HomeMy WebLinkAboutCM120408CITY OF CENTRAL POINT
City Council Meeting Minutes
December 4, 2008
1. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
ll. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Bruce Dingler, Dick Halley, Kay
Harrison, Walter Moczygemba, Mike Quilty, and Matthew
Stephenson were present.
City Administrator Phil Messina; City Attorney Doug Engle;
Public Works Director Bob Pierce; Police Chief Jon Zeliff;
Interim Community Development Director Matt Samitore;
Interim Finance Director Bev Adams; and City Recorder
Deanna Casey were also present.
IV. SPECIAL RECOGNITION
Mayor Williams presented Walter Moczygemba and Dick Halley with plaques
thanking them for their years of service as City Council Members.
V. PUBLIC APPEARANCES
Tim Schmeusser introduced himself. He is a candidate for the Planning
Commission. He enjoys living in Central Point and looks forward to helping plan
the future growth.
Vi. CONSENT AGENDA
A. Approval of November 13, 2008, City Council Minutes.
B. Approval of OLCC License for Zen-Zen Sushi and Teriyaki
Mike Quilty made a motion to approve the Consent Agenda as presented.
Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay
Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson,
yes. Motion approved.
VI1. ITEMS REMOVED FROM CONSENT AGENDA -None
VIIL BUSINESS
A. 2008 Audit Report
Interim Finance Director Bev Adams and Auditor Chris Dye presented the 2008
Annual Comprehensive Financial Report for the Fiscal year ending. June 30,
City of Central Point
City Council Minutes
December 4, 2008
Page 2
2008. Mr. Dye briefly reviewed the process and findings that he felt the Mayor
and Council should be aware of. These items are outlined in the Management
letter which is part of the document.
Mike Quilty made a motion to accept the 2008 Annual Comprehensive
Financial Report as presented. Dick Halley seconded. Roll call: Bruce Dingier,
yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty,
yes; and Matt Stephenson, yes. Motion approved.
B. Sidewalk Repair Policy
Public Works Director Bob Pierce presented a policy that has been in place for
more than 32 years. Staff has not been able to find where or when the Council
was informed of this policy. The policy states that due to financial constraints the
Public Works- Department cannot finance a program of inspecting,. all existing
sidewalks in the City. The City responds to broken/hazardous sidewalks on a
. complaint driven basis. This memo provides the Counci! with the knowledge of
how the. City deals with hazardous sidewalks. Staff is asking Council to ratify
--wha~.bas-been-a long. standing, policy of the City.
11i16ke Quilty made a motion to affirm the long standing policy of repairing
sidewalks on a complaint driven basis. Walter Moczygemba seconded. Roll
call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter
Moczygemba,_ yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion
approved.
C. Planning, Commission Report
Interim Community Development Director Matt Samitore presented the Planning
Commission report for the December 2, 2008 meeting:
The Commission made a recommendation that the Council approve an
Intergovernmental Agreement for the Greater Bear Creek Valley Regional
Problem Solving Program to Establish the Process for Implementation of
the Greater Bear Creek Valley Regional Plan.
The Commission discussed allowing membership warehouses, mixed use
and/or second story residential as conditional uses within the M-1 zoning.
A public hearing on the code amendment will occur in January.
The Commission unanimously. decided to start their meetings at 6:00 p.m.
AAike Quilty made a motion to approve the December 2, 2008, Planning
Commission Report as presented. Kay. Harrison seconded. Roll call: Bruce
Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike
Quilty, yes; and Matt Stephenson, yes. Motion approved.
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City of Central Point
City Council Minutes
December 4, 2008
Page 3
IX. PUBLIC HEARINGS,. ORDINANCES AND RESOLUTIONS
A. Public Hearing -First Reading An Ordinance to Approve a Zone
Change from Transit Oriented Development Medium Mix Residential
(MMR) to High. Mix Residential (HMR) for 2.03 Acre .Site Located at
490 Richardson Drive.
Community Planner Connie Clune explained that Pacific Retirement Services
would like to add an additional 41 units to the 62 unit facility they currently have.
In order to do this the city would need to change the zoning from MMR to HMR.
