HomeMy WebLinkAboutCM021110CITY OF CENTRAL POINT
' City Council Meeting Minutes
February 11, 2010
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingier, Carol
Fischer, Kay Harrison, and Matthew Stephenson were
present. Mike Quilty was absent.
City Administrator Phil Messina; City Attorney Doug Engle;
Police Chief Jon Zeliff; Community Development Director
Tom Humphrey; Parks and Recreation Manager Matt
Samitore; Assistant City Administrator Chris Clayton;
Finance Director Bev Adams; Public Works Director Bob
Pierce; and City Recorder Deanna Casey were also
present. .
' IV. PUBLIC APPEARANCES -None
V. CONSENT AGENDA
A. Approval of January 28, 2010, City Council Meeting
B. Acceptance of Second Quarter Financial Statement
Bruce Dingier made a ,motion to approve the Consent, Agenda as
presented. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce
Dingier, yes; Carol Fischer, yes; Kay Hamson, yes; and Matt Stephenson, yes.
Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA -None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. First Reading, An Ordinance Amending Centre) Point Municipal
Code Section 8.36.020 Pertaining to Skate Park Rules.
Parks and Recreation Manager Matt SamRore stated that a revision needs to be
made to the ordinance pertaining to the Skate Park Rules. Unfortunately, some
of the rules for the skate park are not enforceable because they are ambiguous.
Staff has worked with the municipal judge to Garify the language needed to
enforce these rules.
' All users within the fenced area will be considered active participants and must
wear safety helmets. City staff will be able to limit the number of participants
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City Council Minutes
February Il, 2010
Page 2
within the park. There have been times when too many skaters are in the park '
which could cause harm or injuries to the participants. Fire District 3 is working
on a recommended number of participants. Staff does not feel it is necessary to
include a specific number in the ordinance.
Matt Stephenson made a motion to move to second reading an Ordinance
Amending Central Point Municipal Code Section 8.35.020 Pertaining to
Skate Park Rules. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce
Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes.
Motion approved.
B. Second Reading, Ordinance No. 1933, Amending Chapter 5.29.030
Pertaining to Membership Requirements for the Central Point Arts
Commission
Mr. Samitore stated that this is the second reading of an ordinance amending the
membership requirements for the Arts Commission. There were no
recommended changes at the first reading. The recommended amendments will
allow two members to live outside the City limits, have a business within the City
or is an employee of School District 6.
Matt Stephenson made a motion to approve Ordinance No. 1932, Amending
Chapter 5.29.030 Pertaining to Membership Requirements for the Central
Point Arts Commission. Kay Harrison seconded. Roll call: Allen Broderick, yes, '
Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson,
yes. Motion approved.
C. Resolution No. 1244, Adopting the Jackson County Emergency
Operations Plan for the City of Central Point
Mr. Samitore stated that the State of Oregon requires all communities to develop
and maintain a current Emergency Operations Plan. Staff recommends adopting
the Jackson County Emergency Operations Plan as an overall plan for the City.
After adopting the Jackson County Plan staff will work on spec'rfic annexes that
will be Central Point specific.
Council adoption of this plan does not constitute legal obligation or authority. It is
a management statement intended to define the interlocking roles of county
personnel and to encourage cooperation among multiple jurisdictions.
Kay Harrison made a motion to approve Resolution No. 1244, Adopting the
Jackson County Emergency Operations Plan for the City of Central Point
Bruce Dingier seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol
Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved.
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City Council Minutes
February 11, 2010
Page 3
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D. Resolution No. 1245, Authorizing the Public Works Department to
Implement an Adopt-A-Street. Program within the City of Central
Point
Mr. Samitore explained that staff is interested in implementing an Adopt-a-Street
program for Central Point. This program was recommended by citizens of Central
Point who are interested in participating. The City has several organizations
interested in participating in the program already.
Volunteers will assume responsibility for an assigned section of street and agree
to remove litter a minimum of four times per year. The Public Works Department
will work with the groups to select the specific sections. The City will provide
signage recognizing the organization for their efforts. We will also provide vests
and arrange for. pick up of the trash bags when a job. is completed. It is estimated
this will cost the. City approximately $100 per group participating. The cost will
include the sign, bag pickup, and safety vests.
