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Home My WebLink AboutCAP021110Central P®int City Hall 664-3321 City Council Mayor Hank Williams Ward I Bruce Dingler Ward II Mike Quilty Ward III l~fatthew Stephenson ward Iv Allen Broderick At Large Carol Fischer Kap Harrison lldministration Phil Messina, City Administrator Community Deveflopment Department Tom Humphrey, Directar Finance Department Bev Adams, Director Parks and Recreation Department Matt Samitoxe, Manager Police Department Jon Zeliff, Chief Public Works Department Bob Pierce, Director CITY F CENT L NT City C®uncil eating Agenda ~erua 11, 2010 Next Res. 1244 Next Ord. No. 1932 I. GIJL E~'Il~G C LEI) T® E - 7:00 P.M. II. PLE GE I+ ALLEG CE III. 12LL CALL IV. PiJBLIC APPS CES ~. ~®l~TSENT' AGE A Pg. 1 - 5 A. Approval of January 28, 2010, City Council Minutes 6 - 13 B. Acceptance of Second Quarter Financial Statement VI. I~'E S I+I~ C®l~SEIV~' AGE A VII. P LIC G, CES, A SLi7TINS 14 - 15 A. First Reading, An Ordinance Amending Central Point Municipal Code Section 8.36.020 Pertaining to Skate Park Rules (Samtore) 16 - 17 B. Second Reading, Ordinance No. ,Amending Chapter 2.59.30 Pertaining to Membership Requirements for the Central Point Arts Commission (Samitore) 18 - 21 C. Resolution No. ,Adopting the Jackson County Emergency Operations Plan for the City of Central Point (Samitore) 22 - 27 D. Resolution No. ,Authorizing the Public Works Department to Implement anAdopt-A-Street Program Within the City of Central Point (Samitore) 2~ - 29 E. Resolution IVo. , Establishing. a City of Central Point Municipal Court Amnesty Program (Adams) 3 0 - 31 F. Resolution No. ,Endorsing and Approving an Application to the Oregon Departments of Transportation and Land Conservation and Development for Planning. Assistance through the Transportation Growth Management Program for a Feasibility Study Examining the Conversion of East Pine Street in the Downtown Business District from Four-Lanes to Three-Lanes (Humphrey) 32 - 33 G. Resolution No. ,Adopting the 2009 Water System Master Plan (Pierce) 34 - 35 H. Resolution IVo. ,Authorizing the City of Central Point, Oregon, to Apply for a Loan Through the Oregon Safe Drinking Water Revolving Loan Fund (Samitore) ~IIII. C®CII, BiJSIl~ESS IX. Y®I2'S P®A®T X. CITY MIST T®I~'S P®I~T CUl~CII, P®ItTS III. I)EP T N'I' PMTS IL E CiTTI SESSI®N The City Council may adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XIV. JiT 1VIEl~T CI7~ ®F CENT' L PI T City Council eating inutes January 283, 2010 I. RE(sULA12 FETING CALLE T® ®12E Mayor Williams called the meeting to order at 7:00 p.m. 11. PLE®GE ®F ALLEGIA CE III. R®LL CALL: Mayor: Hank Williams Council 11~embers: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Manager Matt Samitore; and City Recorder Deanna Casey were also present. IV. SPECIAL P ESENTATI® Mayor Williams presented Mr. and Mrs. Gene Skelton with a plaque stating our appreciation for all the work they have done with the D.A.R.E. program. V. PUBLIC APPEA CES - one VI. C®NSENT AGENA A. Approval of January 14, 2010, City Council Minutes B. Approval of 2010 Committee reappointment recommendations.. I(ay Farrison made a rnoti®n to approve the Consent Ageroda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes;. Carol Fischer,. yes; Kay Harrison, yes; Mike Quilty, yes; and Mato Stephenson, yes. Motion approved. VII. ITE S RE ®VE FR® C®NSENT AGE ~, - .one VIII. PUBLIC HEARI S, I A CIeS AN RI:SLBJTI S A. First Reading,. An ®rdinance Amending Chapter 2.59.30 Pe fining to ernership Requirements for the Central Point Arts Commission Parks and Recreation Manager Matt Samitore stated that. staff has been advertising for volunteers to fill the new Arts Commission. We have received applications but have not been able to get seven. members who live in the city limits. Staff recommends changing the Arts Commission membership requirements to allow two of the seven members to either 1) live outside the City City of Central Point Cify Council Minutes January 28, 201.0 Page 2 limits but inside the UBG, 2) Own and operate a business within the city limits or 3) be a teacher for School District No. 6 working in the city limits. There was discussion regarding the teacher position. Mr. Samitore explained that several of the art projects that happen throughout the City are initiated or done by Crater High School Students. It would be a plus for Central Point to have an Arts Teacher on the Arts Commission. IX. IISI SS A. App®intrnent to Citizens Advisory C®rnrYaittee Mayor V!lilliams stated that there is currently one vacant .position on the Citizens Advisory Committee. Staff has .received an application from Eric Snyder who is a City of Central Point City Council Minutes January 28, 2010 Page 3 resident and business owner in Central Point. Mayor Williams introduced Mr. Snyder to the Council. ike Quilty treads a motion to approve the appointment of Eric Snyder to the Citizens Advisory Committee. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and att Stephenson, yes. Motion approved. 13. City Council Committee Assignments Mayor Williams explained that it was time to check the Council Committee Assignments. City Recorder Deanna Casey has provided a list of members and the committees that they attend as representatives for Central Point. There was discussion that the Fire bistrict could be removed. Council members can attend the meetings, but they have no input regarding issues. The Mayor reported that he does not attend the RVCOG Executive Board Committee and it could be removed from the list for the same reason. Allen Broderick stated that he tries to attend the School District meetings, but they change meeting locations and he does not get the notice. Carol Fischer would like to .attend the Rogue Valley Sewer Systems as a Council Representative. Kay Harrison is now on their Board. Bruce Dingler stated that he does not attend the Metropolitan Planning Organization (RVMPO) but Kay Harrison does. The Arts Commission will be added with Allen Broderick as Council Representative. X. C®t1 CIL tJSI ESS Council Member Mike Quilty reported that he attended a meeting with MetroQuest. They are proposing a test project for the MPO to use for the valley. Council Member Allen Broderick asked about the Warming Station at the Calvary Temple downtown. The Council is in agreement that it is a good idea when. the temperatures drop below 32 degrees, but they are not in favor of it becoming a mission. City Administrator Phil Messina stated that a letter has been sent to the Temple stating that they are not zoned for a mission, and explaining the options for them. XI. AYRaS RERT Mayor 1Nilliams reported that he attended the Study Session and the First RPS public hearing for Jackson County. ~; City of Central Point City Council Minutes January 2$, 2010 Page 4 XII. CITY ® I IST T®R°S REP®RT City Administrator Phil Messina reported that: ® Budget meetings with Staff began