HomeMy WebLinkAboutCAP011311CITY OF CENTRAL POINT
City Council Meeting Agenda
January 13, 2011
Next Res. 1279
Next Ord. No. 1946
i. OATH OF OFFICE - 7:00 P.M.
_______________________________________________________________
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATION
A. Multicultural Committee Student Award (Moulin)
V. PUBLIC APPEARANCES
VI. CONSENT AGENDA
A. Approval of December 9, 2010, City Council Minutes
B. Approval of 2011 Committee Re-Appointments
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
Pgs A. Public Hearing - Second Reading Ordinance No. ______,
Amending Chapters 17.44, Tourist and Professional Office
District, 17.72, Site Plan and Landscaping Plan approval,
and 17.64 Off-Street Parking, and Adding 17.75, Design
Standards, of the Central Point Municipal Code
(Humphrey)
B. Resolution No. ___________, To Approve a Supplemental
Central Point
City Hall
664-3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingler
Ward II
Kelly Geiger
Ward III
Matthew Stephenson
Ward IV
Allen Broderick
At Large
Carol Fischer
Kay Harrison
Administration
Phil Messina, City
Manager
Chris Clayton, Assistant
City Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev Adams, Director
Human Resource
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
Jon Zeliff, Chief
Budget for the 2010/11 Fiscal Year (Adams)
VIII. BUSINESS
– – A. Council President Nomination and Appointment (Council)
B. New Committee Appointments (Mayor)
C. Council Representation Appointments (Council)
D. Planning Commission Report (Humphrey)
D. TGM Committee Appointments (Humphrey)
IX. MAYOR’S REPORT
X. CITY MANAGER’S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
XIV. ADJOURNMENT
Special Presentation
Multicultural
Committee Student
Award
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City of Central Point
Multicultural Committee
Memorandum
Date: Wednesday, January 05, 2011
To: Deanna Casey, City Recorder
From: Shannon Moulin, Chairperson – Multicultural Committee
Regarding: Staff Report / Upcoming MAYA City Council Award and Presentation
In 2010 the City of Central Point Multicultural Committee created the Multicultural Awareness Youth
Award (MAYA) after approval of city staff. The MAYA is an annual scholarship award, given to the Crater
High School student applicant whom best promotes the dreams and/or goals of Dr. Martin Luther King
Jr.
Last month the Multicultural Committee reviewed six applications for the MAYA scholarship during a
normal business meeting and unanimously decided on who we believe is most deserving of this award.
On behalf of the committee, it is my pleasure to nominate Crater High School Senior Sarah Haga as the
recipient of this award and respectfully request the council’s approval of our committee’s
recommendation.
As Dr. King once said, “An individual has not started living until he can rise above the narrow confines of
his individualistic concerns to the broader concerns of all humanity.” Ms. Haga has shown that she has
done just that over the years, she has looked beyond her own personal needs and tried her best to help
others and make a difference in our community. As one of her teachers noted, “Sarah Haga is a servant;
she truly is a difference maker.”
Within our community Sarah has promoted peace within her school, has helped to break down barriers,
promoted acceptance among her peers, and developed a diversity awareness project for younger
students. As Sarah said during the application process, “I believe the important task of educating
acceptance and diversity must begin at an early age … others might have different appearances, ideas,
or beliefs then our own, but we are all able to find similarities that we share in life experiences.”
Additionally, as she discussed the diversity awareness project she created she had this to say, “By
presenting content in a manner that is free of bias or prejudice, I demonstrated the characteristics I
hope to instill in the children.” Leading by example and being the change she hopes to see is what Sarah
is about. Recently, Sarah has completed and/or participated with the following projects:
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She organized Dream Dresses, a program that provides underprivileged students an opportunity
to have dresses for school dances;
she participates with the Crater High School Multicultural Student Union, while serving as our
committee’s student liaison;
she created a Christmas Around the World curriculum for Mae Richardson Elementary;
she facilitated an anti-bullying campaign at school;
she tutors students;
she volunteers for Habitat for Humanity;
she volunteers with Crater’s Sparrow Club.
In addition to Ms. Haga’s impressive community contributions she has managed to obtain a 4.12 GPA
and is Valedictorian of her class. In 2010, she was announced as the female state winner of the Wendy’s
High School Heisman Award (recognizes hard work, dedication, excellence in athletics, academics and
community leadership), as well as the YMCA Teen Character Award (honors teens who demonstrate
caring, honesty, respect and responsibility).
