HomeMy WebLinkAboutCM032317 CITY OF CENTRAL POINT
City Council Meeting Minutes
March 23, 2017
I. REGULAR MEETING CALLED TO ORDER
City Manager Chris Clayton called the meeting to order at 7:00 p.m.
Mr. Clayton asked for nomination of a temporary Chairperson. Taneea
Browning nominated Mike Quilty as Temporary Chairperson. Rob Hemandez
seconded. Roll call: Bruce Dingier, yes; Taneea Browning, yes; Allen Broderick, yes;
Rob Hemandez, yes; and Mike Quilty, yes. Motion approved.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams, excused
Council Members: Allen Broderick, Bruce Dingier, Taneea
Browning, Rob Hemandez, and Mike Quilty were present.
Brandon Thueson was excused.
City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Police Chief Kris Allison; Community Development Director
Tom Humphrey; Parks and Public Works Director Matt
Samitore; Finance Director Steven Weber; Community
Planner Stephanie Holtey; and City Recorder Deanna
Casey were also present.
IV. PUBLIC APPEARANCES - None
V. SPECIAL PRESENTATION — Fire District No. 3 Quarterly Report
Interim CEO and Chief Financial Officer Stacey Maxwell presented the Quarterly Report
for Fire District No. 3. She explained the incident response status for areas inside the
city limits. Response times for Gold Hill are slower because they do not have a fully
staffed station and the Central Point Station responds to their calls. She updated the
Council on the recruitment process for a Fire Chief. They are in the process of back
ground checks for an applicant from Las Vegas. They should be able to announce the
results at the end of April.
VI. CONSENT AGENDA
A. Approval of March 9, 2017 City Council Minutes
B. Approval of April meeting change
C. Approval of Public Works Surplus list
Rob Hernandez moved to approve the Consent Agenda as presented. Taneea
Browning seconded. Roll call: Bruce Dingier, yes; Taneea Browning, yes; Allen
Broderick, yes; Rob Hemandez, yes; and Mike Quilty, yes. Motion approved.
VII. ITEMS REMOVED FROM CONSENT AGENDA - None
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City Council Minutes
March 23,2017
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VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Ordinance No. 2034, An Ordinance Amending Central Point
Municipal Code Chapter 8.24 Flood Damage Prevention and Chapter
17 Zoning Sections 17.08; 17.20; 17.24; 17.28; 17.37; 17.44; 17.46;
17.64; 17.65; 17.67; and 17.75 to Clarify the Administration of current
policies and standards.
Community Development Director Tom Humphrey explained that this is the
second reading of an Ordinance to consider miscellaneous amendments to
various sections of the Central Point Municipal Code. Staff has identified
numerous housekeeping changes that should be made. These changes do not
affect current policy, but would clarify administration of current policies and
standards. There were a few recommendations made by Council at the first
reading of this ordinance, and those have been incorporated.
Bruce Dingier moved to approve Ordinance No. 2034, An Ordinance
Amending Central Point Municipal Code Chapter 8.24 Flood Damage
Prevention and Chapter 17 Zoning Sections 17.08; 17.20; 17.24; 17.28;
17.37; 17.44; 17.46; 17.64; 17.65; 17.67; and 17.75 to Clarify the
Administration of current policies and standards. Rob Hernandez seconded.
Roll call: Bruce Dingier, yes; Taneea Browning, yes; Allen Broderick, yes; Rob
Hernandez, yes; and Mike Quilty, yes. Motion approved.
B. Ordinance No. 2035, An Ordinance Adopting the 2017 Parks and
Recreation Master Plan
City Manager Chris Clayton explained this is the second reading of an Ordinance
adopting the 2017 Parks and Recreation Master Plan. The proposed ordinance
will also be incorporated as part of the Comprehensive Plan and will be the basis
for conditioning improvements by applicants of land development projects. There
were no recommended changes at the first reading.