today. They expect to have a status quo year again. ® There will be a Council/Staff retreat at City Hall from 9 - 4 on February 6th.. ® City Staff had their Annual Awards Lunch on January 20t". Jennifer Boardman was chosen as employee of the year. XIII. C®IJIVCIL REP®RTS Matt Stephenson stated that he may have to leave for a little while during the Council Retreat to attend to another matter. Bruce Dingier, Allen Broderick, and Carol Fischer stated that they attended the Study Session. Kay Harrison stated that she has been appointed to the RVSS Board, and she attended the SOREDI 2010 Economic Seminar. Mike Quilty reported that he attended a Clean Cities Board meeting where they discussed alternative fuel options. He also attended an RPS Oversite Committee meeting where they discussed the documents that will be sent to the state. XIV. EPRT E T REP®RTS Community Development. Director Tom Humphrey reported that: ® The RPS Public Hearing process has begun. They continued the first meeting because the documents are not complete. ® The County Commissioners wi11 be discussing the IGA for the Rail Crossing at their next meeting. ® If citizens call regarding economic issues and council has questions, please feel free to contact him to get the answers that are available for public knowledge. Parks and Recreation Manager Matt Samitore stated that he attended a Southern Oregon.. Sorts Park meeting, their master plan will be revealed Tuesday, February 9t . XV. EXECl9TIVE SESSI® Kay Harrison made a motion to adjourn to executive session .under provisions ®RS 192.660(2)(1) Employee Evaluations. Under the proviisions of the ®regon Public eetings Law, the proceedings of an executive session are not for publication or broadcasts Mike Quilty seconded. All said "aye" and the meeting was adjourned to executive session at 7:50 p.m. IVo action was taken. City of Central Point City Council Minutes January 28, 2010 Page 5 ike Quilty made a motion t® adjourn t® regular session at 8:52 p. .Kay Harrison seconded. All said aye and the meeting was adjourned to regular session. I. .1® EINT Matt Stephenson moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 8:52 p.m. The foregoing minutes of the January 28, 2010, Council meeting were approved by the City Council at its meeting of February 11, 2010. Dated: Mayor Hank ~/illiams ATTEST: City Recorder To: Honorable Mayor and City Council From: Bev Adams, Finance Director~~F~ Subject: 2~d Qtr Financial Statements __ _ ~ _ _ eat Bev Adams, Finance Director ®ate: February 3, 2010 Surr~rnary: Attached are the City of Central Point financial statements for the period ending December 31, 2009.. The first five pages show revenues received and incurred expenses by fund and category. Fund balances are shown at the bottom of each fund. statement and reflect either an increase or decrease to the beginning fund balance. Beginning fund balances are now verified by audit and will: not change. I think the highest concern as we pass the halfway mark of the fiscal year is how revenues are coming in? Fortunately, we were conservative in budgeting revenues for this year. As a result, revenues are coming in as expected, even though they are less than what the State and other agencies estimated. they would be. Because we reduced our State revenue projections by 15%, we are now on target with State revenues collected at an average of 54%. General Fund property taxes collected are 91 % of what was budgeted, and we fully expect to collect the remaining appropriation by June 30th. Keep in mind that we reduced our tax revenue projections based on the economic realities of the area. However, this does not mean that we are "owed" any less tax revenue than the full levy appropriation, only that we reduced our expected collections for this fiscal year. It may take a few years, but the City will eventually receive in the form of "prior" taxes all' that was assessed and uncollected this fiscal year. You may notice in the Street Fund that "Other Tax" revenues received are significantly under budget. This revenue category in the Street Fund includes the Water Franchise Tax and a Local Fuel Tax. The local fuel tax was not implemented due to the State of Oregon increasing state fuel taxes and then placing a temporary restriction on cities adding their own fuel tax. The $55,000 revenue shown is from water franchise fees. Expenses we have much more control over than we d'o revenues -and as you can see those are well within budgeted guidelines. We do not anticipate any exceptions or problems in remaining within budgeted operating and project expenses this fiscal. year. ecornrnended Action: That Council: approve, by motion, financial statements for period ending December 31, 2009. City ®f Central P®int C®tancil Financial Statements ~®r peri®d end®ng eceber 31, 2009 Fiscal Year to date 50.00% Year to Date 2009/10 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed General Fund - 70 Revenues Taxes $5,326,000 $4,243,669 $1,082,331 79.68% Licenses & Fees 56,750 51,280 5,470 90.36% Intergovernmental 371,000 206,861 164,139 55.76% Charges for Service 1,067,500 488,711 578,789 45.78% Fines and Forfeitures 139,000 91,834 47,166 66.07% interest Income 48,000 12,049 35,951 25.10% Miscellaneous 22,000 18,398 3,602 83.63% Transfers In 25,000 0 25,000 0.00% Total Revenues 7,055,250 5,112,801 1,942,449 72.47% Expenditures by Department Administration 615,100 269,766 345,334 43.86% City Enhancement 143,500 81,037 62,463 56.47% Technical Services 409,600 159,321 250,279 38.90% Mayor & Council 73,250 48,280 24,970 65.91% Finance 793,550 439,016 354,534 55.32% Parks & Recreation -Parks 638,300 408,504 229,796 64.00% Parks & Recreation -Recreation 516,600 223,632 292,968 43.29% Planning 556,050 241,977 314,073 43.52% Police 3, 567,300 1,778,259 1,789,041 49.85% Interdepartmental 120,000 89,677 30,323 74.73% Transfers Out 119,500 119,500 0 100.00% Contingency 150,000 0 150,000 0.00% Total Expenditures by Department 7,702,750 3,858,968 3,843,782 50.10% Net Change in Fund Balance 1,253,834 Beginning Fund Balance 2,464,000 2,916,709 452,709 Ending Fund Balance 1,816,500 4,170,543 (2,354,043) Council Stmts :2/3/2010 City of Central Point Council i=financial Statements For period ending ®ecernber 31, 2®®9 Fiscal Year to date 50.00% Year to Date 2009/10 Revenues & Percentage Budget Expenditures Difference Received/Used Street Fund - 20 Revenues Other Taxes $405,000 $55,227 $349,773 13.64% Charges for Services 342,500 228,219 114,281 66.63% Intergovernmental Revenue 1,045,000 509,911. 