HomeMy WebLinkAboutCAP102716CITY OF CENTRAL POINT
City Council Meeting Agenda
October 27, 2016
Next Res. 1477
Next Ord. 2030
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES – Comments will be limited to 3 minutes per
individual or 5 minutes if representing a group or organization.
V. SPECIAL PRESENTATION – Recognizing Al Workman
VI. CONSENT AGENDA
Page 2 - 7 A. Approval of October 13, 2016 Council Minutes
8 - 9 B. Approval of Red Ribbon Week Proclamation
10 - 11 C. Approval of Arbor Day Proclamation
12 - 19 D. Accepting September 30, 2016 Financial Report
20 E. Authorizing cancelation of November 24, 2016 and
December 22, 2016 Council Meetings
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
22 - 23 A. Resolution No. _______, Resolution of Intent Declaring
the City Council’s Intent to Initiate an Amendment to
the Central Point Comprehensive Plan (Map) and the
Central Point Municipal Code Zoning Map From C-4,
Tourist and Office Professional to C-5, Thoroughfare
Commercial for Job Creation in the City of Central Point
(Humphrey)
25 - 27 B. Resolution No. __________, Adopting a Sidewalk
Replacement Program for the Repair and Replacement
of City Public Sidewalks to Ensure Safe and Well
Maintained City Sidewalks (Samitore)
Central Point
City Hall
541-664-3321
City Council
Mayor Hank Williams
Ward I Bruce Dingler
Ward II Michael Quilty
Ward III Brandon Thueson
Ward IV Allen Broderick
At Large Rick Samuelson Taneea Browning
Administration Chris Clayton, City Manager Deanna Casey, City Recorder
Community Development Tom Humphrey, Director
Finance Steven Weber, Director
Human Resources Elizabeth Simas, Director
Parks and Public Works Matt Samitore, Director Jennifer Boardman, Manager
Police Kris Allison Chief
IX. BUSINESS
29 A. ADA Play Structure at Pfaff Park and GoFundMe Account Discussion
(Boardman)
31 - 32 B. Fun Run Report and Donation (Boardman)
X. MAYOR’S REPORT
XI. CITY MANAGER’S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an
executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail at: Deanna.casey@centralpointoregon.gov . Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
Consent Agenda
CAP102716 Page 1
CITY OF CENTRAL POINT City Council Meeting Minutes
October 13, 2016
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Taneea Browning, and Rick
Samuelson were present. Brandon Thueson, Allen Broderick, and
Mike Quilty were excused.
City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief
Kris Allison; Community Development Director Tom Humphrey; Community Planner Stephanie Holtey; Parks and Public Works Director
Matt Samitore; Police Captain Dave Croft; and City Recorder Deanna Casey were also present.
IV. PUBLIC APPEARANCES - None V. SPECIAL PRESENTATION – RVSS Annual Report RVSS General Manager Carl Tappert explained that Rogue Valley Sewer Services would like to start giving quarterly reports about projects in and around
Central Point. He stated that RVSS will be working on Table Rock Road when Jackson County is working on the road improvements in 2017. There are 25
properties along that stretch of Table Rock that will be hooked up to the sewer
system. Jackson County is going to front the project and RVSS will reimburse them. Working with the County will save money and keep the costs down. He
provided an update on the storm water permit for the City, and invited the Council
to their 50th Anniversary celebration on October 27, 2016.
VI. CONSENT AGENDA
A. Approval of September 22, 2016 City Council Minutes
B. Approval of Technology Equipment Surplus List There was discussion regarding the donation and auctioned items. Mr.
Samuelson stated that the city should attempt to auction items before donating
them to anyone. Staff explained that most of the items are obsolete and would only be good to recycle. It was recommended that staff should try to auction the
items. If they don’t get any bids we can then donate them. Rick Samuelson moved to approve the Consent Agenda but to make an
attempt to auction times before donating them. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; and
Rick Samuelson, yes. Motion approved.
CAP102716 Page 2
City of Central Point City Council Minutes October 13, 2016
Page 2
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Resolution No. 1476, A Resolution Exercising the Power of Eminent Domain for the Table Rock Road Improvements – Biddle to Airport
Road
Parks and Public Works Director Matt Samitore explained that Jackson County
received funding from the State of Oregon Enhance It Program (STIP) to
reconstruct Table Rock Road from 2 lanes to 5 lanes from Biddle Road to Airport Road. The project will provide two travel lanes in each direction and a center turn
lane with sidewalks and bike lanes. The County is doing the majority of the right
of way negotiations and easement acquisition; however, one property located at 4279 Table Rock Road requires joint acquisition between the County and the
City. This property is owned by Jean Savage Trustee.
There is an existing residential structure on this property which is currently
occupied by a renter. As part of this right of way acquisition process, the renter will be relocated so the house can be demolished once the property is acquired. Additionally, a septic system will remain within the City owned area until the
future Federal Way construction occurs. The septic is hooked up to a legally nonconforming travel trailer that will remain on the remainder of the Savage property. Construction of this section of the future Federal Way Street will
coincide with the development of the industrial property immediately to the west of the Savage property and the corresponding extension.
Mr. Samitore stated that if the property owner and city cannot agree on terms the proposed resolution would be used to acquire the property for public right of way.
The City has never failed to come to terms with property owners on property
acquisition, but the state requires the resolution to show intent.
Bruce Dingler moved to approve Resolution No. 1476, A Resolution Exercising the Power of Eminent Domain for the Table Rock Road
Improvements – Biddle to Airport Road. Taneea Browning seconded. Roll call:
Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; and Rick Samuelson, yes. Motion approved. VIII. BUSINESS
A. Planning Commission Report
Community Development Director Tom Humphrey presented the October 4,
2016 Planning Commission Report:
The Commission continued a public hearing to consider a Conditional Use Permit application to place a Mobilitie Telecommunications Antenna
in the public right of way near McDonalds. Commission members expressed concern about setting a precedent for other poles/antennas
and asked the applicant if the pole could be moved, shortened or co-
located. The application was asked to respond to the requests at the next meeting.
