HomeMy WebLinkAboutCAP052710Central Point
City Hall
664-3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Mike Quilty
Ward III
Matthew Stephenson
Ward IV
Allen Broderick
At Large
Carol Fischer
Kay Harrison
Administration
Phil Messina,
City Administrator
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Parks and Public Works
Department
Matt Samitoxe,
Interim Director
Police Department
Jon Zeliff, Chief
CITY OF CENTRAL POINT
City Council Meeting Agenda
May 27, 2010
Next Res. 1255
Next Ord. No. 1937
I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES
V. CONSENT AGENDA
A. Approval of May 13, 2010, City Council Minutes
B. Approval of Financial Statements Ending March 31,
2010
C. Approval of Temporary Street Closure on N. Second
Street.
D. Approval of Temporary Street Closure on Windsor Way
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
Pgs 1 - 16 A. Second Public Hearing, and Resolution No. , A
Resolution by the City of Central Point Recommending
Jackson County Adoption of the Greater Bear Creek Valley
Regional Plan (Humphrey)
17 - 22 B. Second Reading, Ordinance No. , An Ordinance
Adding Chapter 8.40 to the Central Point Municipal Code
for the Purpose of Requiring Registration of Vacant
Residential Properties (Clayton)
23 - 25 C. Public Hearing, Resolution No. , A Resolution to Approve a
Supplemental Budget for the 2009/2010 Fiscal Year (Adams)
26 - 27 D. Resolution No. , A Resolution Establishing A Reserve Fund
(Adams)
28 - 39 E. Resolution No. A Resolution Amending the Financial
Management Policy for the City of Central Point (Adams)
40 - 41 F. Resolution No. ,Endorsing and Approving an Application to the
Oregon Department of Transportation's Bicycle and Pedestrian Grant
Program for Funding of Front Street Improvements (Humphrey)
42 - 44 G. Resolution No. ,Revising Resolution No.1215 Extending the City
of Central Point's Workers' Compensation Coverage to Volunteers of the
City of Central Point (Robson)
VIII. BUSINESS
45 A. Request for a Adhoc Committee to Review Community Center and Pool
Potential (Samitore)
IX. MAYOR'S REPORT
X. CITY ADMINISTRATOR'S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIV. ADJOURNMENT
Consent Agenda
CITY OF CENTRAL POINT
City Council Meeting Minutes
May 13, 2010
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingler, Carol
Fischer, Kay Harrison, and Matthew Stephenson were
present. Mike Quilty was excused.
City Administrator Phil Messina; City Attorney Doug Engle;
Police Chief Jon Zeliff; Community Development Director
Tom Humphrey; Parks and Public Works Director Matt
Samitore; Assistant City Administrator Chris Clayton; and
City Recorder Deanna Casey were also present.
V. PUBLIC APPEARANCES -None
VI. CONSENT AGENDA
A. Approval of April 8, 2010, City Council Minutes
B. Approval of OLCC Permit for Torero's Mexican Restaurant
Bruce Dingler made a motion approving the Consent Agenda as presented.
Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes;
Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion
approved.
VII. ITEMS REMOVED FROM CONSENT AGENDA -None
VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing to Consider the Greater Bear Creek Valley Regional
Plan Dated November 2009
Community Development Director Tom Humphrey stated that this is the first of
two public hearings to receive public comment on the Regional Plan. The Central
Point Planning Commission held a public hearing regarding the Greater Bear
Creek Regional Plan and ultimately approved a resolution forwarding a favorable
recommendation to the Council regarding adoption of the plan. Mr. Humphrey
explained that it is a 50 year plan for urban reserve management; there are and
will be agreements in place to maintain the intent of the process; and there will
be agricultural buffers and density designations. The projected goals of the plan
are to manage future regional growth, conserve resources and open space, and
recognize community individuality.
City of Central Point
City Council Minutes
May 13, 2010
Page 2
There was discussion regarding the community and agricultural buffers that are
part of the plan. At this time there is no designation as to who will pay for, or
maintain, the buffers. The County will address these issues and provide
communication with the communities. There was discussion of the zoning
designations for the recommended areas that will be included in the Central Point
areas. Zoning designations were agreed upon at the beginning of the RPS
process. If the city wishes to switch the zones around in a few years to better suit
our needs we would be able to do that. The city comprehensive plan will be
updated as soon as the plan is completed. Staff has been working on those
updates.
Council reviewed the issues that were brought before the Planning Commission.
The Council is not in favor of creating islands within the boundaries of the Urban
Reserve area.
Mr. Humphrey recommended opening the public hearing portion and leaving it
open until the May 27'h Council meeting.
Mayor Williams opened the Public Hearing at 7:20 p.m.
Gary Pellett, Old Stage Road
Mr. Pellett stated that he has concerns about the plan and the guidelines for the
agricultural buffers. The plan does not stipulate who is responsible for this
property. The proposed plan takes in too much farm property. He is concerned
that those properties still farming will be encroached upon until they can no
longer use the land for farming.
Mr. Humphrey stated that the original proposal had more agricultural land in the
proposal because Central Point is surrounded by agricultural land. The
Committee removed land from the plan that are still viable farms. Most of the
property included in the reserve area has been tested and determined non viable
as farm land.
Tim Higinbotham, Taylor Road
Mr. Higinbotham stated that he has farm land that is part of the proposal and is in
favor of the plan. The property along Taylor Road is no longer viable for farm
use. There is no water available. The plan is very conservative with the farm land
it has included. Most of the larger acres are used as pastures.
Larry Martin, Taylor Road
Mr. Martin has attended city and county meetings regarding the plan. Once the
plan is accepted it will offer some great opportunities for the cities involved.
DLCD supports the plan and the recommended areas. He encouraged support
from the council.
Mayor Williams stated that this will conclude the public comment portion for
tonight's meeting. The Council will take more testimony at the May 27, 2010
meeting.
City of Central Point
City Council Minutes
May 13, 2010
Page 3
Matt Stephenson made a motion directing staff to return with a resolution
in support of the recommendation from the Planning Commission
regarding the Greater Bear Creek Valley Regional Plan dated November
2009. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes;
Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion
approved.
B. First Reading, An Ordinance Adding Chapter 8.40 to the Central
Point Municipal Code for the Purpose of Requiring Registration of
Vacant Residential Properties
Assistant City Administrator Chris Clayton stated that Council has asked staff to
prepare an ordinance requiring property owners or lenders to register vacant
property with the City. The ordinance will provide the city with a list of properties
that are vacant in order to allow the Police Department to check on the property
and ensure that unauthorized individuals have not damaged or are illegally
occupying the residence. This will also allow the City to provide notice to the
correct person should the property maintenance not be kept up. The intent is to
ensure that vacant residences are maintained in a manner that does not
negatively impact local residential property values.
No registration fee is required, but a general fine could be assessed to property
that does not comply with the regulations. The city would be allowed to provide
maintenance and penalties if needed. The ordinance does not include rental
properties waiting for tenants for a short period of time.
There was discussion about providing an incentive program to encourage
property owners to register when their homes are going to be vacant. Possible
incentives could be waving the last water bill. Mr. Clayton and Councilman
Broderick will discuss options before the second reading of the ordinance.
Kay Harrison made a motion to move to second reading An Ordinance
Adding Chapter 8.40 to the Central Point Municipal Code for the Purpose of
Requiring Registration of Vacant Residential Properties. Matt Stephenson
seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes;
Kay Harrison, yes; and Matt Stephenson, yes. Motion approved.
IX. BUSINESS
A. Parks Commission and Foundation Report and Recommendation
Interim Parks and Public Works Director Matt Samitore stated that the Parks and
Recreation Committee held a meeting in April and made a recommendation for
council to prohibit dogs within the Fallen War Heroes Memorial and Water Spray
Park in Don Jones Memorial Park, as well as all playground enclosures within the
Central Point Park System. Central Point Municipal Code 9.68.170 states that
certain areas may be designated to prohibit dogs if posted accordingly.
City of Central Point
City Council Minutes
May 13, 2010
Page 4
Kay Harrison made a motion directing staff to post no dogs allowed at the
Fallen War Heroes Memorial or the Water Spray Park in Don Jones
Memorial Park as well as all playground structures within the Central Point
Park System. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce
Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes.
Motion approved.
B. Don Jones Memorial Park Bicycle and Pedestrian Crossing - Vilas
Waterline
Mr. Samitore stated because of time constraints to get the Vilas Road waterline
constructed the city advertised under ORS 279A.060 for bids. The city received
six bids with the low bid coming in at $128,480.62 from West Coast Pipeline.
Staff recommends awarding the bid to West Coast Pipeline for the construction
of the Vilas Road Waterline. There are time restraints on this proposal because
the city would like to have the waterline installed prior to the overlay that will be
done as part of the Don Jones Pedestrian crossing.
Bruce Dingler made a motion to award the Vilas Waterline Bid Award to
West Coast Pipeline in the amount of $128,480.62. Carol Fischer seconded.
Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay
Harrison, yes; and Matt Stephenson, yes. Motion approved.
X. MAYOR'S REPORT
Mayor Williams reported that he attended:
• A 2-11 phone system meeting. This system would provide numbers for
customer service agencies in the area.
• The annual volunteer lunch at the Rogue Valley Manor. He is always
impressed with the amount of volunteers in the area, and what they do for
our community.
• A Good Grief America meeting where they teach people how to beat the
foreclosure process. He is not in favor of this movement.
• The TRADCO meeting regarding the South Medford Interchange.
XI. CITY ADMINISTRATOR'S REPORT
City Administrator Phil Messina reported that:
• There will be a Study Session on Monday night with the Planning
Commission.
• He attended an Urban Renewal training in Jacksonville.
• He attended the Arbor Day tree planting event at Daisy Creek.
XII. COUNCIL REPORTS
Council Member Matt Stephenson stated that he attended a SOREDI Meeting.
City of Central Point
City Council Minutes
May 13, 2010
Page 5
Council Member Carol Fischer stated that she attended a Medford Water
Commission Board meeting, helped plant trees on Arbor Day, and helped with
the City Wide Clean up.
Council Member Kay Harrison reported that she attended the Citywide Clean up,
an RVSS meeting, and the Medford Water Commission Board meeting.
Council Member Allen Broderick stated that he and the Mayor will be playing in
the golf scramble with the City Wellness Committee on Saturday.
XIII. DEPARTMENT REPORTS
Interim Parks and Public Works Director Matt Samitore reported that:
• The Citywide Clean up was a huge success. Next year they will need a
larger area for appliances.
• 60 trees planted at Daisy Creek on Arbor Day.
• Staff has been getting ready for Public Works week. If you want to know
more about your local Public Works Department all your questions could
be answered next week.
• H2 Construction has begun work on the Don Jones Pedestrian Crossing.
Police Chief Jon Zeliff presented an open letter to the public regarding issues
with a Central Point Officer that was reported in the news. The City will begin the
process for a new D.A.R.E. officer.
Community Development Director Tom Humphrey reported that:
• He attended an RVACT meeting regarding the Cross Creek project.
• The flower baskets are up in the downtown area for the summer.
• He has been working on a design for the Central Point overpass at Exit
33.
• He will be presenting the Twin Creeks project to a committee in Grants
Pass next week.
Assistant City Administrator Chris Clayton reported that:
• The Charter Review Adhoc committee has finished with their
recommendations. Staff should have a recommendation and resolution
to the Council in June.
• The Pine Street Paving project will be done during night time hours, but
they must wait for warmer temperatures.
• He and Mr. Samitore are working on the design for the water reservoir.
• Staff is working with the Expo on internal water problems and leaks.