Taneea Browning moved to approve Ordinance No. 2035, An Ordinance
Adopting the 2017 Parks and Recreation Master Plan. Rob Hernandez
seconded. Roll call: Bruce Dingier, yes; Taneea Browning, yes; Allen Broderick,
yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved.
C. Resolution No. 1494, A Resolution Approving an Intergovernmental
Agreement between the City of Central Point and the Central Point
Development Commission to make Financing Payment
Finance Director Steven Weber explained that the proposed resolution obligates
the Development Commission to repay the city $3,634,000 over a thirteen year
period for its participation in the East Pine Streetscape Project. The annual debt
service payments are identified in the agreement but will not be finalized until the
interest rate is set at closing. The IGA requires that debt service payments be the
sole obligation of the Development Commissions tax increment revenues.
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March 23,2017
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There was discussion regarding the financing portion for the water reservoir. The
annual payments will be similar but shortened by three years. Mr. Weber
explained the payment structure and how much will eventually save the city in
payments for the water reservoir.
Allen Broderick moved to approve Resolution No. 1494, A Resolution
Approving an Intergovernmental Agreement between the City of Central
Point and the Central Point Development Commission to make Financing
Payment. Taneea Browning seconded. Roll call: Bruce Dingier, yes; Taneea
Browning, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike Quilty, yes.
Motion approved.
IX. BUSINESS
A. Playful City USA Designation
Mr. Clayton stated that the Playful City Designation is a recognition program
honoring cities and towns that ensure that kids in their communities, particularly
kids from low-income families, get the balanced and active play they need to
thrive. Participating Playful City USA communities and their partners are driving a
deeper understanding of the importance of play and engaging their citizens to
reimagine cities with kids in mind. If approved Central Point could receive:
• National Recognition and competitive advantage for grants and other
funding opportunities.
• Access to webinars, newsletters, and networking events that give our
community the tools to continue to evolve as a playful city.
• A marketing kit that includes press releases, a social media plan, and
marketing materials to support our national recognition and increase
awareness of our participation in Playful City USA.
• Access to online tools that can be used in conjunction with KaBOOM!
Playspace mapping data.
• Two highway signs to showcase our recognition to residents and visitors.
There was discussion regarding the different designations that Central Point
currently has. There is no limitation on how many designations we can have as
long as we meet the requirements for each.
Part of the application process is to create a narrative and a letter of support. Mr.
Clayton asked for a motion to sign the letters in support of Central Point
becoming a designated Playful City.
Allen Broderick moved to authorize the City Manager and Mayor to sign the
letters of support for a Playful City USA Designation. Taneea Browning
seconded. Roll call: Bruce Dingier, yes; Taneea Browning, yes; Allen Broderick,
yes; Rob Hernandez, yes; and Mike Quilty, yes. Motion approved.
B. Biennial Citizen Survey Update
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March 23,2017
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Community Planner Stephanie Holtey explained that the city began the selection
process for the 2017 Citizen Satisfaction Survey. Five firms responded to the
RFQ with proposals ranging in cost from $14,310 to $29,580 based on a variety
of recommended survey methodologies. Staff is looking for direction regarding
the frequency, methodology and goal for doing the citizen surveys.
There was discussion regarding the different proposals and what they offer. Staff
was impressed with Northwest Research Group for their expert approach and
understanding of prior research in Central Point. The proposed methodology
detailed and focused on results will tell an in-depth story and provide a clear
picture of our overall strengths and weaknesses. They will also establish a
roadmap for future actions by the city.
An effective survey should have a clear purpose for conducting the survey. A
biennial survey aligns well with the city's budget process but may be too frequent
to capture changes in demographics. A five year survey could align well with the
City's Strategic Planning Process, but would delay the implementation of the
current survey to 2018/2019 and could result in a minor cost increase.
Council discussed the effectiveness of different types of surveys. The phone
surveys don't seem to be very effective these days. They would like to focus on
different types of surveys for specific uses.
