HomeMy WebLinkAboutCAP101316CITY OF CENTRAL POINT
City Council Meeting Agenda
October 13, 2016
Next Res. 1476
Next Ord. 2030
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES – Comments will be limited to 3 minutes per
individual or 5 minutes if representing a group or organization.
V. SPECIAL PRESENTATION
-- A. RVSS Report
VI. CONSENT AGENDA
Page 2 - 8 A. Approval of September 22, 2016 Council Minutes
9 - 11 B. Approval of Technology Equipment Surplus List
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
13 - 18 A. Resolution No. _______, A Resolution Exercising the
Power of Eminent Domain for the Table Rock Road
Improvements - Biddle to Airport Road (Samitore)
IX. BUSINESS
20 - 21 A. Planning Commission Report (Humphrey)
23 - 27 B. Flood Plain Program Update (Holtey)
29 - 32 C. Battle of the Bones Discussion (Samitore)
Central Point
City Hall
541-664-3321
City Council
Mayor Hank Williams
Ward I Bruce Dingler
Ward II Michael Quilty
Ward III Brandon Thueson
Ward IV Allen Broderick
At Large Rick Samuelson Taneea Browning
Administration Chris Clayton, City Manager Deanna Casey, City Recorder
Community Development Tom Humphrey, Director
Finance Steven Weber, Director
Human Resources Elizabeth Simas, Director
Parks and Public Works Matt Samitore, Director Jennifer Boardman, Manager
Police Kris Allison Chief
X. MAYOR’S REPORT
XI. CITY MANAGER’S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an
executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail at: Deanna.casey@centralpointoregon.gov . Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
Consent Agenda
CAP101316 Page 1
CITY OF CENTRAL POINT City Council Meeting Minutes
September 22, 2016
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Brandon
Thueson, Taneea Browning, Rick Samuelson, and Mike
Quilty were present.
City Manager Chris Clayton; Police Chief Kris Allison;
Parks & Rec Director Jennifer Boardman; Finance Director Steven Weber; Parks and Public Works Director Matt
Samitore; Community Planner Stephanie Holtey; Captain Dave Croft; and Building Permit Tech Liz Riddle were also present.
IV. PUBLIC APPEARANCES - None
V. CONSENT AGENDA A. Approval of September 8th, 2016 City Council Minutes
Allen Broderick moved to approve the Consent Agenda as presented.
Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes;
Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA - None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Resolution No. 1474, A Resolution Approving a Five-Year Water Service
Agreement Between the City of Central Point and the Medford Water Commission.
Public Works Director Matt Samitore stated that every 5 years the City must renew its contract for service with the Medford Water Commission (MWC). During this renewal there were two issues with the current contract that Public
Works wanted to see addressed.
The first issue was regarding peak hours. After discussion with MWC it was
agreed to add back in language to allow the City to operate as currently stated during non-peak hours; which are now 5 to 11 instead of 5 to 10.
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City of Central Point City Council Minutes September 22, 2016
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The second issue was to eliminate Urban Reserves from Article 3. For resolution with this issue MWC added Resolution 1058 which allows the City to provide
water to Urban Reserve Areas. Samitore stated that there is some contradictory language in Resolution 1058 and MWC agreed to make the changes to this statement before the next contract.
Parks and Public Works Director Matt Samitore explained that the MWC also
said that they will be looking at 24 hour water usage in the next 5 years and that
the City may need to look at installing a Variable Speed Pump on Beall Lane by Dash Delivery; this of course being contingent on supply as there must be
enough flow for the pump to work properly.
There was some discussion between Council about suggesting that consumers
set their sprinklers to a 3:00 am watering schedule to reduce peak usage and Mr.
Samitore informed Council that the 7:00 am peak that was an issue has been resolved and now there is a 9:00 pm peak that needs to be addressed.
Bruce Dingler moved to approve Resolution No. 1474, A Resolution
Approving a Five-Year Water Service Agreement Between the City of Central Point and the Medford Water Commission. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike
Quilty, yes. Motion approved.
B. Resolution No. 1475, A Resolution Recommending Adoption of an Agreement Between the City of Central Point and the Central Point Chamber of Commerce for Contract Operations of the City’s Visitor
Information Center The 2104 agreement between the City and the Chamber includes an automatic 2
year renewal that is effective October 1st of 2016. Prior to this renewal there
were a few areas that Mr. Clayton felt needed discussion with the Council.
An overpayment in the amount of $8800.00 that was paid to the Chamber in the
2013/2014 fiscal year has been satisfied and needs to be eliminated from the contract.