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City of Central Point City Council Minutes October 13, 2016
Page 3
The Commission approved a Condition Use Permit with conditions to
allow a women’s fitness center to occupy available commercial space in the existing Fair City Market building. The Commission determined that there is adequate parking on site and there would be no significant
increase in vehicle trip generation. The CUP was approved with four
conditions to satisfy the building department and three other agencies.
The Commission was updated on the East Pine Streetscape Engineering
Contract.
The Commission was updated on Costco Conditional Use Application and
the LUBA Appeal.
There will be several changes on the Planning Commission in 2017.
Chair Chuck Piland will be resigning after the first of the year. Staff will be recommending Mike Oliver to the Chair position after the first of the year.
B. Flood Plain Program Update
Community Planner II Stephanie Holtey provided an overview of the city’s floodplain management program and an update on recent flood zone changes within the Twin Creeks area specifically.
She explained that the city participates in the National Flood Insurance Program
(NFIP) which makes federal flood insurance available for all residents and
business owners in the community. This is important because the city has seven streams with 203 acres in high risk floodplains.
The next audit of the City’s CRS and Floodplain Management Program is scheduled for November 2016 and will last until mid-April 2017. The program
evaluation will be based on the new rules that could affect the City’s discount
status. At this time it appears that the City will maintain its current status in the program; however the margin of safety is slim. Staff is doing everything possible
to maintain our 20% discount, but a 5% reduction is possible.
She explained the Twin Creeks Flood Zone designations that were modified this
year by a FEMA letter of map revision. These changes were a result of flood mitigation planning and project construction by Twin Creeks Development Co., LLC. Completion of the flood mitigation project is a major achievement for the
residents in the city and is a result of significant time and investment by the developer. In addition to removing 61 acres and 136 properties from high risk
flood hazard areas, this project strengthens the City’s ability to continue earning
the 20% flood insurance discount for all of Central Point residents. City staff is usually available to sit down with property owners to help evaluate their property
regarding the new rates. C. Battle of the Bones Discussion
Parks and Public Works Director Matt Samitore stated that the City felt that Battle of the Bones (BOB) was well suited for the Harvest Festival and had significantly
less impact on the city’s financial and human resources as in previous years.
This year we saw a profit of $4,473.70 with overtime being limited to $2,546.21.
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City of Central Point City Council Minutes October 13, 2016
Page 4
Over all it was a good event and staff would recommend continuing with this venue. The City would like to work with the Expo by establishing an agreement
that there will be 200 tickets available at the door for the Friday and Saturday nights. There will only be 800 tickets available for Friday and 1200 for Saturday. Tentatively, we have scheduled Tri-Tip for Friday night and Pulled Pork for
Saturday. We are hopeful to get an event sponsor so we could do ribs in lieu of one of meats. The ribs are too expensive for the event to turn a profit unless we
have a sponsor. The City would like to take over the Sunday Chili Competition
and have a small beer garden in the barbeque area. We would be responsible for some of the outside security for the event in order to help keep the BBQ team
area secure at night. We would also add additional lighting to the BBQ area. IX. MAYOR'S REPORT
Mayor Williams reported that:
He attended two Water Commission meetings.
He attended the Development Commission Study Session on E. Pine
Streetscape.
He attended the LOC sponsored City Hall Day in Grants Pass.
He attended the LOC Conference in Salem. It was a good conference and the Rogue Valley Hospitality Suite was well received. There was a Governors
Debate the last day of the Conference but the Oregon Governor did not
attend.
He had a tour of Del Rio winery with the City Manager and Council member
Browning.
He attended the Rogue Valley Realtors Association installation of new
officer’s this week.
The Mayor’s United dinner was well attended. All proceeds go to ACCESS.
He will be starting the evaluation of the City Manager in November. He has asked the HR Director Elizabeth Simas to do a Salary Survey for the City
Management Team. We need to make sure we can keep the good people we
have. X. CITY MANAGER’S REPORT
City Manager Chris Clayton reported that:
He has already received the preliminary report for the management team salary survey and will be presenting it to Council soon.
He is disappointed to announce that the LUBA decision in favor of the City has been appealed to the Oregon Court of Appeals. Council will receive
updates when we are notified.
The city received the 2016/17 Tax Levy Report showing our property tax
revenue. It has increase over last year. This will help with the property tax compression losses which tend to be associated with our most blighted properties. This report shows that assessed values have gained over the last
year.
He will be meeting with the owners of 650 E. Pine Street to begin
negotiations on a new multi-year least agreement for the Central Point Chamber of Commerce.
CAP102716 Page 5
City of Central Point City Council Minutes October 13, 2016
Page 5
He has started setting up meetings with the Council to discuss priorities for
the next budget cycle. XI. COUNCIL REPORTS
Council Member Taneea Browning reported that:
That she attended the League of Oregon Cities in Salem and enjoyed hearing
about the other cities progress and success stories in the areas we are also working on. The Conference was filled with tons of useful information.
The final Saturday market of 2016 was a success and we are beginning the planning for next year’s vendors, set up and schedule already.
She attended the Study Session on Monday.
She attended the Chamber Quarterly mixer on Tuesday and ribbon cutting
ceremony for Mary’s BBQ Place last Friday.
On Monday she attended the Southern Oregon Educators Luncheon. They
are looking for connections to industry experts to bring into their new education model and elected officials to help navigate the process.
Greeters held at the Central Point Goodwill on October 18th.
Several businesses are getting together to have Trick or Treat the Streets on
October 31st from 4:30 to 6 pm. All ages are welcome with a costume contest, including a pet division, to be held at the Chamber office at 5:45. The
winner will be announced at 6:00 pm.
Council Member Bruce Dingler reported he attended the Study Session on E.