Members of our committee would also like to recognize the other five Multicultural Awareness Youth
Award applicants for their excellent work within our community, they are:
Shannale Ashworth – A senior who works within the Crater STEPS program as a teacher’s
assistant. The STEPS program is for students with profound and/or multiple disabilities. Ms.
Ashworth has been instrumental in bring additional interactive activities into the classroom for
students.
Kayla Burch – A senior who is working to facilitate a Mix It Up Day at Crater High School. A
program which helps teens to promote racial tolerance in their schools.
Caitlin Smith – A senior who participates with the Crater Links Crew, a program where existing
students mentor incoming students. Additionally, she participates with Relay for Life, a
fundraising effort for the American Cancer Society.
Whitney Thomas – A senior who is a member of Crater High School Drama, who presented
during the Fringe Festival in Edinburgh, Scotland.
Sarah Williams – A senior who is a member of Crater High School Drama, who presented during
the Fringe Festival in Edinburgh, Scotland.
Again, we wish to express our sincere gratitude to Sarah Haga and others mentioned for their
exceptional efforts – thank you!
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Consent Agenda
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CITY OF CENTRAL POINT City Council Meeting Minutes
December 9, 2010
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol
Fischer, Kay Harrison, and Mike Quilty were present.
Matthew Stephenson was excused.
City Administrator Phil Messina; City Attorney Paul Notle;
Community Development Director Tom Humphrey; Planning Manager Don Burt; Human Resource Director
Barb Robson; Assistant City Administrator Chris Clayton; Finance Director Bev Adams; and City Recorder Deanna Casey were also present.
IV. SPECIAL PRESENTATION – Mayor Williams presented Councilor Mike Quilty
with a plaque for his eight years of service to Central Point Citizens as Ward II
Council Member.
V. PUBLIC APPEARANCES - None
VI. CONSENT AGENDA
A. Approval of November 18, 2010, City Council Minutes B. Approval to Declare Surplus Property and Disposal
Mike Quilty made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol
Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA - None
VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Second Reading – Ordinance No. 1943, Amending Section 10.04.020 of the Central Point Municipal Code Pertaining to Street Closures
Interim Parks and Public Works Director Matt Samitore stated that this is the second reading of an ordinance proposing amendments to CPMC regarding the
closure of streets in association with public works projects.
Mike Quilty made a motion to approve Ordinance 1943, Amending Section
10.04.020 of the Central Point Municipal Code Pertaining to Street Closures.
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Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
B. Second Reading – Ordinance No. 1944, Amending CPMC 2.17,
Citizens Advisory Committee, adding Traffic Safety Duties, Deleting
Art, Cultural and Recreational Facilities Duties
Mr. Samitore explained this is the second reading of an ordinance making minor
changes to the Code regarding the job duties of the Citizens Advisory Committee. This is an effort to become more efficient by consolidating the Traffic
Safety Committee into the Citizens Advisory Committee.
Kay Harrison made a motion to approve Ordinance No. 1944, Amending
CPMC 2.17, Citizens Advisory Committee, adding Traffic Safety Duties, Deleting Art, Cultural and Recreational Facilities Duties. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes;
Kay Harrison, yes; and Mike Quilty, yes. Motion approved. C. Second Reading – Ordinance No 1945, Eliminating Chapter 2.55
Traffic Safety Committee Mr. Samitore stated that the recommended ordinance eliminates the Traffic
Safety Committee. The duties of this committee will fall upon staff and the Citizens Advisory Committee. It was decided that there are not enough traffic
issues for a committee to be continued.
Allen Broderick made a motion to approve Ordinance No 1945, Eliminating
Chapter 2.55 Traffic Safety Committee. Mike Quilty seconded. Roll call: Allen
Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
D. Resolution No. 1275, Canvassing the Votes Cast at the General
Election held November 2, 2010
City Recorder Deanna Casey stated that the proposed resolution canvases the votes cast at the November 2, 2010 election. The resolution states the amount of
votes cast and the person elected to each position. Mike Quilty made a motion to approve Resolution No. 1275, Canvassing the Votes Cast at the General Election held November 2, 2010. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes;
Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
E. Public Hearing – First Reading of an Ordinance Amending Chapters
17.44, Tourist and Professional Office District, 17.72, Site Plan and Landscaping Plan Approval, and 17.64 Off-Street parking, and Adding 17.75, Design Standards of the Central Point Municipal Code
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Community Development Director Tom Humphrey stated that this is the final public hearing for a process making changes to the Chapter 17 of the Central
Point Municipal Code. The Council and Planning Commission have been involved in this process of the last several months. At the recommendation of the Council staff has involved property owners in the East Pine Street area. The
proposed amendments cover four sections of the zoning code.
