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HomeMy WebLinkAboutCM012408 CITY OF CENTRAL POINT City Council Meeting Minutes January 24, 2008 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Dick Halley, Kay Harrison, Walter Moczygemba, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Jill Turner; and City Recorder Deanna Gregory were also present. 1 IV. PUBLIC APPEARANCES There were no public appearances. V. CONSENT AGENDA A. Approval of January 10, 2008, City Council Minutes. Kay Harrison made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. BUSINESS A. Veterans Memorial Parks and Recreation Manager Matt Samitore stated that the Parks and Recreation Commission held a public hearing on January 17, 2008, to review two design alternatives that would allow a Veterans Memorial to be located within Don Jones Park. Approximately fifty citizens attended the meeting. The Parks and Recreation Commission would like to recommend Option 1-A for Council review and approval. This option City of Central Point City Council Minutes January 24, 2008 Page 2 would move the tennis courts to a location near the basketball courts and place the Veterans Memorial in the southwest corner of the park adjacent to the cemetery. This option eliminates the possibility of having movies in this park at a future date. It also slightly reduces the children's play area. No amenities were eliminated. The construction for the park is scheduled for May, 2008. Staff will work with the Memorial Group on their ground breaking ceremony. Marty Terrell, Rabun Way Ms. Terrell stated that she is impressed with how easy City staff has been to work with and the speed in which they have been able to make this memorial happen. She was happy to hear the support from the community regarding this project. Mike Quilty made a motion directing staff to continue with Option 1- Afor the Veterans Memorial Park to be located in Don Jones Park. Matt Stephenson seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. 2007 Audit Report Finance Director Ji11 Turner stated that the City received a clean opinion and clean report from the Auditors. Staff switched a few processes to get to this audit opinion. She explained the difference in a few processes that were put in place over the last few years to get to this point. Staff was able to meet the December 31St deadline. Chris Dye, CPA, Purkeypile and Johannsen Mr. Dye explained the findings in the audit and suggested staff work on a centralized purchasing procedure. They have a few questions on the SDC credit reimbursement agreements. They would like the City Attorney to make sure they are binding and legal contracts. Kay Harrison made a motion to accept the Annual Financial Report ending June 30, 2007. Mike Quilty seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission report for January 15, 2008: 1) The Commission approved a Final Development Plan application for the Gray Court PUD. The site is located on Hopkins Road in the R-3 zoning district. The Applicants received an extension last year to complete their public improvements and are now ready to record their 1 City of Central Point City Council Minutes January 24, 2008 Page 3 final plat, start housing construction and install tot fot amenities. The Commission judged the final development plan to be in compliance with the preliminary development plan and approved the project. The planning and building departments wil! hold the applicant to the archi#ectural design features and the landscaping the Commission approved. 2} The Commission approved a major modification to the Snowy Butte Station TOD Master Plan which will allow the development of the Microvellum Office Park. The City administratively approved a site Plan for the MicroveAum corporate office last year and the building is now under construction. The property owners decided that they would like to create an entire office park in Snowy Butte Station in the TOD-GC zoning district. This was a departure from the original master plan. The Commission determined that the modification was consistent with the zoning and code requirements for modification and approved the application with six conditions to address the timing and construction of public improvements and a variety of design features. The applicant's agent suggested that, given the desirability and positive effect of a new office park, the City may wish to consider the formation of an Electronic Commerce District in this area. 3) The Commission approved a request for an extension of the preliminary development plan for the White Hawk Estates PUD. The site is located on the northeast corner of Beebe and Gebhard Roads in the R- 1-6 zoning district. The project initially encountered environmental setbacks for which it was given extensions and the developer is now trying to make adjustment for a sluggish housing market. He is moving forward with engineering. The Commission determined that the request was reasonable under the circumstances and granted an extension to July 1, 2008. There is no limit to the number of extensions that may be granted by the City and the Applicant is obligated to build to the latest building and engineering standards when he does start construction. Administrative Reviews: A copy of the Population ~ Demographics Element was distributed to the Commission and an explanation was given regarding why it was developed, how it will be used in the Comprehensive Ptan and when the Commission could expect to review the document at a public hearing. Miscellaneous items: The Commission considered how it should deal with decorative exterior murals as defined in the municipal code. A similar question was posed to the CAC and the recommendation of that committee was presented to the Planning Commission. The consensus was that the City should not approve any new murals until more public input is received and a common theme is identified. A status report about the RPS process and the final letter from the state agencies was also discussed with the Commission. City of Central Point City Council Minutes January 24, 2008 Page 4 Mike Quilty made a motion to approve the Planning Commission Report as presented for January 8, 2008. Dick Halley seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Water Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1168, A Resolution Assessing Costs for Weed Abatement on 372W03DD Tax Lot 200 - 262 N. Second Street, Central Point, Oregon Finance Director Jill Turner stated that this is a return item to the Council