Pine Streetscape. He also attended a Red Cross Seminar regarding the
Cascadia Subsection quake. It was very interesting and explained a few items that citizens can do to prepare for this disaster when it happens.
Council Member Rick Samuelson reported that he:
Attended the RVCOG meeting where they talked about Ashland having a
Quiet Zone and their issue with Marijuana grows within the city. Grants Pass will be getting a Red Robin soon.
Attended the grand opening for Mary’s BBQ.
Attended the Study Session on October 3rd.
Will be participating in the “Pedal it Forward” event on October 19th.
XII. DEPARTMENT REPORTS IT Director Jason Richmond reported that the door buzzers should be installed
on Friday and the Department has been working on Asset Management for Public Works.
Parks and Public Works Director Matt Samitore stated that given the weather outlook for this weekend if citizens call Council Members with issues please
direct them to the non-emergency phone line for flooding or downed trees. Staff
will be on call all weekend.
CAP102716 Page 6
City of Central Point City Council Minutes October 13, 2016
Page 6
Police Captain Dave Croft reported that:
We have received the FBI Crime statistics for Oregon. Medford is about 3 times higher than Central Point in property crimes. We are way below the average for a city our size in the state of Oregon.
We have graduates back from the academy and are fully staffed at this time.
Last week was interesting regarding the person in the Clown outfit posing at
all the schools. He was on the phone all day Thursday talking to the media about this issue. Central Point was able to arrest him because of items he
had posted on his Facebook page.
Community Development Director Tom Humphrey reported that:
Construction has started on the new veterinarian clinic on E. Pine Street.
Rogue Credit Union has submitted revisions to their site plan and should
begin construction soon.
The property next to the vet clinic has been subdivided and staff will be
submitting a Resolution of intent to make zoning changes along with a resolution for a UGB Amendment.
City Attorney Sydnee Dryer stated that the Costco appeal is unfortunate. This is an expedited process similar to a LUBA appeal. Worst case scenario would be a
decision in early March. Council needs to decide if we want to keep the city
involved or if we want to let the Costco attorney handle this appeal. LUBA’s decision is very clear and we are confident it will be upheld by the State Appeals
Court. She explained the process and that we have a motion pending before LUBA for the appellant to pay our attorney fees. The Council was in favor of playing a minimal part in the proceedings, but we should still be involved.
XIII. EXECUTIVE SESSION - None
XIV. ADJOURNMENT
Bruce Dingler moved to adjourn, Taneea Browning seconded, all said “aye” and the
Council Meeting was adjourned at 8:26 p.m.
The foregoing minutes of the October 13, 2016, Council meeting were approved by the
City Council at its meeting of October 27, 2016.
Dated: _________________________ Mayor Hank Williams
ATTEST:
__________________________
City Recorder
CAP102716 Page 7
13 October, 2016
Dear Mayor Hank Williams,
Red Ribbon Week will take place during the week of 23 to 31 October 2016 and
the Southern Oregon Young Marines are looking for your support in issuing a
proclamation as we will be actively participating in this nationally recognized
illicit drug awareness event. You can assist us in publicizing and promoting this
week by issuing a proclamation that boldly declares our support and
commitment in the fight against illegal drugs and those that promote their use.
The mission of the Young Marine program is to develop good citizenship and
promote a healthy, drug-free lifestyle in our youth. Drug awareness and
education are vital and key elements in the Young Marine’s fight against illicit
drug use and trafficking in our communities. To win this war on drugs, we must
reduce the demand for illicit drugs and one of the best ways to accomplish this
mission is through education and awareness. Red Ribbon Week is an excellent
opportunity to promote illicit drug Awareness and we hope that you will join with
us in this campaign. Young Marines will actively and aggressively participate in
the Red Ribbon Week campaign. Having our Mayor’s support in this Young
Marine project will greatly assist us in getting our anti-drug message out. In
addition to showing your support with your proclamation, your participation by
wearing a red ribbon is even more important. Enclosed you will find red ribbons
for you and some of your staff. Please wear your ribbon, show your support, and
let’s work together to rid our communities of illicit drug use and those that traffic
and profit from them The Young Marine program is having a positive impact in
our youth and our communities; we are developing responsible citizenship in our
youth.
You will find a sample proclamation in word document form attached for your
use.
If it is possible we would also like to receive the proclamation at a future Governor's meeting for possible photo opportunities to help us when completing our after action
reports. Should you have questions, feel free to call me at 541-821-5488.
The Point of Contact and mailing address is as follows:
POC: Soren Bennett
Address: 747 S Haskell St Central Point, OR 97502 EMAIL: Meggan_bennett@yahoo.com
Sincerely yours,
Soren S. Bennett, Young Marine PVT CAP102716 Page 8
Whereas, communities across America have been plagued by the numerous
problems associated with illicit drug use and those that traffic in them; and
Whereas, there is hope in winning the war on drugs, and that hope lies in
education and drug demand reduction, coupled with the hard work and
determination of organizations such as the Young Marines of the Marine Corps
League to foster a healthy, drug-free lifestyle; and
Whereas, governments and community leaders know that citizen support is
one of the most effective tools in the effort to reduce the use of illicit drugs in
our communities; and
Whereas, the red ribbon has been chosen as a symbol commemorating the
work of Enrique "Kiki" Camarena, a Drug Enforcement Administration agent
who was murdered in the line of duty, and represents the belief that one person
can make a difference; and
Whereas, the Red Ribbon Campaign was established by Congress in 1988 to
encourage a drug-free lifestyle and involvement in drug prevention and
reduction efforts; and
Whereas, October 23-31 has been designated National Red Ribbon Week,
which encourages Americans to wear a red ribbon to show their support for a
drug-free environment;
NOW, THEREFORE, the City Council and Mayor do hereby proclaim
October 23—31 as:
Red Ribbon Week
In the City of Central Point, and urge all citizens to join us in this special
observance.
IN WITNESS WHEREOF, I hereby set my hand this 27th day of October,
2016.
