HomeMy WebLinkAboutCAP072210CITY 4F CENTRAL POINT
City Council Meeting Agenda
July 22, 2010
Central Point
City Hall Next Ras. 1267
bb4-3321
Next Ord. No. 1939
City Council
Mayor
Hank Williams
I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M.
ward I
Bruce Dmgler
Ward II II. PLEDGE OF ALLEGL~NCE
Mike Quilty
Ward III II III. ROLL CALL
Matthew Stephenson
Ward IV
Allen Broderick IV. SPECIAL PRESENTATION -INTRODUCTION OF VIPS
At Large
Carol Fischer
Kay Harrison V. PUBLIC APPEARANCES
Administration ~• CONSENT AGENDA
Phil Messina,
City Administrator Pgs 1 - S A. Approval of June 24, 2010 City Council Minutes
6 - 7 B. Approval of July 7, 2010 Special Telephonic Council
Community
Development
Minutes
Department S - 14 C. Approval of 4~' Quarter Financial Statement
Tom Humphrey, Director 15 D. Approval of Street Closure for DARE Cruise on August
28, 2010
Finance Department
Bev Adams, Director
Parks and Fu61ic Works VII, ITEMS REMOVED FROM CONSENT AGENDA
Department
Matt Samitore,
Interim Director
VIII, PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
I~olice Department
Jon ZeGff, Chief gs 16 - 17 A. Resolution No. ,Revising Ordinance 1910
- -- _ _ - _ - _- - - - - -- - Sectiari -6--regarding Transportation Utility Fee Sunset
Clause in Central Point Municipal Code 11.20.050
(Sarni#ore)
18 - 31 B. ResalutionNo. , A Resolution Calling an Election for the Purpose
of Submitting to the Voters of Central Point a Measure to Revise the Central
Paint Charter (Clayton}
VITL BUSINESS
32 - 36 A. Multicultural Committee Report {Moulin/Chadbourne)
37 B. Planning Commission Report (Humphrey)
38 C. Battle of the Bones Final Report (Samitore)
39 D. COLA Request (Messina)
IX. MAYOR'S REPORT
X. CITY ADMINISTRATOR'S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIIL EXECUTIVE SESSION
The City Council nay adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oxegon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIV. ADJOURNMENT
Consent Agenda
+,~.
K,~
CITY OF CENTRAL POINT
City Council Meeting Minutes
June 24, 2010
REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingier, Carol
Fischer, Kay Harrison, Mike Quilty, and Matthew
Stephenson were present.
City Administrator Phil Messina; City At#orney Doug Engle;
Police Chief Jon Ze1iff; Community Development Director
Tom Humphrey; Interim Parks and Public Works Director
Matt Samitore; Assistan# City Administrator Chris Clayton;
and City Recorder Deanna Casey were also present.
IV.
V.
VI.
VI1.
SPECIAL RECOGNITION -Outstanding Citizen Matt Rotolo
Mayor Williams presented Mr. Ro#olo with a special award for providing
assistance to someone in great need. Mr, Rotolo came upon an abduc#ion in
progress along the Bear Creek Greenway. The Medford Police report stated that
Mr. Rotolo most likely saved the girl's life and helped apprehend the suspect who
was a convicted sex offender. Central Point is proud to have such an outstanding
citizen living among us.
PUBLIC APPEARANCES -None
CONSENT AGENDA
A. Approval of June 10, 2010, City Council Minutes
B. Approval ofi Surplus Item
Mike Quilty made a motion to approve the Consent Agenda.as presented,
Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol
Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes.
Motion approved.
ITEMS REMOVED FROM CON5ENT AGENDA -None
-_--Vill.-P-UBLIC_ HEARINGS,-ORDINANCES AND RESOLUTIONS- - -- -- --
A. Second Reading and Public Hearing Ordinance No. 1938, An
Ordinance Amending the Central Point Municipal Code Buildings
and Construction Chapter 15, Section 15.04.010 Pertaining to
.~~'.
City of Central Point
City Caunci! Minutes
June 2~, 2010
Page 2
Building Standards, and Section 15.22.030, Pertaining to Setback
Requirements for Swimming Pools
City Administrator Phil Messina stated that this is the second reading of an
ordinance to update Building Standards and amend swimming pool setbacks.
There were no recommended changes at the first reacting.
Mayor Williams opened the public hearing, no one came forward. Mayor Williams
closed the public hearing.
Mike Quilty made a motion to approve Ordinance No. 1938, An Ordinance
Amending the Central Point Municipal Code Buildings and Construction
Chapter 15, Section 75.04.010 Pertaining to Building Standards, and
Section 75,22.030, Pertaining to Setback Requirements for Swimming
Pools. Kay Harrison seconded, Roll call: Allen Broderick, yes, Bruce Dingler,
yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt
Stephenson, yes. Motion approved.
B. Resolution No. 1265, A Resolution Scheduling Biennial Election of
Central Point City Officers on November 2, 2010
Gity Recorder Deanna Casey stated that the proposed resolution sets the date
for the next election of city officers to coincide with Statewide General Election an
November 2, 2010. The filing period for candidates will begin July 28; 2090, and
runs through August 24, 2010. Candidate election packets will be available July
26, 2010 in the City'Recarders office.
Kay Harrison made a motion to approve Resolution No. 1265, Scheduling
Biennial Election of Central Point City Officers on November 2, 2010. Bruce
Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol
Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes.
Motion approved.
C. Resolution No. 1266, A Resolution Revising Position Classification
Pay Plan
Human Resource Manager Barb Robson stated that this is an annual resolution
specifying salary ranges for city employees. There are three parks to the pay
plan. Part A reflects an increase of 3.3% to the current salary scale for the
General Services Bargaining Unit. Additional changes to Part A include removal
of three inactive positions and the addition of two new position titles. All positions
with supervisory responsibilities have now been removed from the general
service bargaining unit and are now included in Part C of the Pay -Plan.
Pert-B~flects the police bargaining-unit positions There are no changes to the
2009-2010 salary scale. The police bargaining unit agreed to extend the 2007-
2010 agreement for eighteen months, foregoing any -cast of living increase #or
2010-2011.
w
City of Central Point
City Council Minutes
June 24, 2010
Page 3
Part C is the non-bargaining unit, management positions. This part of the plan
reflects a cost of living increase of 2% on the 2009-2010 salary scale. The E195
range was increased from $7,545 to $8,500 following a discussion by the ad hoc
committee review of the proposed management compensation plan. With the
exception of the non-exempt Accountant position, Part C positions did not get a
cost of living increase in 2009-2010.
Matt Stephenson made a motion to approve Resolution No. 126f, A
Resolution Revising Position Classification Pay Plan. Mike Quilty Seconded.
Council Member Bruce Dingler would -like to amend the motion in order to move
the Human Resource Manager to Grade E195. The Human Resource position is
required to have the same amount of education and training as a department
director.
There was discussion regarding how the ranges and grade scales were decided
on. When the Human Resource position was created a salary survey was
Conducted the same as any new position. At the time it was decided that this was
not a department and it did not fall under the Department Director salary range.
The liabifi#y to the City for this position is high. The decisions that are made are
on the same level as a department director,
Matt Stephenson amended his motion and moved #o approve Resoiution
't266, A Resolution Revising Position Classification Pay Plan changing the
Human Resource Manager position to Human Resource Director and
adding to the E195 pay range. Bruce Dingler seconded. Roll calf: Allen
Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike
Quilty, yes; and Matt Stephenson, yes. Motion approved.
