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HomeMy WebLinkAboutCM072210CITY OF CENTRAL POINT City Council Meeting Minutes July 22, 2010 L REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. Carol Fischer was excused. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Interim Parks and Public Works Director Matt Samitore; Assistant City Administrator Chris Clayton; Finance Director Bev Adams; Human Resource Directory Barb Robson; Lt. Kris Allison; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION -INTRODUCTION OF VIPS Lt. Kris Allison presented an award to Dottie Dudley for attaining 1.,000 volunteer hours to the City. Lt. Allison introduced six new Volunteers in Police Service for the City of Central Point. She explained the training and areas where they will be used in the Police Department. V. PUBLIC APPEARANCES -None Matt Stephenson made a motion to move the Multicultural Committee Report to be the first item of business. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. BUSINESS ITEM A. Multicultural Committee Report Chair Shannon Moulin reported that the committee has put its resources towards working with the school district regarding diversity. They have had several meetings with the district to discuss a sister city proposal and programs to help teach diversity at the elementary schools. Member Autumn Chadbourne explained that the committee is proposing a program where one student from Crater would receive a $500 youth award for promoting the dreams and goals of Dr. Martin Luther King Jr. She presented the letter and application- that would be sent to the high school. for nominations of students. The applications would be submitted by December 10~' so the selection City of Central Point City Council Minutes July 22, 2010 Page 2 of the student and presentation could be done at a council meeting around Martin Luther King, Jr. Day. Niike Ctuilty made a motion to approve the Multicultural,Awareness Youth Award Program. Matt Stephenson seconded. Roll call: Allen .Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. CONSENT AGENDA A. Approval of June 24, 2010 City Council Minutes B. Approval of July 7, 2010 Special Telephonic Council Minutes C. Approval of 4~' Quarter Financial Statement D. Approval of Street Closure for D.A.R.E. Cruise on August 28, 2010 Bruce Dingler made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. A Resolution Revising Ordinance 1910 Section 6 Regarding Transportation Utility Fee Sunset Clause in Central Point Municipal Code 11.20.050 Interim Parks and Public Works Director Matt Samitore explained that a sunset clause was included in Ordinance 1910 adopting the Transportation Utility Fee, with the intent to remove the fee once other resources were secured. A city fuel tax ordinance was not approved and the state tax amendments have not been fully implemented. The state gas taxes may increase in future years, but.it does not` look like the projected revenue will be what we expected. ~ , The city transportation fee is scheduled to sunset in February, 2011. In order to maintain adequate levels for street maintenance and construction staff is asking to eliminate the sunset clause. If this revenue is eliminated we will need to lay off employees and no capital improvement projects will be done until another revenue source is found. Council is not in favor of eliminating the sunset clause. They want the ability to remove the fee when other revenue sources are found. In three years staff will be able to review the option of a local fuel tax or see an increase at the state level. Mr. Samitore will make changes to the, resolution and return to the next council meeting. Mike Quilty made a motion to table the Resolution Revising Ordinance 1910 Section 6 Regarding Transportation Utility Fee Sunset Clause in Central City of Central Point City Council Minutes Juty 22, 2010 Page 3 Point Municipal Code 11.20.050 and return with an extended three year sunset clause. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and. Matt Stephenson, yes. Motion approved. B. Resolution No. 1267, A Resolution Calling an Election for the Purpose of Submitting to the Voters of Central Point a Measure to Revise the Central Point Charter Assistant City Administrator Chris Clayton stated that in order to place a city measure before the electors the council must pass a resolution approving the ballot title and question. There is an eight day appeal period where any elector can challenge the title of the ballot. After the appeal period is over the City Recorder will present the measure to the County Elections Official to be placed on the November ballot. The 2010 charter changes the authority of the mayor by granting the right to vote on all matters considered by council. The 1982 Charter allowed the mayor to vote in case of a tie. The term of the mayor will change from two year terms to four year terms and the title of City Administrator will change to City Manager. There was discussion of section 33 (b) on page 26 regarding coercing the City Manager or staff. This seems to some to be very .strong language that could be interpreted differently by people. Mr. Clayton explained that the language is recommended by the League of Oregon Cities in order to prevent situations like Grants Pass had last year. If the Charter states it is against the rules to do this it could only be changed by a vote of the people. If it is mentioned in the Council rules it could be changed with one vote of four Council members. It does not take away the ability to discuss issues with the City Manager or staff members, it only states Council members cannot force or threaten staff to do things they do not agree with. There was discussion of Section 33 (d)(4) where it states the authority of the City Manager or designee. There was concern that the City Manager would not be aware of issues if he is out of the office and has designated the authority to another employee. Mr. Clayton explained the .Human Resource process involved in discipline of employees. Nothing would be permanently done without the knowledge and approval of the City Manager. Matt Stephenson made a motion to approve Resolution 1267 A Resolution Calling an Election for the Purpose of Submitting to the Voters of Central Point a Measure to Revise the Central Point Charter. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes July 22, 2010 Page 4 IX. BUSINESS A. Multicultural Committee Report -See above B. Planning Commission R®port Interim Parks and: Public Works Director Matt Samitore presented the Planning Commission report for July 6, 2010. • The Planning Commission approved an application to consider a major modification' of an approved conditional use permit to include expansion of Anytime Fitness to the second floor of the. Crossing at Center Point. The Applicant requested the modification in order to provide fora 2,080 sq. ft. expansion. • The Commission continued the review of proposed amendments to the Tourist and Office-Professional Zoning District. For the Record: Allen Broderick and Hank Williams are in favor of looser zoning requirements. Mike Quilty made a motion to approve the Planning Commission Report for July 6, 2010. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Battle of the Bones Final Report Interim Parks and Public Works Director Matt Samitore reported that the 2010 Battle of the Bones event was well organized and estimated to have had more than 7,000 people in attendance. The event raised approximately $20,000 for the Parks and Recreation -foundation. The biggest obstacle was getting barbeque professionals to join the event. The City will be researching -the possibility of becoming a sanctioned BBQ event where the contestants would receive points towards a national contest. Hopefully this would increase the vendors. The City will need to work on the electrical outletsfor future events. D. COLA Request Mayor Williams explained that the City Administrator was told during his 2009 review that any future COLA's must be presented to the Council #or approval. Last year the City Administrator and Management team volunteered not to take a COLA due to declining city funds. This year the Budget Committee agreed to include a 2% COLA for management employees. The City Administrator is requesting the Council.to approve a 2°lo Cost of Living Adjustment to his current salary. Matt Stephenson made a motion to approve a 2°~ -COLA for the City Administrator retroactive to July 1, 2010. Kay Harrison seconded. Roll call: City of Central Point City Council Minutes July 22, 2010 Page 5 Allen Broderick, yes, Bruce Dingler, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. X. MAYOR'S REPORT Mayor Williams stated that he attended the Study Session. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • The League of Oregon Cities Conference will be September 23 - 25~'. If you will be attending please make sure the City Recorder knows so she can make sure you have a reservation. • The City Attorney has accepted.a job as the Public Defender and as of November 1, 2010 will no longer be the Central Point City Attorney. XII. COUNCIL REPORTS Council Members Matt Stephenson and Bruce Dingler stated that they attended the Study Session. Council Member Kay Harrison reported that she attended the Battle of the Bones, Rogue Valley Sewer Services and Medford Water Commission Board meetings. Council Member Allen Broderick reported that he attended the Study Session. Council Member Mike Quilty reported that: • He has been appointed to the Rogue Valley International-Medford Airport Board. • He Attended the Battle of the Bones event. • He attended an RPS over site committee meeting where they researched grant options. • He will be leaving this evening for Corvallis to attend an Oregon Consortium meeting. XIII. DEPARTMENT REPORTS Assistant City Administrator Chris Clayton reported that: • He attended the OCCMA Conference last week for City Managers. • The Expo Board approved a plan for the Family Fun Center water issues and agreed to the new water rates. • City staff cannot advocate a political position regarding the Charter Amendment, but Council is free to discuss it outside of Council Meetings. • An RFP will be posted on Sunday for City Attorney services. Interim Parks and Public Works Director Matt Samitore reported that: City of Central Poinf City Council Minutes July 22, 2010 Page 6 It looks like the overlay project for Pine Street is the week of August 9"' and 10~'. The work will be done during the night time hours. Staff will be bringing ordinance revisions to the Council regarding street closure processes and the need for the Traffic Safety Committee. The RFP process for the water tank will close next week and staff will begin the selection process. Police Chief Jon Zeliff reported that the Central Point Explorers will be competing in a statewide competition and Detective Pomeroy was awarded a scholarship to attend a conference on child investigations. Sgt: Josh Moulin reported that the HTCU received $55,000 from the FBI for Taskforce remodel: The FBI has also provided software and a vehicle. The HTCU will soon be the biggest task force in the state. Lt. Kris Allison presented the Community Service Officer report. Mr. Barnett has been successful in working with many property owners to take care of blighted issues around town. He is working to relocate the renters at the Haskell/Taylor house. A letter has been sent to Mon Desir property owners requesting them to remove the burned structure by October 1, 2010. Human Resource Director Barb Robson reported that she: • Has been working on the recruitment for the patrol and reserve officers. • Is working on the Management Compensation Plan. • Is working on the personnel policies and review process. • Attended an all staff meeting on Wednesday where we had a presentation on communications from our EAP provider. • Attended the Battle of the Bones and 4"' of July events. Finance Director Bev Adams reported that the auditors were here last week to begin the Audit process for last year, and staff will be working on internal control processes for handling revenue at the Battle of the Bones event. XIV. EXECUTIVE SESSION -None XV. ADJOURNIIAENT Kay Harrison moved to adjourn, Mike Quilty seconded, all said °aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the July 22, 2010, Council meeting were approved by the City Council at its meeting of August 12, 2010. ~ Dated: ~Z / D A City Recorder / Y Mayor Hank Williams II is 0