_______________________________
Central Point Mayor Hank Williams
CAP102716 Page 9
140 South Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.4056
To: Central Point City Council
From: Jennifer Boardman, Manager, Parks and Recreation Department
Subject: Arbor Week Proclamation
Date: November 10, 2016
Purpose: The purpose of this staff report is to show the importance of promoting tree
awareness and for the proclamation of Arbor Week in Central Point.
Background: The Arbor Week proclamation is important to the City of Central Point in
a number of aspects chiefly in securing the re-certification for the fourth year of the Tree
City USA designation for 2017.
To qualify as a Tree City USA community, a town or city must meet the required
standards established by The Arbor Day Foundation and the National Association of
State Foresters.
The standards help to ensure that every qualifying community no matter the size has a
viable tree management plan which includes the celebration of Arbor Day/Week.
In addition to accomplishing one the Tree City USA goals, establishing an Arbor
Day/Week celebration will help to raise awareness of the importance of trees in Central
Point, expand the tree canopy by planting additional trees, and enhance the parks and
open spaces where the trees are planted.
Recommendation: That the Council approves the Arbor Week proclamation, the celebration of
Arbor Week 2016 was held on April 3-9.
STAFF REPORT
Parks and Recreation Department
Jennifer Boardman, Manager
CAP102716 Page 10
Arbor Week Proclamation
Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture
that a special day be set aside for the planting of trees, and
Whereas, the holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska, and
Whereas, Arbor Week is now observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and water,
lower our heating and cooling costs, moderate the temperature, clean the
air, produce oxygen and provide habitat for wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel
for our fires and countless other wood products, and
Whereas, trees increase property values, enhance the economic vitality of business
areas, and beautify our community, and
Whereas, trees, wherever they are planted, are a sources of joy and spiritual renewal,
NOW, THEREFORE, I ________________________________Mayor of the City of
_______________Central Point,______ do hereby proclaim
_______________April 3-9, 2016_____as
Arbor Week
in the City of Central Point , and I urge all citizens to celebrate Arbor Week
and to support efforts to protect our trees and woodlands and
Further, I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
Dated this _____________________Day of ___________in the year___________________
Mayor__________________________________________________________
CAP102716 Page 11
To: Honorable Mayor and Council
From: Steve Weber, Finance Director
Date: October 27, 2016
Subject: September 30, 2016 Financial Statements
Background:
Attached are the City’s financial statements for the period ending September 30, 2016 which represents 15 months of
the biennium.
Revenues – continue to come in as expected for the period. Budgeted transfers for the 2016-17 fiscal year will be
recorded in the upcoming quarter, closer to the timing of the related expenditures.
In the General Fund, a couple of revenue areas have dipped below the expected range as we roll into the second year
of the biennium, Taxes and Intergovernmental. This will be resolved in the coming quarter as property tax receipts will
pick up in mid-November and the first quarter State Revenue Sharing distribution should be received in early
November.
Street, Water and Stormwater Fund revenues are in line with this point in the biennium with the exception of Charges
for Services in the Street Fund. This category reflects the ongoing appeals process of the Costco project.
Expenses – operational expenses (pg. 7) across all funds are well within budgeted appropriations. Annual payments at
the beginning of the new fiscal year (insurance premiums, software license and maintenance agreements, etc.) have
caused certain department budget to look abnormal (Technical Services and Interdepartmental) but that is due to the
timing of the aforementioned expenditures.
Overall, the City is in a very good financial position.
Recommended Action:
That the Mayor and Council accept the September 30, 2016 financial statements as presented.
Staff Report
Finance Department
Steve Weber, Finance Director
CAP102716 Page 12
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
General Fund
Revenues
Taxes $13,163,000 $6,894,085 $6,268,915 52.37%
Licenses & Fees 120,550 $124,043 -$3,493 102.90%
Intergovernmental 1,185,990 $677,556 $508,434 57.13%
Charges for Service 2,320,700 $1,530,622 $790,078 65.96%
Fines and Forfeitures 180,000 $91,548 $88,452 50.86%
Interest Income 35,000 $44,313 -$9,313 126.61%
Miscellaneous 589,395 $353,749 $235,646 60.02%
Transfers In 20,000 $20,000 $0 100.00%
Total Revenues 17,614,635 9,735,916 7,878,719 55.27%
Expenditures by Department
Administration 1,518,200 886,462 631,738 58.39%
City Enhancement 408,000 191,988 216,012 47.06%
Technical Services 1,134,050 729,310 404,740 64.31%
Mayor & Council 123,100 68,053 55,047 55.28%
Finance 1,617,300 965,139 652,161 59.68%
Parks 2,037,065 1,172,173 864,892 57.54%
Recreation 1,109,350 517,494 591,856 46.65%
Planning 1,126,150 581,250 544,900 51.61%
Police 8,786,750 5,029,372 3,757,378 57.24%