The proposed zone change would increase the current maximum density from 32
units per acre to the HMR minimum density of 30 units per acre.
Central Point Retirement Community was developed in 2005. At the time of
development approximately 50% of the site was left open space in anticipation of
future expansion. The Planning Commission voted to . forward a favorable
recommendation to the Council for approval of the zone change.
:-Mayor Williams opened the Public Hearing.
E.J. McManus, Pacific Retirement representative
Mr. McManus stated that there is a need in the Valley for affordable senior
housing. There are approximately 35 people on a waiting list to acquire units in
the current facility.
Dena Smith, Pacific Retirement representative
Ms. Smith stated that there is currently a list of seniors that are waiting for units.
This list is without advertisement. It shows that there is a demand and need for
this type of facility in the City.
Mayor Williams closed the public hearing.
Kay Harrison made a motion to move to second reading An Ordinance to
Approve a Zone Change from Transit Oriented Development Medium Mix
Residential (MMR) to High Mix Residential (HMR) for 2.03 Acre Site Located
at 410 Richardson Drive. Bruce Dingier seconded. Roll call: Bruce Dingler, yes;
Dick Halley, yes; Kay Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes;
and Matt Stephenson, yes. Motion approved.
B. Public Hearing -First Reading, An Ordinance Amending the City of
Central Point Comprehensive Plan to Update the Transportation
System Plan
Community Planner Dave Jacobs stated that this is the first reading and public
hearing of an ordinance to amend the Central Point Comprehensive Plan by
updating the Transportation System Plan (TSP). The City recognizes the
importance in having, and maintaining a coordinated network of transportation
facilities that serve current and future state, regional and local transportation
needs.
City of Central Point
City Council Minutes
December 4, 2008
Page 4
The TSP has been prepared within the context of an urban area consisting of
2,880 acres, the state's transportation planning. rule, the regional transportation
plan, and other local transportation plans. The Central Point TSP will serve as
the transportation element of the City's Comp Plan, meeting the- requirements of
Statewide Planning Goal #12 -Transportation. He explained the principles that
guided the preparation and future implementation of the Plan.
Mayor Williams opened the Public Hearing.
No one came forward. Mayor Williams closed the Public Hearing.
nflike Quilty made a motion to move to second reading an Ordinance
Amending the City of Central Point -Comprehensive Plan to Update the
Transportation System Plan. Dick Halley seconded. Roll call: Bruce Dingier,
yes; Dick Halley, yes; Kay Harrison, yes;. Walter Moczygemba, yes; Mike Quilty,
yes; and Matt Stephenson, yes. Motion approved.
C. Public Hearing -First Reading, An Ordinance Authorizing Execution
of An Intergovernmental Agreement for the Greater Bear Creek
Valley Regional Problem Solving Program to Establish the Process
for Implementation of the Greater Bear Creek Valley Regional Plan
Planning Manager Don Burt explained that this is considered a land use action
and needs to be accepted by Ordinance.
The RPS process should be complete in June, 2010, as long as no changes are
made in the review process and all entities sign the agreement in a timely
manner. The agreement states that there will be no more property added or
removed from the current plan. It is also an agreement that the Council will see
the process through to the end. By signing the plan the city agrees to create
Ordinances to create buffers as stated in the RPS Agreement.
Seven Cities, Jackson County, and several State organizations have been
involved in this process for over eight years. This is an important-step towards
completion.
Mayor Williams opened the Public Hearing.
No one came forward, Mayor Williams closed the Public Hearing.
AAike Quilty made a motion to move to second reading an Ordinance
Authorizing. Execution of An Intergovernmental Agreement for the Greater
Bear Creek Valley Regional Problem Solving Program to Establish the
Process for Implementation of the Greater Bear Creek Valley Regional Plan.
f1Aatt Stephenson seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay
Harrison, yes;. Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson,
yes. Motion approved.
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City of Central Point
City Council Minutes
December 4, 2008
Page 5
D. Resolution No. 1196, A Resolution Canvassing the Votes Cast at the
General Election Held November 4, 2008
City Administrator Phil Messina stated that the Charter requires the Council to
canvass all election returns at the first meeting following receipt of the election
results from the County Clerk. The attached resolution canvasses the total
number of votes cast at the election from November 4, 2008.
