Council regarding the two remaining properties that would create an island within the City. We will be asking the property owners to annex now, but would like direction from Council if they would like to proceed with forced annexation if they do not wish to be included in the current annexation application. Direction was giving that the process should be started if the owners are not willing to join the current application. • There is a request to create a Mobile Food Truck lot on Hwy 99.The property owners would like to allow for electrical hook up for the food trucks. There have been concerns with providing a permanent location for mobile vendors who are not required to pay the SDC and fees that a permanent structure business would be required to pay. Council was in favor of allowing the mobile vendors to be located there on a temporary basis as we have done in the past. They were not in favor of creating permanent stations for the mobile vendors. City Attorney Sydnee Dreyer explained that she attended the OCAA Conference in Bend last week. She updated the Council on several new legislation bills going to state committees and/or have already been approved. She will be out of town for the next City Council meeting. XIII. EXECUTIVE SESSION Allen Broderick moved to adjourn to executive session under ORS 192.660 (2)(h) Legal Counsel. Brandon Thueson seconded. All said "aye' and the meeting was adjourned to executive session at 8:48 p.m. Council returned to regular meeting at 9:07 p.m. No action was taken. XIV. ADJOURNMENT Brandon Thueson moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 9:08 p.m. The foregoing minutes of the May 11, 2017, Council meeting were approved by the City Council at its meeting of May 25, 2017. Dated: 5-4)ii 1 - Ast-sda•sn-- Mayor Hank Williams ATTE' jolp City Recorder - 4