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HomeMy WebLinkAboutCM090816CITY OF CENTRAL POINT City Council Meeting Minutes September 8, 2016 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE 111. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Brandon Thueson, Taneea Browning, Rick Samuelson, and Mike Quilty were present. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Steven Weber; Parks and Public Works Director Matt Samitore; Building Permit Tech Liz Riddle; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of August 11, 2016 City Council Minutes B. Approval of OLCC Application for 7 -Eleven Change of Ownership Mike Quilty moved to approve the Consent Agenda as presented. Allen Broderick seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1472, A Resolution Approving the Rogue Disposal & Recycling, Inc., 20 Year Performance Audit, Fifth Anniversary Rate Adjustment and Five Year Franchise Extension Pursuant to Article 7 of the Solid Waste Agreement City Manager Chris Clayton stated that on August 11, 2016 Rogue Disposal presented an update of their performance audit, presented reasons for a fifth anniversary rate adjustment and the request to extend the franchise agreement to 2026. Rogue Disposal representative Laura Leebrick explained the criteria for the three primary factors causing the rate increase. The CPI has helped keep the increase City of Central Point City Council Minutes September 8, 2016 Page 2 lower over the last few years but it has not kept pace with the cost of trash collection and recycling. She explained the challenges they are having trying to get rid of what they collect at the curbside. This is a 12.08 percent increase across the board. She explained some of the cost saving programs they have put in place to keep the increase low. There was discussion regarding the Natural Gas Station (CNG) located in White City. CNG is more dependable than regular gas in prices and it is cleaner to use for the Rogue Valley. Mr. Clayton explained the Franchise Agreement dictates that we receive reasonable and accurate information when requesting a rate increase. Rogue Disposal has been a great partner with Central Point and the rates they are requesting are reasonable compared to other trash collection rates throughout the state. Mr. Clayton explained that the Franchise agreement would be extended to December 31, 2026. The resolution in the packet had an incorrect date referenced. Allen Broderick moved to approve Resolution No. 1472, A Resolution Approving the Rogue Disposal & Recycling, Inc., 20 Year Performance Audit, Fifth Anniversary Rate Adjustment and Five Year Franchise Extension Pursuant to Article 7 of the Solid Waste Agreement with the date correction of December 31, 2026. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1473, A Resolution Exercising the Power of Eminent Domain for the Twin Creeks Crossing Parks and Public Works Director Matt Samitore explained that the City received funding from the State of Oregon for the at grade rail crossing for the Twin Creeks. Before constructing the improvements there is a need to obtain slope easements, a temporary construction easement and property acquisition. 1. School District 6 — The City hopes to obtain the school district property via a donation. 2. Pacific Power — the City needs a 5' slope easement from Pacific Power to go with the existing 10' general easement on their property. 3. the Labor Temple — A small portion of the Labor Temple property is also needed for a construction easement to rebuild sidewalks. The largest right-of-way involves the Davidson property located between Griffin Creek and the Pacific Power Station. This property is needed to accommodate the storm water management required for the project. A full property acquisition is needed because this property has development challenges that will prevent any reasonable land use following the easement acquisition. City of Central Point City Council Minutes September 8, 2016 Page 3 Mr. Samitore explained how the process will work. If the property owner does not agree with the independent appraiser on the acquisition price they have a right to their own appraisal. if negotiations fail to produce a settlement, the case will be referred to a court for adjudication. There was discussion regarding the Davidson property, we have had little luck contacting the property owner. Staff will be researching previous real estate deals to help locate the owner. Mr. Davidson has approached the city in the past to purchase the property but at that time we did not know if it would be necessary. We do not see an issue with the acquisition unless the owners cannot be located. City Attorney Sydnee Dreyer explained that the City has completed many federally funded projects requiring similar acquisitions. A Resolution of Intent for right of way acquisition is required so that the project can move forward. Mike Quilty moved to approve Resolution No. 1473, A Resolution Exercising the Power of Eminent Domain for the Twin Creeks Crossing. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report from September 6, 2016: • The Commission continued a Conditional Use Permit application to place a Mobilitie Telecommunications Antenna. This antenna would be in the public right-of-way near McDonalds restaurant. Staff advised the Commission to continue this item due to a lack of information to make findings and arrive at a decision. • Staff presented an overview of the Central Point Hazard Mitigation Plan — 2016 Update. The city has been asked to join a Jackson County effort to update the Regional Hazard Mitigation Plan which could delay the adoption of the Central Point Plan. The Department would only do this if it did not jeopardize the City's status in the Community Rating System (CRS). This item will return to the Commission in October. • Staff introduced a rough draft of the Population and Demographics Element Update to the comprehensive plan. The element will be coupled with an updated Housing Element. • The Commission was informed about the July 11`" open house for the East Pine Streetscape Engineering Contract. • The Commission was updated on the Costco LUBA Appeal B. 2015/16 Financial Report City of Central Point City Council Minutes September 8, 2016 Page 4 Finance Director Steven Weber presented the June 30, 2016 Financial Statement. The expense and revenue accruals are complete and the year-end financial picture is fairly established with little or no significant change. We are ending the year in a strong position. Revenues have come in as expected and expenses across all funds are well within budgeted appropriations. Mr. Clayton explained some of the processes for the Building Department. We have been waiting on some of the expected building permits to come in. He explained some changes to a few funds in order to stabilize that department for the year. Allen Broderick made a motion to accept the Financial Report for 2015- 2016. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. C. Approval of Intergovernmental Agreement between Jackson County, Central Point, and Medford for Table Rock Road Improvements. Mr. Samitore explained the proposed IGA between the City of Medford, Jackson County and Central Point is in preparation of upgrades to Table Rock Road. The agreement is approval of our fair share for the improvements which will be budgeted next year. Construction is planned to begin in May. This agreement was discussed in 2011 before the Costco project was submitted. The upgrade has been in the planning for 15 years. It was moved up on the construction schedule because of property acquisition issues with a Blackwell Road project. There was discussion that the project has been on the MPO project list for a number of years. Costco chose the property on Table Rock Road because they knew that upgrades would be happening in the near future. Jackson County will maintain control over Table Rock Road; the cities of Medford and Central Point do not have plans to take jurisdiction. Mike Quilty moved to approve the Intergovernmental Agreement between Jackson County, Central Point, and Medford for Table Rock Road Improvements. Rick Samuelson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams stated that he: • Has been contacted by Rogue Climate regarding a breakfast meeting in Talent on September 23rd. They are asking for Staff members and Council members from all Rogue Valley Cities to attend and discussion climate change in our area. Mike Quilty stated that he will attend on the Cities behalf. • Attended a fund raiser for Crater Foundation. • Attended a couple of TRADCO meetings. City of Central Point City Counal Minutes September 8, 2016 Page 5 • Attended two Medford Water Commission meetings. There has been a lot of activity at the commission over the last two months. • Did an interview with Channel 10 regarding the first day of school in Central Point. He talked about DARE and how important the program is to our schools. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He will provide some information on economic projections in his report tomorrow. • He attended a transportation hearing last Wednesday. It was standing room only at the Medford Library regarding the area transportation funding package. • They had a monthly staff meeting this morning with the Pine Street Consultants. The project planning is coming along nicely. • The Mayor and Police Department met with the Red Cross and the LDS Church regarding blood drives in Central Point. • He introduced Building Permit Technician Liz Riddle, she will be covering for Mrs. Casey at the September 22, 2016 Council meeting. XI. COUNCIL REPORTS Council Member Mike Quilty reported that: • He attended the Development Commission Study Session last month regarding the Pine Streetscape. • He attended a meeting with Pacific Power to discuss legislative options to accelerate the growth of electric vehicles. • He attended an Oregon Transportation Commission meeting in Klamath Falls to discuss Air Quality Funds that are being diverted to the Lane County Area. This will be reducing our CMAQ funds for Southern Oregon because of our population, not because of less need. They will be putting together a stake holders group to further discuss this issue. • He will be attending an MPO meeting on the 23`°. • There will be a Clean Air Oregon Forum next week. He will be out of town and cannot attend. We should have someone in attendance at this meeting. They tend to implement projects and not let the surrounding cities know about them, with no way to pay for them. • California has new guidelines for trash collection. We should be very grateful for the job that Rogue Disposal has in place for our citizens. • He has invitations for anyone who would like to attend the ribbon cutting for Rogue Disposals CNG Facility in White City. Council Member Brandon Thueson reported that: • He took his kids to Munch N Movies in the Park. He said they had very good vendors, lots of people, and it was a great event. 