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HomeMy WebLinkAboutCM121570 City Hall 250 E. Pine Street December 15, 1970 Central Point, Oregon 7:30 p.m. The common council met in regular session with Mayor Burton presiding. Ro11 call found present: Almquist, Hadley, Manasco, Tonn and Van Horn. Absent: Hill. Also present Hutton, Tate, Zander, Sanders, Capps and Higinbotham. Mayor Burton called. for the .approval or question of minutes for December 1, 1070 meeting. Councilman Van Horn has indicated that he would like to have a correction made on F'age 2, para. 3 and should read as :"` Councilman Van Horn asked to be excused from the remainder of the meeting. Thi-s was granted." Councilman Manasco referred. to past minutes of November 21~, 1070, page 1 between 2nd and 3rd para..; t the oath of office to Robert Huttora'sF:~i~~.d be shown, "Ntayor Ivan Burton administered the oath of office to Robert Hutton as the new City Administrator." On page 2, last paragraph on water rates, "13`~ anticipated, 22~ reported. by news media and a 25~' possibility." He also referred to the last sentence as being incomplete and should continue as: "a possibility he would like to study." Para. 6, page 3, last sentence: "a further study to be made by .the city administrator." With no further questions on the minutes, motion made by Tonn, second by Almquist to accept December 1 minutes as corrected. All in favor. Motion carried. At this time P~ayor Burton addressed. the City of Central Point of its activity over the past two years. He stated that he finds the City to be in good. shape and. that the citizens of Central Point are i.n good hands with the government that is working for us. Over the past 2 years and during the.Mayor~s term of office, he mentioned some of the projects the City encountered, such as: Sewer project on S, lath St., Storm. sewer projects at various areas of the city. He further commended the Police and Fire Departments for their out- standing work on the major fire of Sept. 25, 1970. He also thanked the citizens of Central Point for recognizing the necessity of the additional fire truck by passing the bond issue; praised the budget committee for their work on the City budget, and giving city employees all the consideration possible in a salary study and wage adjustment. He mentioned the water line replacement on Taylor Rd. from a 4" to g" to serve the people i-n that area. The Mayor stressed that the City now has what he believes a professional city administrator. He thanked the council and the city employees for supporting and working with him so well for the past two years, for the prpgress of the city. In conclusion he said "I am very proud of this council". Ntayor Burton called for any communications, oral or written. None reported or requested. 1 ~r c ~ v.. At this moment Mr. Hutton referred to "Supplement agreement with Bear Creek Valley Sanitary Authority" for execution. City Fngi-veer Bryce Townley spoke on the proposal. He stated that he has given it close'study and has noted-that B,C.V.S.A. have made both slight and major changes in their plans and construction. By doing so, it is considered to be favorable and beneficial to the City of Central Point, with the same amount of dollars for Central Point, He read the changes and modification as proposed in the agreement. AIr. Townley referred to his breakdown of the Central Point share of construction costs. He stated that Central Point has been treated fair to this point and has no reason at present to further question our agreement, He stressed that with the audit of B.C.V.S.A, from time to time any or all irregularities would show up. Mr. Townley further stated that he went over the bills and by all indications everything appears to be in order and recommends payment to Bear Creek Valley Sanitary Authority by the City of Central Point. At this moment, Mayor-Burton asked for any further questions on the supplemented agreement. A motion was made by Manasco, second by Tonn to approve and accept the supplement agreement-as presented. Roll call vote. All in favor. Motion carried. Agreement was. signed by the mayor and attested by the Recorder. Councilman Manasco advised that the proposed ordinance on sewer maintenance will be discussed at the committee meeting scheduled for December 22, 1970. Therefore having nothing to report at this time: Councilman Manasco referred to sewage treatment costs for Central Point. "Also the excess flow during the past months. He advised that both the cost of sewage treatment and metered amount being unrealistic. He compared the year ago figures of treatment and have tripled to date. City Engineer Townley mentioned that the many storm sewers about the town are still being tied onto the sanitary lines. It was also mentioned