1. Section 17.44 Tourist and Office Professional District. These changes
correct redundancies and eliminate the “large retail establishment” size restriction.
2. Section 17.72 Site Plan and Landscaping Plan Approval. Changes will restructure the site plan and architectural review process, including the provision
for clear and objective standards.
3. Section 17.64 Off Street parking. The amendments add maximum
vehicular parking standards, handicapped parking standards, and bicycle standards. It also adds references to section 17.75 for parking construction standards.
4. Section 17.75 Design Standards. This is a new section that is structured to eventually contain development standards for all zoning districts. As currently
written this section includes block and access provisions that apply to all zoning districts, and site plan and architectural provisions that apply to commercial
districts only at this time. Reservations are included for development standards of
other zoning districts.
The proposed amendments have been submitted to the Department of Land
Conservation and Development with favorable written comments received on sections 17.72, 17.64, and 17.75.
Community Planner Don Burt broke down all the recommended changes. The objective is to allow large businesses with the challenge to designate design
standards in regards to pedestrian scales and walk ability. Staff is currently working on Comp Plan changes but must work with state requirements. ODOT will cause issues with changes that would put more traffic at the interstate
connections and cause more traffic congestion. He explained the differences staff and business owners have regarding the regulations. The Planning Commission held a public hearing and recommends the changes that are
presented.
Mayor Williams opened the Public Hearing
Ray Heysell – Property Owner
Mr. Heysell stated that he has been working with the staff for 18 months on this
project. Staff has had great vision to amend the code to be unique for the area. The surrounding property owners have been surprised at the openness and
willingness of staff to work with the citizens in order to provide a good product
that everyone could live with. The Business owners are not prepared tonight to
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give a presentation and would like to continue the public hearing for one month in order to be able to review the final document. They would like a copy of the
PowerPoint presentation so they can review it. Mike Quilty made a motion to continue the Public Hearing until January 13,
2011. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
Mike Quilty made a motion to move to second reading An Ordinance Amending Chapters 17.44, Tourist and Professional Office District, 17.72,
Site Plan and Landscaping Plan Approval, and 17.64 Off-Street parking, and Adding 17.75, Design Standards of the Central Point Municipal Code. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol
Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
F. Resolution No. 1276, Adopting a Management Compensation Plan
Human Resource Director Barb Robson explained that in May of 2010 the Council discussed a Management Compensation Plan and formed an ad hoc
committee to review the plan. The ad hoc committee discussed several changes and made revisions. Due to the economy the original pay structure consisting of base pay plus the opportunity for a performance based “bonus” pay was replaced
by a performance driven base pay range system without the bonus option.
The proposed plan is based on performance driven ranges verses length of
service steps. The plan moves all the non union staff members to ranges and away from step increases. Pay changes will be based on evaluations which will
be done by January 1st of each year. The COLA option has been removed.
This proposal puts in writing a system that the city already follows and can be
changed in the future. There was discussion regarding the budget process and
how the City Manager will compensate for increases that will not be effective for 6 to 9 months. Finance Director Bev Adams stated that the budget usually
includes a 3% increase for possible raises. The City Manager will be aware of the available amount each year.
Councilman Dingler would like to see the evaluations of Directors. He feels this
would be helpful in the Council’s evaluation of the City Manager.
Allen Broderick made a motion to approve Resolution No. 1276, Adopting a Management Compensation Plan. Kay Harrison seconded. Roll call: Allen
Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and
Mike Quilty, yes. Motion approved.
G. Resolution No. 1277, Revising Classification Pay Plan
Mrs. Robson stated that with the approval of the Management Compensation
Plan a resolution is requested revising the Classification Pay Plan which moves
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all non-union employees to Part C. The Police Bargaining Union Part B reflects changes resulting from the reorganization in the Police Department.