IX. MAYOR'S REPORT - No Report
X. CITY ADMINISTRATOR'S REPORT
City Administrator Phil Messina reported that:
• there wilt be no meeting on July Stn due to lack of quorum. Several Council
members will be out of town.
Matt Stephenson made a motion to cancel the regularly scheduled City
Council Meeting on July 8, 2010. Kay Harrison seconded. Roll call: Allen
Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike
Quilty, yes; and Matt Stephenson, yes. Motion approved.
• He had a meeting with the new CEO for the Expo. It was a very positive
meeting. Dave Koellermeier stated tha# he is looking _forwar_d_to__a_gooo
--
- - -------------
wor ing re a ions ip wit t e ity.
• He will be out of town June 18th through the 21st for his mothers 90th Birthday
Party in Seattle.
• There will be a Study Session on July 19tt'. Assistant City Administrator Chris
Clayton will be in charge of that meeting.
3
City of Cenfrat Point
City Council Minutes
June 24, 20I0
Page 4
XI. COUNCIL REPORTS
Council Member Matt Stephenson stated that he will be out of town July Stn
Council Member Bruce Dingier requested a copy of the Personnel Policies.
Council Member Carol Fischer stated that:
• She attended the Green Expo at the Armory.
+ A few citizens have spoken to her with concerned about the lack of 4 way
stops signs around Pfaff Park. They would like to see more installed or put in
speed bumps to stow traffic.
Council Member Kay Harrison reported that she:
• Attended the RVSS Board Meeting.
• Attended the Medford Water Commission meeting.
• Is not able to attend the Bear Creek Greenway meetings because of changes
at work and would like another Council Member to take that committee. Carol
Fischer stated that she would represent the City at those meetings.
Council Member Mike Quilty reported that:
• He attended a Clean Cities Board meeting where they are working on bia
methane, options.
He will be attending the West Coast Corridor meetings.
• He attended the MPO and RPS meetings at Rogue Valley Council of
Governments.
• He attended an Oregon freight advisory committee meeting.
XII. DEPARTMENT REPORTS
Police Chief Jon Zeliff stated that staff will be spread thin with the events
between the Battle of the Bones and the Community Christmas. Lt. Kris Allison
has been accepted to attend F'BI training.
Human Resource Manager Barb Robson reported that:
• She is working on year-end and year-beginning items.
• She is updating jab descriptions for the non-bargaining positions.
• She is working on tl,e evaluation procedures that will go with the
management plan.
Assistant City Administrator Chris Clayton reported that;
• The Pine Street repaving project will begin after the July 4~' festival.
• RVSS decided they needed to replace same sewer laterals this week. This
--- _ _-- --must be-done-befiore-the City can continue~itffth~ waving.-Their goal is to be ----
complete by July 4th.
• Staff has been working on the new Water Reservoir Loan Documents.
City of Central Paint
City Council Minutes
June 24, 2010
Page 5
• He would like the Council to consider changing the time of the regular council
meetings from fi:00 p.m. to 6:00 p.m. This can be a discussion topic at a later
date.
• For those who are interested Mrs. Casey has Battle of the Banes tasting
tickets for the Council members who wili be attending.
XIII. EXECUTIVE SESSION -None
XIV. ADJOURNMENT
Kay Harrison moved to adjourn, Bruce Dingier seconded, all said uaye" and the
Councit Meeting was adjourned at 7:50 p.m.
The foregoing minutes of the June 24, 2010, Council meeting were approved by the City
Council at its meeting of July 22, 2010.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
J
CITY 01= CENTRAL POINT
Special Telephonic
City Council Meeting Minutes
July 7, 2010
I. SPECIAL MEETING CALLED TO ORDER
A special telephonic meeting of the Central Point City Council was called to order
by Mayor Williams at 2:00 p.m. in the office of the City Recorder, City Hall.
11. ROLL CALL: Council Members who participated were: Allen Broderick,
Bruce Dingler, and Kay Harrison. Mike Quilty, Carol Fischer, and Matthew
Stephenson were not present.
Staff members present were City Recorder Deanna Casey and Parks and Public
Works Director Matt Samitare.
The City Recorder proceeded to call the members available.
III. BUSINESS
A. Temporary Closure of Pine Street
A Council Packet explaining the need for a temporary closure of E. Pine Street
was prodded to the Council 24 hours prior to the meeting. The Staff report
explained that the City received funding through the American Recovery Act in
2009 to overlay East Pine from 2"~ Street to 9~' Street. On the nights of July 14t''
and 15"' Knife River wi11 be closing E. Pine Street from 10'" to 1$` Streets to grind
the street then place the asphalt inlay. All construction will occur in the evening
hours after 9:00 p.m. and be complete by 4:00 a.m. Permanent striping wil! not
be put in place until one week later.
Detours routes will be Manzanita and Oak Streets. Trucks and larger vehicles will
be directed to use 10'h street and Highway 99.
There were no additional questions from Council.
Allen Broderick made a motion to approve the temporary street closure of
E. Pine Street on July 14{" and 15~" between the hours of 9 p.m. and 4 a.m.
for construction purposes. Kay Harrison seconded. Roll Call: Allen Broderick,
yes; Kay Harrison, yes; and Bruce Dingler, yes. Motion approved.
6
City of Central Point
Telephonic Special Meeting
City Council Minutes
July 7, 20T0
Page 2
IV. ADJOURNMENT
Kay Harrison moved to adjourn, Bruce Dingler seconded, all said "aye" and the
Council Meeting was adjourned at 2:06 p.m.
The foregoing minutes of the July 7, 2010, Special Council meeting were approved by
the City Council at its meeting of July 22, 2010.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
r~
_____ ___.__ .. _ .... _._.
. ............... .
_._~ ._ ._. _._ --..._~._..~__.,_.__._- ~~~""~'.~-----------_..._._,~.~___._~_._...... Finance Department
Staff Report P~~T Bev Adams, Finance Director
To: Mayor & Council
From: Bev Adams, Finance Director
Meeting Date: July zz, zoio
Subject: c~th Qtr Financial Statements
Background:
Attached are the 4'" quarter financial statements for the 2009110 fiscal year. These financials are
preliminary and unaudited.
We will receive additional 2009110 revenues and expenditures through this month of July, and those
will also be posted to the financial statements. However, these financials are materially whole and
provide us with a fair analysis of how we ended the 2009!10 fiscal year.
On the expenditure side -each department stayed well within the 2009110 adopted budget
appropriation level. Additionally, each Department Head estimated an ending reduced budget within
which they felt they could stilt effectively manage the department and their remaining projects; and
each department honored a request to operate within this reduced budget.
As a result, most every fund made the estimated carryover to s#art the new 2010111 fiscal year, with
the exception of the Building & Water Funds. The Building Fund is within $5,000 of making the
budgeted carryover, and the Water Fund substantially less, with $235,000 less in water revenues than
anticipated. The cold wet spring, coupled with the new block rate structure has a big impact on the
water revenue. We are hopeful that the summer months will bring this revenue up to previous
estimates.
Property tax revenues into the General Fund came in over 100% of what was budgeted to be collected,
and 92% of the actual levy. State highway revenues came in at 100% of budget, with overall Street
revenues coming in at 77%; Building revenues are at 70% of budget, Water revenues at 90% of
budget, and Stormwater fees at 105% of budget.
We will update you with the final [unaudited) outcome of the 2009!10 fiscal year once all accruals and
adjustments have been made.