On June 30th the lease under which the Chamber has been contracted has ended and they have been operating on a month to month basis. Clayton
wanted the Council’s input as to whether he should approach the Chamber for a new lease agreement or have things remain the way they are. The Council discussed the benefits to a lease and agreed that they should extend a lease.
The Council was also interested in how many visitors, emails etc. that the Visitor
Center serves and if the money the City spends is worth it. Miss Browning had
some rough numbers about visitors and emails but said that they can start tracking the numbers if the Council would like. Mr. Clayton expressed how the
community involvement through the Chamber is preventing us from having to
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City of Central Point City Council Minutes September 22, 2016
Page 3
staff events and that the City is getting a bargain for what we pay and what they contribute.
Allen Broderick moved to approve Resolution No. 1475, A resolution
Recommending Adoption of an Agreement Between the City of Central
Point and the Central Point Chamber of Commerce for Contract Operations of the City’s Visitor Information Center. Rick Samuelson seconded. Roll call:
Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, abstain; Brandon
Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
VIII. BUSINESS
A. Long Term Financial Agreement Updated
Finance Director Steven Weber updated the information for the long term
financial agreement showing that with the adjustments that were made last year by implementing a few additional fees, the City is projected to spend less than the revenue that it generates.
B. Bi-Annual Survey Discussion
Planner Stephanie Holtey informed the Council that every two years the City sends out a survey that evaluates the overall satisfaction of the residents of our
city and that this information is a key strategy for building a strong relationship
between the City and its residents.
Ms. Holtey is recommending that the city no longer contract with the current firm,
Hebert Research, and that they be informed that the City is publishing a Request for Proposals so that the City can evaluate other firms and make a decision
based on qualification and price.
Council discussed the disadvantages to doing this, losing our 5% discount with
Hebert, but quickly agreed that it would be advantageous for the City to get other bids.
Ms. Holtey also requested that three council members make up an ad hoc committee that will help with survey development, including consultant selection. Council members Allen Broderick, Rick Samuleson and Mike Quilty have agreed
to head this committee which will be discussing this in November preparing for a January 2017 deployment.
C. Water Quality Program Update
Mr. Samitore explained that the City is required to test and report every three years through the state of Oregon. Most of the samples are done throughout
nine stations that are located in a park setting within the city. When the water
was tested in 2014, copper and lead were within acceptable levels and
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City of Central Point City Council Minutes September 22, 2016
Page 4
everything else was at zero. However this year there have been some issues with lead; MWC found pigtails within their system and are replacing as they find
them. City of Central Point has not found any pigtails in our system but it doesn’t mean there aren’t any. The city decided to do their own testing, different from the state testing, in that the city would find volunteers that would allow us to test
the water and when we did this there were two areas; off Mendolia and Van Horn Park, that had some issues. Results came back with .011 to .014; action level
from the EPA is .015 and is considered the point where you need to be
concerned as a water provider so more testing needed to be done.
Staff tested a house directly across from one of the testing stations and came
back as .001 but Van Horn Park came back as .020. After researching the issue, staff discovered that the testing stations were built with sweated joints and by the
same contractor. The lead that was used in those pressure stations has a highly
corrosive aspect to them so both have been dug up and will be replaced.
At Van Horn park staff also discovered that the service line that runs into the park is an old cast iron pipe. The cast iron pipe is filled with lead at the joints and corrodes easily. Because of the intermittent use at the park the lead corrosion
breaks off the pipe and into the water. Plumber has been hired and is re-doing those stations.
City doesn’t have any residents in the Freeman Rd. area that are on our list for volunteers and we need to send a letter out. The state is really only concerned in
homes that were built in the 1982-1985 where a certain type of lead pipe was
installed in Oregon. We have 34 houses that we need to speak with and get specific tests for and so we will be sending a separate letter to those residents.
A separate letter will be mailed to businesses with construction in this time frame
as well.
If a concerned citizen calls they can sign up for the testing and staff is checking
meter and doing a little investigating to make sure everything is okay. If one house tests a little high then staff will test the whole neighborhood to see if it is
an isolated incident or an issue within the whole neighborhood. There is some talk by MWC adding an additive to the water to help with corrosion
but there is concern that once we use the additive we can never stop using it or it will cause even worse corrosion. The council talked about what could we do before that step is taken to help resolve some of the issues. Mr. Samitore also
noted that we have no new master meters that service water to our city and the ones now are filled with lead parts. The city is asking that MWC replace the (3)
master meters over a period of time and continue to work with MWC on
treatment options.