535,089 48.80% Interest Income 40,000 6,834 33,166 17.08% Miscellaneous 48,000 690 47,310 1.44% Transfers In 0 0 0 0.00% Total Revenues 1,880,500 800,880 1,079,620 42.59% Expenditures Operations 1,626,300 639,587 986,713 39.33% SDC 655,200 55,105 600,095 8.41% Contingency 150,000 0 150,000 0.00% Total Expenditures 2,431,500 694,691 1,736,809 28.57% Net Change in Fund Balance 106,188 Beginning Fund Balance 1,718,000 1,816,740 98,740 Ending Fund Balance 1,167,000 1,922,928 (755,928) Housing Fund - 25 Revenues Interestlncome $1,500 $203 $1,297 13.52% Loan. Principal Payments 25,000 0 25,000 0.00% Total Revenues 26,500 203 26,297 0.77% Expenditures Materials and Services 5,000 2,502 2,498 50.04% Transfers Out 25,000 0 25,000 0.00% Total Expenditures 30,000 2,502 27,498 8.34% Net Change in Fund Balance (2,299) Beginning Fund Balance 54,900 54,594 (306) Ending Fund Balance 51,400 52,295 (895) Capital Improvement Fund - 30 Revenues intergovernmental $0 $150,656 ($150,656) 0.0% Charges for Services 100,000 4,759 95,241 4.76% Interest Income 10,000 448 9,552 4.48% Total Revenues 110,000 155,863 (45,863) 141.69% Expenditures Parks Projects 0 0 0 0.00% Parks Projects - SDC 104,500 0 104,500 0.00% Transfers Out 46,000 46,000 0 100.00% Total Expenditures 150,500 46,000 104,500 30.56% Net Change in Fund Balance 109,863 Beginning Fund Balance 190,000 161,166 (28,834) Ending Fund Balance 149,500 271,029 (121,529) Council Stmts , City of Central .Point Council Financial Statements for period ending ecernber 31, 2®®9 Fiscal Year to date 50.00% Year to Date 2009M0 Revenues 8 Percentage Budget Expenditures Difference Received/Used Debi $efNlC@ Fund - ~0 Revenues Charges for Service $190,000 $95,809 $94,191 50.43% Interestlncome 2,500 476 2,024 19.05% Intergovernmental 162,900 162,864 36 99.98% Special. Assessments 71,200 40,495 30,705 56.88% Transfers In 267,600 267,600 0 0.00% Total Revenues 694,200 567,244 126,956 81.71% Expenditures Debt Service 773,900 530,373 243,527 68.53% Total. Expenditures 773,900 530,373 243,527 68.53% Net Change in Fund Balance 36,872 Beginning Fund Balance 79,700 98,807 19,107 Ending Fund Balance 82,200 135,679 (53,479) wilding Fund- 50 Revenues Charges for Service $85,700 $33,521 $52,179 39.11% Interest Income 4,500 1,271 3,229 28.24% Miscellaneous 1,000 92 908 0.00% Total Revenues 91,200 34,884 56,316 38.25% Expenditures Personal Services 155,050 64,226 90,824 41.42% Materials and Services 27,600 8,570 19,030 31.05% Total Expenditures 182,650 72,796 109,854 39.86% Net Change in Fund Balance (37,912) Beginning Fund Balance 274,200 332,154 57,954 Ending Fund Balance. 182,750 294,242 (111,492) Council Stmts 2/3/2010 City ®f Central P®int C®lancil Financial Statements F®r peri®d ending ecernber 31, 2009 Fiscal Year fo date 50.00% Year to Date 2009/10 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed ~/ater Fund - 55 Revenues Charges for Services $2,358,000 $1,343,114 $1,014,886 56.96% Interest Income 65,000 7,118 57,882 10.95% Intergovernmental 3,000,000 0 3,000,000 0.00% Miscellaneous 1,000 0 1,000 0.00% Total Revenues 5,424,000 1,350,232 4,073,768 24.89% Expenditures Operations 3,830,730 1,1.73,375 2,657,355 30.63% SDC Improvements 2,020,000 296,081 1,723,919 14.66% Transfers Out 23,900 23,900 0 1.00.00% Contingency 125,000 0 125,000 0.00% Total Expenditures 5,999,630 1,493,355 4,506,275 24.89% Net Change in Fund Balance (143,124) Beginning Fund Balance 2,259,000 2,726,537 467,537 Ending Fund Balance 1,683,370 2,583,413 (900,043) Stormwrater Fund - 57 Revenues Charges for Services $526,500 $267,382 $259,118 50.78% Interest Income 4,500 889 3,611 19.75% Intergovernmental 0 0 0 0.00% Total Revenues 531,000 268,270 262,730 50.52% Expenditures Operations 529,800 240,181 289,619 45.33% SDC 36,000 8,000 28,000 22.22% Contingency 25,000 0 25,000 0.00% Transfers Out 10,000 10,000 0 100.00% Total Expenditures 600,800 258,181 342,619 42.97% Net Change in Fund Balance 10,090 Beginning Fund Balance 115,900 252,094 136,194 Ending Fund Balance 46,100 262.,184 (216,084) Council Stints 2/3/2010 City of Central Point Council Financial Statea~nents For per®od e-ad®ng ®ecernber 3', 2009 Fiscal Year to date 50.00% Year to Date 2009/10 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed Public ~/orks Services Fund • 60 Revenues Charges for Services $1,305,500 $619,385 $686,115 47.44% Interest Income 10,000 2,444 7,556 24.44% Miscellaneous 1'5,000 0 15,000 0.00% Total Revenues 1,330,500 621.,830 708,670 46.74% Expenditures Facilities Maintenance 292,800 132,836 159,964 45.37% Administration 626,700 276,710 349,990 44.15% Fleet Maintenance 335,550 132,393 203,157 39.46% Contingency 50,000 0 50,000 0.00% Total Expenditures 1,305,050 541,938 763,112 41.53% Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance Council Stmts 79,891 441,000 531,827 90,827 446,450 611,718 (165,268) 2/3/20.10 ,. City of Central Point budget Cornpliance Deport I=®r period ending ece~r-ber 31, 2009 Fiscal Year to date 50,00% 2009/10 Year to Date Percent Budget Expenditures Used Difference General Administration $615,.100 $269,766 43.86% $345,334 City Enhancement 143,500 81,037 56.47% 62,463 Technical Services 409,600 159,321 38.90% 250,279 Mayor and Council 73,250 48,280 65.91% 24,970 Finance 793,550 439,016 55.32% 354,.534 Parks & Recreation -Parks 638,300 408,504 64.00% 229,796 Parks & Recreation -Recreation 516,600 223,632 43.29% 292,968 Community Development 556,050 241,977 43.52% 314,073 Police 3,567,300 12,049 0.34% 3,555,251 Lnterdepartmental 120,000 89,677 74.73% 30,323 Transfers 119,500 119,500 100.00% 0 Contingency 1.50,000 0 0.00% 150,000 7,702,750 2,092,758 27.17% 5,609,992 Street Operations 1,626,300 639,587 39.33% 986,713 SDC Improvements 655,200 55,105 8.44% 600,095 Contingency 150,000 0 0.00% 150,000 2,431,500 694,691 28.57% 1,736,809 Housing Materials and Services 5,000 2,502 50.04% 2,498 Transfers 25,000 0 0.00% 25,000 30,000 2,502 8.34% 27,498 Capital Projects Parks Projects 0 0 0.00% 0 Parks Projects -SDC 104,500 0 0.00% 104,500 Transfers 46,000 46,000 100.00% 0 150,500 46,000 30.56% 104,500 Debt Service Debt Service 773,900 530,373 68.53% 243,527 Building Personnel Services 155,050 64,226 41.42% 90,824 Materials and Services 27,600 8,570 31.05% 19,030 Contingency 0 0 0.00% 0 182,650 72,796 39.86% 109,854 Water Operations 3,830,730 1,173,375 30.63% 2,657,355 SDC Improvements 2,020,000 296,081 14.66% 1,723,919 Transfers 23,900 23,900 100.00% 0 Contingency 125,000 0 0.00% 125,000 5,999,630 1,493,355 24.89% 4,506,275 Stormwater Operations 529,800 240,181 45.33% 289,.619 SDC Improvements 36,000 8,000 22.22% 28,000 Transfers 10,000 10,000 100.00% 0 Contingency 25,000 0 0.00% 25,000 600,800 258,181 42.97% 342,619 Public Works Facilities Maintenance 292,800 6,834 2.33% 285,966 Administration 626,700 276,710 44.15% 349,990 Fleet Maintenance 335,550 132,393 39.46% 203,157 Contingency 50,000 0 0.00% 50,000 1,305,050 415,936 31.87% 889,114 Total City Operations $19,176,780 $5,606,592 29.24% $13,570,188 Dec Financial Statement 2/3 0, 0 g City ® Central ®int Cash alanceS Fund For Period Endiing For Period Ending Fund Name/No. ®ecember' 39, 2008 ®ecembe-' 31, 2009 Difiference General Fund -10 $4,316,783 $4,655,147 $338,364 Street Fund - 20 1,760,004 1,822,570 62,566 Housing Fund - 25 69,083 52,325 (16,758) Capital Improvements Fund - 30 819,944 71,435 (748,509) ®ebt Service Fund -40 -127,756 76,993 204,750 Building Fund - 50 41.4,866 317,001 (97,865) Water Fund -55 3,204,819 1,873,937 (1,330,881) Stormwater Fund - 57 177,475 235,719 58,243 Public Works Services Fund - 60 589,673 669,883 80,210 Totals $11,224,891 $9,775,010 ($1,449,880) Dec Financial Statement 2/3/2010 7 a ~ _~ ;~ ~, f ~, ~ , ' ~ ~~~ ' , <-, 'tom ~~ ,~ ~ ~ 1 ~ ~ ~ ,{ ~~ ~, a ~ ,~ ~ : ~ r ~ ~ ,, t_~ i~ .