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Home My WebLink AboutCAP012810Central Point City g-iall 664-3321 City Council Mayor Hank Williams Wazd I Bruce Dingler Ward II Mike Quilty Wazd III Matthew Stephenson Ward IV Allen Broderick fit Large Carol Fischer Kay Harrison Administration Phil Messina, City Administrator Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Parks and Recreation Department Matt Samitore, Manager Police Department Jon Zeliff, Chief Public Works Department Bob Pierce, Director ~I~~ ~ Cllr C®nca eetlg Agesla Janua>~ 2~, 2010 Next Res. 1243 Next Ord. No. 1932 I. G E'I'Il~G C LE T® Eli - 7:00 P.M. II. PI.E GE ®F AI.,I,EG CE III.. I~®I.I. CAI.I, IV. SPEC P SENTA'I'I®N V. PiT I.IC PE CES VI. (:®NSEI~I' AGE A A. Approval of January 14, 2010, City Council Minutes B. Approval of 2010 Committee reappointment recommendations. IE S ® FI2 C®~TSET AGE A II. P I.IC G, I1SAI~TCES, SI,iJTI®NS Page 1 - 2 A. First Reading, An Ordinance Amending Chapter 2.59.30 Pertaining to Membership Requirements for the Central Point Arts Commission (Samitore) 3 - 42 B. Resolution No. , A Resolution Establishing Special Events, Wedding, and Park Property Handbooks with Fee Schedules (Samitore) IX. BITSI SS 43 - 46 A. Appointment to Citizens Advisory Committee (Mayor) 47 - 50 B. City Council Committee Assignments (Council) X. C®i.Tl®TCII. BITSIl~SS 1~1. ~®~' S i l0 i I. CI~'Y 1VIIl~IS'T 'TOM'S PICT XIII. C CII. P®I~'TS XIV. I)EP T' NT P®IZ7'S E CiJ'TI SESSI®l~i The City Council may adjourn to executive session under the provisions of ORS 192.660(2)(i} Employee Evaluations. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. JO NT ,- -, ~y ~-`' _.- _~,.~7 _ ~-, I~v a -~ ~~1`~ ^~ __~ ~_;4~, ~---, ~~ r P (ter ,,_~r r" . --'~ J r. CI O CE T L POI T City Council eating inutes January 1, 2010 REGULAR FETING CALLED TO ORDER Council President Kay Harrison called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIA CE III. ROLL CALL: Mayor: Hank Williams, excused Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Manager Matt Samitore; Assistant. City Administrator Chris Clayton; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of December 1'0, 2009, City Council Minutes. Bruce Dingler moved to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Allen Broderick,. yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITE S RE OVED FRO CO SENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading, Ordinance No. 1932, An Ordinance Amending Central Point unicipal. Code Title 13 Pertaining to ater Finance Director Bev Adams stated that this is the second reading of an ordinance to amend the current code pertaining to water. The new ordinance clarifies our business practices under which we provide water for our citizens. The ordinance does not contain the rates that will be charged. for the water. Those rates will now be set by Council Resolution. AI1en Broderick made a motion to approve Ordinance 1932, An Ordinance Amending Central Point. unicipal Code Title 13 Pe fining to ater. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Cify of Cenfral Point City Counci Minufes January 14, 2010 Page 2 B. Resolution No. 1230, A esolutiion of the City of Central Point Setting ater Rates. Mrs. Adams stated that. a water rate study was completed by the FCS Group and determined that water rates should be adjusted to meet current and future needs of the Water Fund which exists to provide water distribution services to the citizens of Central Point.. The recommended rates were discussed with Council at a study session in 2009. It was discussed that. the Medford Water Commission has increased what they charge the city on an annual basis, but. the City has not felt it necessary to pass that. increase on to the citizens until now. If the City were to continue to absorb these increases the water fund would fait. At the study session the Council agreed the water rate and fee structure should be amended to include changing from a flat rate structure to a block rate structure encouraging water conservation and provide for more equitable billing based on customer water usage. This rate structure should provide stability for the water fund. The Jackson County Expo rates have not been included in this resolution. The City Administrator is currently working with Jackson County to come up with a fee structure that will reimburse the city for funds and water but will not be a hardship on the Expo. ike Guilty made a motion to approve Resolution o. 1230, A esolutiion of the City of Central Point Setting ater Rates. Carof Fischer seconded. Roll call: Allen Broderick, yes,. Bruce Dingier, yes; Carol Fischer, yes;: Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Resolution Na 1231, A Resolution Assessiing Costs for eed Abatements on the Following Properties: 372 10DB TL 6404; 372W1 ODB TL 9400; 3721NDB TL 9401; 372W10DB TL 9402; 372 10DB TL 9405; 372 1ODB TL 9406; 372 10DB TL 9414; 372 10DB TL 9417; in the City of Central Point, Oregon Mrs. Adams stated that each year there are properties within the City that are not maintained by the property owner. The City gives the property owner several warnings before we are forced to go on to the property and cut the weeds when they become a fire danger. This year there was a record number of properties that the City was required to abate because of weeds. The next eleven resolutions are to place liens on various properties so the city will be reimbursed for the costs of maintenance of the property. The City has made several attempt to contact the property owners prior to this step. City Recorder Deanna Casey stated that it is acceptable for Council to make one motion to cover all eleven resolutions. If there is a resolution. in question that the council does not feel should have a lien placed on it, it can be pulled from the list. City of Cenfral Point City Council Minutes January 14, 2010 Page 3 There was discussion about properties that could be in foreclosure and that this step might delay the sale of a property. ike Quilty made a motion to approve Resolutions No. 1231, 1232, 1233, 1234, 1235, 1236, 1237, 1238, 1239, 1240,. and 1'241 Assessing Costs for weed abatement. Matt Stephenson. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes.. Motion approved. D. Resolution No. 1232, A Resolution Assessing Costs for eed Abatement on 372 TOAD Tax Lot 100 -South. Front Street, Central Point, Oregon See motion above. E. Resolution No. 1233, A Abatement on 372 1ODA Central Point, Oregon Resolution Assessing Costs for eed Tax Lot 6600 - 643 John ayne Drive, See motion above. F. Resolution No. 1234, A Abatement on 372 10 Point, Oregon esolutiion Assessing Costs for eed Tax Lot 7100 - 249 Hiiatt Lane, Central See motion above.. (9. Resolution No. 1235, A Resolution Assessing Costs for eed Abatement on 372W03DA Tax Lot 7700 - 625 Cherry Street, Central Point, Oregon See motion above.. H. Resolution o. 1236, A Resolution Assessing Costs for eed Abatement on 372 10BA Tax Lot 8000 - 207 Rachel Avenue, Central Point, Oregon See motion above. I. Resolution No. 1237, A Resolution Assessing Costs for eed Abatement on 372 03DD Tax Lot 2000 - 262 North Second Street, Central Point, Oregon See motion above. J. Resolution o. 1238, A Resolution Assessing Costs for eed Abatement. on 372 03AB Tax Lot 1100 - 4028 Inglewood Court, Central Point, Oregon City of Central Point City Council Minutes January 14, 2010 Page 4 See motion above. K. Resolution No Abatement on Point, Oregon See motion above. 1239, A Resolution Assessing Costs for eed 372 03AC Tax Lot 130 - 205 Victoria ay, Central L. Resolution No. 1240,. A Resolution Assessing Costs for eed Abatement on 372 11®B Tax Lot 2300 - 462. Grand Avenue, Central Point, Oregon See motion above. Resolution No. 1241, A Resolution Assessing Costs for eed Abatement on 372 11AC Tax Lot 4500 - 634 Hemlock Avenue,. Central Point, Oregon See motion above. Id. esolutiion No. 1242, A Resolution Increasing the edford ater Commission ater Treatment .and Transmission System Development Charge Community Services Coordinator Matt Samitore stated that the Medford Water Commission has increased SDC rates. The City of Central Point has an agreement with the Medford Water Commission to collect these fees and pass them. on. If the Council does not approve the recommended resolution the City would have to absorb these costs. The increase in fees is for an amended 15 year Capital Improvement Plan that will include improvements to the Duff Water Treatment Facility on the Rogue River. ike Quilty made a motion to approve Resolution No. 1242, Increasing the edford 1Nater Commission Treatment and Transmission System Development Charge. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved.. IX. COUNCIL BUSINESS Council Member Matt Stephenson asked if the Mon Desir fire will cost the city anything. Community Development Director Tom. Humphrey and Police Chief Jon Zeliff stated that. it has been determined that it was human caused and the Police Department. will be investigating this as a crime. The owners had been in to the city asking what they were allowed to do with the property. Mr. Humphrey stated that they are limited because of the historic designation of the building. When the Cify of Central Point City Council Minutes January 14, 2010 Page 5 investigation is over, the owners will have to build residential buildings or come to the city to rezone for commercial. Council. Member Kay Harrison stated that she has had. citizens complain about dogs in the parks and would like to discuss the issue with. the Council again. at a future Study Session. X. CITY i4D LNISTR~4TOR'S REPORT City Administrator Phil Messina reported that: ® He attended an RVACT meeting where they talked about the Kirkland/Blackwell Road intersection. ® There will be a Study Session on January 25tH ® The Council will have a retreat in the Chambers on February 6th. ® There is a staff awards lunch January 20th in the Council Chambers. ® He has been attending Mediation Training. XI. COUNCIL REPORTS Council Member Carol Fischer reported that she attended the Medford Water Commission meeting. She asked the Chief to research a program in Ashland called Shared Roadway.. Council Member Allen Broderick reported on an analysis he did on the real estate market in Central Point. Signs show that the market is stabilizing. Council Member Mike Quilty reported that: ® He has been out of town several times for meetings. ® He attended an RPS Contract Over site Committee meeting.. ® He will be out of town on the 25th and will not be attending the Study Session. Council Member Kay Harrison reported. that: ® She attended the Medford Water Commission meeting. ® She attended an event at SOU where