XIV. EXECUTIVE SESSION -None
City of Central Point
City Council Minutes
May 13, 2010
Page 6
XV. ADJOURNMENT
Bruce Dingier moved to adjourn, Kay Harrison seconded, all said "aye" and the
Council Meeting was adjourned at 8:55 p.m.
The foregoing minutes of the May 13, 2010, Council meeting were approved by the City
Council at its meeting of May 27, 2010.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
Cityoi
- _-_._________-_ -~ ~~~'''~L~~J___` Finance Department
Staff Report p(~~N'j' Bev Adams, Finance Director
Oregon
To: Mayor & Council
From: Bev Adams, Finance Director ~~~
Meeting Date: May i7, zoso
Subject: 3`d Quarter Financial Statements
Background:
Attached are the 3~d quarter financial statements for the period ending March 31, 2010.
At the end of March, we were 75°l0 of the way through the fiscal year. General Fund has received
approximately 88% of budgeted revenues, and total general fund expenditures are 70% of budget.
Although Street Fund revenues appear to be lagging at only 59% of budget, this percentage is misleading for
the reason that the Street budget includes $375,000 for a local fuel tax which we d'id not implement, and
$340,000 for a federal capital grant to complete the Pedestrian & Bicycle Safety Corridor project of which only
$100,000 has been received to date. If we exclude those two uncollected revenues from the calculation, the
percentage of revenues received is closer to a very acceptable 80%.
The Street Fund Pedestrian & Bicycle Safety Corridor project is on schedule to be completed with full grant
reimbursement by June 30, 2010. Street operations are within budget guidelines at 58% with several projects
still to be completed within this fiscal year.
Building Fund revenues are 47%; with expenses at 59%. With minimal building activity, revenues are
disappointing but not surprising. Building operations are extremely conservative, holding expenses we{I below
the average of 70 - 75% at this point in the year.
Water Fund revenues "appear" dismal at 31%, but similar to the Street Fund, there is a large revenue item
budgeted that will not be collected. This item is the $3 million grant for the Safe Drinking Water project which
is not being awarded to the City. Excluding this item, the Water Fund revenues are actually coming in at a
respectable 69%, considering that water sales will increase as the weather warms up.
Stormwater Fund revenue is at 75% as budgeted, with operational expenses at 68%.
Public Works Internal Services , Housing, CIP and Debt Service Funds are all within budgeted limits.
Recommended Action:
That Council, by motion, approve the financial statements for the period ending March 31, 2010.
City of Central Point
Council Financial Statements
For period ending March 31, 2010
Fiscal Year to date 75.00%
Year to Date
2009/10 Revenues & Percentage
Budget Expenditures Difference Received/Used
General Fund - 10
Revenues
Taxes $5,326,000 $4,901,370 $424,630 92.03%
Licenses & Fees 56,750 52,340 4,410 92.23%
Intergovernmental 371,000 308,969 62,031 83.28%
Charges for Service 1,067,500 747,125 320,375 69.99%
Fines and Forfeitures 139,000 146,375 (7,375) 105.31%
Interest Income 48,000 19,391 28,609 40.40%
Miscellaneous 22,000 27,652 (5,652) 125.69%
Transfers In 25,000 0 25,000 0.00%
Total Revenues 7,055,250 6,203,221 852,029 87.92%
Expenditures by Department
Administration 615,100 396,375 218,725 64.44%
City Enhancement 143,500 131,720 11,780 91.79%
Technical Services 409,600 246,313 163,287 60.14%
Mayor & Council 73,250 58,700 14,550 80.14%
Finance 793,550 570,553 222,997 71.90%
Parks & Recreation -Parks 638,300 478,955 159,346 75.04%
Parks & Recreation -Recreation 516,600 329,065 187,535 63.70%
Planning 556,050 373,524 182,526 67.17%
Police 3,567,300 2,597,864 969,436 72.82%
Interdepartmental 120,000 89,677 30,323 74.73%
Transfers Out 119,500 119,500 0 100.00%
Contingency 150,000 0 150,000 0.00%
Total Expenditures by Department 7,702,750 5,392,244 2,310,506 70.00%
Net Change in Fund Balance 810,977
Beginning Fund Balance 2,464,000 2,916,709 452,709
Ending Fund Balance 1,816,500 3,727,686 (1,911,186)
Council Stmts 4/14/2010
City of Central Point
Council Financial Statements
For period ending March 31, 2010
Fiscal Year to date 75.00°/a
Year to Date
2009110 Revenues & Percentage
Budget Expenditures Difference ReceivedlUsed
Street Fund - 20
Revenues
Other Taxes $405,000 $65,619 $339,381 16.20%
Charges for Services 342,500 343,361 (861) 100.25%
Intergovernmental Revenue 1,045,000 689,020 355,980 65.93%
Interest Income 40,000 9,411 30,589 23.53%
Miscellaneous 48,000 1,749 46,252 3.64%
Transfers In 0 0 0 0.00%
Total Revenues 1,880,500 1,109,160 771,340 58.98%
Expenditures
Operations 1,626,300 $941,633 684,667 57.90%
SDC 655,200 59,160 596,041 9.03%
Contingency 150,000 0 150,000 0.00%
Total Expenditures 2,431,500 1,000,793 1,430,707 41.16%
Net Change in Fund Balance $108,367
Beginning Fund Balance 1,718,000 1,816,740 98,740
Ending Fund Balance 1,167,000 1,925,107 (758,107)
Housing Fund - 25
Revenues
Interest Income $1,500 $276 $1,224 18.37%
loan Principal Payments 25,000 0 25,000 0.00%
Total Revenues 26,500 276 26,224 1.04%
Expenditures
Materials and Services 5,000 3,753 1,247 75.06%
Transfers Out 25,000 0 25,000 0.00%
Total Expenditures 30,000 3,753 26,247 12.51%
Net Change in Fund Balance ($3,477)
Beginning Fund Balance 54,900 54,594 (306)
Ending Fund Balance 51,400 51,117 283
Capital Improvement Fund - 30
Revenues
Intergovernmental $0 $0 $0 0.0%
Charges for Services 100,000 7,056 92,944 7.06%
Interest Income 10,000 544 9,456 5.44%
Total Revenues 110,000 7,600 102,400 6.91%
Expenditures
Parks Projects 0 53,469 (53,469) 0.00%
Parks Projects -SDC 104,500 0 104,500 0.00%
Transfers Out 46,000 46,000 0 100.00%
Total Expenditures 150,500 99,469 51,031 66.09%
Net Change in Fund Balance (91,869)
Beginning Fund Balance 190,000 161,166 (28,834)
Ending Fund Balance 149,500 69,297 80,203
Council Stmts 4/1412010
City of Central Point
Council Financial Statements
For period ending March 31, 2010
Fiscal Year to date 75.00%
Year to Date
2009110 Revenues & Percentage
Budget Expenditures Difference ReceivedlUsed
Revenues
Charges for Service $190,000 $143,309 $46,691 75.43%
Interest Income 2,500 623 1,877 24.91%
Intergovernmental 162,900 162,864 36 99.98%
Special Assessments 71,200 56,718 14,482 79.66%
Transfers In 267,600 267,600 0 0.00%
Total Revenues 694,200 631,114 63,086 90.91%
Expenditures
Debt Service 773,900 555,273 218,627 71.75%
Total Expenditures 773,900 555,273 218,627 71.75%
Net Change in Fund Balance 75,841
Beginning Fund Balance 79,700 98,807 19,107
Ending Fund Balance 82,200 174,648 (92,448)
Building Fund- 50
Revenues
Charges for Service $85,700 $41,500 $44,200 48.42%
Interest Income 4,500 1,688 2,812 37.50%
Miscellaneous 1,000 112 888 0.00%
Total Revenues 91,200 43,299 47,901 47.48%
Expenditures
Personal Services 155,050 96,506 58,544 62.24%
Materials and Services 27,600 12,539 15,061 45.43%
Total Expenditures 182,650 109,045 73,605 59.70%
Net Change in Fund Balance (65,746)
Beginning Fund Balance 274,200 332,154 57,954
Ending Fund Balance 182,750 266,408 (83,658)
Council Stmts 4/14/2010
City of Central Point
Council Financial Statements
For period ending March 31, 2010
Fiscal Year to date 75.00%
Year to Date
2009/10 Revenues & Percentage
Budget Expenditures Difference ReceivedlUsed
Water Fund - 55
Revenues
Charges for Services $2,358,000 $1,663,382 $694,618 70.54%
Interest Income 65,000 9,545 55,455 14.69%
Intergovernmental 3,000,000 0 3,000,000 0.00%
Miscellaneous 1,000 (46) 1,046 -4.60%
Total Revenues 5,424,000 1,672,881 3,751,119 30.84%
Expenditures
Operations 3,830,730 1,968,724 1,862,006 51.39%
SDC Improvements 2,020,000 464,706 1,555,294 23.01%
Transfers Out 23,900 23,900 0 100.00%
Contingency 125,000 0 125,000 0.00%
Total Expenditures 5,999,630 2,457,330 3,542,300 40.96%
Net Change in Fund Balance (784,449)
Beginning Fund Balance 2,259,000 2,726,537 467,537
Ending Fund Balance 1,683,370 1,942,088 (258,718)
Stormwater Fund - 57
Revenues
Charges for Services $526,500 $399,855 $126,645 75.95%
Interest Income 4,500 1,225 3,275 27.23%
Intergovernmental 0 0 0 0.00%
Total Revenues 531,000 401,081 129,919 75.53%
Expenditures
Operations 529,800 361,698 168,102 68.27%
SDC 36,000 8,000 28,000 22.22%
Contingency 25,000 0 25,000 0.00%
Transfers Out 10,000 10,000 0 100.00%
Total Expenditures 600,800 379,698 221,102 63.20%
Net Change in Fund Balance 21,383
Beginning Fund Balance 115,900 252,094 136,194
Ending Fund Balance 46,100 273,477 (227,377)
Council Stmts 4/14/2010
City of Central Point
Council Financial Statements
For period ending March 31, 2010
Fiscal Year to date 75.00%
Year to Date
2009/10 Revenues & Percentage
Budget Expenditures Difference Received/Used
Public Works Services Fund - 60
Revenues
Charges for Services $1,305,500 $931,193 $374,307 71.33%
Interest Income 10,000 3,387 6,613 33.87%
Miscellaneous 15,000 0 15,000 0.00%
Total Revenues 1,330,500 934,579 395,921 70.24%
Expenditures
Facilities Maintenance 292,800 182,679 110,121 62.39%
Administration 626,700 482,943 143,757 77.06%
Fleet Maintenance 335,550 197,782 137,768 58.94%
Contingency 50,000 0 50,000 0.00%
Total Expenditures 1,305,050 863,405 441,646 66.16%
Net Change in Fund Balance 71,175
Beginning Fund Balance 441,000 531,827 90,827
Ending Fund Balance 446,450 603,002 (156,552)
Council Stmts 4/14/2010
City of Central Point
Budget Compliance Report
For period ending March 31, 2010
Flsca/ Year to date 75.00%
2009/10 Year to Date Percent
Budget Expenditures Used Difference
General Administration 615,100 396,375 64.44% 218,725
City Enhancement 143,500 131,720 91.79% 11,780
Technical Services 409,600 246,313 60.14% 163,287
Mayor and Council 73,250 58,700 80.14% 14,550
Finance 793,550 570,553 71.90% 222,997
Parks & Recreation -Parks 638,300 478,955 75.04% 159,346
Parks & Recreation -Recreation 516,600 329,065 63.70% 187,535
Community Development 556,050 373,524 67.17% 182,526
Police 3,567,300 2,597,864 72.82% 969,436
Interdepartmental 120,000 89,677 74.73% 30,323
Transfers 119,500 119,500 100.00% 0
Contingency 150,000 0 0.00% 150,000
7,702,750 5,392,244 70.00% 2,310,506
Street Operations 1,626,300 941,633 57.90% 684,667
SDC Improvements 655,200 59,160 9.03% 596,041
Contingency 150,000 0 0.00% 150,000
2,431,500 1,000,793 41.16% 1,430,707
Housing Materials and Services 5,000 3,753 75.06% 1,247
Transfers 25,000 0 0.00% 25,000
30,000 3,753 12.51% 26,247
Capital Projects Parks Projects 0 53,469 0.00% (53,469)
Parks Projects -SDC 104,500 0 0.00% 104,500
Transfers 46,000 46,000 100.00% 0
150,500 99,469 66.09% 51,031
Debt Service Debt Service 773,900 555,273 71.75% 218,627
Building Personnel Services 155,050 96,506 62.24% 58,544
Materials and Services 27,600 12,539 45.43% 15,061
Contingency 0 0 0.00% 0
182,650 109,045 59.70% 73,605
Water Operations 3,830,730 1,968,724 51.39% 1,862,006
SDC Improvements 2,020,000 464,706 23.01% 1,555,294
Transfers 23,900 23,900 100.00% 0
Contingency 125,000 0 0.00% 125,000
5,999,630 2,457,330 40.96% 3,542,300
Stormwater Operations 529,800 361,698 68.27% 168,102
SDC Improvements 36,000 8,000 22.22% 28,000
Transfers 10,000 10,000 100.00% 0
Contingency 25,000 0 0.00% 25,000
600,800 379,698 63.20% 221,102
Public Works Facilities Maintenance 292,800 182,679 62.39% 110,121
Administration 626,700 482,943 77.06% 143,757
Fleet Maintenance 335,550 197,782 58.94% 137,768
Contingency 50,000 0 0.00% 50,000
1,305,050 863,405 _ __ 66.16% 441,646
Total City Operations $19,176,780 $10,861,009 56.64% $8,315,771
Mar Financial Statement 4/14/2010 6
w,.