~ - , L ~~ ~ 1 ~~ µ ; i ,tea ~,t ;~ ~~ A t~:.- i 1 _~-~~ ~ ~ , ,, ~, y' ~' ' r ecrei® e \; [' j'. - ~ '; ST,4FF REP®R1" ATE: FEBRUARY 1, 2010 T HONORABLE MAYOR AND CITY COUNCIL o MATT SAMITORE, MANAGER Matt Samitore, Manager SUBJECT: First reading of an ordinance amending the ordinance pertaining to Skate Park Rules. SUMMARY: Over the past year the City has seen a growing amount of issues associated with the Skate Park. In cooperation with the Police Department several changes to the physical configuration of the park have been completed. Additionally, the Police and Parks Departments have put on additional volunteer and staff hours to work with the participants of the park. With this increase in man power at the Skate Park additional tickets and enforcement of the rules has occurred. Unfortunately, some of the way the rules were originally written makes enforcing them somewhat ambiguous. After meeting the unicpal Judge and City Attorney some amendments were agreed upon. The amendments to the rules specify the actions that are allowed within the boundaries of the facility. First, all users who are within the fenced area are considered active participants and must be wearing a safety helmet at all times. Additionally, no spectators are allowed within the premises. Lastly, an amendment was made to allow City staff to limit the number of participants within the park. The reasoning on the last item is because of occasional times where there are too many participants skating at once and the chance for additional harm or injuries to occur. RECOMMENDED MOTION: Make a motion to move to a second reading the amendments to the Skate Park Rules. 140 S. Third Street Central Point, OR 97502 ~ 541.664.3329 Fax 541.664.6364 ORDINANCE N0. AN ORDINANCE AMENDING CENTRAL POINT MUNICIPAL CODE SECTION 8.36.020 PERTAINING TO SKATE PARK. RULES THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN AS FOLLOWS: Central Point Municipal Code Section 8.36.020 is hereby amended to read as follows.: 8.36.020 Prohibited acts. A. No person shall enter or be inside (tee) the park, whether skateboarding or not, unless such person is wearing, at all times, ( ) a safety helmet. B. No person shall damage or deface any part of the park. C. No person shall bring into the park or possess within the park any glass containers. D. No person shall use the skating area of the park with anything other than a skateboard or in-line skates.. No bicycles or scooters or similar devices are allowed. E. No person shall bring onto or possess within the park any alcohol or controlled substances. F. No person shall .modify or attempt to modify any element, surface or area within the park. G. No person shall enter or remain in the park except during hours posted by the city. A. Ido spectators shall be allowed inside the fenced portion of the .park. 7C. The city reserves the right to linnit the n er of persons allowed inside the fenced portion of the park at any given time. Passed by the Council and signed by me in authentication of its passage this day of 2010. ATTEST: Mayor Hank Williams City Representative ORDINANCE N0. (012810) _~ ~) ~ ~ ~ ~ ~ ",l I~ ~ ~~ ~ ~ ~ ~~ ~ ~l' ~ ~ i. lam' ("t ~; '~ -~ ~ "~ :~ - ~ ;~ f /'~ ' f l ' ~ ® ~1~ L J ~~ '; ' ~ ~ ~ _ ,, ~~ ~_ i. ~~ ® I ~7 i.~ - nr_ ~~~ r. ~ --- ___\ /~~: -- ~~'~~,~ STAFF DEPORT ATE: FEBRUARY 1, 2010 T HONORABLE MAYOR A D CITY COUNCIL F MATT SAMITORE, MANAGER Matt Sarnitore, Manager SUBJECT: Second reading of an ordinance amending the Arts Commission membership requirements. SUMMARY: This is the second reading of the ordinance amending the requirements for membership on the Arts Commission. Following the implementation of the Arts Commission the City received quite a few applications for the new commission. Unfortunately of those only five (5) were residents of the City of Central Point.. In order to fill the last remaining vacancies staff is recommending amending the ordinance to allow for residents who live within the Urban Growth Boundary or have a business within the city or is an employee of the school district. Staff believes by making. this amendment the last two (2) remaining vacancies will be filled. No Changes were made between the frst and second readings RECOMMENDED MOTION: Make a motion approving the amendments of the Central Point Arts Commission ordinance. 940 S. Third Street Central Point, OR 97502 ®541.664.3321 ~~ Fax 541.664.6364 oRDINANCE No. AN ORDINANCE AMENDING CHAPTER 2.59.30 PERTAINING TO MEMBERSHIP REQUIREMENTS FOR THE CENTRAL POINT ARTS COMMISSION THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN AS FOLLOWS: Secti®n 1. Chapter 2.59.30 amends the membership requirements for the Central Point Arts Commission to read as follows: CHAPTER 2.59 ARTS COMMISSION Sections: 2.59.030 Membershiu Secti®n 2. The Arts Commission will present the rules of procedure to the City Council within six months of establishment for adoption by resolution. Two years from the date of adoption, the City Council shall review the performance of the Arts Commission. Passed by the City Council and signed by me in authentication of its passage this day of , 2010 . ATTEST: City Recorder Mayor Hank Williams Approved by me this day of , 2010 Mayor Hank Williams [(' C 1 ~ ~' ~ ~ ~l ~ lv /J . ~ ~ i ~, ~~ n ~ ~ ~ -~~ n ~ ~ ; ~ ~~ ~~ ~ . -- ~l=~ L P~It~I" Lt. Chuck Newell -Police ®eportrnent Stephanie lloltey, C1=M - Pulslic Works ®eportme--t 140 South 3`d Street • Central Point, OR 97502 (541) 664-7602 www.centraipointoregon.gov Jacks®n C®unty er~ency peratl®ns Plan oti®n Staff Report to City Council February 4, 2010 Agenda Item A resolution to adopt the Jackson County Emergency Operations Plan for the City of Central Point. Background The State of Oregon requires all communities to develop and maintain a current Emergency Operations Plan. Central Point is currently out of compliance with. this requirement. In 2006, Jackson County Emergency Management prepared a Incident Command System (ICS) and National Incident Management System (NIMS) compliant Basic Plan that provides a framework for emergency management operations throughout the county. To avoid inconsistencies among jurisdictional plains, it is recommended that each jurisdiction in the county adopt the basic plan and complete community specific annexes, including: ® City of Central Point Organization Chart and Assignment of Responsibilities ® City of Central Point Direction and Control ® City of Central Point Continuity of Government ® City of Central