Senator Merkley was speaking.. ® She talked with the Mayor of Ashland regarding a rail project. XII. DEPART ER1T REPORTS Police Chief Zeliff reported that: ® Officer Kesler resigned. They are currently working with the active hiring list to fill that position. ® There was a press release sent out about the new Crime View on the City Website. It allows citizens see what , is happening, crime wise,. in their neighborhood. ® Channel 10 news will be doing a special on one of the YIPS. City of Central Point City Council Minutes January 14, 2010 Page 6 Finance Director Bev Adams reported that the budget season is about to begin. Staff will be having a kick off meeting before the end of the month. Parks and Recreation Manager Matt Samitore reported that: ® The skateboard park video camera is back up for use by the Police Department. and Parks Staff. It will eventually be available online. ® The Community Christmas was a success. Staff has. received several positive comments from citizens and businesses. ® They have begun the Battle of the Bones event planning. Community Development Director Tom Humphrey reported that: ® He is waiting on the County to sign the IGA for the Twin. Creeks Rail Crossing. ® There was a low turnout for the CAC meeting on Tuesday night. It was one of the many RPS Open. Houses the City will be holding in the near future. ® There is a tentative schedule for RPS Open House meeting to be held by the County and Cities. Councilman Broderick would like to have a joint meeting with the Planning Commission to go over the new maps. ® Staff has prepared a draft plan for the C-4 and C-5 zone changes.. Council would like to see this item in a study session with Planning before staff does all the work and send it to state. ® There is some economic activity happening in the city. A few businesses have shown interest in relocating to Central Point. Staff will be talking about economic options at the Council Retreat on February 6m L. p,®J®UN ENT Matt Stephenson moved to adjourn, IVtike Quilty seconded, all said "aye" and the Council meeting was adjourned at 8:11 p.m. The foregoing minutes of the January 14, 2010, Council meeting were approved by the City Council at its meeting of January 28, 2010. Dated: ATTEST:. Mayor Hank Williams City Recorder Administrator's ®ffice STAFF RT Phil Messina, City Administrator Deanna Gregory, City Recorder TO: Honorable Mayor and City Council FROM: City Administrator Phil Messina and City Recorder Deanna Casey SUBJECT: 2010 Committee Re-appointments DATE: 1 /28/2010 Background Data It is time to reappoint members and a chairperson of various committees. This consent agenda item is only for re-appointments. New appointments will be discussed during regular business. Planning; Commission Terms of the members of the Planning Commission are for four years each and staggered in order to establish an approximately equal number of expiring terms each calendar year. Chuck Pilands position was the only one that expired at the end of last year. The current chairperson is Connie Moczygemba, who has held the position since January, 2005. The current vice-chairperson is Chuck Piland, who has served in that position since January, 2005. C® ATIl~d: lte-appoint Chuck Piland to Position lfor an additional four years expiring 2014. Ike-appoint Connie oczygenaba as Chair and Chuck Piland as Vice-Chair.. Citizens Advisory Committee The Citizens Advisory Committee currently has six members. Joseph Thomas resigned in 2009 and was the Chair person at that time. Staff has received letters of interest for this vacant position. There is no residency requirement for serving on the Citizens Advisory Committee. The policy is to select members who have shown community interest and a desire to participate in Central Point planning. There is no established term of office for those serving on the committee. The Mayor,. with the approval of the City Council, appoints a chairperson for the Citizens Advisory Committee annually. Herb Farber has been acting chair since Joseph Thomas resigned. Staff recommends re-appointment of: harry 1Vlartin Charles Jakabosky erb Farber Jeff Pfeifer David Painter Sam Inkley and the appointment of IJerb Farber as chairperson.. Park Commission There are currently seven members on the Park Commission. The positions for Patricia Alvarez, John Beck, Kerry Bradshaw, and Doug Palmer expired December 31, 2009. Kerry Bradshaw is currently the chair but he has requested to step down from that position. Staff recommends Patricia Alvarez as Chairperson. Staff recommends re-appointment of Patricia Alvarez, John Beck, Derry Bradshaw and Doug Palmer for terms to expire December 31, 2013 and appoint Patricia Alvarez as Chairperson. Traffic Safety Committee There are currently five members of the Traffic Safety Committee, these terms do not expire. Current members are Ernest Conrad, John Dufur, Greta Parks, Randy Sparacino, and Bruce Viar. The current Chair person is Bruce Viar. Staff recommends reappointment of Bruce Viar as the Chairperson. Multicultural Committee This is a seven member committee with three year terms. The positions for Autumn Chadborne and Marilyn Wilbur expired December 31, 2009. Marilyn Wilbur submitted her letter of resignation in December but Autumn Chadborne would like to be reappointed. Staff has an interested candidate for the vacant position which will be submitted under the business section on the Agenda. Staff recommends reappointment of Autumn Chadborne to the Multicultural Committee with a term that expires December 31, 2012. Budget Committee There are two positions on the Budget Committee that expired December 31, 2009. The positions held by Scott Dipple and Keith Wangle need to be filled. Keith Wangle has been appointed to the Planning Commission and is willing to forgo reappointment. Staff has not had contact with Scott Dipple as of this report. Budget Committee terms are for three years. Currently staff is advertising for vacancies on this and other committees. Staff recommends not filling these positions at this time. ATTACHMENT: List of Committees and their members. Member terms that were active on 12/28/2009 Group Name Member Type ember Role Term Started On Term Ends On Citizens Advisory Committee Herb Farber Private Citizen Member 01/02/1997 12/31/2009 Sam lnkley Private Citizen Member 1.2/13/2001 12/31/2009 Charles Jakabosky Private Citizen Member 02/23/2006 12/31/2009 Larry Martin Private Citizen Member 12/06/2007 12/31/2009 David Painter Private Citizen Member 01713/2005 12/31/2009 Jeff Pfeifer Private Citizen Member 05/29/2009 12/31/2009 Multi-Cultural Committee Autumn Chadborne Private Citizen Member 09/11/2009 12!31./2009 Jill Gregg Private Citizen Member 01/0172009 12/31/201.0 Shannon Moulin Private Citizen Chairperson 04/01/2009 12/31/201.1 Carol Robbins Private Citizen Member 01/01/2009 12/31/2010 Jaymey Sweeney Private Citizen Member 01/01/2009 12/31/2011 Amy Sweet Private Citizen Member 01/01/2009 12/31/2011 Marilyn Wilbur Private Citizen Member 01/01/2009 12/31/2009 Park and Recreation Commissi on Patricia Alvarez Private Citizen Member 03/09/2006 12/31/2009 John Beck Private Citizen Member 07/13/2006 12/31/2009 Kerry Bradshaw Private Citizen Chairperson 03/09/2006 12/31/2009 David Douglas Private Citizen Member 04/12/2007 12/31/2011 Doug Palmer Private Citizen Member 03/09/2006 12/31/2009 Sean Winter Member 12/06/2007 12/31/2010 Planning Commission Patricia Beck Private Citizen Member 07/12/2006 12/31/2011 Justin Hurley Consultant Member 04/12/2007 12!31/2010 Connie Moczygemba Private Citizen Chairperson 12/12/2002 12/31/2011 Mike Oliver Private Citizen Member 09/14/2006 12/31/2012 Chuck Piland Private Citizen Member 01/01/1982 12/31/2009 Tim Schmeusser Member 01/01/2009 12/31/2012 Keith Wangle Private Citizen Member 05/29!2009 12/31/2010 Traffic Safety Committee Ernest Conrad Private Citizen Member 03/09/2006 12/31/2009 Bruce Dingier Elected Official Representing 03/09/2006 12/31/2010 City Council John Dufur Private Citizen Member 03/09/2006 12/31/2009 Greta Parks Private Citizen Member 01/01/2009 12/31/2009 Randy Sparacino Private Citizen Member 07/13/2006 42/31/2009 Bruce Viar Private Citizen Chairperson 03/09/2006 12/31/2009 ~ ~ ~ Page 1 of 1 ~" ~ ~ ~ ~ ;~+ ,. • January 21, 2010 ~.~~ _ _ v 3.8.0 - Licensed to City of Central Point 0 IViember terms that were active on 01/01/2010 t'sroup Blame ember Type ember Role Term Started On Term Ends On Budget Committee Allen Broderick Elected Official Member 01/01/2009 12/31/2012 Tom Corkery Private Citizen Member 03/27/2008 12/31/2010 Bruce Dingier Elected. Official Representing 12/01/2005 12/31/2010 City Council Carol Fischer Elected Official Representing 01/01/2009 12/31/2012 City Council Kay Harrison Elected Official Representing 01/01/2001 12/31/2012 City Council Karen Huckins Private Citizen Member 04/13/2006 12/31/201.1 Jason Lukaszewicz Private Citizen Member 02/27/2009 12/31/2011 Michael Quilty Elected Official Representing 08/01/2002 12/31/2010 City Council Randy Sparacino Private Citizen Member 03/27/2008 12/31/2010 Matthew Stephenson Elected Official Representing 01/01/2007 12/31/2010 City Council Bill Stults Private Citizen Member 03/27/2008 12/31/2010 Henry Williams Elected Official Representing 01J01/2002 12/31/2010 Mayor "" ~ ~ --- , Page 1 of 1 ~ ..~~ ~.i January 21, 2010 ~~~ ~~ W y v 3.8.0 Licensed to City of Central Point ~,` ,, ,~ ~\ r ~- STAFF REP®RT ATE: JANUARY 21, 2010 T HONORABLE MAYOR AND CITY COUNCIL F MATT SAMITORE, MANAGER Matt Samitore, Manager SUBJECT: First reading of an ordinance amending the Arts Commission membership requirements. SUMMARY: This is the first reading of the ordinance amending the requirements for membership on the Arts Commission. Following the implementation of the Arts Commission the City received quite a few applications for the new commission. Unfortunately of those only five (5) were residents of the City of Central Point. In order to fill the last remaining vacancies staff is recommending amending the ordinance to allow for residents who live within the Urban Growth Boundary or have a business within the city or is an employee of the school district. Staff believes by making. this amendment. the last two (2) remaining vacancies will be filled. RECOMMENDED MOTION: Make a motion approving the amendments of the Central Point Arts Commission ordinance. 