The audited financials will be completed and delivered #o you at the November 18'" Council meeting.
Recommended Action:
That Council accept the preliminary unaudited 2009110 financial statements.
City of Central Point
Council Financial Statements
For period ending June 30, 2070
Fiscal Year to date 100.00%
General Fund - '!0
Revenues
Taxes
Licenses & Fees
Intergovernmental
Charges fpr Service
Fines and Forfeitures
Interest Income
Miscellaneous
Transfers In
Total Revenues
Expenditures by Department
Administration
City Enhancement
Technical Services
Maycr & Council
Finance
Parks & Recreation -Parks
Parks & Recreation -Recreation
Planning
Police
Interdepartmental
Transfers Out
Cantirigency
Tote] Expenditures by Department
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Year to Date
2009110 Revenues & Percentage
Budget Expenditures Difference ReceivedlUsed
$5,325,000 $5,479,600 ($153,600) 102.88%
56,75D 53,128 3,623 93.62%
371,000 413,156 (42,156) 111.36%
1,132,500 994,734 137,766 87.84%
139,000 206,169 (67,169) 148.32%
48,000 24,94$ 23,054 51.97°10
22,000 124,827 (102,827) 567.39%
25,000 0 25,000 O.OD%
7,120,250 7,296,559 (17$,309) 102.48%
615,100 539,169 75,931 87.66%
158,500 143,703 14,797 90.66%
409,60D 355,147 54,453 86.71%
73,250 64,347 8,903 87.85%
793,550 743,332 5D,216 93.67%
638,300 619,927 18,373 97.12%
566,600 507,328 59,272 89.54%
556,05D 499,139 56,911 89.77%
3,567,300 3,419,125 146,175 95.85%
120,000 89,677 30,323 74.73%
119,500 119,500 0 100.00%
150,000 0 150,000 0.00%
7,7117,750 7,100,393 667,357 91.41%
196,166
2,464,000 2,916,709 452,709 '
1,816,50D 3,112,875 (1,298,375)
Council Stmts 711 512 01 0
City of Centt•al Point
Council Financial Statements
For period ending June 30, 20?0
Flsca! Year fo date 140.00%
Year to Date
200911 D Revenues & Percentage
Budget Expenditures
_ Difference ReceivedlUsed
Street Fund - 20
Revenues
OtherTaxes $405,000 $82,085 $322,915 20.27%
Charges for Services 342,50D 475,541 (133,041) 138.84%
Intergovernmental Revenue 1,045,000 878,945 166,055 84.11
Interestlncome 4D,000 11,848 28,152 29.62%
Miscellaneous 48,000 2,254 45,747 4.69%
Transfers In 0 0 0 0.00%
Total Revenues 1,880,500 1,450,673 429,827 77.14%
Expenditures
Operations 1,626,340 $1,492,595 133,705 91.78%
5DC 655,200 6D,316 594,884 9.21%
Contingency 150,D00 0 150,OOD O.OD%
Total Expenditures 2,431,500 1,552,817 878,589 63.87%
Net Change in Fund Balance ($102,238)
Beginning Fund Balance 1,716,000 1,816,740 98,740
Ending Fund Balance 1,167,000 1,714,502 (547,502)
Housing Fund - 2S
Revenues
Interest Income $1,500 $349 $1,151 23.24%
Loan Principal Payments 25,000 7,039 17,961 28.16%
Total Revenues 26,500 7,388 19,112 27.88%
Expenditures
Materials and Services 5,000 5,004 (4) 100.08%
Transfers Out 25,000 0 25,000 0.00°10
Total Expenditures 30,000 5,004 24,996 18.68%
Net Change in Fund Balance $2,384
Beginning Fund Balance 54,90p 54,594 (306)
Ending Fund Balance 51,400 56,978 (5,578)
Capita! lmprotremenlt Fund - 30
Revenues
Intergovernmental $D $0 $0 0.0%
Charges for Services 100,OOD 26,565 73,415 26.59%
Interest Income 10,000 658 9,342 6.58%
Total Revenues 110,000 27,243 82,757 24,77%
Expenditures
Parks Projects 65,000 53,469 11,531 0.00%
Parks Projects - SDC 39,500 0 39,500 0.00%
Transfers Out 46,ODD 46,040 0 1D0.00%
Total Expenditures 150;500 99,469 51,031 66.09°/a
-- - - -- - Net Change in Fund Balance- - --- ---- --- - - (72;226)
Beginning Fund Balance 190,000 161,166 ~ (28,834)
Ending Fund Balance 149;500 88,940 60,560
~. 0
Council 5tmts 7/15/2010
City of Central Point
Council Financial Statements
For period ending June 30, 2010
Flsca! Year fo date 100.00%
Debt Service Fund- 40
Revenues
Charges for Service
Interest Income
Intergovernmental
Special Assessments
Transfers In
Total Revenues
Expenditures
Debt Service
7ota1 Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Bu!!ding Fund- 50
Revenues
Charges for Service
Interest Income
Miscellaneous
Total Revenues
Expenditures
Personal Services
Materials and Services
7oial Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Year to Date
2009!10 Revenues & Percentage
Budget Expenditures bifference ReceivedlUsed
$190,000 $19D,809 {$809) 100.43%
2,500 767 1,733 30.67%
162,900 162,8$4 36 99.98%
71,200 119,270 (48,070) 167.51%
267,640 267,600 0 0.00%
694,200 741,349 (47,109) 106.79%
773,900 686,661 87,239 88.73%
773,900 888,881 87,239 88.73%
54,648
79,700 98,807 19,107
82,200 153,455 71,255
$$5,700 $62,597 $23,103 73.04%
4,500 2,071 2,429 45.03%
1,000 112 888 0.00%
91,200 64,780 26,420 71.03%
155,050 128,782 28,268 83.06%
27,600 16,914 10,686 61.28%
182,650 145,696 36,954 78.77%
{80,916)
274,200 332,154 57,954
182,750 251,238 {68,488)
~.1
Council Stmts 7115!2010 3
City of Central -Point
Council Financial Statements
For period ending June 30, 2070
Flsca! Year to date 100.OD%
Water Fund - 55
Revenues
Charges for Services
Interest Income
Intergovernmental
Miscellaneous
Total Revenues
Expenditures
Operations
SDC Improvements
Transfers Out
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Stormwater Fund - 57
Revenues
Charges for Services
Interest Income
Intergovernmental
Total Revenues
Expenditures
Operations
SDC
Contingency
Transfers Out
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Year to Date
2009110 Revenues & Percentage
Budget Expenditures Difference RecelvedllJsed
$2,358,000 $2,122,690 $235,310 90.02%
65,000 11,743 53,257 18.07%
3,000,000 0 3,000,000 0.00%
1,000 0 1,000 0.00%
5,424,000 2,134,434 3,289,586 39.35%
3,830,730 2,473,027 1,357,703 64.56%
2,D20,D00 575,176 1,444,824 28.47%
23,900 23,900 0 10D.00%
125,DD0 0 125,400 0.00%
5,999,630 3,072,104 2,927,526 51.20%
(937,670)
2,259,OD0 2,726,537 4$7,537
1,683,370 1,788,867 (105,497}
$510,500 $539,538 ($29,03$) 105.69%
4,500 1,595 2,905 35.44%
1D,060 9,9D5 95 0.00%
525,000 551,038 (2$,038) 104.96%
539,$00 493,17D 46,630 91.36%
36,000 8,000 28,000 22.22%
25,000 0 25,000 0.00%
10,OOD 1 D,D00 0 10D.OD%
610,800 511,170 99,830 83.69%
39,868
115,9D0 252,094 136,194
46,100 291,962 ~45,8~
n
Council Stmis 711 512 0 1 0 ~ ~ 4
City of Central Point
Council Financial Statements
For period ending June 30, 2010
Flsca! Year to dale 100.00%
Public Works Services Fund - 60
Revenues
Charges for Services
interest Income
Miscellaneous
Total Revenues
Expenditures
Facilities Maintenance.