Interdepartmental 265,000 243,807 21,193 92.00%
Transfers Out 212,850 106,250 106,600 49.92%
Contingency 180,000 0 180,000 0.00%
Total Expenditures by Department 18,517,815 10,491,296 8,026,519 56.66%
Net Change in Fund Balance (755,380)
Beginning Fund Balance 2,526,250 2,841,749 315,499
Ending Fund Balance 1,623,070 2,086,369 463,299
City of Central Point
Council Financial Statements
For period ending September 30, 2016
CAP102716 Page 13
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
High Tech Crime Unit Fund
Revenues
Intergovernmental Revenue $0 $0 $0 0.00%
Charges for Services 0 0 0 0.00%
Miscellaneous 0 0 0 0.00%
Interfund Transfers 0 0 0 0.00%
Total Revenues 0 0 0 0.00%
Expenditures
Operations 108,525 0 0 0.00%
Transfers 20,000 20,000 0 100.00%
Contingency 0 0 0 0.00%
Total Expenditures 128,525 20,000 0 15.56%
Net Change in Fund Balance (20,000)
Beginning Fund Balance 128,525 126,600 (1,925)
Ending Fund Balance 0 106,600 106,600
For period ending September 30, 2016
City of Central Point
Council Financial Statements
CAP102716 Page 14
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
Street Fund
Revenues
Franchise Tax $485,000 $300,000 $185,000 61.86%
Charges for Services 2,304,000 $893,279 1,410,721 38.77%
Intergovernmental Revenue 1,996,800 $1,290,371 706,429 64.62%
Interest Income 16,000 $13,808 2,192 86.30%
Miscellaneous 385,000 $34,983 350,017 9.09%
Transfers In 0 $0 0 0.00%
Total Revenues 5,186,800 2,532,441 2,654,359 48.82%
Expenditures
Operations 4,284,009 2,225,668 2,058,341 51.95%
SDC 1,224,800 138,052 1,086,748 11.27%
Transfers 45,800 23,000 22,800 50.22%
Contingency 157,000 0 157,000 0.00%
Total Expenditures 5,711,609 2,386,720 3,324,889 41.79%
Net Change in Fund Balance 145,720
Beginning Fund Balance 1,983,860 1,949,927 -33,933
Ending Fund Balance 1,459,051 2,095,647 636,596
Capital Improvement Fund
Revenues
Intergovernmental $60,000 $0 $60,000 0.00%
Charges for Services 258,400 $180,210 78,190 69.74%
Interest Income 1,400 $2,087 -687 149.11%
Total Revenues 319,800 182,297 137,503 57.00%
Expenditures
Parks Projects 80,000 0 80,000 0.00%
Parks Projects - SDC 55,000 0 55,000 0.00%
Transfers Out 143,900 71,950 71,950 50.00%
Total Expenditures 278,900 71,950 135,000 25.80%
Net Change in Fund Balance 110,347
Beginning Fund Balance 157,955 217,144 59,189
Ending Fund Balance 198,855 327,491 128,636
City of Central Point
Council Financial Statements
For period ending September 30, 2016
CAP102716 Page 15
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
Reserve Fund
Revenues
Interest $6,000 $4,640 $1,360 77.34%
Transfers In 50,000 $25,000 25,000 50.00%
Total Revenues 56,000 29,640 25,000 52.93%
Expenditures
Facility Improvements 0 0 0 0.00%
Total Expenditures 0 0 0 0.00%
Net Change in Fund Balance 29,640
Beginning Fund Balance 572,850 572,816 (34)
Ending Fund Balance 628,850 602,456 (26,394)
Debt Service Fund
Revenues
Charges for Service $469,400 $282,159 $187,241 60.11%
Interest Income 500 $891 (391)178.23%
Intergovernmental 325,728 $325,727 1 100.00%
Special Assessments 44,000 $63,434 -19,434 144.17%
Miscellaneous Revenue 0 $0 0 0.00%
Transfers In 467,250 $233,200 234,050 49.91%
Total Revenues 1,306,878 905,412 401,466 69.28%
Expenditures
Debt Service 1,283,880 621,052 662,828 48.37%
Total Expenditures 1,283,880 621,052 662,828 48.37%
Net Change in Fund Balance 284,360
Beginning Fund Balance 14,769 18,490 3,721
Ending Fund Balance 37,767 302,850 265,083
Building Fund
Revenues
Charges for Service $371,200 $333,200 $38,000 89.76%
Interest Income 2,400 $3,236 -836 134.82%
Miscellaneous 0 $1,673 (1,673)0.00%
Total Revenues 373,600 338,109 35,491 90.50%
Expenditures
Personal Services 353,020 152,988 200,032 43.34%
Materials and Services 53,900 27,709 26,191 51.41%
Contingency 4,500 0 4,500 0.00%
Total Expenditures 411,420 180,697 230,723 43.92%
Net Change in Fund Balance 157,412
Beginning Fund Balance 214,625 277,214 62,589
Ending Fund Balance 176,805 434,626 257,821
City of Central Point
Council Financial Statements
For period ending September 30, 2016
CAP102716 Page 16
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
Water Fund
Revenues
Charges for Services $6,134,200 $4,586,121 $1,548,079 74.76%
Interest Income 12,000 $14,470 -2,470 120.58%
Miscellaneous 16,000 $48,468 -32,468 302.93%
Total Revenues 6,162,200 4,649,059 1,513,141 75.44%
Expenditures
Operations 6,681,650 3,118,502 3,563,148 46.67%
SDC Improvements 150,000 1,276 148,724 0.85%
Contingency 151,100 0 151,100 0.00%
Total Expenditures 6,982,750 3,119,778 3,862,972 44.68%
Net Change in Fund Balance 1,529,281
Beginning Fund Balance 1,860,995 1,918,453 57,458
Ending Fund Balance 1,040,445 3,447,734 2,407,289
Stormwater Fund
Revenues
Charges for Services $1,787,700 $1,095,975 $691,725 61.31%
Interest Income 7,000 $7,398 -398 105.68%
Miscellaneous 2,000 $1,688 312 84.40%
Total Revenues 1,796,700 1,105,061 691,639 61.51%
Expenditures
Operations 1,863,740 1,001,893 861,847 53.76%
SDC 113,460 51,045 62,415 44.99%
Contingency 46,500 0 46,500 0.00%
Total Expenditures 2,023,700 1,052,938 970,762 52.03%
Net Change in Fund Balance 52,123
Beginning Fund Balance 934,860 989,361 54,501
Ending Fund Balance 707,860 1,041,484 333,624
City of Central Point
Council Financial Statements
For period ending September 30, 2016
CAP102716 Page 17
% of biennial budget 62.50%
Biennium to Date
2015/17 Revenues &Percentage
Biennial Budget Expenditures Difference Received/Used