140 S. Third Street Central Point, OR 97502 ~ 541.664.3321 ° Fax 541.664.6384 oRDIlVANCE N®. AN ORDINANCE AMENDING CHAPTER 2.59.30 PERTAINING TO MEMBERSHIP REQUIREMENTS FOR THE CENTRAL POINT ARTS COMMISSION THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN AS FOLLOWS: Section i. Chapter 2.59.30 amends the membership requirements for the Central Point Arts Commission to read as follows: CHAPTER 2.59 Sections: ARTS COMMISSION 2.59.030 Membership Section 2. The Arts Commission will present the rules of procedure to the City Council within six months of establishment for adoption by resolution. Two years from the date of adoption, the City Council shall review the performance of the Arts Commission. Passed by the City Council and signed by me in authentication of its passage this day of , 2010 . ATTEST: Mayor Hank Williams City Recorder Approved by me this day of , 2010 Mayor Hank Williams ~; u !®c r e a /- _~~ g--.,; ~~ ~ ,~ STAFF REP®RT TE: NOVEMBER 13, 2009 T HONORABLE MAYOR AND CITY COUNCIL 1= MATT SAMITORE, MANAGER Robert Pierce, Director Matt Samitore, Dev. Sen~ices SUBJECT: The Special Events Handbook has been prepared for all residents and entities that want to do special events within the City of Central Point. SUMMARY: This past few months the City Council adopted language establishing rules and regulations for special events throughout the City. This accompanying handbook gives specifics for all the events we have had. in the past, with the requirements for what is needed in order to be granted approval. Additionally a fee schedule has been attached. ost of the fees shown are what we currently charge. The major amendments are regarding larger events and weddings which will require special event insurance and more detailed plans to be approved by all the city departments. RECOMMENDE® MOTION: Staff recommends City Council adopt the resolution adopting the handbook and fee schedule. 140 S. Third Street Central Point, OR 97502 ®541.664.3321 ~~ Fax 549.664.6334 RESOLUTION NO. A RESOLUTION ESTABLISHING SPECIAL EVENTS, WEDDING, AND PARK PROPERTY HANDBOOKS WITH FEE SCHEDULES WHEREAS, The City Council approved an ordinance establishing rules and requirements for special events; and WHEREAS, currently there are no specifications for requirements for certain events or adopted fee schedules; and WHEREAS, City Staff has provided three handbooks to help guide our citizens in their event planning and provided fee schedules accordingly. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Central Point,. Oregon, does hereby approve a resolution establishing a special events handbook, wedding. handbook and park property handbook that specifies rules and requirements for various types of events within the city and specifications for renting public facilities within the city's park system; Passed by the Council and signed by me in authentication of its passage this day of , 2010. Mayor Hank Williams ATTEST: City Recorder Approved by me this day of __ , 2010. Mayor Hank Williams CITY OF CENTRAL POINT SPECIAL EVENT HANDBOOK ~~_ _ _ - - _ _ --~ -~ ~' ~~ ~,~ - i r \,A~, _-~ ~ ~ _~ J ~I_. ~I ~ ~.~_ ~ 'u~ ~ i ~~ ~' ~ ~V ~~I ~ ~ r~~-r~ i i ~~', '~ Page 1 of 22 CITY ®F CENT' L PINT SPECIAL EVENTS Central Point is a city that celebrates special events. The City of Central Point is proud to host numerous events each year. It is very important that you fill out your applications completely. Missing information can slow the permit process or terminate the application. Permit applications must be received by the City of Central Point no lacer than thirty (30) days prior to the actual date of your event and may be submitted as early as one year before your event. If your application is accepted by the City after the thirty (30) day deadline, the applicant. waives his/her appeal rights. Applications will not be accepted when the proposed event is fewer than fifteen (15) days away. In general, a permit is required for any organized' activity involving the use of, or having impact upon, public property, public facilities, including, but not limited to parks, sidewalks, streets or the temporary use of private property in a manner that varies from its current land use. It is our goal to assist event organizers in planning safe and successful events that create a minimal impact on the communities surrounding the events. Please use this handbook to assist you in filling out the necessary forms that pertain to your event.. All of the forms listed under "Required Forms" need to be submitted in order for your special event permit. to be processed. The forms listed under "Event Specific Forms" only need to be filled out if you need one of these permits for your event.: Required For,ns: Event.Speci icFor-ns: Special Event Permit Application Planning Information Affidavit of Application Save Harmless Agreement Official Use Only Amplified Equipment Permit Application Street Closure Permit Application Alcohol Permit Application If you plan on using any of the City parks for your event, you should make a reservation to ensure the space you need will be available. Please obtain. a copy of the "Parks Property Packet: Gazebos and Fields" and submit a "Parks Property Use Application" to the Parks and Recreation Department along with your other applications. The application. can be found inside of the above mentioned packet. Page 2 of 22 ~ ~. 1 CITY ®F CEI~'T L PINT SI'ECIAI, EVE~1'S INFOIZMA TION Upon submitting your special event application, all information will be considered public information and may be used by the City for promotional purposes (e.g. calendar of events). The City will use all information regarding your event to approve or deny your application; it is important that alf information is accurate. ABOUT .SPECIAL EVENT PERIvIIT The Special Event Permit Application is designed to gather general information about the event. The applicant will be required to provide the following information: the type of event, dates, times, location, event background, and contact information. Remember to include a copy of your organization's IRS 501(3)C tax letter if applicable. ABOUT PLANNING INFOItN1ATlON The Planning Information section is designed to gather important details about how the event will be run. There are many specific details to running an event and the City needs to ensure that each event has thoroughly planned out the different aspects involved. It is very important that all information is complete and accurate so that the City can approve your event in a timely manner. The following is an overview of the information you will need to fi l out you the required forms. SITE PLAN/ROUTE NIAP Please submit a site plan/route map that will provide the City with. a visual of what the event will look like. Please remember to mark the locations of all items that are not normally found at the site. If you need any street closures, you must fill out a "Street Closure Permit Application" in addition to any other required applications. SECURI T }' The information you provide about security will help ensure the City that the crowd will be properly controlled. You are not required to hire a security organization:; however, you must provide a way to control the anticipated crowd at your event. If you are expecting less than 50 people at your event, you do not need to fill out. this section. Page 3 of 22 J ~~ CITY ®F CENT L P®1NT SPECI~4L EiINTS ALC®11®L If alcoholic beverages will be available at your event, you are required to obtain the necessary licenses and permits. The City may require you to obtain. additional insurance for alcohol. A license must be obtained from the Liquor Control Commission. For special events, you will most likely be required to obtain a Temporary Sales License (TSL). For more information regarding the proper licenses and permits,. please contact the. local Oregon. Liquor Control Commission (OLCC) at phone number (541) 776-6191. The local OLCC office is located at 15 Crater Lake Avenue, Ledford, OR. Municipal Code 9.68.210 states, "The possession and use of alcohol is prohibited in all public parks. Permits can be issued for special events at the discretion of the City Administrator or his or her designee and when the applicant possesses a license for special events issued by the Liquor Control Commission." If you will have alcohol at your event, please submit an "Alcohol Permit Application" in addition to all other applications. EDI AL Unexpected mishaps can occur at your event at any time. It is important that you plan ahead and have medical services available in the case that somebody needs medical attention. If you are expecting less than 50 people at your event, you do not need to fill out this. section. PAltl{IlVGA1VD SFIiITTLE Whether you are expecting 10 or 100 people at your event, it is a simple fact that they all have to be transported to the. designated location. It is important that you have thought about where your attendees will park. Depending on your location and your expected attendance, it may or may not be necessary to control your event parking. Larger events may have a need for no parking areas and/or handicap parking. Per Municipal Code 9.6.150, no vehicles may be driven or parked in area other than. those provided, maintained or designated for such purposes. This includes, but is not limited to the park's grass, tennis and basketball courts. Fines will be incurred if you are found breaking the law! ACCE'SSI~ILITY Each event is required to comply with all City, County, State and Federal Disability Access Requirements applicable. to your event. All areas of your event need to be accessible to individuals with disabilities, or provide an alternative area with the same activities. -~ Page 4 of 22 ,~ _ , C17'1' ®F CENT L PINT SPECIAL. EVENTS GARBAGE AND RECYCLING It is necessary that you have a plan to properly dispose of waste material at your event. It is not required that you recycle, but it is recommended. You should have enough garbage cans at your event, and change the liners regularly, so that they do not overflow. You may want to consider having a ground maintenance crew so that garbage is properly taken care of. .SAN17'A TI ®N You need to have an adequate amount of toilets and wash stations for the people attending your event.. If there is no access to permanent bathrooms, or you need additional bathrooms for your event, then you will need to arrange to have portable toilets and wash stations delivered to your event's location. The number of toilets that are needed depends on the amount of people who will be attending. You may want to have your sanitation equipment checked throughout the event to make sure they are properly cleaned and stocked. AM~'LIFIED E®UIPMENT An Amplified Equipment Permit is required for the use of any amplification equipment. Please circle 'Yes' or 'No' to inform the City if you plan on using such equipment. If you circle 'Yes' please submit an "Amplified Equipment Permit Application" in addition to all other applications. ~'®®D C®NCE.S.SI®N ®R PREI'ARA7'1®N Questions regarding food concessions and food preparation areas are asked so that the City can get a better idea of what will be occurring at your event. Please list or describe any food concessionaires ifapplicable. Any person selling or providing food and/or beverages inside of your event may be required to apply for a health permit. For more information, please contact the Jackson County Department of Health & Human Services, Environmental Health Division located at 1000 E IVlain Street, IVledford, OR. Their phone number is (541) 774-8206. OTI~ER C®NCESSIONS This section is designed to let the City know if any merchandise vendors will be set up a your event. Please list or describe concessionaires ifapplicable. Page 5 of 22 1 . l.