C. Parks Master Plan Update
Jennifer Boardman stated that the Master Plan process was started in February
with a survey that over 380 people returned and several public meetings which
have been in low attendance.
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City of Central Point City Council Minutes September 22, 2016
Page 5
Jennifer speaks to the public every day regarding concerns but very few residents actually come to the meetings and want to address their issues. The
surveys were very informational about what the residents want and what they are hoping to see in the future.
Conservation techniques that are doing the Master Plan are reaching out to stake holders in the business community, school officials etc. with questions to provide
input. Boardman provided the council with those questions and would like input
about the questions and if there are other questions the council thinks the city should be asking. Staff will have a draft plan to the Parks Commission in
November and present it to council for approval in January. IX. MAYOR'S REPORT
Mayor Williams reported that he:
Attended a luncheon meeting with the governor’s representative, Alex Cross
and Chris Clayton on the 9th.
Attended League of Cities (LOC) Hall Day on a panel discussion to talk about
legislative efforts of the LOC. On the 15th. Some of those issues were; o Transportation Funding-no increase in gas tax, and no vehicle miles
tax. o Reallocating the marijuana tax based on grow sites. o Jackson and Josephine county grow sites half of the total marijuana
grown in Oregon and Josephine County feels that 90% is going to the
black market versus the 70% projected by the state. o Measure 97 is polling at plus 30
Volunteered at the Harvest Fair/Battle of the Bones pouring wine on the 17th
Attended Medford Water Commission meeting on the 21st.
X. CITY MANAGER’S REPORT
City Manager Chris Clayton reported that:
Costco decision is due Friday so be looking for a notice regarding LUBA’s
decision.
40 acres near Upton Rd.; owned by the City but not within the city limits has
been leased to the same gentleman for the last 5 years. PW received a call regarding drainage issues and when the property was checked it appears
that the gentleman has sub-leased to someone else that has a marijuana
grow on it. Mr. Clayton will be amending this lease for specific use so that the city doesn’t run into this issue again.
Request to move Study Session from September 26th to October 3rd. Council agreed.
XI. COUNCIL REPORTS
Council Member Mike Quilty reported that:
Attended a meeting on Tuesday, 20th looking at truck traffic not being able to
move and it appears it is due to animal impacts
Clean Energy is now open
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City of Central Point City Council Minutes September 22, 2016
Page 6
Marijuana grows have a negative impact on the flavor of the wine that is
made in the valley. It makes the wine skunky so it is an issue that may become a concern for this community.
Council Member Brandon Thueson reported that:
He attended the Harvest/Fair Battle of the Bones and volunteered as one of
the BBQ tasting judges. He reported that the BBQ was great and the
atmosphere was as well.
Council Member Rick Samuelson reported that:
Has some concerns regarding the cemetery. The new owners have not done
anything on upkeep. There was some discussion about having the Council Member Bruce Dingler had nothing to report.
Council Member Allen Broderick reported that:
He attended the Parks & Rec meeting
Recently tried the new BBQ place ‘Mary’s BBQ’ and ‘The Perk’ and was
pleased with both
Attended the Harvest Fair/Battle of the Bones and had a great time
Council Member Taneea Browning reported that she:
Attended the Multi-Cultural Committee meeting on the 12th. Moving forward
with some positive changes that will help with the application turnout for the scholarship.
Attended Hazard Mitigation Planning meeting on the 15th.
Attended Tour of Del Rio Vineyards on the 16th.
Was unable to attend BOB but heard great feedback surrounding the event.
Greeters at Umpqua Bank on the 20th was well attended. Had a live drawing for ‘out and about bingo’ which was a great way for the citizens to find out more about local businesses and win great prizes while doing it.
XII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that:
Battle of the Bones was this last weekend and staff should have a detailed
report in the next week. As this was the first year there are some adjustments that need to be made but all in all it was a success.
Police Chief Kris Allison
Attended the Jackson County Homeless Task Force meeting and talked
about the demographics of each area and how different the need was in each area.
Facebook has over 6500 followers which is a third of our city population and is a great way to keep the community informed. Kudos to Desiree Badizadigan for maintaining and posting daily.
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City of Central Point City Council Minutes September 22, 2016
Page 7
Community Planner Stephanie Holtey reported that:
Looking at getting a new business in the city; Rogue Valley Micro Devices
Working hard with applicants to balance code requirements and get them the
best product that we can
Working on long range planning and cleaning up code
XIII. EXECUTIVE SESSION - None
XIV. ADJOURNMENT
Mike Quilty moved to adjourn, Rick Samuelson seconded, all said “aye” and the Council meeting was adjourned at 9:03 p.m.