Parks & Public Works Department c~~yos
.___
_ __ _ _ _ _ CENTRAL---
PO I NT
C7i t:grJ{1
STAFF REPORT
Matt Samitore, Interim Director
_ _ _ __ ___
DATE: MAY 20, 2010
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, INTERIM DIRECTOR
SUBJECT: Temporary Street Closure on North Second Street for unveiling of the Compass Plaza
SUMMARY: The City of Central Point and Crater High School are proud to unveil the compass
plaza at the intersection of North Second and North Third Streets. A ceremony and unveiling of the
project will commence on June 3, 2010 at 10:00 AM. A portion of North Second Street between
Cherry and Hazel Streets will need to be closed for an hour to accommodate the students from
Crater who will be attending the event (see map below).
RECOMMENDED MOTION: Staff recommends the temporary street closure.
.;
-~,
.,
~~,
140 S. Third Street • Central Point, OR 97502 •541.664.3321 • Fax 541.664.6384
Parks 8 Public Works Deparfinenf
Cit>rot
-CENTRAL _ __ .
POINT
Matt Samitore, Interim Director
STAFF REPORT
DATE: MAY 20, 2010
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, INTERIM DIRECTOR
SUBJECT: Temporary Street Closure on Windsor Way between North Third and Crown Avenue
SUMMARY: The residents of Windsor Way are requesting street closure on June 19, 2010 from
9:00 AM to 1:00 PM for their annual block party. The residents rent their own barricades and have
people stationed at them for the entire event. City staff is not involved in the event. The area to be
closed is Windsor Way from North Third Street to Crown Avenue (see map below).
~ i
140 S. Third Street • Central Point, OR 97502 •541.664.3321 • Fax 541.664.6384
RECOMMENDED MOTION: Staff recommends the temporary street closure.
Resolution
Recommending
Adoption of the
Bear Creek Valley
Regional Plan
STAFF REPORT
AGENDA ITEM: File No. 09017
CENTRAL
POINT
STAFF REPORT
May 27, 2010
Planning Department
Tom Humphrey,AICP,
Community Development Director/
Assistant City Administrator
Second Public Hearing to consider the Greater Bear Creek Valley Regional Plan (the "Plan"), dated
November 2009. Applicant: Jackson County
STAFF SOURCE:
Tom Humphrey AICP, Community Development Director
BACKGROUND:
On March 16, 2010 the Planning Commission held a public hearing to gather public input regarding the
Greater Bear Creek Regional Plan. After taking testimony the Planning Commission closed the public
hearing and moved to forward a favorable recommendation to the City Council subject to the following
modifications:
1. Add tax lot 362W34D 230 to CP-4D; and
2. Clarify the intended use of the Little League Fields and the Boy Scout property in CP-6B.
The Commission decided not to make other changes. A written record of the Planning Commission
hearing and recommendation was provided to the Council at their last meeting.
The City Council conducted the first of its two public hearings on May 13, 2010. The hearing was left
open to receive written and oral testimony until May 27, 2010. The Council also directed staff to prepare
the attached resolution so that they could conclude their deliberations on the RPS Plan and forward their
recommendation to the Jackson County Planning Commission.
FINDINGS:
Exhibit "B" of the resolution contains the findings supporting the Planning Commission's
recommendation and the Council's concurrence. It should be noted that the City's consideration of the
Plan at this time is limited to consistency with the Participant's Agreement. As a land use decision the
County is responsible for preparing findings addressing consistency with all applicable state land use
laws.
DISCUSSION POINTS:
The only additional point worth noting is staff's inclusion in the Resolution (Exhibit E) of a modification
to Figure 2.10 of the Plan as it applies to the average household size within the urban reserve areas.
Figure 2.10 uses a figure of 2.69. This figure should read 2.5, which was previously approved. The
County Planning Department has been notified and acknowledges the error.
1 Page 1 of 2
Exhibits "C - E" address the changes to the Plan as discussed at the May 13th meeting.
ATTACHMENTS:
Attachment "A" -Resolution No. _ A Resolution by the City of Central Point Recommending Jackson
County Adoption of the Greater Bear Creek Valley Regional Plan
ACTION:
Consideration, discussion and recommended approval of the Greater Bear Creek Regional Plan
RECOMMENDATION:
Based on the public hearing comments and general discussion the City Council has the following options:
1. Close the public hearing and direct Planning Staff to make further modifications to the plan prior
to passing a resolution and forwarding a recommendation to Jackson County
2. Close the public hearing and approve the attached Resolution with the recommendations made by
the Planning Commission.
. ~ Page 2 of 2
ATTACHMENT " '~` ~'
RESOLUTION NO. ~,
A RESOLUTION BY THE CITY OF CENTRAL POINT RECOMMENDING
JACKSON COUNTY ADOPTION OF THE GREATER BEAR CREEK VALLEY
REGIONAL PLAN
WHEREAS, pursuant to former ORS 197.654 (1) (2007), Jackson County and the cities
of Medford, Ashland, Central Point, Eagle Foint, Phoenix and Talent, entered into a
collaborative regional problem-solving (RPS) process; and
WHEREAS, the City of Central Point (City), as a participant in RPS, having signed a
Participants' Agreement identifying a regional land use problem, establishing goals
addressing the problem, creating mechanisms for achieving such goals, and a system for
monitoring the implementation and effectiveness of the those goals; and
WHEREAS, the Greater Bear Creek Valley Regional Plan (the "RPS Plan")
contemplated by the Participants' Agreement has been proposed under the provisions of
former ORS 197.654(1) and former 197.656(2), which remain applicable to this RPS
process; and
WHEREAS, Jackson County is the local government charged with adopting the final
RPS Plan; and
WHEREAS, the RPS process must include: (a) An opportunity for involvement by other
stakeholders with an interest in the problem; and (b) Efforts among the collaborators to
agree on goals, objectives and measures of success; and
WHEREAS, the City has been requested to make recommendation(s) to Jackson County
concerning the contents and adoption of the final RPS Plan, including associated maps
and Findings; and
WHEREAS, the City's Planning Commission conducted hearings on the RPS Plan on
March 16, 2010, and the City Council conducted hearings on the RPS Plan on May 13
and May 27, 2010; and
WHEREAS, all requirements for legal notices and advertisements have been fulfilled
and public testimony accepted and recorded; now, therefore,
3 Page 1 of 13
Li ~ J
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT HEREBY
RECOMMENDS AS FOLLOWS:
Section 1- RPS Plan.
3
The City Council hereby recommends Jackson County's adoptionof the "Greater Bear
Creek Valley Regional Plan. November 2009", referenced as Exhibit "A", including
Findings attached as Exhibit "B", and subject to the following modifications:
1. Clarify the use of the Employment designated lands in CP-6B as described in
Exhibit "C";
2. Include tax lot 362W 34D 230 within CP-4D as described in Exhibit "D", and
3. Correct Figure 2.10 per Exhibit "E" .
PASSED by the City Council and signed by me in authentication of its passage this 27~'
day of May, 2010.
Mayor Hank Williams
ATTEST:
City Representative
Approved by me this day of , 2010.
Mayor Hank Williams
Page 2 of 13
~.,~. 4
EXHIBIT "A"
Greater Bear Creek Valley Regional Plan
Volumes 1- 3
5 Page 3 of 13
EXHIBIT ~~B"
FINDINGS OF FACT
FOR
CONSIDERATION OF THE GREATER BEAR CREEK REGIONAL
PLAN
Before the City of Central Point
Consideration of the Greater Bear Creek Regional Plan
Applicant:
Jackson County
s Page 4 of 13
I. INTRODUCTION
On December 22, 2008 the City Council approved Ordinance No. 1923 adopting the Beaz
Creek Valley Regional Problem Solving Agreement (the "Agreement"). The Agreement
set forth the terms and conditions agreed to by the City relative to implementation of the
draft Plan as referenced in the Agreement. The Agreement further states that the adopted
Plan shall be what is adopted as a result of Jackson County's comprehensive plan
amendment process'.
Jackson County is currently in the process of conducting a series of public hearings to
consider approval of comprehensive plan and land use regulations necessary to approve
and implement the Plan, which upon adoption will become the adopted Plan per the
Agreement. As part of the County's review process the participating cities are provided
an opportunity to review a final draft of the Plan, and will forward a recommendation to
the County planning commission regazding the Plan. Participating cities will also be
given an opportunity for oral comment before the County planning commission prior to
the County's final decision.
The purpose of these findings is to confirm that the plan as presented in Exhibit "A" is
substantially consistent with the draft Plan presented in the Agreement, and to forward a
recommendation to the County to approve the Plan as presented in Exhibit "A", with
changes.
As used in these findings the following terms are used in referencing the Greater Bear
Creek Valley Regional Plan:
"Regional Plan" - A generic reference to the Greater Beaz Creek Regional Plan;
"Agreement Plan" -Refers to the Regional Plan approved as part of the Participants
Agreement;
"Pending Plan" -Refers to the Regional Plan dated November 2009 and the subject of
these findings; and
"Adopted Plan" -Refers to the Regional Plan adopted by the County per the current
proceedings, subject to LCDC acknowledgement and appeals.
It is the purpose of these findings to determine whether or not the Pending Plan is
consistent with the Agreement Plan, and to recommend any changes, and supporting
findings, that are revealed during the City's public hearing process.