Administration
Fleet Maintenance
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Council 5tmts
Year to Date
2009110 Revenues & Percentage
Budget Expenditures Difference ReceivedlUsed
$1,305,5DD $1,243,107 $62,393 95.22%
10,000 4,308 5,692 43.08%
15,000 33D 14,67D 0.00%
1,330,500 1,247,746 82,754 93.78%
292,$00 267,911 24,869 91.50%
626,7DD 622,725 3,976 99.37%
335,550 265,213 70,337 79.04%
50,000 0 50,000 0.00%
1,305,050 1,155,849 149,201 88.57%
91,697
441,000 531,827 90,827
445,450 623,724 (177,274)
7/15/2010 ~` " 5
Clfy of Cenfra! Polnf
Budget Compliance Report
For period ending June 30, 2090
Flsca! Year to date 1 DO.OD%
2009110 Year to Date Percent
Budget Expenditures lased Difference _
General Administration $615,100 $539,169 87.66% $75,931
Ctiy Enhancement 158,500 143,703 90.66% 14,797
Technical Services 409,600 355,147 86.71% 54,453
Mayor and Council 73,250 64,347 87.85% 8,903
Finance. 793,550 743,332 .93.67% 50,218
Parks & Recreation -Parks 638,300 619,927 97.12% 18,373
Parks & Recreation -Recreation 566,600 507,328 89.54% 59,272
Community Development 556,050 499,139 89.77% 56,911
Police 3,567,300 3,419,125 95.65% 148,175
Interdepartmental 12p,000 89,677 74.73% 30,323
Transfers 119,500 119,500 100.00% 0
Coniingency 150,000 0 0.00% 150,000
7,7fi7,75D T,100,393 91.41% 667,357
Street Operations 1,626,300 1,492,595 91.78% 133,705
SDC improvements 655,200 60,316 9.21% 594,8$4
Contingency 150,000 0 0.00% 150,000
2,431,500 1,552,911 63.87% 878,589
Housing Materials and Services 5,000 5,004 100.08% (4)
Transfers 25,000 o a.ao°i° 25,000
30,000 5,004 16.68% 24,996
Gapital Projects Park Projects 65,000 53,469 0.00% 11,531
Park Projects -SDC 39,500 0 0.00% 39,500
Transfers 46,000 46,000 100A0% 0
150,500 99,469 66.09% 51,031
t]ebt Service Debt Service 773,900 686,661 88.73% 87,239
Building Personnel Services 155,050 128,782 83.06% 26,268
Materials and Services 27,600 16,914 61.28% 10,686
Contingency 0 0 0.00% 0
182,$50 145,695 79.77% 36,954
Water Operations 3,830,730 2,473,027 64.56% 1,357,703
SDC Improvements 2,020,000 575,176 28.47% 1,444,624
Transfers 23,900 23,900 100.00% 0
Contingency 125,000 0 0.00% 125,000
5,999,630 3,072,104 51.20% 2,927,526
Stormwater Operations 539,800 493,170 91.36% 46,630
SDC Improvements 36,000 6,000 22.22% 28,000
Transfers 10,000 10,000 100.00% 0
Coniingency 25,000 0 0.00% 25,000
- 610;800- -511;170- - 83:69° o - - ___ - 99;630-_ --
Public Works Facilities Maintenance 292,800 267,911 91.50% 24,889
Administration 626,700 822,725 99.37% 3,976
Fleet Maintenance 335,550 265,213 79.04% 70,337
Contingency 50,000 0 0.00% 50,000
1,305,050 1,155,849 88.57% 149,201
Tafa! City Operations $19,251,780 $14,329,257 74.43% $4,922,523
June Financial Statement.xls 7/15/2010 f. A 6
Memo
To: Central Point City Council
From: Police Support Specialist Bobbie Pomeroy
CC: DARE to CRUISE
Date: 07/0812070
Re: Close down E. Pine from Hwy 99 to N. 70~+ $t,
Central Point City Council,
Greetings, I am writing this memo to request your permission in closing down East Pine St.
from Hwy 99 to North 10'h St. between 1700 and 2200 hrs. on Saturday August 28'h, 2010 for
the 12'h annual DARE to CRUISE fund raiser. The request to close down E. Pine St. during
this time period is to consider the safety of the cruise participants and spectators. Thank you.
Sincerely,
Bobbie Pomeroy
1
~. 7
Resolution amending
Transportation Utility Fee
Sunset Clause
Parks & Public Works Department c'"°f Matt Samitore, Interim Director
CENTRAL-- - . _ - .. - - _ - .
POINT
ti 7re~~;~
STAFF REPORT
DATE: JUNE 1, 2010
TO: HONORABLE MAYOR AND CITY COUNCIL
FRAM: MATT SAMITORE, INTERIM DIRECTOR
SUBJECT: A Resolution amending ordinance 1910, Section 6 regarding the sunset clause
SUMMARY: The transportation utility fee was approved by ordinance 1910 in 2008 in an effort to
crea#e stabte funding for stree# maintenance and construction. A clause was added to the
ordinance regarding a sunset to the fee. The sunset provision was added with the idea that a City
Fuel Tax would be explored as well as waiting on the 2009 legislature to fix the state gas tax
me#hodology and its distribu#ion. The gas tax was defeated and even though the legislature did
include some amendments to the sta#e fuel tax, the impact to the City's distribution is less #han
$50,000 in this fiscal year. Future years may generate more revenue depending on when aA the
state taxes and registration fees go into effect.
In order to maintain adequate levels for street maintenance and cons#ruction staff is recommending
eliminating the sunset clause.
RECOMMENDED MOTION: Make a motion approving the resole#ion revising ordinance 1910
Section 6 regarding transportation utility fee sunset clause on Central Point Municipal Code
11,20,050.
140 S. Third Street ~ Central Point, OR 97502 = 541. fi64.3321 g Fax 54 9.664. fi384
~~
RESOLUTION NO.
A RESOLUTION REVISING ORDINANCE 1910 SECTION 6
REGARDING TRANSPORTATION UTILITY FEE SUNSET CLAUSE
IN CENTRAL POINT MUNICIPAL CODE 11,20.050
WHEREAS, ordinance 1910 established a transportation utility fee with a sunset of March,
2011, with a rate of $4.98 per equivalent service unit, which is equal to one single family
home; and
WHEREAS, Ordinance 1910 allows for amendments of Section 6, regarding the sunset
clause.
WHEREAS, no other long-term funding for the Central Point transportation system has
been created by the state or federal government.
NOW, YHEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CENTRAL POINT, OREGON, that Section 6 of Ordinance 1910 be revised to have no end
date specii'ied for the termination of the transportation utility fee.
Passed by the Council and signed by me in authentication of its passage this day of
July, 2010.