Internal Services Fund
Revenues
Charges for Services $2,474,000 $1,540,249 $933,751 62.26%
Interest Income 1,000 $2,455 (1,455)245.45%
Miscellaneous 2,000 $11,967 (9,967)598.35%
Total Revenues 2,477,000 1,554,671 922,329 62.76%
Expenditures
Facilities Maintenance 559,500 232,200 327,300 41.50%
PW Administration 1,192,600 557,385 635,215 46.74%
PW Fleet Maintenance 762,600 315,395 447,205 41.36%
Interfund Transfers 50,000 25,000 25,000 50.00%
Total Expenditures 2,564,700 1,129,980 1,434,720 44.06%
Net Change in Fund Balance 424,691
Beginning Fund Balance 153,380 199,587 46,207
Ending Fund Balance 65,680 624,278 558,598
For period ending September 30, 2016
City of Central Point
Council Financial Statements
CAP102716 Page 18
% of biennial budget 62.50%
Department/2015/17 Biennium to Date Percent
Fund Classification Biennial Budget Expenditures Used Difference
General Administration $1,518,200 $886,462 58.39%$631,738
City Enhancement 408,000 191,988 47.06%216,012
Technical Services 1,134,050 729,310 64.31%404,740
Mayor and Council 123,100 68,053 55.28%55,047
Finance 1,617,300 965,139 59.68%652,161
Parks 2,037,065 1,172,173 57.54%864,892
Recreation 1,109,350 517,494 46.65%591,856
Planning 1,126,150 581,250 51.61%544,900
Police 8,786,750 5,029,372 57.24%3,757,378
Interdepartmental 265,000 243,807 92.00%21,193
Transfers 212,850 106,250 49.92%106,600
Contingency 180,000 0 0.00%180,000
Total Expenditures 18,517,815 10,491,296 56.66%8,026,519
HTCU Materials and Services 128,525 20,000 15.56%108,525
Total Expenditures 128,525 20,000 15.56%108,525
Street Operations 4,284,009 2,225,668 51.95%2,058,341
SDC Improvements 1,224,800 161,052 13.15%1,063,748
Contingency 157,000 0 0.00%157,000
Total Expenditures 5,665,809 2,386,720 42.12%3,279,089
Capital Park Projects - SDC 135,000 0 0.00%135,000
Projects Transfers 143,900 71,950 50.00%71,950
Total Expenditures 278,900 71,950 25.80%206,950
Debt Service Total Expenditures 1,283,880 621,052 48.37%662,828
Building Personnel Services 338,020 200,858 59.42%137,162
Materials and Services 53,900 34,648 64.28%19,252
Contingency 4,500 0 0.00%4,500
Total Expenditures 396,420 235,506 59.41%160,914
Water Operations 6,681,650 3,792,719 56.76%2,888,931
SDC Improvements 150,000 15,907 10.60%134,093
Contingency 151,100 0 0.00%151,100
Total Expenditures 6,982,750 3,808,626 54.54%3,174,124
Stormwater Operations 1,863,740 1,001,893 53.76%861,847
SDC Improvements 113,460 51,045 44.99%62,415
Transfers 125,000 0 0.00%125,000
Contingency 46,500 0 0.00%46,500
Total Expenditures 2,148,700 1,052,938 49.00%1,095,762
Internal Facilities Maintenance 559,500 279,003 49.87%280,497
Services PW Administration 1,192,600 692,580 58.07%500,020
PW Fleet Maintenance 762,600 378,054 49.57%384,546
Transfers 50,000 25,000 50.00%25,000
Total Expenditures 2,564,700 1,374,637 53.60%1,190,063
Total City Operations $37,967,499 $20,062,726 52.84%$17,904,773
City of Central Point
Budget Compliance Report
For period ending September 30, 2016
CAP102716 Page 19
TO: Honorable Mayor and City Council
FROM: Deanna Casey, City Recorder
SUBJECT: Cancellation of Council Meetings
DATE: October 20, 2016
Cancellation of November 24, 2016 Council Meeting
Staff is recommending cancelling the November 24, 2016 City Council meeting. This meeting is scheduled for the evening of Thanksgiving and City Hall will be closed.
Cancellation of December 22, 2016 Council Meeting
Staff is recommending cancelling the December 22, 2016 Council Meeting. This time of year many people are out of town on vacations or busy getting ready for Christmas.
RECOMMENDED MOTION:
Approve the Consent agenda as presented.
Staff Report
Administration Department
Chris Clayton, City Manager
Deanna Casey, City Recorder
CAP102716 Page 20
Resolution
Intent to Amend the Comp
Plan and Zone Map
CAP102716 Page 21
STAFF REPORT
October 28, 2016
AGENDA ITEM:
Consideration of a Resolution of Intent to Amend the Central Point Comprehensive Plan (Map) and the Central Point Municipal Code (Map) to for Job Creation in the City of Central Point.
STAFF SOURCE:
Tom Humphrey AICP, Community Development Director
BACKGROUND:
The Community Development Department continues to meet with companies and property owners who
would like to develop employment land in Central Point. The City has received two land use applications requesting that the City consider changing the land use and zoning on the East Pine Street (Biddle) corridor in order to accommodate one such business. The change involves replacing existing commercial
land with another commercial land use category better suited to the business being proposed. The City adopted an updated Economic Element in 2014 and it is being used to determine the need for more
thoroughfare commercial land.
ISSUES:
The Council is being presented with the above background information in order to determine whether it wants the City to proceed with an Amendment of its Comprehensive Land-Use Plan.
As the Council is aware, the Department of Land Conservation and Development (DLCD) needs to be
notified whenever a city proposes changes to its Comprehensive Plan. If the Council is in support of the
changes being proposed with this staff report, and would like to proceed, then a Resolution of Intent (Attachment A) can be adopted to start the amendment process. The specifics of the amendment need not
be discussed at this time but opinions can be offered, direction can be given to staff and an amendment
can be initiated.