The following addresses the comparison between the Agreement Plan and the Pending
Plan:
~ 1tPSPA, Section II General Agreement
7 Page S of 13
II. Greater Bear Creek Valley Regional Problem Solving Agreement
The Greater Bear Creek Valley Regional Problem Solving Agreement
("Agreement") has been approved by the City2 and the Land Development and
Conservation Commission on September 23, 2009' The Agreement is an
agreement by all participating cities that that they will abide by the Plan adopted
by the Implementing Signatories and acknowledged by the State of Oregon. The
Agreement further stipulates that the adopted Plan shall be the Plan adopted as a
result of Jackson County's comprehensive plan amendment process.
Approval of the Agreement included approval of the Agreement Plan, subject to
any modifications that may occur during the comprehensive plan and land use
changes necessary to implement the Region Plan.
III. Statement of Problems to be Addressed
Finding: The Agreement identifies three problems to be addressed by the
Regional Plan:
Problem #1: Lack of a Mechanism for Coordinated Regional Growth;
Problem #2: Loss of Valuable Farm and Forest Land Caused by Urban Expansion;
and
Problem #3: Loss of Community Identity.
These three problems were addressed in the Agreement draft Plana. The pending
draft of Plan restates these three problems verbatim4.
Conclusion: The pending draft plan is consistent with the Agreement draft Plan.
N. Project Goals
Finding: The Agreement sets forth three goals to be achieved by adoption of the
Plan:
Goal # 1: Manage future regional growth for the greater public good;
Goal #2: Conserve resource and open space lands for their important economic,
cultural, and livability benefits; and
Goal #3: Recognize and emphasize the individual identity, unique features, and
relative comparative advantages and disadvantages of each community within the
Region.
x City of Central Point Ordinance No. 1923, December 22, 2008
3 Greater Bear Creek Valley Regional Plan, July 2008, Chapter 1
4 Greater Bear Creek Valley Regional Plan, November 2009, Chapter 1, Section 4.3.1.
8 Page 6 of 13
These three goals were incorporated into the Agreement draft Plans. The pending
draft Plan restates these goals verbatim, including all related guiding policies as
previously presented in the Agreement Plan.
Conclusion: The Pending Plan is consistent with the Agreement Plan.
V. Optional Techniques/Strategies for Implementation
Finding: The Agreement Plan included ten (10) optional implementation
techniques addressing6, addressing the Problems and Goals discussed in the
Agreement Plan. The Pending Plan restates, verbatim, the implementation
techniques set forth in the Agreement Plan.
Conclusion: The Pending Plan is consistent with the Agreement Plan.
VI. Measurable Performance Indicators
Finding: In the Agreement Plan there are ten (10) Performance Indicators, which
are essentially a restatement of the Implementation Techniques. The Pending
Plans restates, verbatim, the Performance Indicators set forth in the Agreement
Plan.
Conclusion: The Pending Plan is consistent with the Agreement Plan.
VII. Incentives and Disincentives to Achieving Goals
Finding: In the Agreement Plan9 there are six (6) incentives for participating
cities to adhere to the Plan, and six (6) disincentives. The Pending P1an10 restates,
verbatim, the Incentives and Disincentives set forth in the Agreement Plan.
Conclusion: The Pending Plan is consistent with the Agreement Plan.
VIII. Progress Monitoring System & Amendment Process
Finding: In the Agreement Plan" Section N of the Agreement lists the standards
by which progress in attaining the objectives of the Regional Plan will be
measured, including minor and major amendments to the Regional Plan. The
language in the Pending P1an12 is verbatim from the Agreement Plan.
Conclusion: The Pending Plan is consistent with the Agreement Plan.
s Greater Bear Creek Valley Regional Plan, July 2008, Chapter 1, Section 7
6 Ibid, Chapter 6, Section 1
lbid, Chapter 6, Section 2
° Greater Bear Creek Valley Regional Plan, November 2009, Chapter S, Section 1
9 Ibid, Chapter 6, Section 3
10 Greater Bear Creek Valley Regional Plan, November 2009, Chapter 5, Section 2
" Ibid, Chapter 6, Section 4
'Z Greater Bear Creek Valley Regional Plan, November 2009, Chapter 5, Section 2
9 Page 7 of 13
EXHIBIT "C"
Note: Proposed changes identified in red.
Page 4-26
Area CP-6B: (Third parag_raphZ
"Central Point Little League operates a baseball field facility on a 14.5 acre parcel within one of
the two Agricultural land inclusions in CP-6B. The baseball property constitutes the majority of
the acreage within this Agricultural land inclusion. Two EFU zoned parcels having
approximately five aggregate acres, exists between the baseball fields and the Rural Residential
land to the north. These two parcels are used by the Central Point Council, Boy Scouts of
America for its facilities and activities. The Boy Scout property is not nor likely will be used for
farming in the future (other than incidental not-for-profit farming by Boy Scouts). In Figure
CP. l l both the Central Point Little Lea sue property and the Boy Scout property are classified
under then Employment land use-type, with the understanding that they will be retained as a
subclassification land-use type Institutional. The second inclusion of Agricultural land is located
near the geographic center of CP-6B and is completely surrounded by Rural Residential
exception lands. Together, these inclusions have approximately 1.4]9 acres."
Figure CP.11
Residential Aggregate Resource Open Space
/Parks Employment
Ezistin Plan 77% 23%
Pro osed Uses 90% 10%
1 O Page 8 of 13
EXHIBIT "D"
Note: Proposed changes identified in red.
Page 4-9
Figure CP.3
Detail
Study Area ~~ Ean§ting
Dwellings Gross
Acres Physically
Gonstrianed Built Generally
Unconstrained
CP-1.B 104 103 544 82 21 441
GP: IC ' ' .. 25 26 70 2 9 60
CP-2B ' 72 82 325 25 19 282
CP-3 9 7 36 8 1 27
CP-4D 67 81 583 30 81 52
CP':5 9 11 31 10 2 19
CP-6A ' _ 165 163 444 2 56 386
~~P~=6B.~ ~ 95 93 188 4 22 162
CP-A.a 28 30 86 9 9 69
CP-A.b ~ 1 1 177 8 0 169
EF~:~' ~ ~ ~ e ~ e
' C~?-B.x ~ 6 4 297 11 1 286
CP-D..a 7 4 87 0 1 86
.CP D.b 3 0 46 0 0 46
' :CP-FG:x 4 4 247 67 1 179
~'ta~s 53~ 52g 2,664 ; 25$ 1A;•1; x,264
Page 4-20
Area CP-4D:
This Urban Reserve area exists as atriangular-shaped tract that runs along the northeastern side
of Interstate 5. The area has approximately 5.83 acres, approximately two-thirds of which is
currently designated Agricultural and is owned by Jackson County. The southerly third of the
area is designated as Rural Residential land and is owned by the City of Central Point. Both
tracts are part of the Bear Creek Greenway. None of the land is or has in recent history been in
agricultural production and the soils are of low agricultural suitability (Class N-VII, where not
built as roadway, or within the Bear Creek floodway). This area also has environmental
1 ~ Page 9 of 13
constraints. The eastern third of this 583-acre area is within the 100-year floodplain of Bear
Creek and is also impacted by wetlands. The City expects to use this area for passive recreation,
dedicated open space, or parks adjacent to and in connection with the Bear Creek Greenway.
At the northeast corner of CP-4D there is a one-acre parcel of exception land zoned Urban
Residential (UR-1 . This property has an existing residence, and abuts the City limits and
residentially zoned lands to the east. The property also abuts Agricultural lands to the north. As
an exception area it was deemed appropriate to include the property within this urban reserve as
first priority land. However, it is recognized that the properly abuts Agricultuarl land, and as
such any future development of the property will be subiect to compliance with the agrLcultural
buffering standards to be implemented as part of this Plan. Because of the existing residential
character of the property. and it proximity to other developed residential lands, it was deemed
appropriate to include this parcel within CP-4D.
Fi re CP.8
Residential Aggregate Resource Open Space
/Parks Employment
Existin Plan 32% 68%
Pro osed Uses l % ~A899%
With the exception of the single residential exception property, YYtY.fthis area was found to be
suitable for park and trail use due to the following Goal 14 boundary location factors and
resource land use impacts:
Ej~cient Accommodation of Identified Land Needs - CP-4D will accommodate the City's
identified park land needs and non-motorized transportation facility needs. The Bear
Creek Greenway Master Plan guides the city and county development which links active
recreation nodes with abicycle/pedestrian trail system along the natural corridor of Bear
Creek. The plan includes a land and easement acquisition strategy which seeks to
eventually extend the Geenway trail to the Rogue River. Although public ownership of
the Geenway is preferred, easements have also been employed as a viable alternative.
Through the years aggregate has been mined from Bear Creek; sometimes leaving deep
pits which have filled with water and provide habitat for fish and wildlife. Reclamation
plans for aggregate sites which exist to the north provide extension of the greenway trail
system. Construction of this trail linkage and including same within or linking to the
larger Central Point urban area, will provide an alternative transportation mode for
workers in the Tolo employment area in addition to providing recreational access along
the Geenway for all.
The inclusion of the one acre residential property recognizes the exceptions status of the
property and avoids the potential isolation and long term limitation of public service
extensions.
2. Orderly and Economic Provision of Public Facilities and Services -The area extends
northerly from existing city limits over land assembled by public agencies for the
purpose of providing the Bear Creek Greenway in accordance with its adopted master
plan. Access to urban facilities and services, to the limited extent needed for the
1 ~ Page 10 of 13
greenway use and the exceptions parcel, may be extended directly from Old Upton Road
on the south and the Boes subdivision to the east. Greenway improvements, policing, and
management would be coordinated between the City and Jackson County.
ESEE Consequences -The overall comparative ESEE consequences of an Urban
Reserve boundary in this area is positive, based on the following:
a. Economic -The provision of park and non-motorized transportation linkage will
supply an attractive community amenity and have a positive affect on property
values and tourism. It will also afford workers a more economical way to access
employment opportunities. The area has already been acquired by the public and
inclusion into Central Point will help finance completion of this segment of the
Bear Creek Greenway. The use of lands within the greenway area for
economically viable agriculture is severly limited as discussed above. Land
acquisition will be required in other areas to provide for park and trail needs.
The inclusion of the one acre exception parcel will allow for the extension of
public utilities as may be needed to serve this property. The economic
conclusion is neutral.
b. Social -Residents and vistors will have the opportunity to view preserved
natural habitat in close proximity to urban populations and inclusion of this area
will facilitate the development of facilities for the handicapped. This will
positively affect the community's sense of identity and quality of life, and will
promote opportunities for healthful exercise. Park land will need to be provided
in some proportion for any future growth area. However, the geenway is a
unique resource in this fixed location.
Inclusion of the exception parcel will have a positive social consequence as a
result of the property being able to obtain public services and utilities similar to
the abuttinl~ residential subdivision to the east.
c. Environmental -the area will serve as a natural area providing open space and
habitats for fish and wildlife. Inclusion as urban reserve will assure, through and
urban reserve management agreement and the RPS agreement, further protection
for the area to preserve the enumerated natural values.
The environmental consequence of including, the exception parcel within CP-4D
is neutral. The property is currently zoned and developed for residential use.
Any future development of the property will be subject to compliance with the
aericultural buffering, standards required of this Plan.
d. Energy -inclusion of the area will facilitate completion of a continuous trail
along the length of the Bear Creek corridor and, specific to this segment, anon-
motorized corridor between the Tolo employment area and residential population
areas of Central Point. The delivery of non-motorized transportation facilities
linking employment and residential areas can and is expected to result in
significant energy savings.
The inclusion of the exception parcel, because of it existin dg evelopment and
proximity to available public facilities. will not have an adverse impact on the
1 ~ Page 11 of 13
use of enerev.