Mayor Hank Williams
ATTEST:
City Recorder
Approved by me this day of June, 2010
Mayor Hank Williams
l~l
Resolution Calling an
Election to Revise the
Central Point Charter
Staff Report
TO: Central Point City Council
FROM: Chris Clayton
AGENDA DATE: duly 22"d, 2010
Cilyof
CENTRAL
PINT
{?i e~;c3n
Administration Department
Phil Messina, City Administrator
Chris Clayton, Assistant City Administrator
Deanna Casey, City Recorder
Barb Robson, Human Resources Manager
SUBJECT: 2010 Revised Charter Resolution/Explan~atory Statement/Ballot Measure
HISTORY:
The original charter for City of Central Paint was enacted in 1889 when the city was incorporated. In 1982, a
revised charter was adopted replacing the 1889 charter. The chaxier being submitted for a vote by this measure,
the Central Point City Charter of 2010, revises the 1982 charter. The 2010 charter is based an the latest Model
Charter for Oregon Cities published by the League of Oregon Cities. The League publishes model charters to
serve as a guide for cities and their citizens.
In early 2010, the Central Point City Council appointed a charter review committee to review the 1982 charter
to determine if it would adequately serve the community well into the future. As a result, the committee
developed the 2010 charter and submitted it to the council who determined that it should be submitted to a vote
of the people.
PROPOSAL: {summary of changes)
The 2010 charter retains legislative home rule constitutional power as in the 1982 charter. Based on the model
charter, the 2010 charter specifically identifies council legislative, administrative and quasi-judicial authority
and how such authority is exercised through ordinances, resolutions and orders. It also sets forth the procedures
by which these authorities are exercised.
The 2010 charter changes the authority of the mayor by granting the mayor the right to vote on all matters
considered by the council. The 1982 charter authorized the mayor to vote only in the case of a tie. The
authority of the mayor to veto ordinances and resolutions has been removed. Furthermore, the term of election
for the Mayor would change from 2 to 4 years.
The 2010 charter changes the name of the city administrator to city m~_n_ager but the_authority_of_the_manager___
remains essentially as provided for in the 1982 charter. In both charters the duties of the city manager are
comprehensively addressed. The 2010 charter adds the duties of encouraging and supporting regional and
intergovernmental cooperation and promoting cooperation among the council, staff and citizens in developing
city policies, and building a sense of community. The 2010 specifically prohibits individual council members
from coercing the manager in the appointment or removal of employees or in administrative decisions
regarding city property or contracts. `
~.
Page 2
FISCAL IMPACT:
No direct costs are associated with placing the 2010 revised charter on the November 2010 ballot.
RECOMMENDATION:
Staff recommends Council approval of the attached resolution placing the 2010 revised charter on the
November 2010 ballot for voter approval.
~.
CITY OF CENTRAL POINT CHARTER OF 2010
To provide for the government of the City of Central Paint, Jackson County, Oregon; and to
repeal all charter provisions of the City enacted prior to the time that this charter takes
effect, except as herein otherwise provided.
We, the voters of Central Point, Oregon exercise our power to the fullest extent possible
under the Oregon Constitution and laws of the state, and enact this Home Rule Charter.
Section 1. Title 4f ~naetment. This enactment shall be referred to as the city of Central
Point Charter of 2010.
Section 2. Nam,es~f Ci~i. The municipality of Central Point, Jackson County, Oregon, shall
continue to be a municipal corporation with the name "City of Central Point".
Section 3. Boundaries. The city includes all territory within its boundaries as they now
exist or are legally modified. The city will maintain as a public record an accurate and
current description of the boundaries.
S~ction_4._Powe~~,~the Citv. The City shall-have all powers which the constitutions,
statutes and common law of the United States and of this state expressly or impliedly grant
or allow municipalities, as fully as though this charter specifically enumerated each of those
powers.
Section 5. Construction of Char~r. In this charter no mention of a particular power shall
be construed to be exclusive ar to restrict the scope of the powers which the City would
have if the particular power was not mentioned. The charter shall be liberally construed to
the end that the City may have all powers necessary or convenient for the conduct of its
municipal affairs, including all powers that cities may assume pursuant to state laws and to
the municipal home rule provisions of the Oregon Constitution.
~ectio~6. Di~~xJbution. The Oregon Constitution reserves initiative and referendum
powers as to all municipal legislation to city voters. Thrs charter vests al! other city powers
~~
in the council except as the charter otherwise provides. The council has legislative,
administrative and quasi-judicial authority. The council exercises legislative authority by
ordinance, administrative authority by resolution and quasi-judicial authority by order.
The council may not delegate its authority to-adopt ordinances.
Section 7. Council. The council consists of a mayor and six councilors nominated and
elected from the city at large provided, however, that the council shall have the right by
ordinance to establish wards and to designate one or more council members to be elected
by ward.
,$gction 8. Mayor. The mayor presides over and facilitates council meetings, preserves
order, enforces council rules, and determines the order of business under council rules.
The mayor is a voting member of the council and has no veto authority. With the consent
of council, the mayor appoints members of commissions and committees established by
ordinance or resolution.
~gction 9. Council President. At its first meeting each year, the council must elect a
president from its membership. The president presides in the absence of the mayor and
acts as mayor when the mayor is unable to perform mayoral duties.
Section 10. Rules. The council must, by resolution, adapt rules to govern its meetings.
Section 11~Meetings. The Council must meet at least once a month at a time and place
designated by its rules, and may meet at other times in accordance with the rules.
A majority of the council constitutes a quorum to conduct business,
but a smaller number may meet and compel attendance of absent members as prescribed
by council rules.
Se,~tio~, ~„~. Vote Required. The express approval of a majority of a quorum of the council is
necessary for any council decision, except when this charter requires approval by a
majority of the council.
Section 14. Record. A record of council meetings must be kept in a manner prescribed by
the council rules.
~~
f.NAPTER IV
LEGCSLATIVE AUTHORITY
Section 15. Enacting clause. The enacting clause of all ordinances hereafter enacted shall
be "The people of the City of Central Paint do ordain as follows:".
Section 16.Ordinance Adoption.
(a) Except as authorized by subsection (b), adoption of an ordinance requires approval by a
majority of a quorum at two meetings.
(b) The council may adopt an ordinance at a single meeting by the approval of a majority of
the council, provided the proposed ordinance is available in writing to the public at least
one week before the meeting,
(c) Any substantive amendment to a proposed ordinance must be read aloud or made
available in writing to the public at the meeting before the council adopts the ordinance.
(d] After the adoption of an ordinance, the vote of each member must be entered into the
council minutes.
(e) After adoption of an ordinance, the city custodian of records must endorse itwith-the
date of adoption and the custodian's name and title.
section 17. Effective Date of Ordinanc~~ Ordinances normally take effect on the 30th day
after adoption, or on a later day provided in the ordinance. An ordinance may take effect as
soon as adapted or other date less than 30 days after adoption if it contains an emergency
clause.
Section 18. Resolution At~nro~, l~~lause. The council will normally exercise its
administrative authority by approving resolutions. The approving clause for resolutions
shall state "The City of Central Point resolves as follows:".
Section 19. Resolution Approval,
(a] Approval of a resolution or any other council administrative decision requires approval
---by the-majority-of a-quorum at asingle-meeting.- - - - - --- -
(b) Any substantive amendment to a resolution must be read aloud or made available in
writing to the public at the meeting before the council adopts the resolution.
~~
[c) After approval of a resolution or other administrative decision, the vote of each member
must be entered into the council minutes.
