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HomeMy WebLinkAboutCM012810CITY OF CENTRAL POINT City Council Meeting Minutes January 28, 2010 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Community Development Director Tom Humphrey;. Parks and ,Recreation Manager Matt Samitore; and ,City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION Mayor Williams presented Mr. and Mrs. Gene Skelton with a plaque stating our appreciation for all the work they have done with the D.A.R.E. program. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of January 14, 2010, City Council Minutes B. Approval of 2010 Committee reappoiritment recommendations. Kay Harrison made a motion to approve the Consent Agenda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading, An Ordinance Amending Chapter 2.59.30 Pertaining to Membership Requirements for the Central Point Arts Commission Parks and Recreation Manager Matt Samitore stated that staff has been advertising for volunteers to fill the new Arts Commission.. We have received applications but have not been able to get seven members who live in the city limits. Staff recommends changing the Arts Commission membership requirements to allow two of the seven members to either 1) live outside the City City of Central Point City Council Minutes /anuary 28, 2010 Page 2 limits but inside the UBG, 2) Own and operate a business within the city limits or 3) be a teacher for School District No. 6 working in the city limits. There was discussion regarding the teacher position. Mr. Samitore explained that several of the art projects that happen throughout the City are initiated or done by Crater High School Students. It would be a plus for Central Point to have an Arts Teacher on the Arts Commission. Matt Stephenson made a motion to move to second reading An Ordinance Amending Chapter 2.59.30 Pertaining to Membership Requirements for the Central Point Arts Commission. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B, Resolution No. 1243, A Resolution Establishing Special Events, Wedding, and Park Property Handbooks with Fee Schedules. Mr. Samitore explained that -the Council established rules and regulations for special events throughout the City. At that time Staff recommended adopting fees by resolution. He explained the recommended handbooks and fee schedules according to each event. Handbooks will be given to interested parties who will be able to follow the steps in order to hold a special event within the city. There was discussion and concern regarding the price for weddings. It was stated that city staff will have to be present for most of these events and the fees are to help cover those costs. Weddings will be required to have insurance for their event. The City would be liable for any injuries if we do not require this. Council agreed that we should review the fees next year to see if they are working. There was discussion regarding fireworks in the Special Events Handbook. As it reads now, regular citizens would be required to obtain a special event permit to have sparklers on the street. Council would like to see this clarified to state that the use of legal fireworks is not included in the special events permit process. Mike Quilty made a motion to approve Resolution No. 1243, A Resolution Establishing Special Events, Wedding and Park Property Handbooks with Fee Schedules Excluding the Section About Fireworks Until Better Defined. Carol Fischer seconded. Roll tail: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quity, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Appointment to Citizens Advisory Committee Mayor Williams stated that there is currently one vacant position on the Citizens Advisory Committee. Staff has received an application from Eric Snyder who is a City of Central Foint City Council Minutes January 28, 2070 Page 3 resident and business owner in Central Point. Mayor Williams introduced Mr. Snyder to the Council. Mike Quilty made a motion to approve the appointment of Eric Snyder to the Citizens Advisory Committee. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. City Council Committee Assignments Mayor Williams explained that it was time to check the Council Committee Assignments. City Recorder Deanna Casey has provided a list of members and the committees that they attend as representatives for Central Point. There was discussion chat the Fire District could be removed. Council members can attend the meetings, but they have no input regarding issues. The Mayor reported that he does not attend the RVCOG Executive Board Committee and it could be removed from the list for the same reason. 1 Allen Broderick stated that he tries to attend the School District meetings, but they change meeting locations and he does not get the notice. Carol Fischer would like to attend the Rogue Valley Sewer Systems as a Council Representative. Kay Harrison is now on their Board. Bruce Dingier stated that he does not attend the Metropolitan Planning Organization (RVMPO) but Kay Harrison does. The Arts Commission will be added with Allen Broderick as Council Representative. X. COUNCIL BUSINESS Council Member Mike Quilty reported that he attended a meeting with MetroQuest. They are proposing a test project for the MPO to use for the valley. Council Member Allen Broderick asked about the Warming Station at the Calvary Temple downtown. The Council is in agreement that.it is a good idea when the temperatures drop below 32 degrees, but they are not in favor of it becoming a mission. City Administrator Phil Messina stated that a letter has been sent to the Temple stating that they are not zoned for a mission, and explaining the options for them. 1 Xt. MAYOR'S REPORT Mayor Williams reported that he attended the Study Session and the First RPS public hearing for Jackson County. City of Centro( Point City Council Minutes January 28, 20]0 Page 4 XII. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • Budget meetings with Staff began today. They expect td have a status quo year again. • There will be a CouncillStaff retreat at City Hall from 9 - 4 on February 6'". • City Staff had their Annual Awards Lunch on January 20'". Jennifer Boardman was chosen as employee of the year. XIII. COUNCIL REPORTS XIV Matt Stephenson stated that he may have to leave for a little while during the Council Retreat to attend to another matter. Bruce Dingier, Allen Broderick, and Carol Fischer stated that they attended the Study Session. Kay Harrison stated that she has been appointed to the RVSS Board, and she attended the SOREDI 2010 Economic Seminar. Mike Quilty reported that he attended a Clean Cities Board meeting where they discussed alternative fuel options. He also attended an RPS Oversite Committee meeting where they discussed the documents that will be sent to the state. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • The RPS Public Hearing process has begun. They continued the first meeting because the documents are not complete. • The County Commissioners will be discussing the IGA for the Rail Crossing at their next meeting. • If citizens call regarding economic issues and council has questions, please feel free to contact him to get the answers that are available for public knowledge. Parks and Recreation Manager Matt Samitore stated that he attended a Southern Oregon Sorts Park meeting, their master plan will be revealed Tuesday, February 9 . XV. EXECUTIVE SESSION Kay Harrison made a motion to adjourn to executive session under provisions ORS 192.660(2)(1) Employee Evaluations. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast Mike Quilty seconded. All said "aye" and the meeting was adjourned to executive session at 7:50 p.m. No action was taken. 1 r~ LJ City ofCentraJ Point City Cound7 Minutes January 28, 2010 Page 5 1 Mike l2uilty made Harrison seconded session. XVI. ADJOURNMENT a motion to adjourn to regular session at 8:52 p.m. Kay . All said aye and the meeting was adjourned to regular Matt Stephenson moved to adjoum, Mike Quilty seconded, all said "aye" and the Council Meeting was adjoumed at 8:52 p.m. 1 The foregoing minutes of the January 28, 2010, Council meeting were approved by the City Council at its meeting of February 11, 2010. Dated: ~ / i a ATTE City Recorder q%~/~J ~ ~ a~~ ;~ ~Lsr~L-' Mayor Hank Williams