ATTACHMENTS:
Attachment “A” – Resolution No. ____ A Resolution Declaring the City Council’s Intent to Initiate an Amendment to the Comprehensive Plan (Map) and the Central Point Municipal Code zoning (map) for
Job Creation in the City of Central Point. ACTION:
Discuss Comprehensive Plan Amendment and Zone Change and initiate the Amendment by Resolution using the provisions in Chapter 17.96.020.
RECOMMENDATION:
Deliberate and 1) Approve a Resolution of Intention to Amend the Comprehensive Land-Use Plan; 2)
Defer a Resolution of Intention to a later date; 3) Decline the Letter of Assertion.
CAP102716 Page 22
RESOLUTION NO. __________
RESOLUTION OF INTENT DECLARING THE CITY COUNCIL’S INTENT TO
INITIATE AN AMENDMENT TO THE CENTRAL POINT COMPREHENSIVE PLAN (MAP) AND THE CENTRAL POINT MUNICIPAL CODE ZONING (MAP) FROM C-4, TOURIST AND OFFICE PROFESSIONAL TO C-5, THOROUGHFARE COMMERCIAL FOR JOB CREATION IN THE CITY OF CENTRAL POINT
RECITALS: A. An amendment of the Central Point Comprehensive Land Use Plan may be initiated
by adoption of a resolution of intention by the City Council (Chapter 17.96.200.B);
and
B. The City has received an application for a Comprehensive Plan (map) amendment
and a zone (map) change for property located in the City limits.
C. The City Council has reason to believe that changes to the Comprehensive Plan (map)
will facilitate the relocation and growth of a prominent regional business and promote job creation in the city consistent with the development objectives identified in the
Economic Element of the City’s Comprehensive Plan.
D. The City Council determines that it is in the City’s economic interest and that the
public necessity and convenience and general welfare support such an amendment. The City of Central Point resolves:
Section 1: By this resolution the City Council authorizes the Community Development Department to proceed with consideration of Comprehensive Plan (Map) Amendment and
related zone change applications.
Section 2: Unless otherwise authorized by the City Council the Comprehensive Plan (map)
amendment shall be limited to the standing application.
Section 3: Prior to formal application for the actions cited in Section 1 of this resolution the
requirements of Section 17.96 of the City of Central Point Municipal Code shall be met.
PASSED by the Council and signed by me in authentication of its passage this 28th day of October, 2016.
___________________________________
Mayor Hank Williams
ATTEST:
_______________________________
City Recorder
CAP102716 Page 23
Resolution
Sidewalk Replacement
Program
CAP102716 Page 24
Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
DATE: October 19, 2016 TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Sidewalk Replacement Policy
PURPOSE:
Adopt a resolution clarifying the City’s existing sidewalk replacement program. SUMMARY:
The City has an established sidewalk replacement policy that we have been using for several
years. The policy is that when someone calls the City and makes a complaint about a sidewalk the City investigates the complaint and if out of compliance the resident or business
is informed they need to correct the issue. The only exception is that for City projects we do
the inspections and replacements annually, such as Pine Street, North 99, West Pine Street.
The internal policy has never been vetted with City Council. Unfortunately, across the country and our state there have been lawsuits against the government agencies where people have
tripped on sidewalks and hurt themselves. Even though we have an existing ordinance
stating that sidewalks are the responsibility of the adjacent property owner, 12.04, having an
adopted policy allows for a second defense.
In reviewing other Cities rules on sidewalk replacement most have policies similar to the one
presented. Some Cities do offer incentives and financing options for those property owners
who do not have the ability to pay for the replacement. We could explore that option if the
Council would like to have additional information.
RECOMMENDATION: Approve the resolution approving the City of Central Point Sidewalk
Replacement Policy.
CAP102716 Page 25
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT, OREGON ADOPTING A
SIDEWALK REPLACEMENT PROGRAM FOR THE REPAIR AND REPLACEMENT OF CITY PUBLIC SIDEWALKS TO ENSURE SAFE AND WELL MAINTAINED CITY SIDEWALKS
RECITALS: 1. The City desires to have a clear policy as to the City’s sidewalk replacement program.
2. Due to budget constraints and limited resources, the City does not have a program for
routine inspection of sidewalks. Sidewalks are inspected on a complaint driven basis only, in residential and commercial areas. Street Maintenance Division employees
will inspect the specific address reported, and also inspect the general area for
hazards. If City employees determine the sidewalk is a hazard and/or not ADA
compliant, the City will follow-up with property owners for sidewalk maintenance.
3. Central Point Municipal Code 12.04 enables the City to confer with the abutting
property owner regarding the cost for repair and maintenance of a public sidewalk.
4. Safe and well maintained sidewalks promote the public health and attractiveness of
the City, minimize risk of liability and aim to attract citizens to using foot travel as a means of travel.
THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS:
Section 1. Sidewalk Replacement Policy: The attached Sidewalk Replacement Policy
effective as of December 1, 2016 is approved.
Passed by the Council and signed by me in authentication of its passage this ______ day
of ____________, 2016.
___________________________________
Mayor Hank Williams
ATTEST:
______________________________ City Recorder
CAP102716 Page 26
140 South Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.6384
City of Central Point Sidewalk Replacement Program
Approved by City Council Resolution No. _____________
Determining Hazardous Sidewalks
1. At the direction of the Parks and Public Works Director, the Street Maintenance Division inspects
sidewalks based upon city initiation or citizen complaint. Due to budget constraints and limited
resources, sidewalks are now inspected on a complaint driven basis only, in residential and
commercial areas. Street Maintenance employees will inspect the specific address reported, and also
inspect the general area for hazards. When a sidewalk is determined to be non ADA compliant the city
issues a notice to the property owner in accordance with Central Point Municipal Code 12.04.
The notice explains why the sidewalk must be repaired, the time allowed for the repair, information
about permit requirements and general information on the city’s Hazardous Sidewalk Repair Program.
