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HomeMy WebLinkAboutCM011008CITY OF CENTRAL POINT City Council Meeting Minutes January 10, 2008 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingier, Dick Halley, Kay Harrison, Walter Moczygemba, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Community Development Director Tom Humphrey; Finance Director Jill Turner; Parks and Recreation Manager Matt Samitore; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Richard Meyers, City Manager from Cottage Grove presented a torch for the 2008 OCCMA President Phil Messina. Mr. Meyers stated that it is a tradition for the outgoing President to pass the lantern to the incoming. The organization is very excited and thankful to the Council for allowing Mr. Messina to become the President for 2008. Candy Fish, Planning Commission Member Ms. Fish is concerned with a Right-of-Way acquisition on Chickory Lane. Development Services Coordinator Matt Samitore explained that this is not an issue that the Council has been advised on at this point. He will work with them next week regarding her concerns. V. SPECIAL PRESENTATION - CENTERPOINT Guy Perrin, CenterPoint Mr. Perrin presented an overview of the leadership training classes that was provided to the Central Point supervisors last Fall. This program was designed for Central Point leaders and supervisors. It consisted of 5, five hour sessions around the goals and objectives for supervision within the City of Central Point. Central Point has a very high rating of trust among its employees; staff members view their supervisors in high regard. V. CONSENT AGENDA A. Approval of December 20, 2007, City Council Minutes. City of Central Point City Council Minutes January 10, 2008 Page 2 Kay Harrison made a Motion to approve the Consent Agenda as presented. Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1167, A Resolution of the Central Point City Council Authorizing the Collection of Signatures for the Formation of the Rogue Valley Heritage District City Administrator Phil Messina reported that at the Council Meeting on December 20th, there were several Council members absent. The Council decided to continue this item until all Council members could voice their concerns. Tam Moore, Representative for the Heritage PAC Mr. Moore stated that the proposed resolution authorizes the circulation of petitions for signatures to place a measure on the Jackson County Ballot. The measure would form a special heritage district in the Rogue Valley. The tax rate not to exceed seven cents per thousand of assessed valuation. The revenue raised will assist various historic preservation and museum organizations. The recommended resolution does not endorse the proposed measure, it only allows the Central Point Citizens to participate in signature gathering and voting if it makes it to the ballot. Dick Halley made a motion to approve Resolution No. 1167, A Resolution of the Central Point City Council Authorizing the Collection of Signatures for the Formation of the Rogue Valley Heritage District. Mike Quilty seconded. Roll calf: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VIII. BUSINESS A. Bear Creek Greenway Intergovernmental Agreement Parks and Recreation Manager Matt Samitore stated that Staff has been working with Jackson County and several jurisdictions to construct an agreement for maintenance of the Greenway. Jackson County, Central Point, Talent, Phoenix, Ashland and Medford would enter into this agreement to provide consistent financial support, management, promotion and maintenance of the Greenway. The initial agreement is for three years and would be voted on at that time for 1 1 City of Central Point City Council Minutes January 10, 2008 Page 3 continuation. The County has already approved the IGA and committed to funding it for the life of the agreement. The City Council shall appoint someone to the Joint Powers Committee. Currently, the City has one staff person and one Council person on the Bear Creek Greenway Committee. A11 improvements to the Greenway must be approved by the Joint Powers Committee. The City is being asked to contribute $9,037 to a fund that will be used to make improvements approved by the Committee. Central Point has this item budgeted for 2008. Another part of the IGA is establishing a maintenance standard for the Greenway and having each jurisdiction establish yearly maintenance standards. The City Parks Department has already adopted these standards and started implementing the plan by mowing and killing blackberry brush along the Greenway in our jurisdiction area. Kay Harrison made a motion to approve the Intergovernmental Agreement for the Joint Management of the Bear Creek Greenway Corridor and appointing Dick Halley to the Joint Powers Committee. Mike Quilty seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Regional Problem Solving Review Community Development Director Tom Humphrey stated that various State Agencies have participated in Regional Problem Solving (RPS). The City has received the final state position on the inclusion of lands as potential urban reserves. He presented a summary of the comments directed toward Central Point's Urban Reserve areas. CP-4D: Concerned that the inclusion creates the potential for roadways within its boundaries that would adversely impact the interchange at Exit 35. They support the inclusion with two conditions 1) the land be used for public park purposes and 2)no roadways extend from the area. Staff response: the property is part of the Bear Creek Greenway and the City expects to use this area for passive recreation, dedicated to open space or parks. Some maintenance or public safety access will be necessary to use the property. It was also mentioned that CP-4D should be adjusted to include the Boes Park Property along Bear Creek that