that a possible infiltration of irrigation waters could be the problem for the additional sewage metered. NIr. Townley recommended that a spot check be made for any such problem by metering key points at various places of the sewer system. Mr. Manasco referred back to his question on "Why all this extra sewage when the City has not shown a growth to justify this sewage"? ,Mr. Capps advised. that possibly a year ago and during the late summer a valve could have been shut down therefore the bypass could have been part of the reason for less sevaage being metered. Pdanasco asked "How does the sewer meter reading compare with our water usage"? Mr. Hutton stated that it does not compare as the water meter has been otit of order for some time and only estimates were used. Mr. Townley further explained .the mechanics of making the study of infiltration. Townley referred to the rate of sewage treatment by Medford, page 15 and 16 of our agreement. Councilman Manasco stated - he wanted the records to show ~~hat "I request to find out our costs, .meter-readings of flow and a thorough study of our sewage treatment cost, Mayor Burton advised that Mr. Hutton, Mr. Townley and Tern Capps further the study of the extra sewage and cost of treatment. The council indicated that this would be the proper approach to us. X96 ,~n f' 1~~~ City administrator Hutton advised that council action should indicate approval of payment to Bear Creek Valley Sanitary Authority for the city share. P~?otion made by Hadley, second. by Almquist that payment be made to Bear Creek Valley Sani~a.ry Authority. With all in favor, motion carried. Mr. Hutton referred to .proposed ordinance and repealing ord. 858 related to jury tra.als. This proposed ordinance, if passed, would eliminate the jury trials from our municipal court and would direct all such cases to the state courts. Fy further discussion, i.t was recommended that this needs further study and advise from the City Attorney before any action be taken. Mr. Hutton presented a proposed ordinance, reading in part: "An ordinance relating to holidays and declaring an emergency," and recommended its passage. Motion made by Tonn, second by r-Zanasco to accept proposed ordinance as read. Roll call vote indicates the ayes being: Almquist, Hadley, Manasco, and Tonn. Van Horn voting no. By majority in favor, motion carried. Ordinance No. 1008 declared dulZr adopted. City Administrator Hutton advised the mayor and council of bids received of both police vehicle and fire truck on December 14, 1970 at x.:00 p.m. Mr. Hutton presented the bids to the council for their inspection and recommended that Lithia Motors, with low bid, should be considered for the award. Discussion on the police vehicle was held. Motion made by Almquist, second. by Van Horn to award the contract of bid to Lithia Motors of Medford as per bid of. $2,200,00. Roll .call vote. All in favor. Motion carried.. Mr. Hutton at this time presented bids received on the fire truck specifications. Ise instructed the mayor and council that only two bids were presented; Western States Fire apparatus, Inc. and the-other being the American LaFrance. Mr. Hutton prepared a report of de.ta.il on bids received for the council's convience. He referred to his report and to ,~1 as being his recommendation to the council for consideration. Both salesmen of the above mentioned manufacturing companies were present and answered some of the council's questions. Discussion and a lengthy study of the specifications and bids finalized to the recommendation of Mr. Hutton's suggestion as being the one meeting the City's requirements. The additional cost above the approved bond amount was discussed and Air, Hutton advised that the additional funds could be obtained. from the Fire Dept. sinking fund account. Councilman t~anasco asked Fire Chief ~?iginbotham for his recommendation on choice of equipment. The Chief supported the joint recommendation of. Per. Hutton and himself in selection of the Pioneer II Diesel by American LaFrance. 1 297 On furthering the discussion, the mayor asked for a motion on the issue. Motion was made by Tonn, second by Almquist that the~City ` accept the bid on Pioneer I7 Di.esel/American LaFrance, if we can use the sinking fund money to off set the difference from $L~2,000 as bond approved. to the purchase price of $1~.1.