The foregoing minutes of the September 8, 2016, Council meeting were approved by the City Council at its meeting of September 22, 2016.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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140 S. Third Street Central Point, OR 97502 541.664.3321 Fax 541.664.6384
STAFF REPORT
DATE: OCTOBER 13, 2016
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JASON RICHMOND, IT DIRECTOR
SUBJECT: The City has reviewed inventory of technology equipment that is obsolete and is no
longer of use.
SUMMARY: Attachment “A” shows the list of equipment that is obsolete. The Information
Technology division would like to donate or recycle the excess equipment to clear space at City
Hall. The only items of value on the equipment list are the IP Phones and the LCD monitors but are
of no value to the City due to upgrades of technology infrastructure.
The current market value of the Inter-tel IP phones is approximately $2,000.
The market value of the LCD monitors is approximately $640.
The market value of the Aastra IP Phones is approximately $700.
Upon approval of disposition we will contact local non profits and other public agencies to donate
and/or we will send the items to auction.
The remaining equipment is either damaged or has zero residual monetary value and will be
recycled by an environmentally friendly electronics recycler.
RECOMMENDED MOTION: Approve disposition of the obsolete equipment list.
Information Technology
Department
Jason Richmond, IT DIRECTOR
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Qty Make Model Description S/N Donate/Recycle Notes
2 Seagate ST373455SS Hard Drive 3LQ09JFD, 3LQ091BA Destroy Obsolete
15 Imation Ultrum LTO3 Backup Tapes n/a Destroy Obsolete
4 Dell 1908FPT LCD Monitor n/a Donate Working
2 Dell 1909Wb LCD Monitor n/a Donate Working
2 Dell E198FPb LCD Monitor n/a Donate Working
19 Planar PL1910M-BK LCD Monitor n/a Donate Working
5 Planar PE191MBK LCD Monitor n/a Donate Working
15 Aastra 6753i IP Phone n/a Donate Working
2 Aastra 6757iCT IP Phone n/a Donate Working
5 Targas N/A Laptop bag n/a Donate
1 Dell N/A Laptop bag n/a Donate
76 Intertel 8622 IP Phone Donate Working
9 Intertel 8622E IP Phone Donate Working
1 Sony KDL-40S2400 Sony LCD TV 8017558 Recycle Broken
2 Lenovo CT0 Desktop Computer MJ08923, MJGDP19 Recycle Obsolete
2 APC Backup 800 UPS Battery n/a Recycle Broken
1 IBM Thinkpad T23 Laptop 78-WMWLN Recycle Obsolete
2 IBM Thinkpad G40 Laptop KM-5555G, KM-5556F Recycle Obsolete
3 APC Backup 350 UPS Battery n/a Recycle Broken
6 Apple MC533LL/B iPad Keyboard Dock N/A Recycle Obsolete
3 Linksys WRT54G Router
CDFD1F562487, CGN7OF3B9503,
CL7C1H305916 Recycle Broken
2 Logitech iPad Bluetooth Keyboard n/a Recycle Broken
3 GlobalSat BR-355 GPS Receiver
BRG0029054, BRG0029050,
BRG0029062 Recycle Obsolete
2 Ultra 1000AP UPS Battery n/a Recycle Broken
1 Dell Dimension 3100Desktop Computer CRWWSB1 Recycle Broken
1 NEC 910-157-230 Conference Phone AA00430541155A Recycle Broken
1 Infocus IN34 Projector ATMV71401321 Recycle Broken
1 Tripplite AVR550U UPS Battery 9518DY0BC527501430 Recycle Broken
1 HP PSC1610-Printer MY5A5F31MB Recycle Broken
1 HP cp1518ni Printer n/a Recycle Broken
2 Dlink DSS-8+Router B23B345001328, B20674B001703 Recycle Broken
1 Dell 4550 Desktop Computer 11Q5K21 Recycle Broken
1 Celestix SX Security Appliance 8080001965 Recycle Obsolete
1 Zonet ZFS3216E Switch AP7CK000349 Recycle Obsolete
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1 Adtran 1524st Switch LBADTN0703AA171 Recycle Obsolete
1 Promise Technology Vtrack M3101 Storage SAN RA0008508155 Recycle Obsolete
4 Planar PL191M LCD Monitor Recycle Working
1 Viewsonic VP920B LCD Monitor Recycle Broken
2 Viewsonic VW224T LCD Monitor Recycle Broken
1 HP 6310 Printer CN675CGOXG Recycle Broken
1 Dell D531 Laptop JNRG0G1 Recycle Obsolete
4 Lenovo T500 Laptop
L3-ABC1C, L3ABC1V, L3ABD9X, l3-
abd1l Recycle Obsolete
1 Panasonic CF29 Laptop CF-29HTM50BM Recycle Obsolete
1 Microsoft 13802404486 Surface Docking Station n/a Recycle Broken
1 Dell D620 Laptop 6RF3WC1 Recycle Obsolete
4 Wyse D200 Thin Terminals
200RK500029, 200RK500117,
200RK500525, 200RK500559 Recycle Obsolete
1 Canon CR180ii Check Scanner CYJ08629 Recycle Broken
1 Panasonic CF19 Laptop CF19KDRCGCM Recycle Obsolete
1 Belkin F6H650-USB-DLUPS Battery n/a Recycle Broken