9. Compatibility of the Proposed Urban Uses with Nearby Agricultural and Forest
Activities Occurring on Farm and Forest Land Outside the Urban Growth Boundary -
There are no nerby forest lands or forest activities. Nearby agricultural uses on land that
would remain outside the urban area (assuming inclusion of the greenway area) include
an active ftuit orchard having approximately 177 acres and located to the easrt of the
corridor. Hay and livestock pasturing further to the north exists along the east bank, and
the cultivation of field crops also exists north of the subject area to the west of the creek
corridor. The proposed urban use of the area will be for park and trail use. The Bear
Creek Greenway routinely traverses farm land throughout its reach. Fencing is used to
control and prevent trespass. The predominant wind direction during the summer months
is from the north. Consequently, care in the routing of the trail and separation of
recreational areas from farm activities should and will be taken in the planning of these
park and trail facilities and the same will occur under the jurisdiction of Jackson County
or the City of Central Point. The area has sufficient size to accommodate setbacks and
screening of sensitive receptors from the nearby and sometimes adjacent agricultural
land activities. The riparian corridor along the creek is heavily vegetated and provides
natural screening through a significant portion of the area. While the potential exists for
noise from farm activities, the same are not anticipated to be a significant problem and
can be mitigated. In addition, ambient noise from Interstate 5 will serve to dampen noise
from farm uses.
The one-acre residential exception parcel that abuts Agricultural lands to the north is
occupied by one sin leg family detached residence dwelling. The inclusion of this parcel
within the urban reserve area will facilitate the availability of public utilities to serve the
existing residence. Because the parcel abuts Agricultural lands any future development
of the property will be subject to compliance with the agricultural buffering standards to
be implemented as yart of this Plan.
~~} 14
Page 12 of 13
Proposed Addition
~.i
Legend
City Limits
Urban Reserve Areas
CP~D Bear Creek
CP-0Da Proposed 1 Acre Addition
Central Point
Proposed 1.0 Acre Addition to CP-4D Bear Creek
CENTRAL
POINT
EXI3IBIT "E"
Note: Proposed correction is identified in red. The use of urban reserve average persons per
household of 2.5 has always been agreed to and noted in prior drafts, and is correctly noted in
Volume 2 of the Greater Bear Creek Regional Plan. As a result of this correction it may be
necessary to adjust developable land figures.
Page 4-9
Figure 2.10
.
Ashland Centiral . ' Eagle
Medford
Phcenig
Talent
.._
~apected` People Per
Residential
Household 2.15 2.69 2.82 2.47 2.30 2.25
Buildout of Density
Existing (DU/Gross 5.28 5.50 5.20 5.20 6.00 5.65
UG~Bs ~ ~ Acre
People Per
Household n/a X32.50 2.82 2.41 2.30 2.30
Anticipated Lower
Density
Residential.
(DU/Gross n/a 6.00 6.40 6.50 6.20 6.20
Buildout of Acre
Pro
d
pose
~~ Higher
' Density
(DU/Gross n/a 7.26 7.74 7.87 7.50 7.50
Acre
i ~ Page 13 of 13
Ordinance
Adding Chapter
8.40 to the CPMC
Ci.Ycf
CEtVTRAI Administration_Department
COUNCIL MEMORADNUM POINT
~t-c~ r ~ ; Phil Messina, City Administrator
Chris Clayton, Assistant City Administrator
Deanna Casey, City Recorder
__ Barb Robson, Human Resources Manager
TO: City Council Members
FROM: Chris Clayton
SUBJECT: 2"d Reading of Vacant Property Registration Ordinance
DATE: 5/27/2010
Second Reading Information
On May 13ti', 2010 the City Council considered and approved the first reading of the Vacant Property
Registration Ordinance. During Council/Staff discussion of this item the idea of including a registration
incentive was mentioned. The following week of May 17tt'-21St staffhad an opportunity to discuss this topic
both internally and with specific members of the Council. The product of these conversations is a
recommendation to approve the Vacant Property Registration Ordinance unchanged from the first reading.
Recommendation:
Council consideration and final approval of the Vacant Property Registration Ordinance.
17
Ordinance No.
AN ORDINANCE ADDING CHAPTER 8.40 TO THE CENTRAL POINT MUNICIPAL
CODE FOR THE PURPOSE OF REQUIRING REGISTRATION OF VACANT
RESIDENTIAL PROPERTIES
The people of the City of Central Point do ordain as follows:
Section 1. The following chapter and sections are added to the Central Point Municipal
Code:
Chapter 8.40
Vacant Residential Property Registration
Sections.
8.40.010 Title and Purpose
8.40.020 Definitions
8.40.030 Inspection
8.40.040 Registration
8.40.050 Maintenance Requirements
8.40.060 Security Requirements
8.40.070 Additional Authority
8.40.075 Additional Remedies; Lien Against Property.
8.40.080 Violation; Penalty
8.40.090 Appeals.
8.40.010 Title and Purpose. This ordinance shall be known and may be cited as the
"Vacant Residential Property Registration Ordinance of the City of Central Point." The
purpose of this vacant residential property registration program is to protect
neighborhoods from becoming blighted through the lack of adequate maintenance and
security of vacant properties.
8.40.020 Definitions. As used in this chapter:
"Borroweri' means any person who becomes obligated on a real estate loan
agreement, either directly or indirectly, and includes, but is not limited to,
mortgagors, vendees under conditional land sales contracts and grantors under
trust deeds.
"Evidence of vacancy" means any condition that on its own, or combined with
other conditions present, would lead the Chief of Police or designee to believe
that the property is vacant. Such conditions include, but are not limited to,
overgrown or dead vegetation; accumulation of newspapers, circulars, flyers
and/or mail; past due utility notices or disconnected utilities; accumulation of
trash, junk and or debris; the.absence of window coverings such as curtains,
blinds and or shutters; the absence of furnishings or personal items consistent
with residential habitation; evidence of trespass or criminal mischief; or
Page 1
ordinance vacant properiyregistry.docx
18
statements by neighbors, passers-by, delivery persons, or government
employees that the property is vacant.
"Lender" means any person who makes, extends, or holds a real estate loan
agreement and includes, but is not limited to, mortgagees; beneficiaries under
trust deeds; vendors under conditional land sales contracts; trustees and a
successor in interest to any mortgagee, beneficiary, vendor or trustee. The term
also includes any mortgagee, beneficiary or trustee that accepts a deed in lieu of
foreclosure.
"Notice of default" means a written notice to a borrower stating that a default on a
real estate loan agreement has occurred and that legal action may be taken.
"Out of area" means outside of Jackson County.
"Real Estate Loan Agreement" means any agreement providing for a loan on
residential property, secured in whole or in part by real property located within
the City of Central Point, or any interest therein, and includes, but is not limited to
mortgages, trust deeds and conditional land sales contracts.
"Vacant" means a subject property that is not legally occupied.
8.40.030 Inspection.
A. Immediately upon default of the borrower, but no later than prior to recording a
notice of default with the Jackson County Clerk's Office, a lender shall pertorm an
inspection of the property that is the security for the real estate loan agreement.
B. If the property is found to be vacant or shows evidence of vacancy, the lender
shall, within ten days of the inspection, register the property with the Chief of Police or
designee.
C. If the property is occupied but remains in default, the property shall be
inspected by the lender on a monthly basis until the borrower remedies the default. If an
inspection reveals that the property is vacant or shows evidence of vacancy, the lender
shall, within ten days of the inspection, register the property with the Chief of Police or
designee.
D. This chapter also applies to properties that have been the subject of a
foreclosure sale where title has transferred from one lender to another lender; and to a
property transferred under a deed in lieu of foreclosure.
8.40.040 Registration.
A. The registration shall contain the: following information:
1. The name of the lender;
2. The direct mailing address of the lender. Post office boxes are not
acceptable;
3. The direct contact name and phone number for the lender;
Page 2
ordinance vacant propertyregistry.docx
19
4. The physical address for the lender's agent authorized to receive
service of process, if applicable; and
5. The direct contact information for the local property management
company responsible for security, maintenance and marketing of the property, if
applicable.
B. No registration fee shall be imposed. A lender that has registered a property
under this chapter shall report any change of information contained in the registration
within ten days of the change. Properties subject to this chapter shall remain under the
registration requirement as tong as the property remains vacant.
C. Registration forms shall be available at the Central Point Police Department
and online at the City's website.
8.40.050 Maintenance Requirements.
A. A lender shall maintain properties subject to this chapter. Maintenance
includes all of the following:
1. Ensuring that the condition of the subject property does not, in the
opinion of the Chief of Police or designee, constitute a public nuisance or a chronic
public nuisance as described in Central Point Code Chapters 8.02, 8.03, 8.04, 8.08,
8.28 and 10.12;
2. Regular watering, irrigation, cutting, pruning and mowing of the subject
property and the removal of all trimmings, as applicable to the property;
3. Pools and spas shall be kept in working order, so that water remains
clear and free of pollutants and debris; or drained and kept covered. In either case,
subject properties with pools or spas shall comply with the City's minimum security
fencing requirements.
B. If the property is owned by an out of area tender, a local property management
company shall be contracted to pertorm weekly inspections to verify the requirements of
this section, and to ensure any other applicable laws, are being met. The property
management company shall post a direct contact name and 24-hour contact phone
number for persons to report problems or concerns, and the posting shall be placed on
the interior of a window facing the street to the front of the property so it is visible from
the street. If no such area exists, then the posting shall be placed on the exterior of the
property in a location visible from the street to the front of the property. An exterior
posting shall be constructed of and printed with weather resistant materials.
C. Adherence to this section does not relieve a person subject to this chapter of
any obligations set forth in any covenants, conditions and restrictions which may apply
to the subject property.
8.40.060 Security Requirements.
A. The lender shall maintain a subject property in a secure manner so as not to
be accessible to unauthorized persons, and includes the securing of windows, doors,
Page 3
ordinance vacant propertyregistry.docx
20
gates and any other opening of such size that may allow a child to access the interior of
the property. Broken windows shall be boarded or related.
B. If the property is owned by an out of area lender, a focal property management
company shall be contracted to pertorm weekly inspections to verify the requirements of
this section, and to ensure any other applicable laws are being met. A property
management company shall be subject to the same posting requirements as provided
for in section 8.40.050.8.
8.40.070 Additional Authority. The Chief of Police or designee shall have the authority
to require the lender to implement any additional maintenance or security measures
including, but not limited to:
A. Installation of additional security lighting;
B. Increasing on-site inspection frequency;
C. Employment of an on-site security guard; and
D. Any other measures as may be reasonably required to prevent the decline of
the property.
8.40.075 Additional Remedies; Lien Against Property. In addition to other penalties
or enforcement specified in this chapter, if a lender fails to maintain or secure the
property as provided in sections 8.40.050, 8.40.060 and 8.40.070, the Chief of Police or
designee may give notice of such failure by first class mail.
A. The notice:
1. Shall be directed to the lender and all persons shown on the assessor's
records or otherwise known to the city to be owners;
2. Shall refer to the premises involved with convenient certainly, the street
address, if any, being sufficient;
3. Shall notify the addressees to comply with the maintenance and
security requirements in sections 8.40.050, 8.40.060 and 8.40.070 within fifteen days
from the date of mailing; and
4. Shall further inform the lender and owners that if the condition is not
corrected within the fifteen days, the city may cause the property to be maintained and
secured as provided in sections 8.40.050, 8.40.060 and 8.40.070 and will charge the
costs to the lender and owners and make the same a lien against the property.