~., 52.07. Ey roll call vote all in favor. Motion carried. Mr. F;utton advised the mayor and council of the 2 hr. parking situation and wanted to know to what extent enforcement be applied. Discussion on proper signs and areas involved. Councilman Manasco stated that if the area i:s properly posted it should be enforced. Councilman Tonn spoke on the implementation of 2 hr. parking several years ago and the necessity of its enforcement. Councilman Van Horn favored enforcement. ~ Mr. Hutton requested the mayor and council's consideration and approval for purchasing a transparency copier for the Fire Dept.'s training program. GJith discussion, it was agreed to secure the equipment as ~ requested and to stay in the range of the quoted price of $100.00. ~ Motion made by Manasco, second by Van Horn to approve the purchasing ` of the $100.00 ~quipnent as needed. A11 in favor. Motion carried. Mr. Hutton also reported that a portable pump needs to be replaced within the public works dept. He explained the need for this piece of equipment and also the believed cast to be about $250.00. He advised that the unexpended balance from the construction fund of storm drains~on Second St. - Ash ~t - Bush St. - could be used for this purchase. He further advised that he had discussed this portion with T~ir. Frank Knox, auditor, and was told that it Vrould meet requirements within the budget law. Further discussion and by study of the needs, the council agreed for the purchase. 1'1:otion by Van Horn, second by Almquist to approve the purchase. With all in favor, motion carried. City Administrator Hutton instructed the mayor and council that the Assistant .Fire Chief would appreciate city benefits of health insurance if possible. I~ir. Hutton stated that the Asst. Fire Chief Raif DeArmond could be considered as a~city employee as he receives $10.00 per month. Mrs. Tate advised that Mr. DeArmond contributes social security and could be classed as a city employee. Mr. Hutton stated that the city share of cost would be $9.23 a month for the next 6 months of this budget. After discussion a motion was made by Van Horn, second by Hadley to cover the assistant fire chef with health insurance. All in favor. Motion carried. City Administrator Hutton asked the council for any consideration towards relocation expenses. He mentioned. that the $800.00 involved for moving from Santa Earbara to Central Point was rather a large amount and would appreciate assistance if possible. Both councilman Van Horn and ~Aia,nasco advised that he had no knowledge of ever discussing this. problem at the time of taking applications for the position. No action taken. 1 9:~r A motion was made by Manasco, second by Almquist to pay the bills as presented, All ~:n favor, Motion carried-, War. ATo. 5042 Payroll Account 12,616,ec 5043 Payroll Account . 515,79 5044 Payroll Account x,72,20 5045 William A, Mansfield 265.00 5046 Ivan A, Purton 20.00 5047 DaveAlmquist 20.00 5048 Allen .Hill 20,00 5049 Dan Hadley 20,60 .5050 Robert Manasco 20.00 5051 Harry Tonn 20.00 5052 A,D, Van Horn 20,00 5053 Fayroll Account 175.37 5054. Volunteer Firemen 250.00 5055 _ Van Wey~s Sentry Market S,OC 5056 The Portland Hilton 191.00 5057 Valley Decorating Co. 140.00 5058 Flexible Pipe Tool Co. 3,381.30 5059 Northwest Roads 4.49 5060 George F, Cake Co. 1,350.00 5061 A-1 Telephone Answering Service 27.00 5062 Dick Knight Co. 43.61 5063 National Fire Protection Assoc. 30.C0 5064 Texaco, Inc, 72,05 5065 Central Point Flcrist 5.00 5066 Central Point Cleaners 37.24 5067 Southern .Oregon Stationery 76.10 5068 City of i~'edford , 118.80 5069 Addiovisual Instruction 4.50 5070 American Wat@r Works Assoc. 50,OC 5071 Power Transmission Products 2.86 5072 Gordon Hardware 11,3E So73 void void 5074 Medford Printing Co. b,23 5075 American Linen Supply Co. 68.88 5076 Valley janitor Service 85.00 5077 Pine Street .Shell Station 71,68 5078 Shell Oil Co. 619.43 5079 Ralph Greene Equipment 8,00 5080 C.P. Plywood Sales, Inc. 3,00 5081 California Pacific Utilities Co. 32.12 5082 Atlantic Richfield Co. 20.09 5083 State of Oregon 89,00 5084 Dicks Wrecker Service 10.00 5085 Medford Eattery Co, 32.25 5086 Howard-Cooper Corp. .95.31 5057 Industrial Air Products 21.30 5088 4vilburt V1, Lull 24,25 5089 Concrete Steel Corp. 72.75 5090 bray Equipment Co, 3,4c 1 ~'~,~~. 501 Utilities Supplies Co. 5092 American Steel Supply 5Qg3 Budge-McHugh Supply Co. 5094 Grange Cooperative Supply Co. 5095 Westside Lumber Co. 5096 Pfedford Water Comm. 5097 Orchards Auto Parts 5098 C3_ty of Medford 5099 Cal-Ore Machinery 5100 Bond and Interest Account 5101 Bond and Interest Account 5102 Bear Creek Valley San. Auth. 5103 Bear Creek Valley San. Auth. 5101+ Payroll Account 5105- S ~ M Auto Parts 5106 void Total 119.50 X3.58 369.15 20.49 5.74 1,688.00 1.14 2,468.47 5.40 8,680.00 8,575.00 1,382.58 18,445.78 11,757.47 36.72 void ~. ,-w 75,194.58 There being no further business, a motion was made by Almquist, second by Tonn to adjourn the meeting to the next regular meeting or to the call of the mayor, All in favor. Motion carried. Meeting adjourned at 9:3~ p.m. Approved Attest: ~ ~~ City Recorde~ Approved by me this ~ day of ~ GR.wJ ,197 Mayor Approved Mayor 1 \ r `\ ~.