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HomeMy WebLinkAboutCM120607CITY OF CENTRAL POINT City Council Meeting Minutes December 6, 2007 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Walter Moczygemba, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Jill Turner; Development Services Coordinator Matt Samitore; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES There were no public appearances. V. CONSENT AGENDA A. Approval of November 8, 2007, City Council Minutes. B. Financial Report for October 31, 2007. Kay Harrison made a motion to approve the Consent Agenda as presented. Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. Mayor Williams moved Business Item A. Veteran's Memorial Discussion up due to citizens in the audience waiting for this item. Business Item A. Veteran's Memorial Discussion Community Services Coordinator Matt Samitore explained that staff has met with Representative Dennis Richardson, Architect Gary Breeden and Marty Tercel about using a portion of Don Jones Park for a Veterans Memorial. The group is suggesting the location of the proposed tennis courts in the southwest section of the park in Phase 2. The courts could be located in another area of the park. A City of Central Point City Council Minutes December 6, 200? Page 2 State Grant for Don Jones Park limits changes within the construction boundaries of Phase 1. Rogue River VFW Post 4116 is requesting an acre for the memorial site and to work with City staff to prepare a grant. The grant must be submitted by December 14th or there will be a two year wait before applying again. There may be a minimal amount of financial support required by the City. Mr. Samitore stated that they are hopeful this addition will not delay the construction of Phase 1, scheduled to begin this spring. The Parks and Recreation Foundation has heard the request and is concerned with the amount of property requested. There was discussion regarding the time line for the grant application and the inability to allow citizen input. Representative Dennis Richardson -Committee Member and Resident Mr. Richardson explained the project and the positive impact a memorial would have on the Community. The committee does not intend to delay the construction of Don Jones Park. He understands the concern regarding citizen input on this addition. The Council is elected to make choices for the entire community, not just a neighborhood. This park is intended to be a community park. The group would like Council to authorize the placement of the memorial in the pack, the actual placement could be determined at a later date. The grant must state that it will be located in a specific park not a specific location. The veterans group will do the fundraising for matching funds. The City will provide some support for grant submittal. Mr. Richardson presented a letter of support and two suggested motions. Eric Jorgensen, Resident Mr. Jorgensen stated that in ten years the important thing is that there is a memorial located in Central Point. Tonight the Council should approve location in Don Jones Park. If the Council does not make a decision tonight it could postpone the project for two years. Bret Alford, Resident. He has talked with a few neighbors about the memorial and they are in favor of the memorial, but would like to be part of the planning and location. If the Council approves the project tonight, he hopes that they will have the guts to stop it if citizens are against it. Gary Breeden -Architect for the project Mr. Breeden stated that the footprint of the actual memorial is not large. Most of the design is landscape which can be scaled down according to location. Joe Thomas, Resident The citizens in Central Point East have been involved with the planning of Don Jones Park for several years. It is too late in the process to make changes to the plans the citizens have already approved. Council discussed the location and size. They are in favor of the project but wish to include the community on the decision. If approved tonight the project could be stopped by many aspects. City of Central Point City Council Minutes December 6, 2007 Page 3 Tom Lazette, VFW Post 4116 Mr. Lazette understands that this is a tentative approval by the Council. He is confident that all will work out for the City and the memorial. He is also aware that if issue arise and the memorial can not be built there will not be hard feelings between the VFW and the City. Matt Stephenson made a motion to Approve Resolution No. 1160, approving the addition of a war memorial to the Don Jones Park, and instruct Central Point City Staff to assist the Rogue River VFW Post 4116 in preparing a grant application under the Oregon Veterans and War Memorials Matching Grant Program before December 14, 2007, deadline, contingent on positive citizen input. Bruce Dingler seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Matt Stephenson made a motion to Approve Resolution No. 1161, Approving a letter of agreement between the City of Central Point and Rogue River VFW Post 4116 authorizing the establishment of a war memorial on the Don Jones Park property for at least twenty years following its construction, subject to positive citizen input. Dick Halley seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1162, A Resolution Establishing a Public Records Policy and Setting Fees City Administrator Phil Messina explained that the Senate Bill 554 modifies the requirements for public records requests. All cities must have in place a written procedure for public records requests that include the name or names of persons that requests may be submitted to, and the fees associated with those requests. There was discussion regarding the $100 fee for electronic searches of the city server. This is a per hour charge because of the extent of work required to redact information that may not be public record. Matt Stephenson made a motion to approve Resolution No. 1162, A Resolution Establishing a Public Records Policy and Setting Fees. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1163, A Resolution Authorizing the City to Apply for a Government Grant From the Oregon Parks and Recreation Department Recreation Trails Program for Boes Park Improvements. City of Central Point City Council Minutes December 6, 2007 Page 4 Mr. Samitore stated that Staff has been working on a grant from the State of Oregon Recreation Trails Program for improvements to pedestrian and equine trail systems through the recently acquired Boes Park. The City is requesting $85,000 from the state in collaboration with the $25,000 the City will be budgeting for the project in 2008. the city is limited in the amount of improvements to Boes Park because it is outside of the Urban Growth Boundary. Kay Harrison made a motion to approve Resolution No. 1163, A Resolution Authorizing the City to Apply for a Government Grant from the Oregon Parks and Recreation Department Recreation Trails Program for Boes Park Improvements. Walter Moczygemba seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Resolution No. 1164, Authorizing Issuance of a Limited Tax Improvement Bonds for a Portion of the Costs of the Meadows Local Improvement District and the Snowy Butte Local Improvement District. Finance Director Jill Turner stated that the city is working with a bond council and government financial analyst to work on details of the financing. Staff explored various financing options and settled on a private bank placement. A formal bid document was prepared and bid opening was December 3, 2007. The Bond cannot be resold to the public, and is intended to be held by the bank in its portfolio. Bank of America was the low bid with 4.9% tax free interest. Kay Harrison made a motion to approve Resolution No. 1164, Authorizing Issuance of a Limited Tax Improvement Bonds for a Portion of the Costs of the Meadows Local Improvement District and the Snowy Butte Local Improvement District. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. D. First Reading of An Ordinance Amending Central Point Municipal Code Chapter 13 Pertaining to Water. Ms. Turner stated that the proposed ordinance revisions are designed to provide customer service and to make the utility billing process more efficient. The new ordinance will decrease the overall penalties a customer pays if their water is shut off for non-payment and shortens the time customers are given to pay. Staff also recommends increasing the discount available to low income families. There will be a one time $10 maintenance set up fee instead of a $30 deposit. The proposed ordinance cleans up language, puts all fees in one location, and allows staff the option of setting up payment plans for customers who get behind in payments. Bruce Dingler made a motion to pass to second reading an Ordinance Amending the Central Point Municipal Code Chapter 13 Pertaining to Water. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay City of Central Point City Council Minutes December 6, 2007 Page 5 Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VIII. BUSINESS A. Veteran's Memorial Discussion This item was moved to the beginning of the meeting. B. 2008 Committee Appointments Mayor Williams stated that he would like to make the following committee recommendations: Planning Commission: • Reappoint Patricia Beck and Connie Moczygemba for additional four year terms • Re-appoint Connie Moczygemba as Planning Commission Chair and Chuck Piland as Vice Chair. Citizens Advisory Committee: • Appoint Lany Martin to the vacant position • Re-appoint Joseph Thomas as chair person. Park Commission: • Appoint Cathy Richardson, Sean Winter and Xavier Valdes to the vacant Park Commission positions • Re-appoint Neil Olsen, John Beck, and Kerry Bradshaw for additional three year terms • Re-appoint Kerry Bradshaw as Chairperson. • Appoint Jaqui Robbins to a vacant position on the Parks and Recreation Foundation. Traffic Safety Committee: • Re-appoint Bruce Viar as the Chair. Mike Quilty made a motion to approve the recommended appointments. Kay Harrison seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. COUNCIL BUSINESS Mayor Williams stated that Council should be working on the City Administrators review in January. Council Member Dick Halley asked why the City was not mentioned in the LOC Local Focus Newsletter as a safety award City. Ms. Turner stated that would be a City of Central Point City Council Minutes December 6, 2007 Page 6 topic for the Human Resource Manager. She stated that our safety rating is low and was not sure why it was not mentioned in the newsletter. Council Member Matt Stephenson stated that he is unable to attend the Council ~ meeting on December 20th and wanted to make sure there would be a quorum before he finalizes his plans. Currently only Mayor Williams will be out of town. X. MAYOR'S REPORT Mayor Williams reported that: • He attended the Central Point Chamber Greeters meeting. • He attended an RPS meeting were they are working on objection areas. • He attended an RVCOG Board Meeting. • He was a judge at the Providence Festival of Trees. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He will be in Salem tomorrow attending his first City Managers Association meeting as Chair. • The 360 Evaluation program is working for the employees. • He is planning a one day Council Retreat for January 26th. XII. COUNCIL REPORTS Council Member Mike Quilty reported that: • He attended a freight transit meeting. • He attended an RPS meeting. • He attended the RVMPO meeting with RVTD. • He was in Corvallis attending the RPS meeting with LCDC. • He went to Seattle to attend a West Coast Corridor Meeting Council Member Walt Moczygemba stated that he attended an AdHoc Transportation meeting. Council Member Kay Harrison stated that she attended: • A Fair Board Meeting. • A funding meeting for Jackson County Roads. • The MPO/PAC meeting. • The RVSS Board meeting. • The Crater fundraiser dinner. Council Member Dick Halley reported that he attended the Bear Creek Greenway meeting. Council Member Bruce Dingier reported that he attended Circuit Court on Wednesday as an observer. Council Member Matt Stephenson reported that he attended the AdHoc Transportation meeting. City of Central Point City Council Minutes December 6, 2007 Page 7 XIII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • Staff is working on a Public Works Strategic Plan update. • The water model has been completed and staff is working with Medford Water Commission to implement it. Community Development Director Tom Humphrey reported that: • He attended a meeting with LCDC on RPS issues. RPS process is now a strategy not a plan. • There were no items for the Planning Commission meeting in December, but there are several new businesses coming to Central Point. Development Services Coordinator Matt Samitore asked the Council to adjourn into executive session under ORS 192.660 (2)(e) real property transactions. Kay Harrison made a motion to continue past 10:00 p.m. Walter Moczygemba seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XIV. EXECUTIVE SESSION Kay Harrison made a motion to adjourn into Executive Session under ORS 192.660 (2)(e) to discuss real property transactions. Walter Moczygemba seconded. All said aye. The meeting was adjourned into executive session at 9:58 p.m. Council returned to regular session at 10:03 p.m. Mike Quilty made a motion directing staff to proceed with the purchase of 241 West Vilas Road. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XV. ADJOURNMENT Mike Quilty moved to adjourn, Bruce Dingler seconded, all said "aye" and the Council Meeting was adjourned at 10:05 p.m. The foregoing minutes of the December 6, 2007, Council meeting were approved by the City Council at its meeting of December 20, 2007. Dated: l2~ Z l'p~ Mayor Hank Williams ATT S City Recorder