B. A lender or any owner may, within fifteen days after mailing of the notice,
appeal to the city council for relief by filing a petition with the city recorder seeking
hearing before the council. The petition shall include the facts upon which the petitioner
relies upon for relief from the obligations of this chapter in relation to the property. If the
council finds that it would work a real and unnecessary hardship upon the petitioner to
comply with the terms of this chapter, then it may relieve the petitioner of the obligations
of the chapter in relation to the particular property, but nothing therein shall be
construed as obligating the city to remove or abate the nuisance without charging the
Page 4
ordinance vacant propertyregistry.docx
21
cost as a lien against the said property.
C. If the condition is not corrected within the time limit and no relief has been
granted, such agent of the city as may be designated by the city administrator may
provide the maintenance and security necessary to bring the properly into compliance.
The city administrator shall maintain an accurate record of the expenses incurred by the
city in providing such maintenance and security and shall include an ovefiead charge
for the cost of administration. The total cost, including ovefiead, shall thereafter be
assessed as a lien against the property.
8.40.080 Violation; Penalty.
A. A lender that violates any provision of this chapter shall be subject to the
general penalty in section 1.16.010. Every day in which the violation is caused or
permitted to exist constitutes a separate infraction,
B. Citations for violation of any provision of this chapter may be mailed by first
class mail to the lender or lender's registered agent.
8.40.090 Appeals. A lender that is required to implement additional maintenance or
security measures as provided for in section 8.40.070 shall have the right to appeal to
the City Council. The appeal shall be filed in writing within ten business days of being
notified of the requirement to implement additional maintenance or security measures
under section 8.40.070.
Passed by the City Council and signed by me in authentication of its passage this
day of , 2010.
Mayor Hank Williams
ATTEST:
City Recorder
Approved by me this
Page 5
day of , 2010
Mayor Hank Williams
ordinance vacant propertyregistry.docx
22
Resolution
2009/2010
Supplemental
Budget
Cityot
Sltaff_Bep~l~_ -CENTRAL Einan~D~par_tm_en_t_
f C~ NT Bev Adams, Finance Director
C~t-egan
To: Honorable Mayor and City Council
From: Bev Adams, Finance Director
Meeting Date: May i7, zoio
Subject: zoog/~o Supplemental Budget Hearing and Adoption
Summary:
This supplemental budget is to provide budget appropriation for the following:
~. Hazard Mitigation Project - Stormwater Fund
z. Battle of the Bones -General Fund/Parks & Recreation
3. Travel & Training -General Fund/Planning
4. Don Jones Park Project -Capital Improvement Fund
For items #~ & z, we are creating appropriations from a new revenue source which will increase the total
of the funds; with items #3 and 4, we are simply transferring appropriations which will not change the
total budget for the funds.
A supplemental budget of less than ~o percent of total appropriations may be made by Council
resolution; and our proposed changes are well under the io percent allowed by budget law.
Recommended Action:
That Council approves the attached resolution adopting a supplemental budget for zoog/~o fiscal year.
23
RESOLUTION NO.
A RESOLUTION TO APPROVE A SUPPLEMENTAL BUDGET
FOR THE 2009/10 FISCAL YEAR
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, HEREBY RESOLVES AS FOLLOWS:
WHEREAS, the City of Central Point will receive an unanticipated Federal Grant for the purpose of
conducting a flood plain Hazard Mitigation Project; and,
WHEREAS, the City will receive unanticipated revenues and expenses from the Battle of the Bones
event which was necessarily rescheduled to be held in June 2010; and,
WHEREAS, additional appropriation transfers are needed as listed below;
NOW, THEREFORE, the Mayor and Council are authorized and do hereby approve the City of Central
Point 2009/10 budget to be amended as follows:
Supplemental Revenue & Expenses:
Stormwater Fund
Revenues
Federal Grant $ 10,000
Expenses
Hazard Mitigation Project
$ 10,000
General Fund
Revenues
Parks & Recreation Events
Expenses
Parks & Recreation/Recreation
Community Event -Battle of the Bones
Administration/City Enhancement
Donation to Parks & Recreation Foundation
$ 65,000
$ 50,000
$ 15,000
24
Appropriation Transfers:
General Fund
To: Community Development -Travel & Training 8 000
From: Community Development -Professional Services $ 8,000
This is an $8,000 transfer of appropriation and does not change the total expenses for the fund
This transfer is for the purpose of increasing the Travel & Training budget from $2,000 to
$10,000; and to reduce the Professional Services budget from $30,000 to $22,000.
Capital Improvements Fund
To: Capital Improvements/Park Projects -Don Jones Park 65 000
From: Capital Improvements/Park SDC -Developer Obligations $65,000
This $65,000 transfer of appropriation does not change the total expenses for the fund. This
transfer is for the purpose of providing budget appropriation to cover the outstanding portion
of the Don Jones Park project that was not able to be completed in fiscal year 2008/09 due to
weather and other unforeseeable delays. The result of this entry will reduce the CIP/Park SDC-
Developer Obligation budget from $100,000 to $35,000; and will increase the CIP/Park Project -
Don Jones Park budget from $0 to $65,000.
Passed by the Council and signed by me in authentication of its passage this day of May, 2010.
Hank Williams, Mayor
ATTEST:
Deanna Casey, City Recorder
Approved by me this day of May, 2010.
Mayor Hank Williams
City of Central Point
Jackson County, Oregon
25
Resolution
Establishing
A
Reserve Fund
Cityof
_ - ________ ~~~T~~ _ Finance Department
Staff Report pp~N-E- Bev Adams, Finance Director
Oregf~n
To: Mayor & Council
From: Bev Adams, Finance Director~~
Meeting Date: May 27, 2oso
Subject: Reserve Fund
Background:
The attached resolution will establish a reserve fund for the City according to ORS.294.525•
A reserve fund functions as a savings account for the City. It must have a specific purpose, and the money placed
in a reserve fund must be spent for the specific purpose for which it was placed there.
Within the 2oso-11 proposed budget, the use of a city reserve fund was discussed and approved by the budget
committee for the purpose of setting aside money as possible in anticipation of future needs. The following are
identified uses for this fund:
• City Hall Improvements
• Equipment
• Vehicles
• Police Vehicles
Recommended Action:
That Council, by motion, approve the attached resolution establishing a Reserve Fund.
2~
RESOLUTION NO.
A RESOLUTION ESTABLISHING A RESERVE FUND
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, HEREBY RESOLVES AS
FOLLOWS:
WHEREAS, under Oregon Local Budget Law, the City of Central Point may by resolution establish a
Reserve Fund as a way to accumulate monies to pay for any service, project, property, or equipment
that the City may legally perform or acquire; and
WHEREAS, monies placed in the Reserve Fund must be for a specific purpose may only be used for
that purpose; and,
WHEREAS, the Reserve Fund must be reviewed by the.governing body at least every ten years to
determine whether to continue or abolish the Fund;
NOW, THEREFORE, the Mayor and Council do hereby establish a Reserve Fund effective Julys, zozo
for a period often years.
Passed by the Council and signed by me in authentication of its passage this day of May,
2010..
Hank Williams, Mayor
ATTEST:
Deanna Casey, City Recorder
Approved by me this day of May, Zoso.
Hank Williams, Mayor
2'7
Resolution
Amending the
Financial
Management Policy
Staff Report
To: Mayor & Council ~~
From: Bev Adams, Finance Director `,~
Meeting Date: May i7, zoio
Subject: Financial policy amendments
Background:
In September zoog the Council adopted a City Financial Management Policy. In this first year of budget
preparations following adoption of the policy, it became apparent that with a little fine tuning we could
better serve the original intent of the policy -which is to provide reasonable financial stability, and to
preserve current and past practice of financial wholeness.
With the addition of the Reserve Fund it is necessary to amend the policy, so we are using this opportunity
to include all the proposed changes at this time.
Overview of the amendments are as follows:
s. Update the wording on how the fund carryover percentages are calculated to be: "will maintain an
unrestricted and undesignated balance of at least xx% of total annual revenues,
not including grant or loan monies". By restating that the percentage is based on the annual
revenues eliminates the problem of having a very large bond, loan, grant or other one-time revenue
source inflate the carryover beyond what is reasonable. (Pg. 3, 5, 6)
z. Reduce the Street. Building and Water Fund carryover from 35% to i5% It is always possible to
carryover more than the minimum percentage of the policy. In strong financial times when money
is available and not needed for improvements, it is always our practice to "save" -and that
conservative approach to budgeting will not change. i5% will provide sufficient minimum
carryover and will enable us to operate within our set policy during the leaner years. (Pg. 3, 5, 6)
3. Added the Reserve Fund to the policy. (Pg. 5)
4. Change "Public Works Services Fund" to "Internal Service Fund" As an internal service fund which
is supported by services provided to other city departments, this is basically an in/out accounting of
services rendered and does not require a carryover nor a contingency. (Pg. 7)
5. Risk Manaoement statement added regarding what will be done in the event we cannot meet the
stated fund balance requirement. This was a question and suggestion made by a Council member
during the adoption of the policy -and we would like to add it now. (Pg. g)
Recommended Action:
That Council review the proposed changes and by motion adopt the attached resolution to amend and
update the City of Central Point Financial ManagementPolicy.
28
POINT Bev Adams, Finance Director
C7regan
City of Central Point
Financial Management Policy
Scope
This financial management policy applies to all fiscal activities of the City of Central Point.
Objectives
The objective of this financial policy is as follows:
• To ensure the legal use of all City funds through efficient systems of financial security
and internal control.
• To carry out the City Council's goals and policies through the budget process.
• To provide and maintain essential public programs, services, facilities, utilities,
infrastructure, and capital equipment.
• To employ revenue policies that prevent undue or unbalanced reliance on any one
source, distribute the cost of municipal services fairly, and provide adequate funds to
operate desired programs.
• To protect and enhance the City's credit rating.
Investments
• All City funds shall be invested to provide safety of principal, a sufficient level of
liquidity to meet cash flow needs, and to provide the maximum yield possible. Apart
from petty cash and allowance for normal movement and transfer of cash as needed,
one hundred percent of all idle cash will be invested.
Accounting
• The City will maintain an accounting and financial reporting system that conforms with
Generally Accepted Accounting Principles (GAAP) and Oregon Local Budget Law, and
will issue a Comprehensive Annual Financial Report (Audit report) each fiscal year. The
Comprehensive Annual Financial Report will show fund expenditures and revenues on
both a GAAP and budget basis for comparison purposes.
• An independent annual audit.will be performed by a certified public accounting firm
that will issue an official opinion on the annual financial statements and a management ~
letter detailing areas that need improvement.
a
Financial Management Policy
o5/ig/zolo ~ n
• Full disclosure will be provided in financial statements and bond representations.
• The accounting system will be maintained to monitor expenditures and revenues on a
monthly basis with thorough analysis by the City Administrator and Finance Director.
Adjustments to the annual budget will be made when appropriate.
• The accounting system will provide monthly information about cash position and
investment performance.
• Annually, the City may submit documentation to obtain the Certificate of Achievement
for Excellence in financial reporting from the Government Finance Officers Association
(GFOA). (Determination to participate will be based on the cost not outweighing the
benefit.)
Operating Budgetary Policy
• A Budget Committee will be appointed in conformance with state statutes. The Budget
Committee's chief purpose is to review the city`s proposed budget and to approve a
budget and maximum tax levy for City Council consideration. The Budget Committee
may consider and develop recommendations on other financial issues as delegated by
the City Council.
• The City will finance current expenditures with current revenues; and will avoid
budgetary practices that obligate future resources to cover current expenditures.
• The City budget will support City Council goals and priorities and the long-range needs
of the community,
• In addition to a line-item budget that focuses on items to be purchased (such as
supplies and equipment), departments will provide the Budget Committee information
on programs being funded; what each program is committed to accomplish in long
term goals and in short-term objectives, and provide performance measures that will
demonstrate the achievement of program objectives.