Kay Harrison made a motion to approve Resolution No. 1196, A Resolution
Canvassing the Votes Cast at the General Election held November 4, 2008.
Dick Halley seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay
Harrison, yes; Walter Moczygemba, yes; Mike Quilty, yes; and Matt Stephenson,
yes. Motion approved.
X. COUNCIL BUSINESS
Council Member Mike Quilty stated that the City should be looking for
transportation projects that will qualify for the State economic stimulus funds. If
we have projects that are ready to go we could receive some of the money that
the state is planning to provide as an economic stimulus to get construction going
again.
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XI. MAYOR'S REPORT
Mayor Williams reported that he attended the La Clinica ribbon cutting ceremony
and he was a judge for the Providence Festival of the Trees.
XII. CITY ADMINISTRATOR'S. REPORT
City Administrator Phil Messina reported that:
e The Code Enforcement Officer has begun enforcement of our new
Derelict Structure Ordinance. He has begun the process to get several
structures taken care of throughout the City.
® He attended the La Clinica ribbon cutting ceremony.
® He attended an OCCMA meeting in Salem
o He will be out of the office on Friday attending a seminar on how to work
with the next generation.
s He attended his first Jackson County Public Safety Meeting.
XIII. COUNCIL REPORTS
Council Member Matt Stephenson reported that he attended a SOREDI meeting
and a gas tax discussion with Chris Clayton.
Council Member Dick Halley reported that he attended the Chamber meeting.
Council Member Kay Harrison reported that she:
City of Central Point
City Council Minutes
December 4, 2008
Page 6
• Attended the Jackson County Roads Commission meeting.
• Attended the Bear Creek Greenway Meeting
• Attended the RVSS Board meeting.
• Attended the Medford Water Commission Meeting.
Council Member Walter Moczygemba reported that he attended the Wilson Road
Master Plan meeting- and that Don Jones Park is looking. good.
Council Member Mike Quilty reported that he:
• Attended the West Coast Corridor Meeting.
• Attended the RPS meeting.
• Attended a clean cities coalition meeting.
• Attended the Wilson Road Master Plan meeting.
• Attended the ODOT gateway meeting,
• Attended the Oregon Freight Advisory Committee meeting.
• Attended the RPS Oversite Committee meeting.
• Will be out,. of the state for the- December 18 and January 8~" Council
Meetings.
XIV. DEPARTINENT REPORTS
Interim Community Development Director Matt Samitore reported that:
• Stephanie Woolett was able to get a grant for the City to create a
pedestrian crossing at Don Jones Park.
• Don Jones Park is progressing, nicely.
• The Parks Department received a grant from the West Family for a
gazebo in Don Jones Park.
• Planning has received a couple of annexation requests that will come
before the Council after the first of the year.
• The City has not been able to find a tree to put in the parking lot. At this
point we may have to move the tree lighting to City Hall.
Public Works Director Bob Pierce reported that:
• Staff has completed the leaf pickup.
• Staff is working with the Medford Water Commission on the Modeling
Agreement.
• They will begin the tree trimming project in January.
• Staff is updating the street/water/storm drain system analysis.
• The street utility fee is used for maintenance only. Those funds were
designated for maintenance, not new projects.
Police Chief Jon Zeliff reported that:
• Staff has received a plaque from the DARE Project, thanking the City.
• The YIPS will be starting a Guardian Angel Program.
• They are looking into a new software program to help track fire arms that
are in the evidence room.
• There have been 13 complaints about the police department this year;
three were sustained; 21 commendations; 270 hours of bike patrol.
City of Central Point
City Council Minutes
December 4, 2008
Page 7
XV. EXECUTIVE SESSION. -None
XVI. ADJOURNMENT
Kay Harrison moved to adjourn, Matt Stephenson seconded, all said "aye" and the
December 4, 2008,. Council meeting was adjourned at 8:46 p.m.
The foregoing minutes of the December 4, 2008, Council meeting were approved by the
City Council at its meeting of December 18, 2008.
Dated: l02/
f~O~' 8~ Mayor Hank Williams
A'
City .Recorder