Point Incident Command Structure (ICS) ® City of Central Point Evacuation of Special Populations It is important to note that Council's adoption of this plan does not constitute legal obligation or authority. It is a management statement intended to define the interlocking. roles of County personnel and to encourage cooperation and coordination among. multiple jurisdictions, including Central Point. Nothing in this plan is intended to discourage field personnel from exercising discretionary authority in problem solving. Recommendation Staff recommends that the City Council adopt the Jackson. County Basic Plan and direct. staff to form a committee to develop the Central Point Annexes that, upon completion will be recommended for adoption by Council and appended to the Basic Plan. ._.. SOL ION NOm A SOL,iJTION ADOPTING TIIE JACKSON COUNTY EliZE12GENCY OPE TIONS PLAN FOR THE CITY OF CENT POINT WHEREAS, ORS Chapter 401.305 requires communities to maintain a current emergency operations plan; WHREAS, Jackson County prepared and approved the Basic, Part One, Emergency Operations Plan for the lands under Jackson County's jurisdiction that conforms to the ORS Chapter 401.305 requirement to maintain a current emergency operations plan; and WHEREAS, Part One, the Basic Emergency Operations Plan can be viewed on the Jackson County Emergency Management website at: www.co.2ackson.or.us/Pa~e.asp?Nav1D=1517; and, WHEREAS, an emergency operations plan is necessary to provide procedures to minimize injury to persons and property, and to preserve the established civil authority; and WHEREAS, this Emergency Operation Plan (EOP) provides a framework to guide the City of Central Point's efforts to prepare for, mitigate against, respond to and recover from major emergencies or disasters; and WHEREAS, the City of Central Point must create Emergency Support Annexes and Appendices that focus on the critical emergency functions the City will perform in conjunction with Jackson County, including the following information ® City of Central Point Organization Chart and Assignment of Responsibilities ® City of Central Point Direction and Control ® City of Central Point Continuity of Government ® City of Central Point Incident Command Structure ® City of Central Point Evacuation of Special Populations; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that the Mayor is here by authorized to adopt Part One, the Jackson County Basic Emergency Operations Plan and endorse the preparation of the Emergency Support Annexes and Appendices to accompany the plan. Passed by the Council and signed by me in authentication of its passage this day of February, 2010.. Mayor Hank Williams ATTEST: City Recorder Approved by me this day of February, 2010. While no plan can replace the common sense and good judgment of emergency response personnel, department. heads, and other decision makers, this :Emergency Operations Plan (EOP) does provide a framework to .guide Jackson County's efforts to Prepare for, Mitigate against, Respond to and Recover from major emergencies or disasters. This .plan describes the roles and responsibilities of the departments and certain other agencies., during major emergencies or disasters. The plan sets forth a strategy and operating .guidelines using the National Incident'Management System's (NIIVIS) Incident. Command System (ICS) adopted by Jackson County for managing .its response and recovery activities during emergencies and disasters.. It is the :intent of Jackson County to integrate all emergency response systems into a program for comprehensive emergency management. While the .Emergency Management Program Coordinator (EMPC) is primarily responsible for the County's emergency response and recovery plans, this.plan was developed with the assistance of the County's Emergency IVlanagement Advisory Committee (EMAC) and help from various other agencies and individuals in Jackson County. The County's approach to emergency planning is that uch .planning is a continuous process. The Emergency Management Program Coordinator will continue to coordinate planning needs for the plan by continuing the involvement of the EMAC and those other individuals and agencies that have responsibilities and interests in these .plans. The County's EOP .consists of various sections and supporting materials. The development and maintenance of .this plan. is the .basis of the County's :Emergency Management Program. ® Basic Plan -Provides an overview of the County's emergency organization and policies. It cites the .legal authority for emergency :operations, summarizes the situations addressed by the EOP, explains the general-concept of operations, and assigns general responsibilities for the phases of emergency management. ® ESF Annexes -Each Emergency Support Function annex focuses on one of the critical emergency functions the County will perform. The type and scope of an incident will dictate which ESF will be needed. Since ESF annexes are to be used in conjunction uvith the Basic Plan, they should not repeat information that is already addressed. ® Appendixes -These add diagrams, definitions, or other supportive information to an Annex. They can be as simple as a one-page drawing to as detailed as a many-page .protocol for doing part of the tasking mentioned. in an Annex. ,, - _ 1 ~ ® ~ rJ i ~ ~ ~ ~ I' I~~ _ V J 1 / ~ ~ ~ai ~ -} ~ D ~~~ ~, ~ i ~`~~ ul®c rlrs STAFF REP®RT TE, FEBRUARY 1, 2010 T HONORABLE MAYOR AND CITY COUNCIL FR e MATT SAMITORE, MANAGER Sob Pierce, Director Matt Samitore, Manager SUBJECT: The City of Central Point Public Works Department is interested in developing an Adapt-A-Street program within the City of Central Point; SUMMARY: The City of Central Point Adopt A-Street Program is part of a joint effort between our City government and residents to keep our right-of-ways and neighborhoods litter free and beautiful. The program is voluntary and is designed for organizations, businesses and individuals to express their pride and commitment to the community. Each volunteer adopting group assumes responsibility for an assigned section. of street and agrees to remove litter and trash a minimum of four times per year at least atwo-year period. The City of Central Point. Public Works will work with the adopting group to select the specific section of street to be adopted. Some streets may not be considered due to safety concerns. The City of Central Point will provide signage recognition for their time and efforts spent beautifying our City. RECOMMENDED MOTION: Make a motion approving the resolution establishing an Adopt-A- Street program within the City of Central Point. 