(d) After approval of a resolution, the city custodian of records must endorse it with the
date of approval and the custodian's name and title.
Section 20. Effective Date of Resolution.. Resolutions and other administrative decisions
take effect on the date of approval, or on a later day provided in the resolution.
QUASI-jUDIC1AL A~~'HORITY
Section 21. Orders. The council wil! normally exercise its quasi-judicial authority by approving
orders. The approving clause for orders shall state "The City, of Central Point orders as
follows:".
Section 22. -Order A~raval.
(a) Approval of an order or any other council quasi-judicial decision requires approval by the
majority of a quorum at one meeting.
[b) Any substantive amendment to an order must be read aloud or made available in writing to
the public at the meeting before the council adopts the order.
(c) After approval of an order or other council quasi-judicial decision, the vote of each member
must be entered in the council minutes.
[d) After approval of an order, the city custodian of records must endorse it with the date of
approval and the custodian's name and title.
Section 23. Effective Date of Orders. Orders and other quasi-judicial decisions take effect on the
date of final approval, or on a later day provided in the order.
CHpATER„yII
S~tion 24. Councilors. The term of a councilor in office when this charter is adopted is the term
for which the councilor was elected. At each general election after the adoption, three
councilors will be elected36 far four-year terms.
_ _ Section 2S. Mavor. The term of a mayor in office when this charter_is adopted is_the term for- _______
which the mayor was elected. At every other general election after the adoption, a mayor will
be elected far a four year-term,
~e i n 6, State law. City elections must conform to state law except as this charter or
ordinances provide otherwise. All elections for city offices must be nonpartisan.
4 ~~
~.
Section 27.Oualifications.
{a) The mayor and each councilor must be qualified electors under state law, and reside within
the city limits for at least one full year immediately prior to election or appointment to office.
(b} No person may be a candidate at a single election for more than one city office.
(c) Neither the mayor nor a councilor may be employed by the city.
(d) The council is the final judge of the election and qualifications of its members.
Section 28. Nominations. The council must adopt an ordinance prescribing the manner far a
person to be nominated to run for mayor or a city councilor position.
~gctian 29. Terms. The term of a council member elected at a general election begins at the first
council meeting of the year immediately offer the election, and continues until the successor
qualifies and assumes the office. -
Section 30.Oath. The mayor and each councilor must swear or affirm to faithfully perform the
duties of the ofi'tce and support the constitutions and laws of the United States and the State of
Oregon.
Section 31. Vacancies: The mayor or a council office becomes vacant:
(a) Upon the incumbent's:
(1) Death,
(2) Adjudicated incompetence, or
(3) Recall from the office.
{b) Upon declaration by the council offer the incumbent's:
(1) Failure to qualify for the office within 10 days of the time the term of office is to
begin,
[2) Absence from the city for 30 days without council consent, or from all council
meetings within a 60-day period.
(3] Ceasing to reside inside the city limits,
(4) Ceasing to be a qualified elector under state law,
(5] Conviction of a public offense punishable by loss of liberty,
[6) Resignation from the office, or
(7) Removal under Section 33[h).
Section 32. Filling Vacancies. A mayor or councilor vacancy will be filled by appointment by a
majority of the remaining council members. The appointee's term of office shall run from
-- appointment until-expiration-af--the-term of-office-af-the-lase-person-elected-to-that office.---if a- -
disabilityprevents acouncil member from attending council meetings or a member is absence
from the city for an extended period of time, a majority of the council may appoint a councilor
pro tem.
5 ~~
~~-IAPTER VII
APPOINTIVE OFFICERS
Section 33. City Managg~,
(a) The office of city manager is established as the administrative head of the city
government. The city manager is responsible to the council for the proper administration
of all city business. The city manager will assist the council in the development of city
policies, and carry out policies established by ordinances and resolutions.
(b) A majority of the council must appoint and may remove the manager. The appointment
must be made without regard to political considerations and solely an the basis of
education and experience in competencies and practices of local government management.
(c] The manager maybe appointed for a definite or an indefinite term, and maybe
removed at any time by a majority of the council. The council must fill the office by
appointment as soon as practicable after a vacancy occurs.
[d) The manager or the manager's designee must:
(1) Attend all council meetings unless excused by the mayor or council;
(2) Make reports and recommendations to the mayor and council about the needs of
the city;
(3) Administer and enforce all city ordinances, resolutions, franchises, leases,
contracts, permits, and other city decisions;
[4) Appoint, supervise and remove city employees;
(S] Organize city departments and administrative structure;
(6) Prepare and administer the annual city budget;
(7) Administer city utilities and property;
($] Encourage and support regional and intergovernmental cooperation;
(9) Promote cooperation among the council, staff and citizens in developing city
policies, and building a sense of community;
(10) Perform other duties as directed by the council;
(11) Delegate duties, but remain responsible for acts of all subordinates.
6
~~,, J
(e) The manager has no authority over the council or over the judicial functions of the
municipal judge.
(f) The manager and other employees designated by the council may sit at council meetings
but have no vote. The manager may take part in all council discussions.
(g) The city manager shall designate an assistant city manager. In the event the city
manager is unable to carry out his/her duties as manager for a prolonged or unspecified
period of time or if the office of city manager becomes vacant, the council must appoint a
city manager pro tem. If the city manager pro tem is someone other than the assistant ity
manager, the city manager pro tem may appoint or remove employees only with city
council approval.
[h) No council member may directly or indirectly attempt to coerce the manager, a
candidate for the office of manager, or a city employee with personnel decision authority in
the appointment or removal of any city employee, or in administrative decisions regarding
city property or contracts. Violation of this prohibition is grounds for removal from office
by a majority of the council after a public hearing. In council meetings, councilors may
discuss or suggest anything with the manager relating to city business.
~ectiQp 34. Municipal Court and Judge.
(a) A majority of the council may appoint and remove a municipal judge. A municipal judge
will hold court in the city at such place as the council directs. The court will be known as
the Municipal Court.
(b) All proceedings of the court will conform to state laws governing justices of the peace
and justice courts.
[c) All areas within the city as permitted by state law shall be within the territorial
jurisdiction of the court.
(d] The municipal court has jurisdiction over every offense created by city ordinance. The
court may enforce forfeitures and other penalties created by such ordinances. The court
also has jurisdiction under state law unless limited by city ordinance.
(e] The municipal judge may:
(1) Render judgments and impose sanctions on persons and property;
[Z) Issue and compel obedience to subpoenas;
[3) Compel witnesses to appear and testify and jurors to serve for trials before the
court;
7
iG, U
(4] Penalize contempt of court;
(5) Issue search warrants; and
(b] Perform other judicial and quasi-judicial functions assigned by ordinance.
(f) The council may appoint and may remove municipal judges pro tem.
(g] The council may transfer some or all of the functions of the municipal court to an
appropriate state court.
Section 36. Compensation. The compensation for the services of each City officer and
employee shall be under the supervision of the city manager in accordance with
~mg~gyee comp~ation plan adopted bkthe City Council.
U I IMP
SPCtion~_Z Procedure. The council may by ordinance provide for procedures governing the
making, altering, vacating, or abandoning of a public improvement, A proposed public
improvement may be suspended for six months upon remonstrance by owners of the real
property to be specially assessed for the improvement. The number of owners necessary to
suspend the action will be determined by ordinance.
Section 38. S,peci~~~,gessments. The procedure for levying, collecting and enforcing
special assessments for public improvements or other services charged against real
property will be governed by ordinance.