2 Tripplite Smart500RT1U UPS Battery n/a Recycle Broken
2 Lenovo 4337 Docking Station M2LLDXC, M2N4LFJH Recycle Obsolete
2 Lenovo 2504 Docking Station M111JMV, M20B9H6 Recycle Obsolete
3 Panasonic CFWEB184 Docking Station n/a Recycle Obsolete
2 Panasonic CFWEB273CBL Docking Station n/a Recycle Obsolete
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Resolution
Table Rock Road
Eminent Domain
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Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
DATE: October 3, 2016 TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Potential Eminent Domain for Table Rock Road
PURPOSE:
Adopt a resolution authorizing the potential use of eminent domain acquisition of necessary
right of way for the extension of Federal Way to the new Airport/Table Rock intersection. SUMMARY:
In 2013, Jackson County received funding from the State of Oregon Enhance It Program (STIP) to reconstruct Table Rock Road from 2 lanes to 5 lanes from Biddle Road to Airport Road. Additionally, Table Rock Road will be widened from 2 lanes to 3 lanes from Airport to
the I-5 bridge. The project will create two travel lanes in each direction, a center turn lane,
sidewalks and bike lanes, although, no on-street parking will be allowed within the project
limits. Jackson County is doing the vast majority of the right of way negotiations and easement
acquisition; however, one property owned by Mrs. Jean Savage Trustee (Savage property)
located at 4279 Table Rock Road requires joint acquisition between Jackson County and the
City of Central Point. Specifically, the Savage property is where a potential fourth “leg” of the signalized intersection will occur. The City Council previously approved a budget request to acquire thi land. Negotiations are currently ongoing.
There is an existing residential structure on the Savage property which is currently occupied by
a renter. As part of this right of way acquisition process, the renter will be relocated so the house can be demolished once the property is acquired. Additionally, a septic system will remain within the City owned area until the future Federal Way construction occurs. The
septic is hooked up to a legally nonconforming travel trailer that will remain on the remainder of
the Savage property. Construction of this section of the future Federal Way street will coincide
with the development of the industrial property immediately to the west of the Savage property and the corresponding extension of Federal Way.
How the process works is the consultant on the project, HDR, Inc. will be using their right of
way division to negotiate for the property. The consultant appraiser comes up with values for
the entire property. The appraisals are then sent to ODOT for review to ensure they are accurate. Subsequently, an offer is then made to the property owner.
If after our review if we do not agree with the submitted objections (if the property owners
chooses to submit objections), the property owner has a right to hire their own appraiser.
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Based upon the second appraisal, negotiations usually occur to find a reasonable difference. If multiple rounds of negotiations fail to produce a settlement, the case will be referred to a court for adjudication.
The City has completed many federally funded projects including: Oak Street Parking Lot,
Senior Central Parking Lot, Freeman Road, 9th Street Reconstruction, etc. Each of these projects has required a similar resolution of intent for right of way acquisition.
EXHIBITS:
Exhibit A: Description of area to be acquired Exhibit B: Map of area to be acquired
RECOMMENDATION: Approve the resolution authorizing the potential use of eminent domain
if compensation with neighboring properties cannot be agreed upon on for Twin Creeks Rail
Crossing project.
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RESOLUTION NO. ______________
A RESOLUTION EXERCISING THE POWER OF EMINENT DOMAIN FOR THE TABLE ROCK ROAD IMPROVEMENTS - BIDDLE TO AIRPORT ROADS
RECITALS:
A. The City of Central Point may exercise the power of eminent domain pursuant to
City Charter and the Laws of the State of Oregon generally, when the exercise of
such power is deemed necessary by the City’s governing body to accomplish
public purposes for which City has responsibility.