140 S. Third Street Central Point, OR 97502 ~ 541.664.3321 ~ Fax 541.664.6334 RESOLUTION NO. AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO IMPLEMENT AN ADOPT-A-STREET PROGRAM WITHIl~I THE CITY OF CENTRAL POINT WHEREAS, the City of Central Point is interested in implementing an Adapt-A-Street Program within. the City of Central Point; and WHEREAS, several organizations and non-profits have already expressed interest in being part of such a program; and WHEREAS, these organizations are interested in showing their pride in Central Point by keeping. our right-of--ways and neighborhoods litter free; and WHEREAS, the City may provide safety equipment and materials to voluntary organizations, businesses, and individuals who participate in this program; and WHEREAS, Staff is asking Council to approve the Agreement of Terms and Conditions; Liability Release,. and Parental Consent forms attached to this resolution. WHEREAS, volunteers who participate in this program will be required to sign an agreement and liability release prior to beginning the program. NOW, THEREFORE,. BE IT RESOLVED by the City Council authorizes the City of Central Point Public Works Department to develop and implement an Adopt-A-Street program within the City of Central Point. Passed by the Council and signed by me in .authentication of its passage this day of , 2010. Mayor Hank Williams ATTEST: City Representative APPROVED by me this day of , 2010.. Mayor Hank Williams Agreeffient ®f 'Terms and C®nditi®ns City ®f Central P®int Ad®pt-A-Street P ®SE: The City of Central Point Adopt-A-Street Program is part of a joint effort between our City government and City residents to keep our right-of--ways and neighborhoods litter free. The program is voluntary and is designed for organizations, businesses and individuals to express their pride and commitment to the community. Each volunteer adopting group assumes responsibility for an assigned section of street and agrees to remove litter and trash a minimum of four times per year at least atwo-year period. The City of Central Point will work with the adopting group to select the specific section of street to be adopted. Some streets may not be considered due to safety concerns. The City of Central Point will provide signage recognition for their time and efforts spent beautifying our City. The City of Central Point and (1H'ill In Narne), hereinafter referred to as "Adopters" recognizes the need and the desirability of litter-free streets and are entering into this agreement to permit Adopters to contribute toward the effort of maintaining a litter-free street located at (f Il in Hansa). AG E NT C® ITI®NS: Adopted Area and Tirne Period: ® Adopters will adopt a section of roadway within the city limits to be determined by the City of Central Point if it meets the required guidelines of this program. ® The Adopt-A-Street agreement is in effect for a period of two years from the date signed below. At the end of the period of this agreement, the group may renew their adoption status by submitting a completed renewal form. Litter Pick-iTrD~ ® Litter pick-up will occur on a minimum of 4 tirHes per year during the adoption period. Adopters must submit the results of each clean up (number participating, hours worked and amount of trash collected) to the City of Central Point Public Works Department as soon as possible following the clean up. ® The City of Central Point will be responsible for supplying trash bags for the group in the clean up of their adopted area. Requests or bags must be made at least two (2) business days in advance. ® The City of Central Point will pick up and dispose of the trash bags filled by Adopter after they complete each clean up. The filled trash bags must be left in a neat pile erg within the adopted area. The City of Central Point must be notified at least five (5) working days in advance of the exact date of the clean up, so that arrangements can be made to have the filled trash bags disposed of promptly. ® Should any large items such as old furniture, large appliances, etc. be found during litter pick up, Adopter should note the location then of the large item and notify the City of Central Point Public Works Department. Adopter should not pick up any materials other than what fits the criteria of litter, and what can be easily disposed of using. a trash bag that has been provided by the City. ® Should any hazardous waste be found during litter pick up, Adopter should note the location and type of hazardous material then notify the City of Central Point Public Works Department. Adopter must not handle or move hazardous waste/materials of any kind. ® The City reserves the right to terminate this agreement with Adopter in cases where litter is not reasonably kept picked up according to Adoption guidelines or for violation of any of the guidelines established herein. Agreement of Terms and Conditions Page 2 Salle Adopter will be responsible for maintaining a first aid kit while participating in the litter pick up on the adopted street section. Adopter agrees to obey and abide by all applicable safety as determined by the City of Central Point, OROSHA, and any Federal, State, County, or City laws. (The City of Central Point will furnish Adopter with a Safety Guide). All participants 11 yeazs of age of or younger must be accompanied by an authorized adult supervisor. During that time the adults aze held responsible to ensure that adequate safety measures are taken. Authorized adult supervisors are responsible for the behavior, safety and general welfare of their respective chazges. Si~na~e° ® The City of Central Point agrees to provide signage recognition of the adopted section with the Adopter's name displayed for the duration of the adoption period. ® The City of Central Point will determine the placement of signage on new streets if there is not an existing sign pole. By signing this agreement, Adopter acknowledges the hazardous nature of the work and assumes the risks posed by traffic, nature and hazazdous materials which may be found on the right-of-way. Adopter agrees to comply with the conditions contained in the General Provisions and Safety procedures, Hazardous Materials procedures, and any other conditions or direction called for by the City of Central Point. If, in sole judgment of the City of Central Point, it is found that the adopting. group is not meeting the terms and conditions of this agreement, upon 30 days' notice the City of Central Point may terminate the adoption agreement. The City of Central Point reserves the right to modify or cancel the program at any time. Date Date signature. Signature of Group's Adopt-A-Street Representative (Signature must be witnessed by City of Central Point Representative or Notary Public). City of Central Point Representative/Notary Public as witness for group This AgreenDent will remain in effect until i ii i r i Acknowledgement of Warning and Release I, ,acknowledge that I have read the Adopt-A-Street Safety Guide and that I understand the safety procedures contained in the brochure. I acknowledge that I am aware of the dangers associated with working on a street right-of-way. I agree to release and discharge the City of Central Point, its officers, agents, and. employees liable for any claims of any kind which may result directly, or indirectly, in connection with cleaning up the adopted area, which may result from, or in connection with my participation in the Adopt-A-Street Program,. Date Signature Adopt-A-Street Group Name C c List Ci o Central Point Adopt-A-Street Once the agree~v-ent is signed and the section o roadway has been assigned: 1. Arrange at least two days in advance to pick up the following items prior to your litter pickup (during regular business hours). Call Sarah Garceau at ( 1) -3321, ext. 265 to arrange for your supplies a. Safety vests e. Trash bags b. Signs f. Surgical gloves c. Safety brochures g. Orange marker flags (optional) d. Liability Release and parental consent forms h. Grabbers 2. Hold a safety training session before conducting the litter pickup. ~e sure all participants have read and understand the Safety Guide. 