Allen Broderick moved.to select Northwest Research Group and postpone
the survey until 2018/19. Rob Hernandez seconded. Roll call: Bruce Dingier,
yes; Taneea Browning, yes; Allen Broderick, yes; Rob Hernandez, yes; and Mike
Quilty, yes. Motion approved.
X. MAYOR'S REPORT— Not Present
Xl. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• He will be sharing a legal opinion from the City Attorney regarding transient
room tax and the ability to include AirBNB properties. It will be hard to track
the properties and collect the tax, but we do have that provision in our code
already.
• The city has received a draft letter from land owners in CP-6 confirming their
interest in being included in the next UGB expansion. This item should come
before the council in the next few months.
• The Urban Renewal Budget document is prepared and ready for the
committee. This budget meeting will be May 8, 2017.
• Human Resource Director Elizabeth Simas has been working with
representatives for the General Services Union Contract Agreement. We
should have ratification in May.
• Next week is spring break and coverage at City Hall may be thin. If something
comes up he will be available all week.
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March 23,2017
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XII. COUNCIL REPORTS
Council Member Mike Quilty reported that:
• He met with Mr. Talbert regarding IM Inspections for vehicles in the State of
Oregon. They will be proposing that CMAQ funds be delegated to areas that
are required to pass IM Inspections before being considered for other areas
in the state.
• He had a meeting with School District 6 regarding the student parking area
and making an application for CMAQ funds to help keep down the dust that
causes our air quality to drop.
• He attended the Memorial Service for RVCOG Planner Pat Foley today. She
was a long time employee and worked well with the transportation
community.
Council Members Rob Hernandez and Bruce Dingier had no report.
Council Member Taneea Browning reported that:
• She attended the Central Point Elementary School exhibit on Friday night. It
went well and was engaging. The "wax museum" like features were rich in
history and style. All in all a great event.
• She attended the Study Session on Monday.
• She attended Greeters at Anytime Fitness on Tuesday and looking forward to
the mixer on April 11'" from 5 — 7 at Central Point Perk. This will be their one
year celebration in Central Point.
• The RVCOG meeting was cancelled this week.
Council Member Allen Broderick reported that:
• He attended the Study Session on Monday night.
• He attended a SOREDI Board meeting. They have received three new
applications to bring jobs into the valley.
• The commercial real estate report is flat. Industrial property is going up, but
office space is going down.
XIII. DEPARTMENT REPORTS
Police Chief Kris Allison reported that:
• The department will be doing Reserve Officer Recruitment. They go through
the same process as a hired officer so they are able to step into a position
when an opening is available.
• During spring break patrols will be a little different to accommodate the
change in need.
• She attended a Country Crossing meeting last week. They are taking care to
make sure all anticipated issues are covered before the event.
Finance Director Steven Weber reported that:
• He has met with all the departments regarding their budget needs and will be
finalizing the proposed budget in April.
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March 23,2017
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• He attended a meeting in Phoenix regarding PERS updates in terms of rate
increases over the next biennium.
Community Development Director Tom Humphrey reported that:
• Staff has been meeting with developers regarding apartments in the Twin
Creeks area. There is also a proposal from the Housing Authority for
apartments.
• There is interest regarding a small shopping center on the corner of Hamrick
and Biddle Roads.
• The City has received a nice plaque from the Oregon Quarter Horse
Association thanking the city for sponsoring their events. They have just
signed an agreement with the Expo for an additional three years.
City Attorney Sydnee Dryer had no report.
XIV. EXECUTIVE SESSION - None
XV. ADJOURNMENT
Taneea Browning moved to adjourn, Rob Hernandez seconded, all said "aye"
and the Council Meeting was adjourned at 8:05 p.m.
The foregoing minutes of the March 23, 2017, Council meeting were approved by the
City Council at its meeting of April 20, 2017.
Dated: 'f/2b�I'7
Mayor Hank Williams
ATTE:
ity Recorder
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