B. City has the responsibility of providing safe transportation routes for commerce,
convenience and to adequately serve the traveling public.
C. The project or projects known as Table Rock Road - Biddle to Airport Roads
Improvements have been planned in accordance with appropriate engineering standards for the construction, maintenance or improvement of said transportation
infrastructure such that property damage is minimized, transportation promoted
and travel safeguarded.
D. To accomplish the project or projects set forth above it is necessary to acquire the interests in the property described in “Exhibit A and B” attached to this resolution
and, by this reference incorporated herein.
The City of Central Point resolves as follows:
Section 1. The foregoing statements of authority and need are, in fact, the case. The
project or projects for which the property is required and is being acquired are necessary
in the public interest, and the same have been planned, designed, located, and will be
constructed in a manner which will be most compatible with the greatest public good and
the least private injury.
Section 2. The power of eminent domain is hereby exercised with respect to each of the
interests in property described in Exhibit A and B. Each is acquired subject to payment
of just compensation and subject to procedural requirements of Oregon law.
Section 3. The City’s staff and the City Attorney and/or its agent HDR, Inc. are
authorized and requested to attempt to agree with the owner and other persons in interest
as to the compensation to be paid for each acquisition, and, in the event that no
satisfactory agreement can be reached, to commence and prosecute such condemnation
proceedings as may be necessary to finally determine just compensation or any other issue appropriate to be determined by a court in connection with the acquisition. This
CAP101316 Page 15
authorization is not intended to expand the jurisdiction of any court to decide matters
determined above or determinable by the Council.
Section 4. City expressly reserves its jurisdiction to determine the necessity or propriety of any acquisition, its quantity, quality, or locality, and to change or abandon any
acquisition.
Passed by the Council and signed by me in authentication of its passage this ______ day of ____________, 2016.
___________________________________
Mayor Hank Williams
ATTEST:
______________________________ City Recorder
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Business
Planning Commission
Report
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City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Community Development
Tom Humphrey, AICP
Community Development Director
PLANNING DEPARTMENT MEMORANDUM
Date: October 13, 2016
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Planning Commission Report
The following items were presented by staff and discussed by the Planning Commission at its
regular meeting on October 4, 2016.
A. Public Hearing to consider a Conditional Use Permit application to place a Mobilitie Telecommunications Antenna in the public right-of-way near McDonalds restaurant. The proposed project site is located in the C-4, Tourist and
Office-Professional zoning district. The Planning Commission received a staff report
and testimony from the applicant’s agent about erecting a 75 foot pole on 9th Street. Acknowledging that a pole like this raises visual and aesthetic concerns, the applicant asked for direction from the City rather than trying to second guess ways to obscure the
pole. Commission members expressed concern about setting a precedent for other
poles/antennas and asked the applicant if the pole could be moved, shortened or co-
located on an adjacent power pole. They expressed a preference for a metal pole, painted a light color and within which equipment could be hidden. The Commission continued the item to the next regular meeting on November 1, 2016.
B. Public Hearing to consider a Conditional Use Permit application to allow a
women’s fitness center to occupy available commercial space in the existing Fair City Market building. The project site is located in the C-N, Neighborhood Commercial zoning district. The Planning Commission received a staff report and
testimony from the applicant’s agent about using 4015 square feet of an existing
building for a unique women’s fitness center. The center will be oriented toward young
mothers and includes a children’s play area internally. The Commission determined that there is adequate parking on site and that there would be no significant increase in vehicle trip generation. The CUP was approved with four conditions to satisfy the
building department and three other agencies.
Urban Renewal – East Pine Street Streetscape Engineering Contract – Staff summarized the Development Commission’s study session from October 3rd and
those Planning Commissioners in attendance added their impressions of the
meeting.
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Costco Conditional Use Application Update – The Commission was informed
of the status of the LUBA Appeal.
Changes on the Planning Commission – The Commission was informed about Chuck Piland’s impending resignation and departure after the first of the year.
Mike Oliver will be recommended as the new Planning Commission Chair.
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Discussion
Floodplain Management
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___________________________________________________________________________________
TO: Honorable Mayor and City Councilors
FROM: Stephanie Holtey, CFM, Community Planner II
DATE: October 13, 2016
RE: Floodplain Management Update
___________________________________________________________________________________
The purpose of this item is to provide the Council with a brief overview the City’s floodplain
management program and an update on recent flood zone changes within Twin Creeks.