Matt Stephenson made a motion approving Resolution No. 1245,
Authorizing the Public Works Department to Implement an Adopt-A-Street
Program within the City of Central Point Carol. Fischer seconded. Roll call:
Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer; yes; Kay Harrison, yes;
and Matt Stephenson, yes. Motion approved.
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E. Resolution No. 1246, Establishing a City of Central Point Municipal
Court Amnesty Program
Finance Director Bev Adams stated that the City is interested in creating a
Municipal Court Amnesty Program for citizens who have unpaid court fines which
have resulted in their driving license being suspended. The program will benefit
both the City and citizens by encouraging them to pay their-fines and get their
driving license reinstated. By doing this it will reduce the outstanding court cases
that have been turned over for collection and collect the revenues that may
otherwise never be, collected. This is a proactive way for the city to pursue
additional revenues and at the same time encourage citizens who want to get
back on track.
The city has 3,445 cases that have been turned over to collections and are in a
suspended status because of non-payment of fines. The' total of these unpaid
fines is $912,777. Despite the best efforts of the Court Clerk and our collection
agency many of these fines may never be collected. This will be part of an
ongoing effort to help those who come in with large fines requesting some sort of
assistance. The City of Medford Municipal Court hasthe same type of program.
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This assistance will be in effect from February 15°i through May 15'", 2010. Any
citizen paying an outstanding assessment in full will receive a 25°~ discount on
all fines, and a 50°~ discount on the interest assessed to those fines on cases
with suspension and/or collection action.
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City Council Minutes
February 11, 2010
Page 4
Kay Harrison made a motion to approve Resolution No. 1246, Establishing '
a City of Central Point Municipal Court Amnesty Program. Allen Broderick
seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes;
Kay Harrison, yes; and Matt Stephenson, yes. Motion approved.
F. Resolution No. 1247, Endorsing and Approving an Application to the
Oregon .Departments of Transportation and Land Conservation and
Development for Planning Assistance through the Transportation
Growth Management Program for a Feasibility Study Examining the
Conversion of East Pine Street in the Downtown Business District
from Four-Lanes to Three-Lanes
Community Development Director Tom Humphrey reported that the
recommended resolution is in support of a feasibility study to examine the multi-
modal benefits to the City's Central Business District of converting East Pine
Street from the current four-lane, on street parking configuration to a three lane
facility. The study will focus on East Pine Street from the I-5 interchange to the
intersection of North Front StreeUHwy 99. The -study will .examine the traffic
impacts that may result from a street conversion, developing design and phasing
concepts for East Pine Street, and providing an opportunity for public
participation in the planning process.
Approval of this resolution does not obligate the city to the redesign or
reconstruction of East Pine Street. This is a tool to use to see what the '
possibilities would be for this section of downtown to make it more business and
pedestrian friendly.
There was discussion regarding different options for the Downtown area. This
.resolution only allows for assistance in the feasibi-ity of different options for the
downtown area. Staff is in need of direction on East Pine Street to include
projects in Capital Improvement plans.
Kay Harrison made a motion to approve Resolution No. 1247, Endorsing
and Approving an Application to the Oregon Departments of
Transportation and Land Conservation and Development for Planning
Assistance through the Transportation Growth Management Program for a
Feasibility Study Examining the Conversion of East Pine Street in the
Downtown Business District from Four-Lanes to Three-Lanes. Bruce Dingier
seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes;
Kay Harrison, yes; and Matt Stephenson, yes. Motion approved.
G. Resolution No. 1248, Adopting the 2009 Water System Master Plan
Public Works Director Bob Pierce stated that at the study session in January the
Council reviewed the 2009 Water System Master Plan. The Plan explains the
cities need for additional water storage, additional water pumping facilities and
infrastructure. The plan ident~es our water needs over the next twenty years and
was created with recommendations from the Medford Water Commission. '
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City Council Minutes
Febeuary 11, 2010
Page 5
Kay Harrison made a motion to approve Resolution No. 1248, Adopting the
2009 Water System Master Plan. Allen Broderick seconded. Roil call: Allen
Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and
Matt Stephenson, yes. Motion approved.