regarding a weed abatement at 262 N. Second Street. There was a clerical error in the cost calculation and the assessment should be $383.50. Kay Harrison made a motion to approve Resolution 1168, A Resolution Assessing Costs for Weed Abatement on 372W03DD Tax Lot 200 - 262 N. Second Street, Central Point, Oregon. Matt Stephenson seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1169, A Resolution Assessing Costs for Weed Abatement on 372W02AA Tax lot 2800 - 4920/4922 Gebhard Road, Central Point, Oregon Ms. Turner explained that the property located at 4920/4922 Gebhard Rd was cleaned up at the City's request in October. The finance department wrote the property owners and requested payment and billed them in December, 2007. No payments or responses have been made by the property owners. Contractors cleaned this 7.43 acre parcel resulting in a total lien of $6,425.00. Matt Stephenson made a motion to approve Resolution No. 1169 Assessing Costs for Weed Abatement on 372W02AA Tax Lot 2800 - 4320/4922 Gebhard Road, Central Point, Oregon. Waiter Moczygemba seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. A Resolution Assessing Costs for Weed Abatement on 372W01 BC Tax Lot 5300 - 4250 Hamrick Road, Central Point, Oregon Ms. Turner stated that property located at 4520 was cleaned up in October by a contractor and billed by the City in December. The property owners are in attendance at tonight's meeting and would like to address the Council in regards to the resolution. City of Central Point City Council Minutes January 24, 2008 Page 5 Forrest Young, property owner Mr. Young stated that the city did not show due diligence in notifying the owners of the property. The registered letter was sent to the vacant lot. There were bushes on the property that were damaged when the contractor did the abatement. It will end up costing them money to have those bushes replace or repaired. He stated that they have tried to talk to staff but have had no luck. If the City had sent the notice to the correct address they would have taken care of the issue. Public Works Director Bob Pierce stated that they received a work order in September to have the weeds abated. Mrs. Taylor contacted him but he was not able to work out a schedule to meet with her at that time. He asked Mrs. Taylor to provide photos of the damage and they would be sent to the insurance company. He did not receive anything from Mrs. Taylor until they requested a hearing with the City Council. Staff relies on the Jackson County Tax Records to send notices. He does not know how the addresses got confused. He also explained time lines for the weed abatement process. There was discussion about how the City relies on the Jackson County Tax records to locate property owners. The property owners don't disagree with the weed abatement they just don't feel that the city tried to get a hold of them and the contractor damaged the bushes. Mike Quilty made a motion to cancel the assessment for 4520 Hamrick Road. Matt Stephenson seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. COUNCIL BUSINESS Council Member Walter Moczygemba would like to see a change in the ordinance allowing dogs in the park. He stated that Bluegrass Downs park is a mess with dog feces'. The Parks Maintenance crew stated that it is worse now that the ordinance allows dogs in the park. It was decided that a reminder will be sent out in the newsletter to pick up after dogs and that there is a leash law. X. MAYOR'S REPORT Mayor Williams reported that he attended Officer Motts funeral and the RPS meeting. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that there will be a Council Business Meeting at the Bella Union in Jacksonville Saturday at 9:00 a.m. There will also be a Study Session on Monday night. City of Central Point City Council Minutes January 24, 2008 Page 6 XII. COUNCIL REPORTS Council Member Matt Stephenson reported that he attended a meeting regarding the Veterans Memorial in Don Jones Park. Council Member Bruce Dingier reported that: • He attended the Parks and Recreation Commission meeting. • He attended Officer Motts Funeral service. • He attended Municipal Court this week. Council Member Dick Halley reported that he attended Officer Mott's funeral service and a Greenway Committee meeting. Council Member Kay Harrison reported that she attended: • Officer Mott's Funeral Service. • the Fair Board Meeting • the Italian Festival. • The RVTD Board meeting. • The MPO/PAC meeting. Council Member Walt Moczygemba reported that he: • Attended the Transportation AdHoc Committee meeting. • Attended the Parks and Recreation Commission meeting. • Attended the School Board Meeting where they are working on a Health Center for Jewett. • Attended the Planning Commission meeting. Council Member Mike Quilty reported that: • He attended the OMPAC meeting in Eugene, they have asked him to chair that committee for 2008. • He attended the RPS meeting. • He attended an MPO meeting. • He met with 1000 Friends of Oregon about transportation issues. • He will be going to Corvallis to talk with ODOT. • He will be out of town for the February 28~' Council Meeting. XIII. DEPARTMENT REPORTS Parks Manager Matt Samitore reported that he attended a Board meeting for the Diamond Arena project. He has some concerns about the ability to put an arena that size at the choose location. He will provide more information as it is available. Police Chief Jon Zeliff reported that the arrangements for Officer Mott's funeral went smooth. Donations have helped support the family with dinners for two months. The surrounding Police Departments have been a great support and back up during this time of need. City of Central Point City Council Minutes January 24, 2008 Page 7 Community Development Director Tom Humphrey reported that the owners of the Creamery would like to express their gratitude for the work the Police and Public Works Departments did to help make the Italian Festival a success. XIV. EXECUTIVE SESSION Kay Harrison made a motion to adjourn to Executive Session under ORS 192.660 (2)(i) Employee Evaluations. Mike Quilty seconded. All said aye and the meeting was adjourned into Executive Session at 8:55 p.m. XV. ADJOURNMENT Kay Harrison moved to adjourn, Matt Stephenson seconded, all said "aye" and the Council Meeting was adjourned at 9:58 p.m. The foregoing minutes of the January 24, 2008, Council meeting were approved by the City Council at its meeting of February 14, 2008. ~~ ~ Dated: a I IS'0 ~ ,,/ Mayor Hank Williams ATTE City Recorder