3. Have all participants sign a liability release form.. ithin one ee ollowi the li er pick-u please Return the signed release and consent forms, warning signs, vests and grabbers to the City of Central Point Public Works Office. Thanks for eli to .keep Centr®I Point cBe®n! ~ !7 ~I ` ~1 r ~~ ~~ ~~ ~ V~ n ® ® E ~ ~~ _ _ f f ~I -_. - `~\ i _ ~ ~- ~ ~~ T®. Honorable Mayor and City Council Fr®m: Bev Adams, Finance Director ®ate: February 4, 2010 is .~_ -~ Bev Adams, Finance Director Subject: Municipal Court Amnesty Program Backgr®und: A few months ago the Rogue Valley Finance Officers met and discussed coordinating a municipal court "amnesty" program. This program would establish a reduction (by some percentage) on unpaid court fines which have resulted in citizens' driving license being suspended.. The purpose of the program is to benefit. both. citizens and the City: by encouraging citizens to pay their fines and get their driving license reinstated.; by reducing outstanding court cases that have been turned over for collection;. and by collecting revenues that we may otherwise never receive. Especially during this economic climate, it is a proactive way for the City to pursue additional revenues and at the same time encourage those citizens that want to "get back on track" to do so. The City of Central Point currently has 3,445 cases (to put this number in perspective, the City of Medford has 17,000) that have been turned over to collections and are in a "suspended" status. The total amount of these unpaid assessments' is $912,777. Only about $48,000 of these assessments are in "active payment plans", which means they currently are being. paid on. The interest owed on the unpaid assessments is $676,000. Despite the best efforts of our court clerk and subsequently our collection agency, we know that many of these fines may never be collected. Last calendar year (2009), $42,295 was collected from fines, and $7,.750 in additional interest. In an ongoing effort to help those who come in with large fines requesting some sort of assistance, we do at times reduce the interest on the fine and sometimes the fine itself -determined on a case to case basis. Many times, without some relief, many of these payments would not be collected at all. We feel that by establishing and publicizing an amnesty program,. we can get. the attention of and offer assistance to all citizens so they will also have the advantage of this opportunity and to benefit the coffers of the City as well. Rec®rnrraeroded Acti®n: That Council. approve the resolution establishing an amnesty program for the City of Central Point. ~`~ RESOLUTION NO. A RESOLUTION TO ESTABLISH A CITY OF CENTRAL POINT MUNICIPAL COURT AMNESTY PROGRAM THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, HEREBY RESOLVES AS FOLLOWS: WHEREAS, the City's Municipal Court currently has approximately 3,445 active suspension requests with the Oregon Department of Motor Vehicles; and WHEREAS, in an effort to assist and encourage citizens to reinstate their licenses, the City of Central Point Municipal Court wishes to participate in an Amnesty Program which will be in effect from February i5, zoio through May i5,zoio; and, WHEREAS, during which time any citizen paying an outstanding assessment in full will receive a z5% discount on all fines and 50% discount on the interest assessed to those fines on cases with suspension and/or collection action; and WHEREAS, the program will be advertised through local media and other sources available to reach as many of the defendants possible; WHEREAS, other cities within the Rogue Valley are currently participating in the Amnesty Program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the Finance Director be granted approval to establish an Amnesty Program for the City of Central Point Municipal Court from February i5, zoio through May 15, zoio. Passed by the Council and signed by me in authentication of its passage this the day of February, ao~.o. Hank Williams, Mayor ATTEST: Deanna Casey, City Recorder Approved by me this. day of February, ~oio. Hank Williams, Mayor ~~ ~ -~ -~ ~~) Q ® r~ ~, ; ;~- ~~ ~~'~~ d -'~-, , , , ~.~ ~~ U STAFF REP®RT .___ ~- -_ ,, /:_-- ~\ -~ Oregon S~'AFF Z' Feba°uary 11, 2010 ___ Community ®evelopment Tom Humphrey, AICP Community Development Director I'I'E A Resolution Endorsing and Approving an Application to the Oregon Departments of Transportation and Land Conservation and Development for Planning Assistance through the Transportation Growth Management Program for a Feasibility Study Examining the Conversion of East Pine Street in the Downtown Business District from. Four-lanes to Three-lanes. Applicant: City ®f Central P®int STAFF S®iJ1tCE: Tom Humphrey, AICP, Community Development Director BACICG iJN: The purpose of this feasibility study, if funded, will be to examine the multi-modal benefits to the City's Central Business District of converting East Pine Street from the .current four-lane, on- street parking configuration to a three-lane facility with a center left turn lane and on-street parking. The study will focus on East Pine Street from the I-5 Interchange 33 to the intersection of North Front Street/Highway 99. The current four-lane configuration is problematic for a downtown area for the following reasons:. High speeds,. pedestrian and bicycle safety, and existing narrow sidewalks,. and limited access to downtown businesses. The benefits for the City of Central Point in completing a feasibility study include examining the traffic impacts (2010 through 2030) that may result from the street conversion, developing design and. phasing concepts for .East Pine Street, and providing an opportunity for public participation in the planning process. AT'TACIi EN'TS: A. Resolution ISSiJES: Consideration and approval of the Resolution does not obligate the City to the redesign or reconstruction of East Pine Street, nor does the feasibility study obligate the City to the redesign or reconstruction of East. Pine