Mike Quilty made a motion to approve Resolution No. 1277, Revising the
Classification Pay Plan. Kay Harrison seconded. Roll call: Allen Broderick, yes,
Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
H. Resolution No. 1278, Amending Resolution No. 1274 regarding the Urban Renewal Advisory Committee
Assistant City Administrator Chris Clayton explained that in an effort to explore the feasibility of an Urban Renewal Plan/District the City Council approved
Resolution No. 1274 stating the requirements of the Committee members. Staff
is recommending an amendment to the requirement that all citizen members be city residents. Staff would like the option to appoint a business member to the
committee.
Allen Broderick made a motion to approve Resolution No. 1278, Amending
Resolution No. 1274 regarding the Urban Renewal Advisory Committee. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
IX. BUSINESS
A. Committee Appointments to the Urban Renewal Advisory Committee
Mr. Clayton explained that staff has received a few letters of interest from citizens to be appointed to the Urban Renewal Advisory Committee . Staff recommends the appointment of Herb Farber, Chuck Piland, Steve Weber and Francis
Plowman as citizen representatives.
The Council decided that Mayor Williams, and Council Members Matt
Stephenson and Kay Harrison be the representatives from the Council. Kay Harrison made a motion to appoint Herb Farber, Chuck Piland, Steve
Weber, Francis Plowman, Hank Williams, Kay Harrison and Matt Stephenson to the Urban Renewal Advisory Committee. Carol Fischer
seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes;
Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
X. MAYOR'S REPORT
Mayor Williams reported that he attended a Cities Water Coalition meeting. He
and Phil Messina had lunch with Mike Naumes and were able to tour one of the
pear factories.
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XI. CITY ADMINISTRATOR'S REPORT
City Administrator Phil Messina reported that the Finance Department hosted a retirement party for Sue Meyers on Wednesday. Please stop by the Finance Department to congratulate Sue on this great achievement. The Community
Christmas will begin at 3 p.m. tomorrow night. Hopefully everyone will be able to come by and celebrate with us.
XII. COUNCIL REPORTS
Council Member Mike Quilty reported that:
He attended an Oregon MPO meeting on climate change
He attended a meeting on the management of Exit 33.
He attended an Oregon Freight Advisory Commission meeting.
Council should read up on greenhouse gas reduction rules which will be required in the near future. He presented a report on the topic.
Council Member Allen Broderick stated that he attended the Don Jones Reservoir design meeting last week.
Council Member Kay Harrison reported that she attended the Medford Water
Commission and RVSS Board meetings.
Council Member Carol Fischer stated that she attended the Don Jones Reservoir
design meeting.
XIII. DEPARTMENT REPORTS
City Attorney Paul Notle outlined the new Charter Mandates that will be effective January 1, 2011. The most noticeable will be that the Mayor will be a voting
member the City will be using orders instead of ordinances for quasi-judicial
items.
Interim Parks and Public Works Director Matt Samitore stated that the Community Christmas will be at City Hall tomorrow night from 3 – 6 p.m. The Tree lighting will be at 6:00. We will not be able to have the snow machine this
year because the weather is too warm.
XIV. EXECUTIVE SESSION
Kay Harrison moved to adjourn to Executive Session under ORS 192.660
(2)(i) Employee Evaluations. Allen Broderick seconded, all said “aye” and the
Council meeting was adjourned to Executive Session at 9:37 p.m.
Council reconvened into general session at 9:45 p.m.
Kay Harrison made a motion to approve the City Manager Employment
Agreement. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler,
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yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved.
XV. ADJOURNMENT
Mike Quilty moved to adjourn, Kay Harrison seconded, all said “aye” and the Council Meeting was adjourned at 9:49 p.m.
The foregoing minutes of the December 9, 2010, Council meeting were approved by the City Council at its meeting of January 13, 2011.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________ City Recorder
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TO: Honorable Mayor and City Council
FROM: City Recorder Deanna Casey
SUBJECT: 2011 Committee Re-appointments
DATE: 1/13/2011
Background Data
It is time to reappoint members and a chairperson of various committees. This consent agenda item is
only for re-appointments. New appointments will be discussed during regular business.
Planning Commission
Terms of the members of the Planning Commission are for four years each and staggered in order to
establish an approximately equal number of expiring terms each calendar year. The positions for Justin
Hurley and Keith Wangle expired at the end of 2010. Connie Moczygemba has held the Chair position
since January, 2005. The current vice-chairperson is Chuck Piland, who has served in that position
since January, 2005. Justin Hurley would like to be reappointed, but Keith Wangle will be moving out
of town in the spring.