• To maintain fund integrity, the City will manage each fund as an independent entity in
accordance with applicable statutes and with generally accepted accounting principles.
• The City may allocate direct and administrative costs to each fund based upon the cost
of providing these services; and will recalculate the cost of these services at least bi-
annually toidentify the impact of inflation and other cost increases.
• Annually, the City may submit documentation to obtain the Award for Distinguished
Budget Presentation from the Government Finance Officers Association. (GFOA)
(Determination to participate will be based on the cost not outweighing the benefit.) N
~n
a
Financial Management Policy
o5/i9hoio ~ O
Fund Structure and Fund Balance
General Fund
The General Fund will be used to account for all financial resources and expenditures except
those to be accounted for in another fund. Resources include working capital, carryover, taxes,
licenses and permits, intergovernmental revenue, fines and forfeitures, charges for services,
miscellaneous revenues, and inter-fund transfers. Expenditures are for Administration, Mayor
and Council, Finance, Parks and Recreation, Community Development, Police, and
Interdepartmental functions. The General Fund uses the modified accrual method of
accounting.
Minimum Fund Balance
• The General Fund will maintain an unrestricted and undesignated balance ~a~aa!•
r°~-~-~----~~ ~_ of at least zo percent of total annual revenues, not including grant or loan
monies .This is the minimum determined to be needed to maintain the City's credit
worthiness and to adequately provide for economic uncertainties and cash flow needs.
• The General Fund balance does not retain restricted funds for use on special projects
other than grants or donations.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than z percent of annual revenues
less budgeted prior year carryover.
Street Fund
The Street Fund revenues are from state and local fuel tax, grants, franchise fees, charges for
services and miscellaneous sources. Expenditures are for the maintenance, repair, surfacing
and construction of city streets and associated infrastructure.
• The Street Fund will maintain an unrestricted and undesignated balance of-a~uaf
revue of at least 3+g ss percent of total annual revenues, not including grant or loan
monies. This is the minimum determined to be needed to maintain the City's credit
worthiness and to adequately provide for economic uncertainties and cash flow needs.
• System development charges for transportation are included in the Street Fund
balance. This portion ofthe fund balance is restricted and shall not be used in
determining the minimum fund balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues M
less budgeted prior year carryover. a
Financial Management Policy
o5/1g/zoio
Housing Fund
The Housing Fund revenues are from the repayment of interest free loans. The initial loans
were from Community Development Block Grant funds used for home weatherization and
wood stove replacement programs. Expenditures can only be used as described in the initial
grant program. Current expenditures are for administrative costs.
The purpose of the Housing Fund is to account for funds from a grant program. There is
no minimum fund balance.
• The City may budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. There is no
required minimum contingency for this fund.
Capital Improvement Fund
The Capital Improvement Fund was established to account for resources used for the
acquisition or construction of major capital projects. This fund uses the modified accrual
method of accounting.
This fund accounts for revenues from unbonded assessment payments, construction grants,
parks system development fees, and other resources. Expenditures are for construction,
property and equipment acquisition and replacement, improvements and related purposes, and
the repayment of short term debt principal and interest incurred in financing improvements.
• The purpose of the Capital Improvement Fund is to accumulate funds prior to a large
construction project; therefore, there is no set minimum fund balance.
• System Development Charges (SDCs) for parks are included in this fund balance. This
portion of the fund balance is legally restricted and shall be accounted for separately
from the unrestricted portion of the fund balance.
• The City may budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. There is no
required minimum contingency for this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for the payment of general
long-term debt principal and interest. Expenditures and revenues are accounted for on the
modified accrual method of accounting.
• All of the monies within the Debt Service Fund are restricted for debt service until the
specific debt is repaid in full. Oregon State Statutes prohibit cities from using this ~'
money for any other purpose. ~
a.
Financial Management Policy
o51ig/zoso
The Debt Service Fund will maintain an unrestricted and undesignated balance of
annual revenue as required by the specific debt instrument. This is the minimum
needed to maintain the City's credit worthiness and to adequately provide for economic
uncertainties and cash flow needs.
• No contingency is required for this fund.
Reserve Fund
The Reserve Fund accounts for the accumulation of resources to pay for any service, project,
property, or equipment that the City can legally perform or acquire. Specific projects or services
must be specified within the budget and reserve monies can only be spent for those purposes
directly from the fund. Money cannot be transferred out of the reserve fund into another fund.
Expenditures and revenues are accounted for on the modified accrual method of accounting.
• The purpose of the Reserve Fund is to accumulate monies for future needs, therefore, there
is no set minimum fund balance.
• No contingency is required for this fund.
Enterprise Funds
Enterprise funds account for operations: (a) that are financed and operated in a manner similar
to private business enterprise, where costs (expenses, including depreciation) of providing
goods and services are financed primarily through user charges; or (b) where the governing
body has determined that periodic determination of revenues earned, expenses incurred,
and/or net income is appropriated for capital maintenance, public policy, management control,
accountability, or other purposes.
Enterprise funds use full accrual basis of accounting for annual financial statement purposes.
However, the enterprise activities use a modified accrual basis of accounting for budgetary
purposes. This assures budgetary compliance with such expenditures as capital construction
and acquisition, as well as debt principal transactions.
Building Fund
The Building Fund accounts for building safety operations. Revenues are from the issuances of
building permits. Expenditures are for the operations of the building division. The city provides
structural, plumbing, electrical and mechanical inspections.
• The Building Fund will maintain an unrestricted and undesignated balance ef~t~aal
r°:~~~ ~= of at least 3S s5 percent of total annual revenues, not including grant or loan
monies. This is the minimum determined to be needed to maintain the City's credit
worthiness and to adequately provide for economic uncertainties and cash flow needs. a
Financial Management Policy
os,s9,~o~0 3 3
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than z percent of annual revenues
less budgeted prior year carryover.
Wate
The Water Fund accounts for water distribution operations. Revenues are from sales of water,
charges for services, and miscellaneous sources. Expenditures are for operations, capital
construction, and retirement of debt.
• The Water Fund will maintain an unrestricted and undesignated balance dal
. _ of at least 3~ ~5 percent of total annual revenues, not including grantor Loan
monies. This is the minimum determined to be needed to maintain the City's credit
worthiness and to adequately provide for economic uncertainties and cash flow needs.
• System Development Charges are included in the Water fund balance. This portion of
the fund balance is restricted and shall not be used in determining the minimum fund
balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
Stormwater Fund
The Stormwater Fund accounts for storm drain maintenance operations. Revenues are from
charges for services. Expenditures are for operations, capital construction, and retirement of
debt.
The Stormwater Fund will maintain an unrestricted and undesignated balance e€
a~-~ ~oarTCicn:ie of at least 25 percent of total annual revenues, not including grantor
loan monies. This is the minimum determined to be needed to maintain the City's
credit worthiness and to adequately provide for economic uncertainties and cash flow
needs.
System Development Charges are included in the Stormwater fund balance. This
portion of the fund balance is restricted and steal{ not be used in determining the
minimum fund balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of anon-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues ~
less budgeted prior year carryover. i o
a,
Financial Management Policy
05/19/~oso q
F-st+l~is-Weems Internal Services Fund
The Internal5ervices Fund is used for the accounting of goods or services provided to other
internal departments and supported on a cost reimbursement basis. Internal service funds use
full accrual accounting methods for annual financial statement purposes; however, for
budgetary purposes accounting is on a modified accrual basis. This assures budgetary
compliance with such expenditures as capital construction and acquisition as well as debt
principal transactions.
The fund is divided into Facilities Maintenance, Administration, and Fleet Maintenance
divisions. Expenditures are for personnel, materials and services and capital outlay. These
functions are supported by charges for services to other direct service departments and
divisions throughout the city.
• The Public Works Services Fund is an internal service fund and is supported by other funds
on a cost reimbursement basis for services provided; therefore, there is no set minimum
fund balance.
• No contingency is required for this fund
Revenues
• The City will estimate its annual revenues by an objective, analytical process. Because
most revenues are sensitive to conditions outside the City's control, estimates will be
conservative.
• The City will make every effort to maintain a diversified and stable revenue base to
protect its operations from short-term fluctuations in any one revenue source.
• The City will establish charges for enterprise funds that fully support the total cost of
the enterprise. Utility rates will be reviewed b+-annually and will be adjusted as needed
to account for major changes in consumption and cost increases.
• The City will charge user fees to the direct beneficiaries of city services in an attempt to
recover all or part of the cost of providing that service. User fees will be reviewed bi-
annually toinsure that direct and overhead costs are being recovered.
• To the extent practicable, new development shall pay necessary fees to meet all
identified costs associated with that development.
• The City will aggressively pursue collection of all delinquent accounts receivable. When
necessary, collection procedures will include termination of service, submission to
collection agencies, foreclosure, and other available legal remedies. ~
on
a
Financial Management Policy
05/19/zolo ~ 1
Expenditures
• The City will provide employee compensation in accordance with collective bargaining
agreements, approved compensation strategies, and applicable state and federal law.
• Estimated wage increases and changes in employee benefits will be included in the
proposed budget under Personnel Services.
• The City is committed to maintaining and improving the productivity of its staff by
providing a proper working environment, adequate equipment and supplies, and
appropriate training and supervision.
• A "social service" appropriation will be included in the proposed budget; and will
increase or decrease relative to the overall revenues available.
• A "tourism promotion" appropriation will be included in the proposed budget. This
appropriation will increase or decrease relative to the overall available hotel tax
revenues.
Purchasing
• The City will purchase materials, supplies, and equipment through a competitive
process that provides the best product for the least cost.
• The City will implement, maintain and abide by an approved purchasing policy. The
policy shall clearly state approved purchasing limits for all staff members; and the
process and method by which purchases will be made.
Capital
• The City will provide for adequate maintenance of equipment and capital assets by
making available contributions for future capital improvements to ensure that monies
will be available to replace City vehicles and facilities.
• The City will update its five-year capital improvements program bi-annually; identifying
capital needs and potential capital funding sources. The capital improvements
program will reflect the priorities of the City Council and the long-range needs of the
community.
• The City will determine and use the most appropriate method for financing all new
capital projects.
• Special accounts dedicated for capital improvements will be segregated in the QQ
accounting system and used only for the intended capital purposes.
a
Financial Management Policy
0511912oio 3 6
Debt
• The City shall not use long-term borrowing to finance current operations.
• Capital projects financed through bond proceeds will be financed for a period not to
exceed the useful life of the project.
• Whenever possible, enterprise debt will be self-supporting. Regardless of the type of
debt issued, the City will establish aone-year reserve for all self-supporting debt.
• The City will seek to maintain and improve its bond rating to minimize borrowing costs
and to ensure access to credit markets.
• The City will keep the final maturity of general obligation bonds at or below zo years,
with the exception of water supply and land acquisition which will be limited to 30
years.
• The City will maintain good communications with bond rating agencies about its
financial condition.
Risk Management
• The City will provide an active risk management program that protects City assets
through loss prevention as well as appropriate levels of insurance.
• In the event that conditions are such that the City is unable to meet carryover limits as set
forth and approved by Council as stated within this polic, staff will apprise Council of the
shortfall and immediately take action for remedy by initiating additional revenue sources
or by curtailment of expenses.
Glossary of Terms
Capital Expenditure
A capital expenditure is an item which generally has a useful life of one or more years, such as
machinery, land, furniture, equipment or buildings, and is valued at more than $5,000.
ao
0.
Financial Management Policy '~
o5/iglzoio
Capital Protect
A capital project is a major construction or purchase which often requires either an outside
revenue source such as a grant, bond, loan or other source of funding.