MISChLLANEOUS PROVISIONS
Section 3,~. Debt. City indebtedness may not exceed debt limits imposed by state law. A
charter amendment is nat required to authorize city indebtedness.
faction 40. Ordinance Continuation. All ordinances consistent with this charter in force
when-it-takes effect-remain-in-effectuntil-amended-or-repealed.
' n e All charter provisions adopted before this charter takes effect are
repealed.
$ 2 `~
~ectiQn 4Z. Severabilitk The terms of this charter are severable, If any provision is held
invalid by a court, the invalidity does not affect any other part of the charter.
section 43. Charter Review, The City Council shall appoint a committee to review this
charter within 10 years of adoption.
Section 44. Time of Effgct, This charter takes effect , , . . 20_.
~~
RESOLUTION NO.
A RESOLUTION CALLING AN ELECTION FOR THE PURPOSE OF SUBMITTING TO
THE VOTERS OF CENTRAL POINT A MEASURE TO REVISE THE CENTRAL POINT
CHARTER
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT RESOLVES AS
FOLLOWS:
SECTION 1. An election is called for the purpose of submitting to the voters of Central Point a
measure to revise the City of Central Point Charter of 1982. The measure is
attached to this resolution as Exhibit A.
SECTION 2. The ballot title to appear on the ballot shall be:
CAPTION: Revision and update of Central Point Charter
QUESTION: Shall 1982 Charter be generally revised and updated to clarify
language and procedures and remove sections superseded by state
law?
STATEMENT: STATEMENT: This measure revises the Central Point City
Charter adopted in 1982. The proposed charter contains numerous
substantive and housekeeping changes to:
• Eliminate conflicts with state law.
• Update council's responsibilities to reflect actual practice.
• Clarify process for filling vacancies in elected offices.
• Streamline ordinance adoption process.
• Remove gender references and outdated language.
Clarify duties of City Administrator and change title to City
Manager
• Specify role of council in relationship to employees
responsible the manager.
The proposed charter retains much of the 1982 City Charter. New
language addresses the procedure for the adoption of resolutions
and orders by the council and clarifies the procedures to be used
when the council acts in its administrative capacity or its quasi-
judicial capacity. The term for Mayor changes from two year
terms to four years terms. The title of the City Administrator has
_ _ _ _ _ been changed to City Manager and the duties of the manager are_ __
more clearly def ned as is the role of the council in relation to city
employees.
SECTION 3. The election to vote on the measure is to beheld at the next general election in
November 2010, and shall be conducted by mail by the Jackson County Election
Resolution No. (072210} Pg. 1
~~
Department. The precincts fox the election shall be all of the territory included
within the corporate limits of the City of Central Point.
SECTION ~4. The City Recorder is instructed and directed to past and publish any and all
required no#ices as provided by law and to take any and all additional actions
necessary for the holding of the election on this measure.
This resolution takes effect upon signing by the Mayor.
Passed by the Council and signed by ms in authentication of its passage this of
July, 2010.
ATTEST:
Mayor Hank Williams
City Recorder
Approved by me this day of July, 2010.
Resolution No. {072210) Pg. 2
Mayor Hank Williams
30
Notice of City Measure Election '~.,,~~_ •,~.~~ t1~Nt
City and Notice hlfotrnation .
Notice is hereby given on July, 23rd , 2014 . that a measure election will beheld in
Centro! Point Oregon on November 2
Name of City or Cities
The following shall be the ballot title of the measure to be subm'stted to the city's voters:
Caption 10 words
', Revision and update of Central Point Charter
Question 20 words
Shall 1982 Charter be generally revised and updated to clarify
language and procedures and remove sections superseded by
state law?
SEL 802
rev Ok~tO: OR5 2fi0.035, 250.pm,
250.275, 260.285, 26d.095, 254.dfi5
.zoo
Date of EEection
Summary 175 words
The original charter for City of Central Point was enacted in 1889 when the city was incorporated. In 1982,
a revised charter was adopted replacing the 1889 charter. The charter being submitted for a vote by this
measure, the Central Point City Charter of 2010, revises the 1982 charter. The 2010 charter is based on the
latest Model Charter for Oregon Cities published by the League of Oregon Cities. The League publishes
model charters to serve as a guide for cities and their citizens.
The 2010 charter retains legislative home rule constitutional power as in the 1982 charter. Based on the
model charter, the 2010 charter specifically identifies council legislative, administrative and quasi judicial
authority and how such authority is exercised through ordinances, resolutions and orders. It also sets forth
the procedures by which these authorities are exercised.
The 2010 charter changes the authority of the mayor by granting the mayor the right to vote an all matters
considered by the council. The 1982 charter authorized the mayor to vote only in the case of a #ie. The
authority of the mayor #o veto ordinances and resolutions has been removed. Furthermore, the term of the
Mayor will be changed from 2 to 4 years.
The following authorized city ofpcia! hared y cerriTies the above ballot title is true and complete, which includes publication
~~ of notice and the completion of the ballot-title challenge-process.- -- --- -~ -
~~ 7-23-2010
Signatur® of Authorized City OF#icia! not requirad to be notarized Date S[gned mrn/dd/yy
Hank Williams Mayor
Printed Name of Authorized City Official
Title
31
Multicultural
Committee
Recommendation
City of Central Point 4~ ,_ ,.
,~
CENTRAL Multicultural Committee ~ " ~ .
PQiNT
TO: Mayor Williams and City Council
FROM: Shannon Moulin and Autumn Chadbourne, Multicultural Committee Members
DATE: July 22, 2010
SUB3ECT: Multicultural Awareness Youth Award Program
The City of Central Point Multicultural Committee intends to award a $500 scholarship, the
Multicultural Awareness Youth Award, to a Crater High School Student who has best promoted the
dreams and/or goals of Dr. Martin Luther King, Jr. Some examples of this could include, but are not
limited to:
• Promoted peace within the school
• Broken down barriers between groups
• Promoted acceptance among their peers
• Developed a peer mediation program
• Developed an awareness project highlighting diversity
The scholarship will be promoted to students in September, as the new school year begins. We intend
to do this through school wide announcements, as well as announcements in classrooms, student clubs
and faculty meetings. Applications will be due December I O,th at which point the Multicultural
Committee will meet and choose the winning applicant.
We respectfully request the opportunity to present the scholarship to the chosen student before the City
Council at their January 2011 meeting, and highlight the accomplishments this student has made. We
would also like to highlight the work of other students within the community whose efforts deserve
recognition. This presentation would be done around Dr. Martin Luther King, Jr. Day in honor of his
dreams and goals.
RECOMMENDED MOTION: Motion to approve the Multicultural Awareness Youth Award program.
~~
f~~.ci
Citr_of-Centf•a1_Pa_f_nt, Oregon
14D 5 3rd' 4tretx, Central Roint, OR 975D2
X41.564:332,1 Fax 541;654.6364
tiw~nv:aenEralooi ntoeegon.gov
To: Crater High
M u 1 ti c u itu ra I .Co m rn itte e
-.. _ - .CENTRAL-. _...-._ -_.._... _ . _._ __._. . ~ _--~---- -----_..