• SPECIAL EVENT APPLICA'TI~ ]~~®~m,~ T]o~y Event Title Description Event Category ^ Athletic/Recreation ^ Exhibits/Misc. ^ Festival/Celebration ^ Parade/Procession/March D Concert/Performance ^ Farmer/Outdoor Market ^ Special Attraction Anticipated Attendance To tal Per Day Anticipated Participants Total Per Day DA 7'E/T11V/E ^ Dance ^ Carniva ^ Circus ^ Wedding ^ Protest ^ Informational "Rally" ^ Church Activity Setup Date Time Day of Week Event Start Date Time Day of Week Event End Date Time Day of Week Disrnantle Start Date Time Day of Week Dismantle End Date Time Day of Week L®CATI®N Address Description Alternate Address Description 4. Page 6 of 22 SPECIAL EiIEN'T APPLICAT'I®N BACx~~®uN1~ Yes No Have you head this event before? Yes No Is your event part of a larger marketing campaign? Yes No Is the Host Organization a commercial entity? Yes No Is the Host Organization a bona fide tax exempt, nonprofit entity? If yes, you must attach to this application a copy of your IRS 501(3)C tax letter providing proof and certifying your current tax exempt, nonprofit status. Yes fVo Is there a fee for people attending, or people working the event? Amount(s) $ Entry Fee $ Other Fee(s) Describe: Yes No Are vendors or other fees required? Amount(s) $ C®AITAC7'S Name of Host Organization Professional Organizer Name: Telephone: ( ) Fain Contact Name: Telephone: ( ) Vendor Contact Name: Telephone: ( ) Other Contact Name: Telephone: ( ) lAleb Address ' Page 7 of 22 J PLANNING INRNIA7'I®N s]T~' ~L~~/]~®uTE mA~ A site plan/route map must be submitted with your permit request. This enables a review by departments to check ingress and egress of pedestrian/vehicle traffic. The site plan/route map must include: ® An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all requested street or lane closures. ® The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access ® The provision of minimum twenty foot (20') emergency access lanes throughout the event venue ® Location of first aid facilities and ambulances ® The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures (barricades, fencing, etc.) ® Location of amplification. equipment ® Generator locations and/or sources of power ® Placement of vehicles and/or trailers ® Other event related components not listed above Yes Rlo Do you need any street closures? (Must request thirty (30) days prior to the event and submit a "Street Closure Permit Application" to be approved.) If yes, please describe streets that need to be closed: ,~~1'].R]T}' (Required if you hove more than 50 ~eonle attending the event) Yes IVo Have you hired a licensed professional security company to develop and manage your event's security plan? Security Organization: Contact fVame: What days/hours will you have security? Address: Telephone Please describe your security plan including crowd control, internal security, internal security or venue safety, or attach the plan to this application. ALC®]]®L Yes No Will your event involve alcohol? If yes, you must fill out the "Alcohol Permit Application" and' submit it in addition to all other applications. Page 8 of 22 ~ t PLANNING 1NI~®RNIA'TI~N MEDICAL ~Reguir•ed i,(you have n-ore than 50~eo~le attending the event) Yes No Will there be a first aid station on site? Yes No Will there be a Nurse or an EMT on site? If yes, which one? Yes No Have you hired a licensed professional. emergency medical services provider? Name: Telephone: ( ) PARIt±ING AND StlU7'7'LE Yes No Will your event involve the use of parking and/or shuttle service? If yes, please describe or provide an attachment of your plan. Yes No Wiil you need areas designated as no parking areas? Please explain Yes No Will there be designated spots for handicap parking? Per 1111unicipal Code 9.68.150, no vehicles may be driven or parked in area other than those .provided, maintained or designated for such purposes.. This includes, but is not limited to the park's grass, tennis and basketball courts. Fines will be incurred if you are found breaking the law! ACCESSIRILI7'Y Yes No Will all areas of your event be accessible to individuals with disabilities? If no, explain which areas and any alternative areas Yes. No Have you developed a Disabled Parking Plan? Please describe Yes No Will a minimum of 10% of portable restrooms at your event be accessible? Yes No If an information center is provided at your event will customer service representatives be available to assist disabled individuals? GARBAGE AND RECYCLING Number of trash cans Number of dumpsters with lids (One for every 400 persons, or increments thereof) Number of recycling containers Equipment setup: Date Time: Equipment pickup: Date Time: Supplier of recycling equipment: Telephone: ( ) Please describe your plan for removal of garbage and recyclable goods during and after your event ~ "R Page 9 of 22 .~ ' PLANNING INF®RATI®N SANITATIOnI Number of portable toilets Equipment setup: Number of ADA approved portable toilets Date Time: Number of wash stations Equipment pickup: Date Time: Yes No Is there access to permanent restrooms? Yes No Wiil your toilets and wash stations be serviced during the event? Supplier of sanitation equipment: Telephone: AMPLIF'IE'D EOiIlP1PlENT If amplified equipment will be used, you must fill out the "Amplified Equipment Permit Application" and submit it in addition to all: other applications. This form alone will not give you authorization to use amplified equipment. Yes No Will amplified equipment be used? Yes No Will there be any live music performances? F'®®D C®NCE'SSI®]V ®R PRE'PARATI®N Yes No Does your event include food concession and/or preparation areas? If yes, please describe how food will be served and/or prepared: What type of food will be sold during the event? o Commercially prepared food o Pre-packaged food o BBQ o "Horne-made" food o Other (specify) Yes No Do you intend to cook food in the event area? If yes, what method of cooking will be used: o Gas o Charcoal o Electric o Others (specify) How many food concessionaires will you have at your event? ®TIIE'R C®NCESSI®NAIRE'S Yes No Will merchandise or services be sold at your event? If yes, describe or attach a complete Fist of vendors How many other concessionaires do you expect to have at your event? ~ Page 10 of 22 A ®LJ'T ALC® ®L PE 1~IT If alcoholic beverages will be available at your event, you are required to obtain the necessary licenses and permits. For special events, you will most likely be required to obtain a Temporary Sales License (TSL). For more information regarding the proper licenses and permits, please contact the local Oregon Liquor Control Commission at phone number (541) 776-6191. Their office is located at: 15 Crater Lake Avenue Medford, OR 97504 The City may require you to purchase additional insurance to cover the use of alcohol at your event. The amount will be determined by the City during the review of your application and is dependent on your event. To use alcohol in public parks, you must obtain special approval from the City Administra#or. Ordinance number 9.68.210 states, "The possession and use of alcohol is prohibited in all public parks. Permits can be issued for special events at the discretion of the City Administrator or his or her designee and when the applicant possesses a license for special events issued by the Liquor Control Commission." .9I'1'LICATI®N IIVF'®Rly/A7'1®IV ® Applicant information.: name, address, phone number ® Event information: name or description of event, location, date(s), start time, end time, and other details ® Provide your security plan to ensure safe sales/distribution ® Proof of OLCC license Page 11 of 22 ALC ®L I'ERI~I'I' APl'LCIA'TI®N You must have an OLCC permit in addition to submitting this application. (Attach the OLCC permit to this application, if you have not obtained one, please attach a copy of your application that you have already or will submit to OLCC.) APPI,ICAN7' INF®It1~AT1®N Applicant Name Address Telephone EVENT INF®ItIV/ATI®N Event name or description Location of event Please List the dates and times that alcohol will be served:. Date Start Time: End Time: Date Start Time: End Time: Date Start Time: End Time: Yes No Will you have a closed beer garden? Yes No Will you be using armbands to identify those ages 21 and older? Please check all that apply: ^ Free/Host Alcohol ^ Alcohol Sales ^ Host and Sale Alcohol ^ Beer ^ Wine ^ Distilled Spirits Please describe your security plan to ensure the safe sale/distribution of alcohol at your event Print Name Signature Alcohol Permit: o Approved o Denied By Department: Event Title Date J ~,,. Date Time Page 12 of 22 AI3®lJ'T AMPLIFIED EiJIP EN'T PERMIT Ordinance number 8.04.080 A states that, "fVo person shall create, assist in creating, permit, continue or permit the continuance of any loud, disturbing or unnecessary noise in the City." An Amplified Equipment Permit is required for all sound amplification outside of normal home and business activities. IVon-amplified music is allowed at any park without a permit. PERMIT INF®RI~IA7'I®N To obtain a permit, you must fill out the "Amplified Equipment Permit Application" and submit it to the Parks and Recreation Department in addition to any other application needed for your event. It is very important that your start and end times are listed accurately, as all amplified equipment can only be used during this time. All amplified sound must be turned off by 10:00 p.m. All amplified equipment levels must not exceed 80 decibels during the entire event. APP,LICATI®N INF®IV/ATI®N ® Applicant information: name, address, phone number ® Event information: name or description of event, location, date(s), start time, end time, and other details ® Performance schedule: If there will be any performances that will be using the amplified equipment, you must provide: performer's name, contact person's name, phone number, and the start and end time of their set. ® It is important that amplified levels do not exceed. 