RECOMMENDATION: Re-appoint Justin Hurley to Position 7for an additional four years expiring 2015. Re-appoint Connie Moczygemba as Chair and Chuck Piland as Vice-Chair.
Citizens Advisory Committee
The Citizens Advisory Committee currently has six members. The policy is to select members who have
shown community interest and a desire to participate in Central Point planning. There is no established
term of office for those serving on the committee. The Mayor, with the approval of the City Council,
appoints a chairperson for the Citizens Advisory Committee annually. Herb Farber has been acting
chair since 2009.
Staff recommends re-appointment of: Larry Martin Herb Farber Jeff Pfeifer David Painter Sam Inkley Eric Snyder
and the appointment of Herb Farber as chairperson.
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Park and Recreation Commission
There are currently six members on the Park and Recreation Commission. The position for Neil Olsen
expired December 31, 2010. Kerry Bradshaw is currently the chair and Patricia Alvarez is vice- chair.
Staff recommends reappointment of Neil Olsen for a term expiring December 31, 2014 and Kerry
Bradshaw as Chairperson.
Multicultural Committee
This is a seven member committee with three year terms. The positions for Jill Gregg and Fran Cordero-
Settell expired December 31, 2010. Jody Falske was appointed in March of 2010 but has only attended
one meeting. Staff has advertised and is looking for a new committee member.
Staff recommends removal of Jody Falske and reappointment of Jill Gregg and Fran Cordero-
Settell to the Multicultural Committee with terms expiring December 31, 2013.
Budget Committee
There are three positions on the Budget Committee that expired December 31, 2010. The positions held
by Bill Stults, Randy Sparacino, and Tom Corkery need to be filled. Staff has called Bill Stults and
Randy Sparacino but have not heard if they would like to continue on the committee. Tom Corkery did
not attend any of the meetings last year. Currently staff is advertising for vacancies on this and other
committees.
No recommendations at this time
ATTACHMENT:
2010 list of committee members.
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Public Hearing
Ordinance Amending
Chapters 17.44,
17.72, 17.64,
and 17.75
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Resolution
Budget Amendment
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To: Mayor & Council
From: Bev Adams, Finance Director
Date: January 13, 2010
Subject: Supplemental budget
Background:
The City of Central Point’s High Tech Crime Unit (HTCU) received an unanticipated donation from
Klamath County, Oregon. This donation was given to the HTCU for the purpose of purchasing
equipment to assist the HTCU in fighting crime.
The City of Central Point purchased a .34 acre parcel adjacent to the recently donated arboretum
property for the purpose of providing parking for public use of the arboretum. This is an
unanticipated expense as the property only became available through foreclosure and was made
available to the City for purchase. The estimated value of the property is $55,000; the purchase price
to the City is $25,000.
Recommendation:
That Mayor & Council approve the attached resolution to appropriate the 2010/11 supplemental
budget as needed.
Staff Report
Finance Department
Bev Adams, Finance Director
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Resolution No. _______
A RESOLUTION TO APPROVE A SUPPLEMENTAL BUDGET
FOR THE 2010/11 FISCAL YEAR
RECITALS:
A. The City of Central Point’s High Tech Crime Unit (HTCU) received an unanticipated donation
from Klamath County, Oregon. This donation was given to the HTCU for the purpose of
purchasing equipment to assist the HTCU in fighting crime.
B. The City of Central Point purchased a .34 acre parcel adjacent to the recently donated
arboretum property for the purpose of providing parking for public use of the arboretum. This
is an unanticipated expense as the property only became available through foreclosure and was
made available to the City for purchase. The estimated value of the property is $55,000; the
purchase price to the City is $25,000.
The City of Central Point resolves to amend the 2010/11 budget in accordance with ORS. 294.480. As
such, the budget changes will appear as follows:
Section 1.
General Fund - High Tech Crime Unit Donation $ 2,500
Total Revised High Tech Crime Unit Resources $ 28,500
General Fund - Police/High Tech Crime Unit Expense $ 2,500
Total Revised Requirements $ 48,500
With the addition of the $2,500 donation, the High Tech Crime Unit budgeted revenue is
increased from $26,000 to $28,500; and the HTCU appropriated expenses are increased from
$46,000 to $48,500.
Section 2.