Depreciation
Depreciation is a system of accounting which distributes the cost of a capital asset over the
useful life of the asset. In accordance with Oregon Local Budget Law, depreciation is not
budgeted by the City.
Expenditure
An expenditure is a term for money spent by the City for the programs and projetts included
within the annual budget.
fund
A fund is an accounting based division within the budget for independent fiscal and accounting
requirements.
Infrastructure
Infrastructure refers to the large-scale system and services that are necessary for economic
activity; such as the City's streets, water lines, storm drains, etc.
Modred Accrual Accounting
Revenues are recorded within the accounting period in which they become available and
measurable; and expenditures are recorded in the accounting period in which the liability is
incurred.
Revenue
Revenues are monies received by the City from both tax and non-tax sources.
Svstem Development Charges
System Development Charges are fees assessed on new construction to cover the demands
placed on city services; and typically cover water, streets, storm drains and park costs.
O
a
Financial Management Policy 3 8
o5/sgl~oso
RESOLUTION NO.
A RESOLUTION AMENDING THE FINANCIAL MANAGEMENT POLICY
FOR THE CITY OF CENTRAL POINT.
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, HEREBY RESOLVES AS
FOLLOWS:
WHEREAS, the Mayor and City Council are committed to high standards offinancial management; and
WHEREAS, adopting and periodically updating financial policies are important actions that help to
assure consistent and rational financial management; and
WHEREAS, the Mayor and City Council have reviewed the attached financial policies and wish to clarify
and place these financial guidelines to govern the operations of the City;
NOW, THEREFORE, the Mayor and Council are authorized and do hereby adopt the Financial
Management Policy for the City of Central Point.
Passed by the Council and signed by me in authentication of its passage this day of May,
zoa.o..
Hank Williams, Mayor
ATTEST:
City Recorder
Approved by me this day of May, Bozo.
Hank Williams, Mayor
39
Resolution
Endorsing
Application for
Grant Funding
Front Street
Improvements
STAFF REPORT
Cityot
CENTRAL
POINT
Oregon
STAFF REPORT
May 27, 2010
Community Development
Tom ~ um}i pF~rey~i TCP
Community Development Director
ITEM:
A Resolution Endorsing and Approving an Application to the Oregon Department of
Transportation's Bicycle and Pedestrian Grant Program for Funding of Front Street
Improvements. Applicant: City of Central Point
STAFF SOURCE:
Tom Humphrey, AICP, Community Development Director
BACKGROUND:
Front Street (Highway 99) is a major element of the City's transportation infrastructure. Front
Street is also located in the Central Business District and plays a critical role in the city's current
and future economic growth. With the success and expansion of the businesses such as the
Rogue Creamery, Lilli Belle Farms, Red Oak Glass, etc. and the development of the Artisan
Corridor concept, the deficiencies of Front Street (Highway 99) as a multi-modal transportation
corridor have become more apparent: Vehicle speeds aze too high and consequently bicycle and
pedestrian facilities, business connectivity, and safety aze all compromised. Traffic calming
measures and pedestrian/bicycle improvements aze needed to promote a more prosperous and
safe business environment.
This project, if funded, will implement elements of the Central Point Highway 99 Plan focusing
on the North Gateway Project which will include enhanced streetscape and pedestrian crossing in
the azea near the Rogue Creamery and off-street pedestrian bicycle path as a frontage
improvement for Crater High School. Total funds requested will be approximately $300,000
with a 10% match requirement.
ATTACHMENTS:
A. Resolution
ACTION:
Consideration of the Resolution.
RECOMMENDATION:
Approve the Resolution.
~~
~,TTACHMENT " ~
RESOLUTION NO.
A RESOLUTION ENDORSING AND APPROVING AN APPLICATION TO THE
OREGON DEPARTMENT OF TRANSPORTATION'S BICYCLE AND PEDESTRIAN
GRANT PROGRAM FOR FUNDING OF FRONT STREET IMPROVEMENTS
WHEREAS, the state's Bicycle and Pedestrian Grant Program provides support for design and
construction of pedestrian and bicycle facilities; and
WHEREAS, a goal of the City's Strategic Plan is to promote a pleasant and safe street
environment that is characterized by ease of use for pedestrians and those in vehicles accessing
our businesses; and
WHEREAS, a stated goal of the City's Transportation System Planning is to place a higher
priority on funding and constructing street projects that address identified vehicular, bicycle, and
pedestrian safety problems than those projects that solely respond to automotive capacity
deficiencies in the street system; and
WHEREAS, the City of Central Point wishes to respond to the concerns of its citizens, business
owners, local and state officials and come together to develop innovative design solutions that
will promote safety and economic revitalization on Front Street;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CENTRAL POINT, OREGON that the City Administrator is hereby authorized and directed to
apply for Bicycle and Pedestrian Program assistance from the state and to act on the City's
behalf in all matters pertaining to this application.
Passed by the Council and signed by me in authentication of its passage this day of
2010
Mayor Hank Williams
ATTEST:
City Representative
Approved by me this day of , 2010
Mayor Hank Williams
41
Resolution
Amending the
Workers
Compensation
Coverage to
Volunteers
Staff Report
CitYof
CENTRAL
POINT
~f e-~;c.~i~~
TO: Honorable Mayor and City Council
FROM: Barbara Robson, Human Resources Manager
Administration Department
Phil Messina, City Administrator
Chris Clayton, Assistant City Administrator
Deanna Casey, City Recorder
Barb Robson, Human Resources Manager
AGENDA DATE: May 27, 2010
SUBJECT: Resolution No. , A Resolution Revising Resolution No. 1215 Extending the City
of Central Point's Worker's Compensation Coverage to Volunteers of the City of
Central Point.
HISTORY: In June of this year Resolution # 1215 was approved by the council extending Worker's
Compensation Coverage to Volunteers of the City of Central Point. This resolution is required annually by the
City's worker's compensation carrier. However, the language in the resolution did not specifically include any
volunteers other than Public Safety Volunteers, so in November 2009, I brought before the council a revised
resolution to extend the worker's compensation coverage to all city volunteers. That revision was approved by
council.
Since November, it has been brought to our attention that a more appropriate method of covering people who
volunteer on a sporadic basis at special events such as the Battle of the Bones, 4th of July, and Christmas
celebration is to purchase an accident policy. We are in the process of doing that and it will be in effect in
June, prior to the Battle of the Bones event.
Because the Council has passed a resolution to extend worker's compensation coverage to non-public safety
volunteers such as Parks and Recreation volunteers, a revised resolution is required to remove this group of
volunteers from that coverage.
PROPOSAL: Reaffirm the City's policy of providing worker's compensation coverage for individuals
who volunteer their services to the City on a regular basis, and cover infrequent or intermittent volunteers for
special events on a separate accident policy.
FISCAL IMPACT: There is minimal fiscal impact associated with this revised resolution. Worker's
Compensation premiums are based on actual or imputed wages. Removing the intermittent volunteers from
the Worker's Compensation roster should reduce the City's premiums somewhat. The cost of the accident
policy is $300 annually.
RECOMMENDATION: Motion to approve Resolution No. , A Resolution Revising Resolution
1215 Extending the City of Central Point's Worker's Compensation Coverage to Volunteers of the City
of Central Point.
42
RESOLUTION NO.
REVISING RESOLUTION NO.1215 EXTENDING
THE CITY OF CENTRAL POINT'S WORKER'S COMPENSATION
COVERAGE TO VOLUNTEERS OF THE CITY OF CENTRAL POINT
WHEREAS, the City of Central Point elects the following:
Pursuant to ORS 656.031, worker's compensation coverage will be provided to the following
classes of volunteer workers:
Public Safety Volunteers -code 8411
Police Reserves, Volunteers in Police Service, €~ie~e~s
Public Officials on Unpaid Boards, Commissions, and Councils -code 8742V
Parks & Recreation Volunteers - 9102V
Specifically excluding "Special Events" volunteers who are covered under a
separate accident policy.
An assumed monthly wage of $800.00 per month will be used for public safety
volunteers; and
2. An aggregate assumed annual wage of $2,500 will be used per volunteer board,
commission and/or council for the performance of administrative duties; and
3. An assumed monthly wage of $800 per month will be used for public officials for the
performance of manual labor above and beyond the administrative duties covered by
paragraph 2 above; and
4. Covered tenon-public safety volunteers will keep track of their hours and have their
assumed payroll reported in the correct class code for the type of work being performed,
using Oregon minimum wage; and
5. A roster of active covered volunteers (public safety and non-public safety workers) will
be kept monthly for reporting purposes. It is acknowledged that the Worker's
Compensation Insurance Carrier, City/County Insurance Services (CIS), may request
copies of these rosters during year-end audit; and
6. Unanticipated volunteer projects or exposure not addressed herein will be added onto
the City of Central Point's Coverage Agreement (1) by endorsement, (2) with advance
notice to CIS, and (3) allowing two weeks notices for processing. It is hereby
acknowledged that coverage of this type cannot be backdated.
7. Effective tune 15, 2010, volunteers participating in City-sponsored special events will
be covered under a separate accident policy and are not covered under this resolution.
t' Ut,~umeni~ anti ticttin~~, ~Ir,innu_ 1 ,,ral ti~at~nes l~n~n,~r.,n fnl riti~~~ili! t"~,nient ~ 1~~~[l,~uk l I I IItP V'v1~, Rc~ nc~t Rr~ iael
f
L1tii) I'"I iii!.\l,~i.:ri ..;n..~i1.:.hntt;;~~..;<~.,..„J;n!n,i~~tirmru~r~;l-.:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Central Point to provide
for worker's compensation insurance coverage as indicated above. This resolution will be
updated annually.
Adopted by the City Council of the City of Central Point this day of May, 2010.
Mayor Hank Williams
ATTESTED
Deanna Casey, City Recorder
Approved by me this day of .2010
Mayor Hank Williams
C ~)OCUI11CIlCS amS tictum_=,, de:uur.!~s l rn:al tirtuns~ l rnnwra!~~ Intrrn~-!"h: C~~nitn; t ttrtluuk' l LI IRf' a'~It ~ i:~~~ !,,~I kr~ i~,r_
h{ tic tt {' i itt'i 11 :ib~!, r .~!!~!• :... \;•I!!!?ti'r~ it . a.,!~irn~ t,:,!«:~ onrr:._. ~.. .
Adhoc Committee
Recommendation
Parks & Public Works Department ctyol
___ ___ _ ________ _ ___ _---- _ CENTRAL
Pt)INT
~~ ~~~~~,
STAFF REPORT
DATE: MAY 20, 2010
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, INTERIM DIRECTOR
Matt Samitore, Interim Director
SUBJECT: Formation of an ad-hoc committee for the purpose of analyzing sites, amenities and
cost for a potential community center and pool
SUMMARY: At the City Council retreat in February the Parks and Recreation staff presented to
council some rough ideas for what a community center and pool would cost the city and its
residents. That report has been shared with the Parks Commission as well as several other
members of the community. Since that meeting several members of the community have
expressed interest in studying the idea further. Interested members include Representative Dennis
Richardson, School Board Member Bret Moore, Anytime Fitness Owner David Douglas and Crater
Football Coach John Beck. Additionally, staff would like to add at least one more member of the
community and a minimum of two City Council members.
The meetings would start in late July and finish in September with a recommendation to City
Council and some very preliminary drawings. As stated at the retreat the recommendations and
cost would be added to the community survey before council would decide to either vote in the fee
or put it to a public vote in spring of 2011.
RECOMMENDED MOTION: Staff recommends the formation of an ad-hoc committee to discuss
options for a community center and swimming pool.
140 S. Third Street • Central Point, OR 97502 •541.664.3321 • Fax 541.664.6384
45