80 decibels during the entire event. ® You may obtain a loaner decibel meter from City Hall (requires a refundable deposit). Page 13 of 22 E A.MI'LIFIED EQIJIPME]VT PERMIT APPLICATI®N APPLICANT INF®RMATI®N Applicant Name Address Telephone ( ) EVENT INF®RNIATI®N Event name or description Location of event Please list the dates and times that the equipment will be used: Date Start Time: End Time: Date Start Time: End Time: Date Start Time: End Time:. Yes No Will there be a patron dance? Yes No Will there be live music? Yes No Wil'I there be any live performances? What type of amplification equipment will be used? Where will the amplification equipment be setup? Performance Schedule: Name of Band/Performer Contact Name Phone Number Start Date Start Time End Time *All amplified equipment levels must not exceed 80 decibels during the entire event. Print Name Signature Amplified Equipment Permit: o Approved o Denied By Department: Event Title Date Date Time Page 14 of 22 A>3®U7' S1'RE'I' CLSll E I'ER I'T This permit is required in any case where the streets or public ways will be closed: to through traffic. All street closures require review and approval from the City Council. It is important that you allow adequate time for the approval process. Parades: The City will close down the streets for you and provide the proper traffic control. Block Parties: The City will deliver and pickup barricades at the requested street. It will be your responsibility to ensure that barricades are moved into place and that detours are set up to property redirect traffic. Remember that you must keep a twenty (20) foot fire lane clear for emergency access. Block parties are only permitted between the 10:00 a.m. and 11:00 p.m. You must provide written. consents to the block party from at least 75 percent of all residents living along the portion of the street to be closed. If your block party is within 500 feet of any school, church, hospital, nursing home or similar operation, you must also obtain written approval. by the management of the institution. ,~~'IZNIIT IAIF®R~9A7'1®N To obtain a permit, you must fill out the "Street Closure Permit Application" and submit it to the Parks and Recreation Department in addition to any other application needed for your event. You must submit your request for a street closure thirty (30) days prior to your event. AI'1'I,ICATI®1V INS®RNIATI®1V ® Applicant information: name, address, phone number ® Event information: name or description of event, location, date(s), start time, end time, and other information ® List the streets that need to be closed ® Provide a drawing or map of the streets that will be closed. If you are responsible for closing the streets, please indicate where detour signs will be used. dock Party Specifics: ® Attach the written consent of at least 75 percent of residents ® If you live within 500 feet of the above mentioned institutions, please provide written approval from the institution's management. ' ~ Page 15 of 22 Telephone ( ) EVENT INF'®RIVIATI®N Event name or description Location of event Please list the dates and times that you are requesting to close the street(s): Date Start Time: End Time: Date Start Time: End Time: Yes No Will you be using detour signs to help local traffic around the street closures? Yes No Will you be alerting the local neighborhood of street closures prior to the event? Please describe plain: List the street(s) that need to be closed during the above mentioned dates and times: IMP®RTANT INF'®RIVIATI®N ® For block parties, the applicant is responsible fior installing and removing barricades and detour signs. ® Please make sure that you have attached a drawing of the streets to be closed and the position of any detour signs if applicable. ® For block parties, please attach the written consents of at least 75 percent of residents who live along the portion of street to be closed ® For block parties, if held is within 500 feet of any school, church, hospital, nursing home or similar operation, please submit approval from the management of the institution. ® Street closures are not euaranteed and mus4 be approved by the Citv Council. Print Name Event Title Signature Date Street Closure Permit: o Approved o Denied By Department: Date Time J, Page 16 of 22 ti. A~®tl'T F1Ett~1®RKS 1SPL~41'S Fireworks are prohibited in afl City parks and on all City property. Formal fireworks displays are allowed on private property after obtaining the correct permits from the State Fire Marshal. Please contact the State Fire Marshal for specific information on obtaining a permit. DEFINI TI ®NS "Fireworks" includes any combustible or explosive composition or substance defined in ORS 480.110 without the exclusions described in ORS 480.110(1)(a),(b),(c) and (d); and includes combination item, cone fountain, cylindrical fountain, flitter sparkler, ground spinner, illuminating torch and wheel as .defined in ORS 480.127(4). "Fireworks" does not include paper caps containing .25 grains or less of explosive compound. "Fireworks activity" includes the display, use or explosion of any fireworks. PR®CEDIIRES 1. Receive permission. from property owner. 2. Fill out the appropriate application and obtain a permit from the State Fire Marshal (you must also submit the application and site plan to Fire District 3.) 3. If necessary, obtain a permit for street closures 4. You must contact the City Police to coordinate traffic. C®NTACT INF®RMATI®N For more information please contact: Jackson County Fire District No. 3 (541) 826-7100 Office of State Fire Marshal Oregon State Police (503) 934-8274 Or visit http://www.ore~on.~ov/OSP/SFM/Licensing Fireworks Public Displays.shtml Page 17 of 22 .~ AFFIDAVIT' ®F APPLICA'T1®N INSURANCE RE®UIREMENTS Depending on the special event, your organization may need to provide a current certificate of insurance to the City. Please attach a copy of your organization's insurance policy if you currently have insurance. Persons and/or organizations using any City of Central Point facilities are advised that the City assumes no responsibi ity for injuries and/or accidents which occur while on City property. The applicant's initials and signature below is an acknowledgement of this fact and an agreement that the City will not be held liable for any medical expenses or personal property damages incurred during the use of its facilities. Initial Required insurance amounts are as follows: $1 minion July 1, 2009-July 1, 2010 $1,066,700 July 1, 2010-July 1, 2011 $1,133,300 July 1, 2012 -July 1, 2012 AGREEMENT I am authorized to sign this special event application. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge. I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the Central Point Municipal Code. Print. Name Signature Event Title Date ~R®CESSING Send Copy To: o OLCC o State Fire Marshall o Other Agencies: _ Date. Time Date Time Date Time SUJ'3MITTING Y®UR AI'I'LIC'ATI®N Please submit your application to the Parks and Recreation Department located in City Hall. 140 S. Third Street Central Point, OR 97502 For Questions, please call5helly Brown at (541) 664-3321, ext. 214 Application received by: .~ ,~ Date: Page 1 S of 22 SAVE ~IAItLESS AG EEMENT AGREEMENT BETWEEN Name (please print) -AND- THE CITY OF CENTRAL POINT Address I, X FOR MYSELF AND ON BEHALF OF MY HEIRS, REPRESENTATIVES, SUCCESSORRS AND ASIGNS HEREBY RELEASE, ACQUIT AND FOREVER DISCHARGE THE CITY OF CENTRAL POINT and all departments, agencies, subdivisions, officers, agents, employees or representatives and all other related legal persons or entities. not named herein, from any and all known or unknown claims, expenses, injuries, losses, rights of contribution or indemnity, as well as any other statutory rights, attorneys fees and damages, without limitation, which now exist or may ever develop, which are in any way connected with, based upon, or arise out of my participation in any and. all events listed and signed for above. This release includes but is not limited to claims for wages, monies, damages, attorneys' fees, emotional distress, stress, workers' compensation injury and occupational disease, disability discrimination, physical injuries, bodily injury, and medical expenses. (initial here) I understand that the event which I am applying to hold is voluntary. I also understand that if I refuse to or otherwise fail to sign this liability waiver I will not be allowed to participate in any or all of the events listed above. (initial here) I have read, understand and agree with the above. XSignature Date XParticipant's Name (please print legibly): FOR YOUR RECORDS.... Please make a copy of all completed event application documents (within this packet) you are applying to. Page 19 of 22 a 1 t; ®FFICIAL USE ®NLl' C17'}' REVIEiN City Reviewed By: (initial, date, time) Police: Date Time Risk Management: Date Time Public Works: Date Time Parks: Date Time Finance: Date Time .S7'A T IIS Special Event Permit Application: o Approved o Denied By Department: Date Time Reason for denial: Things that need to be changed: EVISI o Resubmitted on: Date Time City Reviewed By: (initial, date, time) Police: Date Time Risk Management: Date Time Public Works: Date Time Parks: Date Time Finance: Date Time S`TA7'i13' Special Event Permit Application: o Approved o Denied By Department: Date Time Page 20 of 22 @~~~ ~.,~ FEE SCHEDULE There are no fees to apply for a permit. Fees for your permits are due after your application has been approved. Special Event Permit ........................................................................................$100 Weddings (Robert Pfaff Park and Twin Creeks Park) ........................................$600 (Includes the reservation of the bandshell and gazebo.) Use Wedding Packet! Small Weddings* (under 100 people at Robert Pfaff Park) ...........................$100 (Includes the reservation of the bandshell and gazebo.) Use Wedding Packet! Amplified Equipment Permit .........................................................................$20 Alcohol Permit ................................................................................................No Fee Street Closure for Block Party (one street only) ............................................$100 (The City will drop off and pick up barricades.) Street Closure for a Parade (through town) ..................................................