HomeMy WebLinkAboutFlower Baskets/Four Seasons NurseryAGREEMENT/CONTRACT
CONTROLFORM
This form will accompany the document through the drafting, review, and signature processes, and will
be kept with the City's final executed copy of the document.
Document Name: Flower Baskets 22017 Date: 1-23-17
Address: �u�,� i37.i/ d"e %I �
Type of Document: Contract Lease D Easement D
Grant Document D IGAD Deed D (Property location: Downtown
(Grant Name:
Other (Specify): Hanging flower pots for downtown, hwy 99
Purpose of Document: Contract for maintenance of baskets
Bargaining Agreement
Contact person: Jennifer Boardman
Return Requested by: Approval by: Matt Samltore
Contract Term: May -Nov Expiration Date: Nov 1, 2017
Council Approval needed:
Yes (If yes circle 1
Motion
Resolution
HANGING FLOWER BASKET CONTRACT
Between: The City of Central Point Oregon
And
Four Seasons Nursery
The City of Central Point Oregon and Four Seasons Nursery have agreed upon hanging (32) hanging
baskets along Pine Street and (27) hanging baskets along Hwy 99 in Central Point beginning on or
around May 1 (weather dependent) and ending on November 1(weather dependent) each year. Flower
baskets will consist of Surfinia Petunias and will be hung with wrought iron hangers that are connected
with ban clamps (300 Ib. Test). Four Seasons Nursery will hang all (32) baskets, water and maintain each
basket on Pine Street Daily and 7 Baskets on South Hwy 99. They will weekly fertilize and apply
insecticide as needed to all (20) baskets on Hwy 99. Four Seasons will alert the City of Central Point
within 24 hours, if the watering system on Hwy 99 is not functioning to a level that is necessary to
provide the best quality basket. Four Seasons will maintain the baskets with their own truck. The City of
Central Point is NOT responsible for hanging, maintaining or taking down baskets with the exception of
providing the automatic watering for the baskets on HWY 99. If any time the baskets need to be moved
due to work on poles Four Seasons Nursery will take down and re -hang baskets as needed. Once the
baskets go up they are the sole responsibility of Four Seasons Nursery, the only exception is the
automatic watering done on Hwy 99. If a basket dies they will be replaced during the hanging period if
stock is available, otherwise the City of central Point will not continue to be responsible for the
maintenance costs. The baskets will hang on approved Pacific Power poles and Central Point poles
approximately 13' from the ground. Baskets will be removed by Four Seasons Nursery on or near
November 1 depending on weather. Pots and hangers will be stored by Four Seasons Nursery for the
following year hanging period. Brackets will remain hanging on poles.
A walk through will need to be completed with the City of central Point and Four Seasons Nursery
before baskets are hung. Verifying approved Pacific Power and Central Point poles. A'� �\ pole
addresses is required before the walk through. ��
0,;�
PROGRAM RECCOMENDATIONS FOR CENTRAL POINT
• Four Seasons will hang 32 baskets on Pine Street for a cost of $10,400 and 7 baskets on south
Hwy 99 a cost of $2,275. A yearly confirmation is recommended by February.
• Four Seasons will hang 20 baskets on north Hwy 99 for a total cost of $3,700. A yearly
confirmation is recommended by February.
Total cost for both HWY 99 and Pine Street baskets is: $16,375.
An initial cost of $3,000 for 59 baskets will be paid on May 1 each year. A monthly maintenance fee of
$2,675 is due on the first of each month thereafter with the final payment due no later than October 1.
If the baskets are hung later than May 1 a prorated adjustment will take place.
The Citypf Central Point and Four Seasons Nursery agree to the above contract.
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(Date)
City of Central Point (Date)
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