General Fund - Parks & Recreation/Capital Outlay Expense $ 25,000
General Fund – Parks & Recreation/Materials & Services/Bldg & Grounds Maint. $ 61,000
The above land purchase transaction requires a transfer of appropriation only and does not
change the total revenues nor expenses of the General Fund. It does require a supplemental
budget to re-appropriate funds from the Parks & Recreation Materials and Services budgeted
line item Building and Grounds Maintenance, to Capital Outlay/Land expense (OAR 150-
294.480).
Passed by the Council and signed by me in authentication of its passage this ______ day of January,
2011.
__________________________________
Mayor Hank Williams
ATTEST:
________________________________
City Recorder
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Business
New Annual
Committee
Appointments
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TO: Honorable Mayor and City Council
FROM: Deanna Casey, City Recorder
SUBJECT: Appointment of New Committee Members
DATE: January 13, 2011
PLANNING COMMISSION RECOMMENDATION
Planning Commission member Keith Wangle will be moving out of town in the
Spring of 2011. His membership term on the Planning Commission also expired
December 31, 2010. Central Point resident Rick Samuelson Jr. has submitted an application for
appointment to the Planning Commission. Mr. Samuelson is a local business
person and has lived in the city limits for 8 months.
CITIZEN ADVISORY COMMITTEE RECOMMENDATION
Currently the CAC has six members and has been advertising for volunteers in
the City Newsletter for several months. CAC Members terms are renewed annually.
Central Point resident Wade Six has submitted an application to be appointed to
the Citizens Advisory Committee. Mr. Six has previous experience with volunteer
and committee work in other organizations.
RECOMMENDED MOTION:
Motion to appoint Rick Samuelson Jr., to Planning Commission Position 2 with a term
ending December 31, 2014 and Wade Six to the Citizens Advisory Committee.
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Business
Council
Representation
Appointments
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City Council Representatives
Local Committees
1. Central Point Citizens Advisory Committee,______________________
6:30 p.m. 2nd
Tuesday - January, April, July, October (Subject to
Change) Contact: Tom Humphrey 664-3321 ext 230
2. Parks and Recreation Commission, ____________________________
3rd Thursday each month, Council Chambers
Contact: Jennifer Boardman 541-423-1042
3. Parks and Recreation Foundation, _____________________________
Meetings vary
Contact: Jennifer Boardman 541-423-1042
4. Multicultural Committee, ______________________________________ 2nd Mondays of each month at 6:00 pm, Council Chambers
Contact: Deanna Casey 541-423-1026
5. Arts Commission, ____________________________________________
Meeting dates and location vary Contact: Shelly Brown 541-423-1040
6. Central Point Visitor Information Center, Bev Adams & Matt Samitore
2nd Tuesday each month, 12:00 p.m.
Contact: Cindy 541- 664-5301
7 RVCOG Board of Directors Meetings, ____________________________
4th Weds each month, 11:45 a.m. at RVCOG Meeting Room
Contact: 664-6676 ext. 202
8. Bear Creek Greenway Committee, _______________________________
4th Tuesday each month, 12:00 p.m.
Contact: Jenna 774-6231
9. Jackson County Expo Board, __________________________________ 3rd Tuesday each month, 6:00 p.m. Fair Board Room
Contact: Dave Koellermeier, 776-7270
10. So. Oregon Regional Econ. Dev. Inc. (SOREDI), ___________________
1st Tuesday each month, 3:30 alternating between Medford and G.P Contact: Angie 773-8946
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11. School District No. 6 Board Meeting, ____________________________
2nd and 4th Tuesday of each month, 7:30 p.m. Location varies
Contact: Robin 541-494-6200
12. Regional Sewer Rate Committee, _______________________________
Quarterly on the 2nd Monday of the Month, 12:00 p.m.
Contact: Carl Tapper, 779-4144
13. Rogue Valley Sewer Systems, _________________________________
4th Wednesday each month, 7:30 p.m.
Contact: Carl Tapper, 779-4144
14. Medford Water Commission, __________________________________ 1st and 3rd Wednesday each month, 12:30 p.m. Lausman Annex.