$800 (The City will close off the streets and regulate traffic.) *If it is found that more than 100 people are at your "Small" Wedding, you will be charged the full amount of $600. If the sponsoring organization is a tax exempt organization under Section 501 of the Internal Revenue Code, no special event license fee shall be required unless one or more temporary booths, stalls or vendors participating in the special event is a business as defined in Section 5.04.010 of the Municipal Code. A sponsoring organization under this subsection D shall be responsible for any extraordinary personnel materials and service charges determined in accordance with Section 5.42.040. Please. submit all application to: The City of Central Point, City Hall 140 S. Third Street Central Point, OR 97502 Questions? Contact Shelly Brown at (541) 664-3321, ext. 214 Per Municipal Code 9.68.150, no vehicles may be driven or parked in area other than those provided, maintained or designated for such purposes. This includes, but is not limited to the park's grass, tennis and basketball courts. Fines will be incurred if you are found breaking the law! Page 21 of 22 ~ ®d-' GENE. L RULES ®I? C®NUC'I' IN CI'T'Y I'ARI~S The following rules and regulations for the conduct of persons using the public parks of the City of Central Point, Oregon, are. hereby established and shall be observed and enforced within all public parks: 1. All parks close from 10:00 p.m. to 6:00 a.m. unless a written permit is obtained by the parks and recreation department director. 2. Smoking is prohibited' in all buildings. 3. Children under the age of six must be supervised in the city's parks at all times. 4. No person shall build, light, or maintain any fire except in a stove pit or fireplace designated for such purpose. Never leave a fire unattended. S. No firearms allowed. 6. The use of jump houses and party ponies is prohibited in all city parks. 7. Dogs must be on a leash (no greater than six feet in length) at all times, with the exception of designated dog parks. 8. No person shall erect signs, markers, or inscriptions of any type without written approval of the parks and recreation department. 9. No automobiles, trailers, or other vehicles shaft be driven or parked in any areas that are not designated, and may not be parked in the city park during closed hours. Drivins on the grass is strictly prohibited at all times. 10. No person shall leave any bottles, cans, ashes, waste paper, rubbish, or garbage in a city park except in receptacles designated for that purpose. 11. No camping or dwelling shall be permitted in city parks except by written permission from the parks and recreation director. 12. The possession and use of alcohol is prohibited in all public parks. Permits can be issued. for special events. at the discretion of the city administrator and must obtain a license from the Oregon Liquor Control Commission. 13. The use of the city parks shelter areas may be reserved for private functions by individuals or groups. It is unlawful for anyone to interfere with or prohibit the use of a park shelter by the reserved party. However, parks are always open to the general public for their use and reservations do not provide exclusive use of park facilities. 14. No person may operate a concession or engage in the business of soliciting, selling or peddling and liquids or edibles for human consumption,. or connect a public address system to city power outlets without specific written authority from the city manager of Central Point. No person shall make excessive noise by use of amplified sound equipment or other means. Page 22 of 22 ~: s ~. ``~ ~, CITY OF CENTRAL POINT WEDDING HANDBOOK ~ _:~-.. ,,.. '~~ -- ~~~I~:~~ ~ '`~ ~ ~ , ', _, ~. ~,~ r~ Page 1 of 7 p ,, •. 1~IEING API'I.ICA'T1®N G'o~~r~atu~atio~rs ore~rcacu~ ~or~t/r~co~ri~r~r wer.~cji~~~ j/re ('its o~ (ie~(t~aePoirrt sea's t/rei~ oer~ best wis/ces ~o~ hoar- wed~(ia~ dad a7cl ~o~ ~ou~ ~atu~e tour etle~,~ The wedding handbook is designed for weddings which will. be held' at Twin Creeks Park or Robert Pfaff Park in the City of Central Point. Upon submitting your wedding application, all information will be considered public information and may be used by the City for promotional. purposes (e.g. calendar of events). The City will use ali information regarding your event to approve or deny your application; it is important that all information is accurate. Applications must be received by the City of Central Point no later than thirty (30) days prior to the actual date of your event and may be submitted as early as one year before your event. If your application is accepted by the City after tfie thirty (30) day deadline, the applicant waives his/her appeal rights. Applications will not be accepted when the proposed event is fewer than fifteen (15) days away. It is very important that you fill out your applications completely. Missing information can slow the permit process or terminate the application. GENERAL INF®R1VIA7'1®N Main Contact Name: Telephone: Professional Organizer Name: Telephone:. Name of Groom Name of Bride VVEI)DING SPECIFICS The City of Central Point offers two venues for your wedding: Twin Creeks Park and Robert Pfaff Park. If you will have more than 100 people at your wedding, you must have your wedding at Twin Creeks Park! Anticipated Attendance Choose Your Venue ^ Twin Creeks Park ^ Robert Pfaff Park Wedding Date Day Month Year °You should. check your date to make sure there is not a current reservation by calling the Central Point Parks and Recreation Department Wedding Time Begin Setup Begin Ceremony/Reception End Ceremony/Reception End Cleanup Questions? Contact the Central Point Parks anal Recreation Department at (541) 664-3321, ext. Z14 or 263 Page 2 of 7 inlE DING. API'LICA'I'1N F®®D C®NCESSI®N ®R 1'IiEPA~tATI®N Questions regarding food concessions and food preparation areas are asked so that the City can get a better idea of what will be occurring during your wedding. Please list or describe any food concessionaires if applicable. Any person selling or providing food anal/or beverages may be required to apply for a health permit. For more information, please contact the Jackson County Department of Health ~ Human Services, Environmental Health Division located at 1000 E Main Street, Medford, OR. Their phone number is (541) 774-8206.. Yes No ®oes your event include food concession and/or food preparation areas? If yes, please describe how food will be served and/or prepared: What type of food will be made available during the event? o Commercially prepared food o Pre-packaged food o BBQ o "Home-made" food o Other (specify) SI L' PLAN A site plan must be submitted with your request. The site plan must not any items being brought into the park include, but not limited to: ® Tables, Chairs and other rental equipment ® Location of amplification. equipment ® Location of any generators which. will be .brought in ® Location of any concessions (remember no trailers or vehicles on the grass at any time!.) ® Other event related components not listed above SL'CIIR17'l' Yes No Have you hired a licensed. professional security company to be used at your wedding? (If no, skip to the next section.) Security ®rganiaation: Contact Name: What hours will you have security? Address: Telephone: GAR,I~AGEAND RECI'CL.iNG Number of trash cans Number of recycling containers Please do not allow the throwing of rice, try rose pedals instead! Equipment ®rop-off ®ate Time: Equipment pickup: Date Time:. Questions? Contact the Central Point Parks and Recreation Department at (541) 664-3321, ext. 219 or 263 (~ Page 3 of 7 e~ 1NEING API'LICA'TIN Supplier of garbage/recycling equipment: Telephone: Please describe your plan for removal of garbage and recyclable goods during and after your event (Vote: If there is excess trash left behind you will be charged an additional $50 clean up fee! ALG'®II®L If alcoholic. beverages will be available at your event, you are re uired to obtain the necessary licenses and approval. For a wedding, you will most likely be required to obtain a Temporary Sales License (TSL). For more information regarding the proper licenses and permits, please contact the local Oregon Liquor Control Commission at phone number (541) 776-6191. Their office is located at 15 Crater Lake Avenue in Medford. The City may require you to purchase additional insurance to cover the use of alcohol at your event. The amount will be determined by the City during the review of your application and is dependent on your event. To use alcohol in public parks, you must obtain special approval from the City Administrator. Municipal Code 9.68.210 states, "1'he possession and use of alcohol is prohibited in all public parks. Permits can be issued for special events at the discretion of the City Administrator or his or her designee and when the applicant possesses a license for special events issued by the Liquor Control Commission." Yes No Will you have alcohol at your ~nredding? (If no, skip to next section.) Yes No Will you have a closed beer garden? Yes No Will you be using armbands to identify those ages 21 and older? Please check all that apply: Free/Host Alcohol ^ Alcohol Sales ^ Host and Sale Alcohol ^ Beer ^ Wine ^ Distilled Spirits Please describe your security plan to ensure the safe sale/distribution of alcohol: Questions? Contact the Central Point Parks and Recreation Department at (541) 664-3321, ext. 214 or 263 Page 4 of 7 E DING APPLICA'TIN It is very important that your start and end times are listed accurately, as all amplified equipment can only be used during this time. All amplified music must be turned off by 10:00 p.m. Yes No Will. you be using amplified equipment? (If no, skip to the next section.) Yes IVo Will there be a patron dance? Yes No Will there be live music? Please list performers name and contact information: What time period will the amplified equipment be used? What type of amplification equipment will be used? Where will the amplification equipment be setup? 