Floodplain Program
The City participates in the NFIP, which makes federal flood insurance available for all residents and
business owners in the community. This is important because 1) flood insurance provides financial
protection for at-risk structures; and 2) federal law requires flood insurance as a condition of financing for properties in high risk flood hazard areas. As illustrated in the attached map (Attachment “A”), the
City has seven (7) streams with 203 acres in high risk floodplains.
In recent years the cost of insurance has increased dramatically due to federal flood insurance reform
laws passed in 2012 and 2014. The additional cost is a concern for Central Point families required to purchase flood insurance. In an effort to mitigate increasing costs, the City participates in the
Community Rating System (CRS), which allows a community to earn automatic flood insurance
discounts when floodplain management activities exceed the minimum NFIP requirements. At this time
Central Point earns its residents a 20% discount. Some of the activities Central Point conducts include:
Education and outreach
Flood protection assistance
Online floodplain management information, including an Elevation Certificate database
Open Space Preservation
Higher regulatory standards
Floodplain management/hazard mitigation planning
Drainage channel maintenance
The next audit of the City’s CRS and Floodplain Management Program is scheduled for November 17,
2016 and will last until mid-April 2017. The program evaluation will be based on new rules that could affect the City’s discount status. At this time it appears that the City will maintain its current status in
the program; however, the margin of safety is slim. Although staff is doing everything possible to
maintain Central Point’s 20% discount, a 5% reduction in the City’s discount is possible.
CAP101316 Page 23
Twin Creeks Flood Zone Changes Flood zone designations within the Twin Creeks Master Plan area were modified on September 14, 2016
per a FEMA Letter of Map Revision (LOMR). These changes are the result flood mitigation planning
and project construction by Twin Creeks Development Co., LLC. When the Twin Creeks Master Plan was approved in 2000, most the development was located outside of
the high risk floodplain. In 2011 FEMA published a new flood map for Central Point based on updated
flood studies. The result proved beneficial in some areas of the community but was particularly adverse
for Twin Creeks (Attachment “B”). The map changes rendered a significant portion of platted and planned lots to be undevelopable. In response, Twin Creeks Development Co., LLC hired a consultant
to design a solution that included construction of a floodway overflow channel, twin barrel culvert under
Twin Creeks Crossing and expanded pond areas north and south of the channel.
Completion of the flood mitigation project is a major achievement for the residents in the City and is result of significant time and investment by the developer. In addition to removing 61 acres and 136
properties from high risk flood hazard areas, this project strengthens the City’s ability to continue
earning the 20% flood insurance discount for Central Point residents.
Attachments: Attachment “A” – Current Flood Insurance Rate Map (2016)
Attachment “B” – Twin Creeks Flood Zones (2011)
Attachment “C” – Twin Creeks Flood Zones (2016)
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Flood Zone AE
High Risk Floodplain Map
Flood Insurance Rate MapCommunity No. 410092Map No.: 41029C Panel No.: 1768F, 1769F, 1956F, 1957FEffective: May 3, 2011Revised: September 14, 2016
MAP FOR ILLUSTRATION PURPOSES ONLYATTACHMENT "A"CAP101316Page 25
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2011Twin CreeksHigh RiskFloodplain Map
Flood Insurance Rate MapCommunity No. 410092Map No.: 41029C Panel No.: 1768F, 1769F, 1956F, 1957FEffective: May 3, 2011
MAP FOR ILLUSTRATION PURPOSES ONLYATTACHMENT "B"CAP101316Page 26
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2016Twin CreeksHigh RiskFloodplain Map
Flood Insurance Rate MapCommunity No. 410092Map No.: 41029C Panel No.: 1768F, 1769F, 1956F, 1957FEffective: May 3, 2011Revised: September 14, 2016
MAP FOR ILLUSTRATION PURPOSES ONLYATTACHMENT "C"CAP101316Page 27
Discussion
BOB Report
CAP101316 Page 28
Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
DATE: October 3, 2016 TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Battle of the Bones Final Numbers 2016
PURPOSE:
Review financial results for 2016 Battle of the Bones event. SUMMARY:
The 2016 Battle of the Bones (BOB) was a departure in format from previous years’ events. More specifically, the event was relocated from Twin Creeks Park to the Jackson County Expo and was
combined with the 2016 Harvest Fair. This year the City was only responsible for the barbeque portion
of the event which included twelve BBQ teams cooking chicken wings on Friday and beef brisket on
Saturday. The BBQ completion allowed nine of the twelve teams to receive prize money after the 2-day
event concluded.
Before the event started, the Jackson County Expo agreed to buy 2,000 tickets, 1,000 tickets per day, for
the event to make certain the City didn’t presale the entire inventory of BOB event tickets.