H. Resolution No. 1249, Authorizing the City of Central Point, Oregon,
to Apply for a Loan Through the Oregon Safe Drinking Water
Revolving Loan Fund
Mr. Samitore stated that the recommended resolution goes hand in hand with the
adoption of the 2009 Water System Master Pfan. As discussed at the Study
Session in January the city is in need of a three million gallon water reservoir,
water lines and pumping station with an estimated cost of $5,600,000. The Safe
Water Revolving Loan Fund currently has rates at less than 4°r6 interest that
would fund the entire city project. The loan was calculated within the latest water
rates study to be repaid over a 20 year or less time frame depending on growth
within the system.
If awarded the loan engineering and some smaller aspects of the project will start
this spring. Major construction of the reservoir is not anticipated until fall of 2010.
Staff will return with a detailed three year Capital Improvement plan for water
detailing the projects to be constructed with the loan money.
' Matt Stephenson made a motion to approve Resolution No. 1249,
Authorizing the City of Central Point, Oregon, to Apply for a Loan Through
the Oregon Safe Drinking Water Revolving Loari .Fund. Kay Harrison
seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes;
Kay Harrison, yes; and Matt Stephenson, yes. Motion approved.
VIII. COUNCIL BUSINESS -None
IX. MAYOR'S REPORT
Mayor Williams reported that he attended the City Council Retreat.
X. CITY ADMINISTRATOR'S REPORT
City Administrator Phil Messina reported that he:
• Received a letter from the Chamber inviting city officials to attend their
Annual Chamber Dinner and Auction. Several Council members said they
would like to attend.
• Attended the Council Retreat in January.
There will lie a Study Session on February 22, after an open house for
the Don Jones Pedestrian Crossing.
Xil. COUNCIL REPORTS
Council Members Allen Broderick, and Bruce Dingler reported that they attended
the CounciUStaff Retreat.
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City Counts/Minutes
February 11, 2010
Page 6
Council Member Kay Harrison reported that she attended:
• The CouncfUStaff retreat.
• The Medford Water Commission meeting.
• A Sustainability Work Session regarding farming.
Council Member Carol Fischer reported that:
• She attended the Multicultural Committee meeting.
• She would like to thank the Chief and his staff for the hard work it took to
achieve the Integrity Award.
Council Member Matt Stephenson reported that:
• He attended the Council/Staff retreat.
• He attended a SOREDI Board Meeting.
• He will not be attending the Study Session or the Council meeting the
week of February 21 °`.
XII. DEPARTMENT REPORTS
Community Development Director Tom Humphrey reported that:
• Council Member Bruce Dingier came into the office where Don Burt gave
him a quick class on Urban Renewal Districts.
r He has been assured that the County IGA for the Rail Crossing,is in the
mail..
There will be a joint meeting with the Planning Commission and Citizens
Advisory. Commission to discuss the next events in the RPS process.
• He had a meeting with the School District and the Chamber to discuss
Business Development and what we can do to attract new businesses to
Central Point.
• There will be a Webinar regarding Destination Businesses in the Council
Chambers on February 18"' from 5 - 6rf the Council would like to attend.
Finance Director Bev, Adams reported. that they have .been working on Budget
preparation and a software system update for the new water rates.
Public Works Director Bob Pierce reported that staff has been working on budget
preparation. Staff is working on a joint project to reduce the.,speed limit on
HamriddW. Vilas Road.
Police Chief Jon Zeliff updated the Council on the new officer selection and
training opportunities. It looks like they will be back to full staff some time next
year.
Assistant Gity Administrator Chris Clayton reported that:
• He will bring a recommendation to Council at the February 25'" Council
meeting to appoint a Charter Review Committee.
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February 17, 20]0
Page 7
' • There will be an open house for the Don Jones Pedestrian Crossing on
February 22, from 4 - 6 p.m. in the Council Chambers. We will be
advertising for this open house.
XIII. ADJOURNMENT
Kay Harrison moved to adjourn, Matt Stephenson seconded, all said "aye" and
the Council Meeting was adjourned at 8:23 p.m.
The foregoing minutes of the February 11, 2010, Council meeting were approved by the
City Council at its meeting of February 25, 2010.
Dated: o~ ~2~ liHesrl~ . \
Mayor Hank Williams
ATTEST:
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' City Recorder
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