1N5'IIRAIVC'E ItE®UIIdEIVAEN7'S You will need to have your insurance on file with the City of Central Point! Persons and/or organizations using any City of Central Point facilities are advised that the City assumes no responsibility for injuries and/or accidents which occur while on City property. The applicant's initials and signature below is an acknowledgement of this fact and an agreement that the City will not be held liable for any medical expenses or personal property damages incurred during the use of its facilities. Initial Required insurance amounts are as follows: $1 million July 1, 2009 -July 1, 2010 $1,066,700 July 1, 2010-July 1, 2011 $1,133,300 July 1, 2012 -July 1, 2012 Name of Insurance Agency Telephone Policy Questions? Contact the Central Point Parks and Recreation Department at (541) 664-332.1, ext. 214 or 263 Page 5 of 7 ~ , E DING AI'I'LICATI®N AGREEMENT If you cancel your wedding with the City of Central Point prior to 30 days before the date, a full refund will be issued. After 30 days, no refunds will be issued, but you may reschedule the dace. If the City does not approve your application,. a full refund will be given. The City is not responsible for inclement weather conditions resulting in unsatisfactory or cancelled weddings and: no refund will be given in this case. However, the City is willing to reschedule your wedding. for a later date and time if notified 24 hours before the scheduled wedding. I certify that the information contained in the foregoing. application is true and correct to the best of my knowledge. I have read, understand and agree to abide by the rules and regulations, included in this packet, governing the proposed wedding under the Central Point Municipal Code. Print Name Park Signature Date PAYMENT & SIIRMITTING YpIIR APPLI ATI®N Fees for your wedding are due in full when turning in your application. If you do not pay in full, your application will not be processed!. ^ Wedding with under 100 people $100 ^ Wedding with over 100 people $600 *If the City finds that you select "under 100 people" and you have more, you will be charged the higher price! You must have a credit card on file! Name on Card Credit Card Number Credit Card Type Visa IVlastercard American Express Ex. ®ate Billing Address Please submit your application to the Parks and Recreation Department located in City Hall. Payment Amount 140 S. Third Street Central Point, OR 97502 Official Use Only Date Received By Reviewed By: (Initial. Date. Time. Decision) Parl(s Date Time ^ Approved ^ Denied Police. Date Time ^ Approved ^ Denied Alcohol Date Time ^ Approved ^ Denied Explanation:. Questions? Contact the Central. Point Parks and Recreation Department at (541) 664-3321, ext. 214 or 263 Page 6 of 7 :J SAiIE I-IARII~LESS AGREE ENT AGREEMENT BETWEEN Name (please print) -AND- THE CITY OF CENTRAL POINT Address 1, X FOR MYSELF AND ON BEHALF OF MY HEIRS, REPRESENTATIVES, SUCCESSORRS AND ASIGNS HEREBY RELEASE, ACQUIT AND FOREVER DISCHARGE THE CITY OF CENTRAL POINT and all departments, agencies, subdivisions, officers, agents, employees or representatives and all other related legal persons or entities not named herein, from any and all known or unknown claims, expenses, injuries, losses, rights of contribution or indemnity, as well as any other statutory rights, attorneys fees and damages, without limitation, which now exist or may ever develop, which are in any way connected with, based upon, or arise out of my participation in any and all events listed and signed for above. This release includes but is not limited to claims for wages, monies, damages, attorneys' fees, emotional distress, stress, workers' compensation injury and occupational disease, disability discrimination, physical injuries, bodily injury, and medical expenses. (initial here) I understand that the event which I am applying to hold is voluntary. I also understand that if I refuse to or otherwise. fail. to sign this liability waiver I will not be allowed to participate in any or all of the events listed above. (initial. here) I have read, understand and agree with the above. XSignature Date XParticipant's Name (please print legibly): FOR. YOUR RECORDS.... Please make a copy of all completed event application documents (within this packet) you are applying to. Page 7 of 7 -~ ~) CITY OF CENTRAL POINT -=`,. _ -~. ~~ ~ (1 ,~ ~ ~~ I ~~ ~_ __-t u ~ ~ L ~ \\ 1 L.I 'i'ts h it Page 1 of 9 J ~ lip i GENE L RULES ®F C®NUCT ~N CITY PARKS 2. Smoking is prohibited in all buildings. 3. Children under the age of six must be supervised in the City's parks at all times. 4. No person shall build, Light, or maintain any fire except in a stove pit or fireplace designated for such purpose. Never leave a fire unattended. 5. No firearms allowed. 6. The use of jump houses and party ponies is prohibited in all City parks. 7. Dogs must be on a leash (no greater than six feet in length) at all times, with the exception of designs ed dog parks. 8. No person shal'1 erect signs, markers, or inscriptions of any type without written approval of the Parks and Recreation Department.. 9. No automobiles, trailers, or other vehicles shall be driven or parked in any areas that are not designated, and may not be parked in the City parks during closed hours. Drivine on the brass is strictly prohibited at all times. 10. No person shall leave any bottles, cans, ashes, waste paper, rubbish, or garbage in a City park except in receptacles designated for that purpose. 11. No camping or dwelling shall be permitted in City parks except by written permission from the Parks and Recreation Department Director. 12. The possession and use of alcohol is prohibited in all public parks. A permit can. be issued for special events at the discretion of the City Administrator. A license from the Oregon liquor Control Commission must also be obtained. 13. The use of the City parks shelter areas may be reserved for private functions by individuals or groups. It is unlawful for anyone to interfere with or prohibit the use of a park shelter by the reserved party. However, parks are always open to the general public for their use and reservations do not provide exclusive use of park facilities. 14. No person may operate a concession or engage in the business of soliciting, selling or peddling any liquids or edibles for human consumption, or connect a public address system. to City power outlets without specific written authority from the City Manager of Central Point. No person shall make excessive noise by use of amplified sound equipment or other means. Page 2 of 9 LIST OF' GAZEBOSAVAILABLE F'OR RESERVATION :Park aze® C®e Electric ~Q LLlght Itestr®®nns Bluegrass Downs BD1 Yes Cascade Meadows CM1 Don Jones Memorial DJ1 Yes Yes Yes Yes Glengrove UVayside GW1 Menteer Memorial MM1 Yes Yes Yes Robert Pfaff RP1 Yes Yes Robert Pfaff RP2 (bandshell) Yes Yes Twin Creeks TC1 Yes Yes Twin Creeks TC2 Yes Yes Twin Creeks TC3 Yes Yes Twin Creeks TC4 Yes Yes Van Horn VH1 Yes Yes Pictures and information about these gazebos/parks are included in this packet. LIST OF F'ILDSAND COURTSAVAILABLE F'OR RESERVATION I~arl~ field G®ae Type ®f Field/C®u~ Restr®o~s Civic CI-M Multiuse Field At Twin Creeks Park Civic CI-S Soccer Field At Twin Creeks Park Don Jones DJ-M Multiuse Field Yes Joel Tanzi Skate Park JT-S Soccer Field Yes Page 3 of 9 .~ 6J °»P PARK PR~PERTI' IISE' The City of Central Point allows reservations of park facilities for private and organized events. The Parks and Recreation Department personnel coordinate the dates and times facilities are available. You must submit your application to City Hall and pay all fees before your reservation is recognized. Reservations give renters exclusive use of specific facilities and/or park areas reserved.. The remainder of the park is open to the public. IVlake sure that you have your permit with you in order to enforce your reservation. If you have any questions regarding park facility reservations, please contact Shelly in the Parks and Recreation Department via phone (541) 664-3321, ext. 214. Remember: Driving on the grass is strictly prohibited! RESERVA7'IOIV inlF'~IdMA7'1®IV To reserve a gazebo or field, you must fill out the "Park Property Use Application" and submit it in person to the Parks and Recreation Department in City Hall, located at 140 S. Third Street, Central Point, OR. Fees are due at time of booking. Reservations are made on a first come, first serve basis. If your event is a special event, you also .need to obtain a "Special Event Handbook" and fill out the appropriate forms. You may also request to reserve the entire park for a large public event. F~'~' 9NF'®IZI1%A7'd®1V Fee Description Residents Non-Residents Gazebo Rental $25 / 2 hr $35 / 2 hr Field Rental $25 / 2 hr $35 / 2 hr Season Field Rental for non-profit recreational teams $125 $125 Non-Refundable Clean-up Deposit Ifor Gazebos ®nlvl 1-149 people $25 150-249 people $50 Over 250 people Director Determines fees (Requires City Council approval) Page 4 of 9 ~,® , I ~''y~ l 1' lIl Cl°~~kS _ :,~_ Park Info: ~ ~ ~ ~ ~'~~ __ Large green grassy area about the size of a football field. Has a drinking fountain and restrooms. ~ - ~ __ ,..) ,gig, ~r ~a ~~~r~~~~w (_ ~'_ `r ~;. (Civic Park is across the street.) i ~~ I Gazebo 7C1. TC2, TC3, TC4: -~'"~ ~~~~ ~ _ J -,c ~.~~~ Has electricity. r~,~ ~-~ _ ,... ~T ® ert of ark Park Info: 1.5-acre park is ideaP for celebrations. Contains a playground, horseshoe pit, and'. courts for tennis and basketball. Has a drinking fountain and restrooms. Gazebo RP1: Bandshell with lots of electricity. Wheelchair accessible. Gazebo RP2: Has electricity. ~~ ~,., ~.~ ,~: ~1 Page 5 of 9 ®n ® es a ®ria ar° Park Info: __ 7.98-acre park has a playground and a water feature along ` with a sports field, tennis and basketball courts anal walking - `_ _ ._ paths. Has a drinking fountain and restrooms. - = Gazebo DJ1: Has electricity, an overhead light, and a barbecue. ~ ~ee'C ~ ®1'lal a>C Park Info: A small shaded park with a horseshoe pit and a serene pond with cascading water. Has a drinking fountain. Gaaebo IVIM1: Has electricity, overhead light, and a barbecue. Cascade Ieaci®ws Park Info: Gaaebo CIVI1: No electricity Page 6 of 9 e.~ ` ~ Van ®r° _ _ __ _,-~-~ t / ~ .~ Park Info: -- 2.1-acres with. a playground and full-size basketball and ~ `~ I ' r ~, .l , tennis courts. Has a drinking fountain and restrooms. `~~ J r: ''~ -_- Gaaebo C1: No electricity, but has a barbecue. I __ _ ./ Parklnfo: .25-acre grassy area next to the creek. Gazebo GW1: No electricity. lue teas ®wns Parklnfo: 3.28-acre park is a natural wetland and contains a wildlife pond, stately oaks and restrooms. Gazebo BD1: No electricity. Page 7 of 9 ~~ , PARK PRPERTl' tJSE APPLICA'I'I1~ AI'PLICAN7' INF'®ItIV1A7'1®N Applicant Name Organization Name Address Number EVE'N7' INF'®IiN1AT Event Date Time block needed (available in 2 hour blocks) Event Start Time Check one: 2 hours 4 hours Yes^ No^ Is the event a fundraising event? Explain: Yes^ No C] Will you have items that you will bring to the park (e.g. BBClr amplifying systems, benches, etc.) Please list: - What is the total expected attendance at your event: (if more than 50, you will need to fill out a "Special Events Application". (Normal sporting games are excluded.) - What is the purpose of your event? rR,ESERVA7'1®N INF®RIVIATI®N - Which gazebo are you interested in reserving? ^ BD1 ^ GW1 ^ RP2 ^ TC3 ^ CM1 ^ MM1 ^ TC1 ^ TC4 ^ DJ1 ^ RP1 ^ TC2 ^ VH1 - Which field. are you interested in reserving? ^ CI-M ^ CI-S O DJ-M ^ JT-S ^ Check this box if you need to reserve an entire park for a large community event. What park do you have in mind? (Needs approval, please fill out a "Special Event Application".) ALL RENTAL ACTIVITIES MUST BE CONDUCTED IN ACCORD WITH THE CITY OF CENTRAL POINT PARKS AND RECREATION ORDINANCES! ORDINANCE N0. 