Unfortunately, there was a communication breakdown regarding historical ticket sales volume, which
led to the Jackson County Expo purchasing an unrealistic amount of event tickets and the city buying an unrealistic amount of meat. After analyzing the results and getting more information, and after the
conclusion of the event, it was determined that the communication error was based on the number of
previously sold wings and not actual tickets. As an example, each ticket consists of a minimum of 10
wing tastes, but is only 1 ticket. The numbers given to the City initially were wings and not tickets. The
unfortunate result was a significant overbuy of chicken wings which resulted in a loss for Friday Night. We sold 1200 brisket tickets on Saturday. The expo requested we cover the full cost of the loss, after
negotiating it was agreed that we would split the loss 50/50.
The City felt the event was well suited for the Harvest Fair and had significantly less impact on the
city’s financial and human resources (the overall financial results are attached). The results show a profit of $4,473.70 with overtime being limited to $2,546.21. How we account for event overtime is an
ongoing issue that lacks consistency from event to event. Inasmuch, we do not account for any time for
the Dare Cruise, but we account for some of the time for the 4th of July Run and historically have fully
accounted for Battle of the Bones. Staff would like some feedback/direction on a policy to establish
consistency for all of the beneficial events for 2017.
2017 Battle of the Bones:
The City would really like to continue the relationship with the Expo for future BOB at the Harvest Fair.
We believe the event was a great mix for the Harvest Fair and allowed cross branding and marketing.
CAP101316 Page 29
The City would like to work with the Expo to ensure they do not experience any loss on BOB tickets in
the future. To accomplish this, we would like to establish an agreement that there will be 200 tickets
available at the door for the Friday and Saturday nights. There will only be 800 tickets available for
Friday and 1200 for Saturday. Tentatively, we have scheduled Tri-Tip for Friday night and Pulled Pork
for Saturday. We are hopeful to get an event sponsor so we could do ribs in lieu of one of meats, but unless that happens the ribs are too expensive for the event to turn a profit.
Finally, the City would like to take over the Sunday Chili Competition and also work on having a small
beer garden in the barbeque area. Additionally outside security was paid for by the Expo this past year.
They have made the request that the City will need to help pay for this cost.
RECOMMENDATION: Approve the 2016 Battle of the Bones financial report.
CAP101316 Page 30
Expenses
Actual
Contributionsto Expo
FeesforEvent(3500)CityExpense
Kid'sArea (5000)Tourism Expense
Marketing(radio/signs/print)
Signs/Banners (95.88)$
KTVL10 (1,625.00)$
BicoastalMedia (600.00)$
FacebookAds (269.95)$
Tickets/PunchCards (348.00)$
Shirts (138.00)$
PrizeMoney
FridayPeople'sChoice (4,000.00)$
SaturdayPeople'sChoice (4,000.00)$
Judged (2,000.00)$
Meat
ChickenWings(Split)(5,070.00)$
Brisket(NoseOn)(7,714.20)$
Ribs(BabyBack)(355.32)$
Supplies
1ozSample Cups (18000)$
Rib Sheets(18000)(80.82)$
Napkins (94.20)$
Wipes(3000)$
Handwashstations (4)(340.00)$
Coldtruck Donated
Trash/Comingle Donated
Misc.(127.42)$
Trophies/Awards (46.95)$
TotalExpenses (26,905.74)$
BOB@HarvestFest2016
CAP101316 Page 31
Revenue
TicketSales
Online1000 15,000.00$
CashSales
ChickenWings 2 (30.00)$
Brisket 9 (135.00)$
Donated,sponsored,contests,etc
Online4 4 (60.00)$
Teams24 24 (360.00)$
Sponsors 18 18 (270.00)$
AtEvent6 6 (90.00)$
News1020on airpromo 20 (300.00)$
RadioMedford20on airpromo 20 (300.00)$
UnsoldTickets 293 (4,395.00)$
Bankfees (319.99)$
TotalTicketOnlinePre Sales 8,740.01$
TicketCash Sales 165.00$
Split Differencew/Expoon Unsold Tickets 599 (8,985.00)$
CreditfromTheButcherShop 500.00$
AllSmokedOutBrisket Sales 285.64$
Traveland TourismCredit 2,500.00$
TeamEntry Fees 720.00$
EventRevenue 3,925.65$
ExpoTicketPurchase 30,000.00$
TotalEventRevenue 33,925.65$
EventExpenses (26,905.74)$
EventBottom Line 7,019.91$
OvertimeHours (2,546.21)$
EventProfitwith All Adjustments 4,473.70$
CAP101316 Page 32