2. The property owner is to obtain estimates to repair the hazards and the property owner obtains a
Sidewalk Permit (no work is allowed in the right-of-way without an encroachment permit) and a tree
permit (if a tree has caused the damage). A tree permit is needed to obtain permission to cut roots or
to evaluate a tree for possible removal.
3. Property owner repairs the sidewalk within the standards set forth in the Central Point Public Works
Standards and Specifications latest adopted version.
4. If the property owner elects to ignore the notice and takes no action, the city may repair or alter the
sidewalk and full cost and expense of the repair or alteration and assess the property for such
expenses, which such assessments will become a lien on the property subject to the provisions of the
Central Point Municipal Code.
5. If the property owner becomes delinquent in making payment on their assessment the balance,
including accrued interest, will become due and the City may seek to foreclose the lien pursuant to
City code.
Parks & Public Works Department
Matt Samitore, Director
CAP102716 Page 27
Discussion
ADA Compliant Play
Structure
CAP102716 Page 28
140 S. Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.6384
STAFF REPORT
DATE: 10/27/16
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JENNIFER BOARDMAN, MANAGER
SUBJECT: ADA play structure at Pfaff Park and gofundme account
BACKGROUND:
Central Point Parks and Recreation Foundation has determined that their priority one project for the coming year will be raising funds to help install a fully ADA accessible play structure at Robert Pfaff Park replacing the current equipment that is nearing the end of its life cycle.
The play structure would feature zero entry access features to ensure those with wheelchairs can access the
play structure without being removed from their chairs. It would also feature our first park that has pour in place or tiled fall material that further provides easy access for those with accessibility limitations. These types of parks help folks of all ages with accessibility limitations. While these are designed to provide the most
accessibility as possible, they are fun for all ages and ability levels to interact on one play structure. It is a way
to break down barriers to play that may stop people from enjoying the parks fully.
The Foundation presented the information regarding cost and need for this play structure at the Parks
Commission in September. The Parks Commission gave their support for this project and will look into adding
it to the upcoming two year budget cycle for 2017-2019. In addition they expressed their support of setting up
the gofundme website to raise donations for the project. While they do not need permission to set up the
account they do need the Park Commission and City Council to approve this project as a priority in the coming years.
Anticipated project cost would be $160,000 to $180,000 to fully fund the project. They have found several
possible granting agencies that would support this type of project and anticipate needing to raise match funds.
The current foundation budget does have some funding, but additional match monies would provide assurance of this projects success.
RECCOMENDATION:
The Parks Commission and Parks Foundation ask that City Council give support for setting up the gofundme
account and to list this to as a priority project in the upcoming budget cycle.
Parks & Public Work Department
Matt Samitore, Director Jennifer Boardman, Manager
CAP102716 Page 29
Discussion
Fun Run and Donation
CAP102716 Page 30
140 S. Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.6384
STAFF REPORT
DATE: OCTOBER 27, 2016
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JENNIFER BOARDMAN, MANAGER
SUBJECT: RUN 4 FREEDOM REPORT
The Central Point Parks and Recreation Department in conjunction with Anytime Fitness held the 6th annual Run 4 Freedom and Kids Fun Run on July 4, 2016. Below are the details regarding
event including costs.
First, the run was very successful and numbers were up over last year. We had many positive comments, and got families out exercising, which makes this event worthwhile. The runners were enthusiastic and everyone seemed to have a great time.
The kids run had a total of 125 which was up 9 over last year. The 5k/1 mile run had 193
runners, of these only 126 were paid entries. The remainder of the entries ( 67) were kids 16 and under who got free entry. Last year we had only 139 entries total so numbers were higher. The higher numbers were due in large part to offering all 16 and under free entry to the run. It was
fantastic to see so many kids and families out running.
Total revenue for the run was $2800 including sponsorships. Total expense for goods and materials was $1236.15. Employee time and expenses were $1296.00. Figuring in all expenses our donation would only come to $267. 85. The largest expense continues to be the employee
time. A donation of the employee costs would allow the funds provided to the Crater Boosters to
be: $1563.85
Recommendation: City Council provides a donation of $1563.85 to the Crater Boosters for the funds raised. This would include a donation of the City employee time as part of the donation.
Parks & Public Works Department
Matt Samitore, Director
CAP102716 Page 31
140 S. Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.6384
Total Donation- $1,108.19 Proposed Donation- $1563.85
Adult Run Budget 2014
Adult Run Budget 2015
Revenue
Revenue
Runners 2016
online Revenue $ 1720.00
1 Mile/5K Pay 126
Cash Pre Reg $ 136.00
Online/Race $ 2508.00
5K Track Kids-No
Pay 67
Cash Day of
Race $ 850
Sponsor $ 292.00
Kids Run 125
Total Revenue $ 2706.00
Total Revenue $ 2,800.00
Total Runners 318
Runners 2015
Expenses
Expenses
1 Mile/5K Pay 139
Cone Rental $ 240.00
Cone Rental $ 225.00
5K Track Kids-No
Pay 13
Stuffers/water $ 320.00
Stuffers/water $ 300.00
Kids Run 116
Toilet $ 40.00
Toilet $ 00.00
Total Runners 268
Bibs/bags $ 57.00
Shirts $ 339.25
Bling for
Runners $ 150.00
Prizes all races $ 371.90
Shirts
$
1293.00
Employee Costs $ 1296.00
Increase 50
Prizes $ 92.35
Expenses $ 2,532.15
Employee PW $ 432.00
Employee Parks $ 864.00
Expenses $ 2259.35
Net revenue $ 267.85
Parks Donation $ 299.35
Kids R
Total expenses $ 1960.00
Kids Shirts $ 1000.00
Ribbons $ 0.00
Net revenue $ 746.00
Expenses $ 1000.00
Kids Run
Kids Shirts $ 580.00
Donation
Grange $ 0.00
Ribbons $ 57.81
Net Revenue $ -1000.00
Expenses $ 637.81
Donation
Grange $ 1000.00
Net Revenue $ 365.00
CAP102716 Page 32