Contact: Medford Water Commission 774-2430
15. Regional Problem Solving Committee, Phil Messina, Hank Williams
1st Tuesday each month, 7:30 a.m. City of Medford Rm 340 Contact: Ros 664-6674 ext. 202 16. RVTD Board Meetings ________________________________________
last Wednesday of the month 5:30 p.m. at Medford Court House
Transportation Advocacy Committee (TRADCO), Mike Quilty 2nd Tuesday each month, 12:00 p.m. Jackson County
Contact: Kim Parducci 774-2100
Metropolitan Planning Organization (RVMPO), Mike Quilty, Kay Harrison
4th Tuesday each month, 2:00 p.m. Smullin Center Contact: Craig Anderson 664-6674 ext 207 Airport Advisory Committee, Mike Quilty
3rd Monday of each month, Noon at Airport Terminal
Contact: Vicki Waltner 541-776-7222
Medford-Ashland Air Quality Maintenance Area, Mike Quilty, Kay Harrison. Meeting dates and times vary Rogue Valley Area Commission on Transportation, Mike Quilty
2nd Tuesday each month, 9:00 a.m. Location varies
Contact: John Morrison 664-6674
Not represented at this time:
Jackson County Fire District No. 3 Board,
3rd Thursday each month, 7:30 p.m. White City Station
Contact: Randy Iverson, 826-7100
RVCOG Executive Committee,
4th Weds each month, 11:00 a.m. at Avista Utilities Rm B Contact: 664-6676 ext 202
CAP011311 Page 72
Business
Planning
Commission Report
CAP011311 Page 73
PLANNING DEPARTMENT MEMORANDUM
Date: January 18, 2011
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Planning Commission Report
The following applications and/or items were considered by the Planning Commission at their
regularly scheduled meeting on January 4, 2011.
A. Public Hearing – Consideration of a Conditional Use Permit to occupy and operate a convalescent home within an existing duplex located in the Residential
Two-Family (R-2) Zoning District – File No. 11011. The Planning Commission
conducted a public hearing and approved Rogue Valley Recovery Home’s request to
occupy an existing 4,620 square foot building to be used to house up to 15 people
transitioning from addiction to self-sufficiency. Convalescent homes are classified as
group quarters for rehabilitation or recuperation from disability or illness. The
applicants and an adjoining property owner spoke in support of this proposal. There
was no opposition. The Commission approved the request with the condition that
adequate additional parking be monitored by the Community Development Department
and provided at such time that it is necessary. The applicant will either install or sign a
deferred improvement agreement for sidewalk improvements.
B. Discussion – Revisions to Flood Damage Prevention Ordinance. The Planning
Commission was given an overview by staff of a new Code Amendment that they will
consider at a public hearing in February. The Commission scheduled a study session
for January 24th to become more familiar with changes before they conduct a more
formal meeting.
C. Discussion – Twin Creeks Pre-Annexation Development Agreement Status. The
Planning Commission was informed that the City received a request by Farber
Surveying to extend the Master Plan for Twin Creeks. Given recent code changes, the
Community Development Director will consider the request and grant an extension
unless circumstances dictate that the request be acted upon by the Commission.
D. Miscellaneous – Regional Problem Solving Update. The Planning Commission was
informed of the latest schedule for the Regional Plan and Plan acknowledgement that is
being considered by DLCD.
CAP011311 Page 74
Business
TGM Adhoc
Committee
Appointments
CAP011311 Page 75
STAFF REPORT January 13, 2011 ITEM:
TGM – East Pine Street Refinement Project, Citizen Oversight Committee Assignments
STAFF SOURCE:
Tom Humphrey AICP, Community Development Director
BACKGROUND:
The City has been awarded a Transportation Growth Management (TGM) Grant to evaluate and
then determine what street refinements should be made to East Pine Street in the Downtown to
make it more efficient, safer and more attractive to pedestrians and motorists. The grant calls for
the creation of a Citizen Oversight Committee with members appointed by the Mayor and City
Council. The Committee has been advertized and candidates for committee membership are
listed below. The standing City commission/committee have offered an alternate to fill in should
the primary candidate not be available.
SUMMARY:
Downtown Merchants (2) Rick Samuelson Barry Robino
Chamber of Commerce (2) Rick Bettenburg June Brock
City Council (3) Hank Williams Bruce Dingler
Kelly Geiger
Planning Commission (1) Chuck Piland (P) Mike Oliver (A)
Citizen Advisory Committee (1) David Painter (P) Eric Snyder (A)
Freight Trucking Industry (2) Dave Rainey Gary Hall ACTIONS:
Appoint members to serve on the Citizen Oversight Committee (COC) for the duration of the
grant project. RECOMMENDATION:
Approve the slate of committee members nominated by the Mayor.
CAP011311 Page 76