PD~NT Shannon Moalin. CHairper'son
;Jr~~~;c~~;
Schaal Students
From: City of Central Point Multicultural Committee, Education Sub•Committee
Regarding: Multicultural Awareness Youth Award - Nominations Needed
Deadline: Friday, December 10"', 2010
The City of Central Point Multicultural Committee is currently accepting applications for our first annual
Multicultural Awareness Youth Award. This $500.00 schol~'tship Multicultural Awareness Youth Award is
presently being offered to Crater High School .students ani; will be awarded to the student who best
promotes the dreams and/or goals of Or. fNa:rtin` Luther King,lr. Some examples of this could include,
but are not limited to:
• Promoted peace within the school
+ Broken down barriers birtween groups
• Promoted acceptartce;amongthcir peers
• Developed a peer mediation p..r~gr:am
• Developed .an awareness project hig~lighting diversity
To apply, cornp,lete and submit the attached application form by Friday, December 10th, 2o1D.
Additional copies.- of this application form can obtain by visiting our webpage at
www.centralpai ntore~on.~ov/diyersity.aspx.
Completed applications can be submitted electronically to -diversity(a~centraipointoregon.eov, or by
mail, ar in person to
City of Central Point
Multicultural Committee
Attention: Education Sub-Committee
140 South Third Street
Central Point, Oregon 97502
For questions or comments please contact Education Sub-committee Chairperson Autumn Chadbourne
by telephone at (541) 727-7450, or by e•rriail at autumn.chadbourne@centralpaintore~an.~ov. The
student chosen will be notified by December 30th, 2010 of the award selection. Additionally, the student
chosen-will-be presented-with-the-award-in-front-of-the City-of-Central-Point-CityCouncil,-Staff-and- -
general public during a January 2011 council meeting ... just fn time to commemorate Dr. Martin Luther
King, lr. Dayl
33
City of Central Point Multicultural Committee
IVlulticultural Awareness Youth Award
Student Information:
Name
Telephone
~-mail Address
Grade Level
Please indicate what you have done to reflect Dr. King's' life and/or i~achings (i.e. brought people
together, broken down divisions between groups, worked to svive problems. through citizen action,
etc.}? Accompitshments or deeds may have been pertormed in or:.out of school, may be academically-
reiated, sports-related, or something you have done as par~.of a club or other group, etc.
3~
i. Describe the accomplishment and/or de~~,
2. Describe the impact of this accomplishment and/or deed on the parties ar community effected;
3. Describe any special qualities, creativity, and/or resourcefulness you demonstrated in performing
this accomplishment and/or deed:
4. What was the length of involvement for this:accomplishrnentand/or deed?
5. How did you demonstra#e tine "moral courage" required to do the right thing to accomplish this
act?
3
6. Please provide supporting documentation (i.e, letter of recammeadation, reference, work
examples, media clippings, etc.]. Items maybe attached to this application for submission if
necessary:
Reference Name
Reference Teiephone
Reference E-mail Address
Relationship to you (i.e.
teacher, peer, member of
Community, etc.)
Wow long have they known you
ar been working with you?
Signature of student:
Date submitted:
Planning
Commission
Report
City of Central Point, Oregon
-~I40 S-3rd~Street~~Central Point;-4R~ 97502 ~~~_ .............._.
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Cftyof
CENTRAL
PoMNT
O~ w~;can
Community Development
om ump rey, KI _ _-- - - - _-
Community Development Director
PLANNING DEPARTMENT MEMORANDUM
Date: July 22, 2010
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Planning Commission Report
The following applications and/or items were considered by the Planning Commission at their
regularly scheduled meeting on July 6, 2010.
B.
A. Conditional Use Permit, File No. 10002. The Planning Commission conducted a
public hearing to consider a Major Modification application of the approved
Conditional Use Permit to include expansion of Anytime Fitness to the second floor of
the Crossing at Center Point building at 312 Oak Street. The applicant requested the
modification in order to provide fora 2080 sq, ft. expansion of Anytime Fitness to the
second floor of The Crossing (Suites 205 and 206}. The applicant also requested the
modification in order to provide for potential additional expansion of the fitness center
and/or other personal service oriented businesses an the second floor. The applicant
primary objective is to secure flexibility in the recruiting various personal services
without requiring additional modifications of the Conditional Use Permit. The
Planning Commission approved the application with the conditions recommended by
staff.
Discussion -Proposed Amendments to the Tourist and Office-Professional (C-~}
Zoning District, ll~ile No.1000i. On June 1, the Planning Commission was given an
overview of the draft C-4 ordinance, followed by a brief discussion. It was noted that
the ordinance as presented was a draft and subject to further input and modification.
Since that meeting, staff met with a group of local G4 property owners ("Committee")
to discuss the draft ordinance. In general, the Committee found the ordinance to be
unacceptable. It was their position that the ordinance was too restrictive and would
discourage large format {Big Box) retail development. The Committee did not give
specific examples of the prohibitive nature of the ordinance, nor did they offer any
alternatives. A future meeting with the Committee may be_planned to continue the __
dialogue. The Planning Commission continued their review of the draft ordinance and
reached consensus on ordinance elements including defmitions, purpose statement,
allowed uses, site design standards, and building design standards. The Planning
Commission requested that the discussion of the draft ordinance be continued at their
August meeting.
3 `~~
Battle of the Bones
Report
Parks ~ Public Works Depar#ment ~c'~y°'~ Maff Samifore, Interim Diriector
-__~___ _____--- ---- -----------------.----- .CENTRAL---__ __ -.---_ -_ __. _. _-_...__._..__.._------------------- ----------_-.
POINT
C7 rc Ica i~
STAFF REPORT
DATE: JULY 12, 2010
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, INTERIM DIRECTOR
SUBJECT: Battle of the Bones Finai Report 2010
SUMMARY: The City of Central Paint just completed organizing and operating its second Battle of
the Bones, BBQ, Microbrew and Music Festival. The event was very well organized and we
estimate that between seven and eight thousand people attended the event. On all aspects of the
event, our numbers were up from last year.
Type 20fl9 2fl10 Percentage Increase
Barbeque 302fl 4102 35.83%
Microbrew 2800 3382 20.79%
Wine 100 442 342.00'/
We hope to continue to make subtle changes to the event for 2011. The biggest obstacle we had
this year was getting barbeque professionals to join the event. We will be having conversations
about becoming a sanctioned event, which could entice more regional barbecuer's to the event
because it would be part of a point system. Additionally, we will be working on finding a pork and
music sponsor for next year to help offset some of the costs to run the event and boost the net
profit.
The event grossed close to $89,000. The net proceeds donated to the Parks and Recreation
Foundation, after paying for the meat, vendor's percentage, and prizes for the BBQ's are $20,000.
The event was an outs#anding success in its second year run by the City.
940 S. Third Sfreef ®Cenfra! Poinf, OR 97502 •549.664.3329 ®Fax 541.664.6384
~~
COLA
Request
City Administrator Staff Report
MEETING DATE: July 22, 2010
TO: Honorable Mayor and City Council
FROM: Phil Messina, City Administrator
SUBJECT: City Administrator request for COLA
SUMMARY: In my last contract negotiation in 2009 Council requested and
I agreed that any future COLA's must be presented to the City Council for
approval. As the Management Team volunteered not to request a COLA in
last year's budget (200972010) i followed their lead and did not request a
COLA due to the shaky financial picture that existed at the time.
This year the Budget Committee agreed to include a 2% COLA for
Management Employees in the 2010-2011 Budget. That COLA was
approved by Council at the June 24, 2010 meeting.
I respectfully request that Council approve a 2% Cost of Living adjustment
to my current salary.
RECOMMENDATION: Motion to approve the City Administrator's
request to authorize a 2% Cost of Living Adjustment.
39