Street. The feasibility study is being undertaken to answer a question that has already been asked: Vdhat is the transportation role of East Pine Street, both as a major arterial and as the downtown's main street? ACTIN: Consideration of a Resolution CIVIEN AT'IN: Approve the Resolution. L-LTTACHY L` 1®T 66 A 99 S®I.iJTIN N. WHEREAS, the state's Transportation Growth Management Program (TG1VI) supports local government planning. to better integrate transportation and land use development; and. WHEREAS, a goal of the City's Strategic Plan is to promote a pleasant and safe downtown environment that is characterized by ease of use for pedestrians and those in vehicles accessing our businesses; and WHEREAS, a stated goal of the City's Transportation System Planning is to place a higher priority on funding and constructing street projects that address identified vehicular, bicycle, and pedestrian safety problems than those projects that solely respond to automotive capacity deficiencies in the street system;. and WHEREAS, the City of Central Point wishes to respond to the concerns of its citizens, business owners, local .and state officials and come together to develop innovative design solutions that will promote safety and economic revitalization in the Downtown Business District on East Pine Street; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that the City Administrator is hereby authorized and directed to apply for TGM Program assistance from the state and to act on the City's behalf in all matters pertaining to this application. Passed by the Council and signed by me in authentication of its passage this day of 2010 Mayor Hank Williams ATTEST: City Representative Approved by me this day of , 2010 Mayor Hank Williams 1 l J I®c r °T T TE: FEBRUARY 4, 2010 T HONORABLE MAYOR AND CITY COUNCIL F a BOB PIERCE, PUBLIC WORKS DIRECTOR SU JECT: The City of Central Point Water System Master Plan. Bob Pierce, Director Matt Samitore, Manager SU Y: The City of Central Point Public Works Department has contracted with Brown and Caldwell, Inc. to assess the City's future Water System Needs for the next twenty years. City Staff has assessed the City's existing Water System and developed a twenty year replacement schedule for the replacement of aging pipes. As a component to their contract with the City, Brown & Caldwell has incorporated the identified infrastructure needs into a twenty year Water System Master Plan. C E TI Public Works Staff is recommending that the City Council pass the attached resolution adopting the Water System Master Plan 140 S. Third Street Central Point, OR 97502 ®541.664.3321 _= Fax 541.664.6364 RESOLUTION NO. ADOPTING THE 2009 WATER SYSTEM MASTER PLAN WHEREAS, the City of Central Point, recognized a need for additional water storage, additional water pumping facilities and appurtenant infrastructure. WHEREAS, the City of Central Point, Public Works Department has contracted with Brown and Caldwell, Inc. Consulting Engineers, to identify the City's Water System needs over the next twenty years. WHEREAS, the City of Central Point, recognizes that the City's Water System is aging and scheduled replacements are needed. WHEREAS, the City of Central Point, Public Works Department has assessed the City's existing Water System and developed a replacement .schedule WHEREAS, the City of Central Point, Public Works Department has caused to have a Water System Master Plan developed. WHEREAS, that Water System Master Plan incorporates the identified future Water System needs and the existing Water System Replacement Schedule until the year 2029. NOW, THEREFORE, BE IT RESOLVED by the City of Central Point, Oregon, City Council to adopt the 2009 Water System Master Plan. Passed by the Council and signed by me in authentication of its passage this day of , 2010. Mayor Hank Williams ATTEST: City Representative APPROVED by me this day of , 2010. Mayor Hank Williams 4,~ Q (~l _. ® r ~~ ~ ~ , ~ ~11 ~ ~ I- ~ n `~ , ~ ~ o ~ ~ ,,~_ j j ~ ~ ~:' 1 ( ~ c _ ~ ~ i ll t ll l®C ®~° S ~/1 t DATE: FEBRUARY 1, 2010 --- ~- _ _w,\ ~* r - ~- ~ \ 1 ~` STAFF REP®RT T HONORABLE MAYOR AND CITY COUNCIL F e MATT SAMITORE Bob Pierce, Director Matt Samitore, Dev. Coordinator SU J CT: City Staff has been granted preliminary approval. to apply to the State of Oregon for the construction of a new three million gallon water reservoir and associated water lines and pumping stations, with an estimated cost of $5,600,000. SU itY: The City's latest. water master plan indicates that the City needs an additional 3 million gallons immediately and an additional 3 million gallons by 2029. The Safe Water Revolving Loan Fun currently has rates at less than 4% interest that would fund the entire City's current water storage and fire capacity problems. The loan was calculated within the latest water rate study to be repaid over a 20-year or less timeframe depending on growth within the system. Awarding of the loan will have no additional increase upon the rate schedule the city council reviewed last month. The resolution is to clarify that the City Council acknowledges that this is a loan and it will be repaid by the citizens of Central Point and is not grant. funded. If awarded engineering and some smaller aspects of the project will start this spring. Major construction of the reservoir is not anticipated until fall of 2010. If the loan is awarded staff will bring forward a detailed 3-year Capital Improvements Plan for water detailing the projects to be constructed with the loan money at a spring City Council meeting. C E TI Approval of the resolution authorizing the City of Central Point to apply for a loan through the Oregon Safe Drinking Water Revolving Loan Fund. 140 S. 1-hird Street Central Point, OR 97502 ~ 541.664.3329 ~~ Fax 549.664.6384 RESOLUTION NO. AUTHORIZING THE CITY OF CENTRAL POINT, OREGON, TO APPLY FOR A LOAN THROUGH THE OREGON SAFE DRINKING WATER REVOLVING LOAN FUND. WHEREAS, The Oregon Economic & Community Development Departments Safe Drinking Water Revolving Loan Fund is accepting applications; and, WHEREAS, the City of Central Point desires to participate in this loan program to the greatest extent possible as means of providing a needed water reservoir; and WHEREAS, the Public Works Department is committed to constructing a safe, reservoir to serve existing and future residents; NOW THEREFORE, BE IT RESOLVED by the City Council of Central Point, Oregon that the City is authorized to apply for a X5,600,000 loan from the Oregon Safe Drinking Water Revolving. Fund from the Oregon Economic and Community Development Department for construction of three million gallon water reservoir. The City Administrator is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. Passed by the Council and signed by me in authentication of its passage this day of February, 2010. Mayor Hank William ATTEST: City Recorder Approved by me day of February 2010 Mayor Hank William