the City owns and would like to incorporate. CP-1 C: State agency representatives find it difficult to concede commercially significant agricultural land but they do believe that Central Point's URs do not contain sufficient land for its allocated population. They support the inclusion of this area provided that either Central Point or Medford include Gibbon Acres as an Urban Reserve area. Staff Response: The City chose to retain CP-1C in order to make significant road and railroad crossing improvements in the future. The City resists the idea of including Gibbon Acres as one of its UR areas because it would be a fiscal liability to retrofit utilities and to devote public safety City of Central Point City Council Minutes January 10, 2008 Page 4 assets to this area. It should be the City's counter condition that Central Point be under no obligation to consider Gibbon Acres ahead of other UR's when making adjustments to the UGB. CP-6A: They accept this area because the city is willing to include exception lands in the area. They again encourage the City to include Gibbon Acres in the RPS process so that it is accounted for in the future. Staff Response: Staff resists taking in Gibbon Acres for the reasons mentioned above. The Planning Department is willing to concede to the State's condition in order to ensure the inclusion of CP-1C and CP-6A as URs with counter condition as mentioned above. There was discussion regarding Gibbon Acres and the options the city has in regards to this area. If this area is incorporated in the Central Point UR there should be stipulations that would not force the City to bring into the UGB over other areas. The area must have stipulations that they could not annex areas smaller than 10 acres and it must be master planned. The County should be asked to apply for block grants in order to make improvements before the City is required to bring into the UGB. The area could be a mutual planning concem area for Jackson County and Central Point. Kay Harrison made a motion to Affirm the City's Urban Reserve Proposals as recommended by the Planning Department and supported by the state including a map revision to add the Boes Park property to CP-4D. It is understood that some maintenance and/or public safety access will be necessary to use CP-4D as open space or as park land. Furthermore, the Council wishes to pursue the creation of an `area of mutual planning concern' for Gibbon Acres. Alternatively, they are willing to accept the area as an urban reserve provided the City determines when to expand its UGB into Gibbon Acres and only if tax lots can be combined (a minimum of 10 acres) for purposes of master planning. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. COUNCIL BUSINESS Mayor Hank Williams stated that there will be an Executive Session at the next Council Meeting to conduct the City Administrators performance evaluation. Council Member Bruce Dingler stated that he would like to be added to the AdHoc Committee to review management salaries. Kay Harrison stated that she would give up her position on the committee. Council Member Mike Quilty stated that he attended an RVACT meeting where they asked the state for $50 million in modernization projects. The City should submit any projects to RVACT. City of Central Point City Council Minutes January 10, 2008 Page 5 X. MAYOR'S REPORT Mayor Williams stated that he attended the RPS meeting on Tuesday and attended the Medford Chamber lunch as a guest of Hunter Communications. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that the funeral for Officer Mott will be tomorrow at 1:00 p.m. the procession down Pine Street will be from 12:00 p.m. to 12:30 p.m. XII. COUNCIL REPORTS Council Member Dick Halley stated that he attended the Chamber lunch with Hunter Communications. Council Member Kay Harrison stated that she also attended the Medford Chamber Lunch as a Hunter Communications guest. Council Member Mike Quilty reported that he: • Had several conference calls regarding the Federal Highway Bill policy. • He will be going to Eugene to attend a transportation meeting. XIII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • Staff is working on an ADA ramp for the Donna Way Barricade. • There was a sewer line break near 9`h Street, they are working with RVSS to clean it up. • There were no complaints regarding flood issues with the recent heavy rains. Parks and Recreation Manager Matt Samitore reported that: • Staff will have a report on January 24, 2008, of the public meeting regarding the Veterans Memorial in Don Jones Park after the Parks and Recreation Committee meeting on January 17th. Staff will be providing alternative plans for placement of the memorial. • They have received an appraisal for the property adjoining Don Jones Park that the City is interested in purchasing. • They have received several grants for DASC. Community Development Director Tom Humphrey reported that: • The Citizens Advisory Committee met on January 8, 2008 and discussed the population element of the Transportation Plan. • He will be working with the Planning Commission to set criteria for murals in the Downtown area. • The Italian Festival is January 19th and 20th Finance Director Jill Turner reported that: City of Central Point City Council Minutes January 10, 2008 Page 6 • The Audit is complete and will be on the agenda for the next Council Meeting. • Staff is working on the preliminary budget process. • January 15, 2008, is the next Transportation AdHoc Committee meeting. XIV. EXECUTIVE SESSION There was no Executive Session. XV. ADJOURNMENT Mike Quilty moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 8:45 p.m. The foregoing minutes of the January 10, 2008, Council meeting were approved by the City Council at its meeting of January 24, 2008. Dated: J~~ ~ ~ ~ a~~ V Mayor Hank Williams 1