9.68.210 STATES: The possession and use of alcohol is prohibited in all public parks. Permits can. be issued for special events at the discretion of the city administrator or his or her designee and when the applicant possesses a license for special events issued by the Liquor Control Commission. I have read and agree to abide by the rules and regulations for the use of the parks and park facilities. I understand that I am responsible for any damage to the facilities used and agree to pay for any such damage. Print Name Signature FOR OFFICIAL USE ONLY: Deposi4 ^ Applica4ion Approved ^ Signa4ure _ Date Applica4ion Denied ^ Da4e ~,, Reason for Denial Page 8 of 9 SAVE HARMLESS AGREE EN1' AGREEMENT BETWEEN Name (please print) Address -AND- THE CITY OF CENTRAL POINT I, X FOR MYSELF AND ON BEHALF OF MY HEIRS, REPRESENTATIVES, SUCCESSORRS AND ASIGNS HEREBY RELEASE, ACQUIT AND FOREVER DISCHARGE THE CITY OF CENTRAL POINT and all departments, agencies, subdivisions, officers, agents, employees or representatives and all other related legal persons or entities not named herein, from any and all known or unknown claims, expenses, injuries, losses, rights of contribution or indemnity, as well as any other statutory rights, attorneys fees and damages, without limitation, which now exist or may ever develop, which are in any way connected with, based upon, or arise out of my participation in any and all events listed and signed for above. This release includes but is not limited to claims for wages, monies, damages, attorneys' fees, emotional distress, stress, workers' compensation injury and occupational disease, disability discrimination, physical injuries, bodily injury, and medical expenses. (initial here) I understand that the event which I am applying to hold is voluntary. I also understand that if I refuse. to or otherwise fail to sign this liability waiver I will not be allowed to participate in any or all of the events listed above. (initial here) I have read, understand and agree with the above. XSignature Date XParticipant's Name. (please print legibly): FUR YOUR RECURDS.... Please make a copy of all completed event application documents (within this packet) you are applying to. Page 9 of 9 ~ °~ ~"v z 4 Administrator's ffice STAFF RE Phil Messina, City Administrator Deanna Gregory, City Recorder TO: Honorable Mayor and City Council FROM: Deanna Gregory, City Recorder SUBJECT: Appointment of Citizens Advisory Committee Member DATE: January 2~, 2010 The Citizens Advisory Committee has one year terms and currently has one vacant position. Notices were published asking for applications of interest from citizens who would like to help plan Central Points Future. The City Recorder received one letter of interest from Eric Snyder who is a business owner in Central Point. Mr. Snyder also lives in the City and has participated in the Community Christmas, Community Workshops and Downtown Beautification. Staff is recommending appointment of Eric Snyder to the Citizens Advisory Committee. 43 City of Central Point, Oregon __.. ___. 140 S 3rd Street, Central Point, OR 97502 541.664.3321 Fax 541.664.6384 www.ci.central-point.or.us ~+dmsnistration Department Phil Messina, City Administrator Deanna Casey, City Recorder APPLICAI'I®1~1 F®Ia APP®INT1dIENT T® CITY ®Ii CEIV'I'I~AI.. P®INT C®I~INIITTEE Name: ~ ~Ll L ~~`-117 ~~ Date: `Z9 D.~C 2 b®~ Address: (,~ ®(~ E~ w 1~ A ~yE_ C:P ®R ~1 SC>~. Home Phone; iy / ~, Business Phone: S`-11 lot~`-1 7 OySCell Phone: 531 ~ ZI Ztp Fax: sy~ ~~y --®`15 E-mail: ~c°s~ ~ Sr~~.tc,8~'>e'tl~irl~~c~. C®~ Are you a registered Voter with the State of Oregon? Yes ~ No Are you a city resident? Yes k No Which Committee(s) would you like to be appointed to: (' ~wr~7~~S 5~91~~--t tTf~~ (Dates of meetings are listed at the end of this application. Please make sure those da es work with your .schedule before you apply. Council and Planning Commission members are required to frle Ethics reports to the State of Oregon.) Employment, professional, and volunteer background: ~~~ ~~PL®~y~ C~r~S~~-TI~`1 ,~,~ ~NE~.CL 1~ ~4P, s1~ 2~5. N A V ~. V t7 L.~a w l"~,.~~-E~ v~ ~ ~ Pc$ 1"I7~' l ~ i~A ~l ~ ~' S ®. C-1 ~1 l~ ~ ~hg® lkA~ /~ ~ t~ v ®l.~ r•J-~~.-. pip ~j ~,~>$~ P~~1~t~1~ ~~ . Community affiliations and activities: ~ ®,~'T ~+. A~ E ~~r~'`1 `ice-, ~~v E Ps~'~tLt ~~'1-~'D i~ -ra~~ C.P r1 STS ~-~ ' C~ ~~...t .~ t`~ ~ e..s p ~'T ..v ~ t~-e~.~4~~P ~ 4~ 1 ~'r Previous City appointments, offices,. or activities: ~~~~- e~ ®.® Central Point Committee Application Page 2 As additional background for the Mayor and City Council, please answer the following questions. l . Please explain why you are interested in the appointment and what you would offer to the community. -ice ~ ~~ ~~ c~ sue- ~ti ~ ~, G ~ ~- P ~ ~~, g ®~ ~ c -~v ~ ~ ~~ ~ ~'®.s1~s w~ , 2. Please describe what you believe are the major concerns of the City residents and businesses that this committee should be concerned about. 'TR-~~~~~ ~n~a~s~G~.rA4 1 C..~,~w..~~ c°~ ~.~,Gl.~ ~s~-~1-r~ r L~,w,~~ s ~ ~ C ova C~ ~ ~ `v ~ ~ ~ C,~ ev Y ~.t~ , 3. Please provide any additional information or comments which. you believe will. assist the City Council in considering your application. c.R.~-r,~vs~ ems, V \~3~~~-c Oo~~ -r®`~°~ "' ...~ cew.~ ~~`'- '^'~~~~5 C~ C®~,~ 0N~ 1 °~-+'Y'1=.~6~e.~' w ~ t}~9~ v-tidaov~ t®v~nw.u~w ~'~-~ ~.ss~.'tS, lltc¢~ ~p,~rn IG~Sbk ~Rce~~CEe wa~Qan'~ r ~~- ~.~T1~-~'St Ao.s® C v~ C3w` 1as~~,S~S ACl~, '~-tP ~ . '3 ~ er..a~-O L 1 ~ '~ S'E~_ Y~~ ® P.T~ ~ 'r~l~'T ~ ~ avT~ Cep l~ 4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how would you ~ handle them.? ~- ®®oa5 'T Tt'~t 1 ray ~ Sfl , ~. Yi-~~~ ~ ~ S~`~' 1 ~T~ T 'tom ~, s~ ~~ ~-1'. "r'T C ~ ~, lC' ~ S ~ ~a®~® £.~t~a ~ P L.f~ cli a '~ .-~°~ ~ '~ ~ -~ ~ Meeting Dates (.~11 meeting dates are subject t® change or additions, tunes vary for sash committee):. Arts Commission: Quarterly in February, May, August, and November Citizens Advisory Committee: 2"d Tuesday of every quarter. Council Meetings: 2"d and 4th Thursday of each month Council Study Sessions: 3`d Monday of each month Multi-Cultural Committee: Quarterly in February, May, August, and November Planning Commission: 1 st Tuesday of each month Parks and Recreation Committee/Foundation: 3rd Thursday of every quarter Traffic Safety Committee: 4th Tuesday of every quarter My signature affirms that the information in this application is true to the best of my knowledge. 1 understand that misrepresentation and/or omission of facts are cause for removal from any council, advisory committee, board or commission I may be appointed to. All information/documentation related to service for this position is subject to public reco Isclosure. Date: `2I 2~( ~ Z®~ Signature: A ®a ® ~,o '~ V +wP I ~ A L Pad. 7a ~~ ~®v~~~~ '~ ' ~ p. r ~'~ ~ r ~ t ~~ , ~~ ~ - l (_`~ ~. _ '. t I I Adnninistr-ation epart~nent Phil ~'lessina, City Administrator Deanna Casey, City Recorder TO: FR®M: SUBJECT: DATE: Mayor and City Council Deanna Casey, City Recorder City Council Representatives to Local Committees January 21,.2010 Attached is the current Local Committee list and the appointments that were made last year. If you have additions please include the date, time, place and contact person for the committee you want added to the list. This list is specifically for committees where you are representing the City of Central Point as a Council member. It is not an all inclusive list of committees you may be attending. Please notice that the Jackson County Fire District does not have a City representative at this time. Recommendatioae: Discuss the appointments during the City Council Meeting on January 2g, 2010. ": ~ s t ° (3/12/09) 1. ~C Executive C®nnrr~ittee, Hank Williams 4th Weds each month, 11:00 a.m. at Avista Utilities Rm B Contact: Ros 664-6676 ext 202 2. C oard of iirectors satin s, Hank Williams, 4tn Weds each month, 11:45 a.m. at Avista Utilities Rm B Contact: Ros 664-6676 ext. 202 3. ear Creek reenwa C®rnrnittee, Kay Harrison 4th Tuesday each month, 12:00 p.m. Medford City Annex Rm 157 Contact: Karen Smith 774-6231 4. Central Dint Citizens Advis® C®enrni ee, Bruce Dingier, Allen Broderick 6:00 a.m. Third Tuesday in January, April, July, October Contact: Community Development 664-3321 ext 292 5. Central ®int Cha bar ®f C®nnrnerce, Phil Messina 2"d Tuesday each month, 12:00 p.m. Central Point Chambers Contact: Chamber 664-5301 6, Jacks®n C®un xp® ®ard, Kay Harrison 3~d Tuesday each month, 6:00 p.m. Fair Board Room Contact: Chris Borovansky, 776-7270 7. Jacks®n C®un Fire istrict ®. 3 ®ard, 3~d Thursday each month, 7:30 p.m. White City Station Contact: 826-7100 8. S®. rag®n egional Ec®n. ev. Inc. ( E I), Matt Stephenson 1St Tuesday each month, 3:30 alternating between Medford and G.P Contact: Angie 773-8946 9. Sch®ol iistrict ®. ®ard satin ,Alton Broderick 2"d Tuesday each month, 7:30 p.m. School District Administration Building Contact: Pat 664-6611 10. Regi®nal Se ec ate C® rni ee, Kay Harrison Quarterly on the 2"d Monday of the Month, 12:00 p.m. Avista Utility Contact: Chuck Root, 779-4144 °J 11. City Park Cornrnission, Allen Broderick Meet Quarterly,.. times vary, Council Chambers Contact: Matt Samitore 664-3321 ext 205 12. ogee Valley Se er Systems, Kay Harrison 3`d Wednesday each month, 7:00 a.m. Contact: Chuck Root, 779-4144 13. edfor star Com fission, Kay Harrison,. Carol Fischer 1St and 3`d Wednesday each month, 12:30 p.m. Lausman Annex. Contact: Medford Water Commission 774-2430 14. ogee Valley Area Co mission on °Transpo tion, Hank Williams, Bruce Dingler 2"d Tuesday each month, 9:00 a.m. Location. varies Contact: John Morrison 664-6674 15. Transo tion vocacy Committee (1° C~, Mike Quilty 2"d Tuesday each month, 12:00 p.m. Jackson County Contact: Kim Parducci 774-2100 16. eional Prole Solving Committee, Hank Williams, Phil Messina 1St Tuesday each month, 7:30 a.m. RVCOG meeting room Contact: R~/COG 664-6674 ext. 202 17. etrooli n Planning ranization ( V P~, Mike Quilty, Bruce Dingler Ott' Tuesday each month, 2:00 p.m. RVCOG meeting room Contact: Sue Casavan 423-1360, Dan Moore 423-1365 18. Regional Problem Solving Technical Co i ee, Tom Humphrey Contact: RVCOG 664-6674 19. edf®rd- stand Air uali aintenance Area, Mike Quilty, Kay Harrison Meeting dates and times vary 20. VT oar eetin s, Kay Harrison Last Wednesday of the Month 5:30 p.m. at Medford Court House 21. ulti-Cultural Co i ee, Carol Fischer, Kay Harrison Second Mondays of February, May,. August, November at 6:00 p.m. Contact: Deanna Casey 423-1026 22. Traffic Safe Committee, Bruce Dingler Fourth Tuesday of January, April, July, October at 6:00 p.m. Contact: Karen Roeber 4231028 .®~t