0 He attended the Development Commission Study Session. City of Central Point City Council Minutes September B, 2016 Page 6 • There were a few boys scouts in the audience tonight. They had questions about Bear Creek but evidently decided not to ask them. Council Member Rick Samuelson reported that: • He attended the Development Commission Study Session on Pine Street. • He attended an RVCOG meeting. • He visited the new Mary's BBQ restaurant in town. • The City of Phoenix is having a ribbon cutting for the new over pass next week, then they will begin work on Main Street. • RVSS is working on removing septic tanks along Table Rock Road. Council Member Bruce Dinger reported that he attended the Development Commission Study Session. He is very interested in the types of trees that will be planted. There are so many that make a mess, he would like to avoid those types of trees. Council Member Allen Broderick reported that he attended the Development Commission Study Session and he is opening a new real estate brokerage in downtown Central Point. Council Member Taneea Browning reported that she: • Attended the Pacific Power Oregon Transportation Electrification Workshop. • attended Greeters at 7 Oaks, and the BBQ for the Grand opening at combined Transport • Attended the Development Commission Study Session to discuss Pine Street Streetscape. • attended the Crater Foundation Summer Wine Event • Met with Quantum Innovations about their new light bending technology. The meeting revealed that Rogue Valley is ranked #7 in Technology nationally within similar MSA's. • Participated in the welcoming and school tour for the new teachers to School District 6. • She attended the Munch and Movies and the Saturday Market. There is another Saturday Market this weekend. She is excited about how the Grow a Pair partnerships with the October Saturday Market. • She took her 6 year old son on an RVTD bus last week in light of the discussion regarding the number of bus stops at the Development Commission. She joined in his enthusiasm to do a little research. They had a great bus ride, the busses were clean and friendly. It was an incredibly informative afternoon. She encouraged everyone to take a ride on an RVTD Bus. The afternoon provided time to connect with citizens and see first-hand the services they provide. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • Battle of the Bones will be next weekend at the Harvest Festival. The event will be at the Expo. The City is pre -selling the tickets if anyone is interested. City of Central Point City Council Minutes September 8, 2016 Page 7 He would like the Council to attend and bring back recommendations for next year. • They had the construction kick off meeting for the Veterinarian Clinic this morning. • The new seal coat application on Hwy 99 turned out very nice. He hopes to use it on future projects. Police Chief Kris Allison • The department had a school kick off for the new School Resource Officer Robby Mannenbach and JR Godley. They will be placing the decoy cars around the schools in various places to help slow traffic. • There has been some activity at 1210 Freeman Road. The department will be keeping an eye on this property for illegal activity. This may be returning to the Council as a nuisance property. • They had a busy weekend with the PD Open House, and the City Wide Yard Sale. • It looks like the sale on Mon Desir property on Hamrick is not going to happen. The city will start the proceedings to do the abatement of the abandoned vehicles and weeds and lien the property. These owners have let the city take action before and then came to Council to appeal the cost. Finance Director Steven Weber reported that: • The Auditors have completed their work in City Hall. • He has been working on updating the Long Term Financial plan to help forecast our financial needs. • He has been working on a letter to send to citizens regarding water account changes made at the last meeting. • They have had more inquiries regarding the liens on Snowybutte Lane. We are hoping they will pay off the liens soon. Community Development Director Tom Humphrey reported that: • The Planning Commission will be hearing plans for a zone amendment around the new Vet Clinic. The City has been reviewing a light manufacturing package for that area. • We are waiting on a few revisions for a new Rogue Credit Union building at Mountain View Plaza. • They have received plans for a Storage R Us on S. Haskell. • The letter of map revisions will go into effect soon allowing construction on a additional 17 lots in Twin Creeks along with the Memory Care facility. • There is activity in Beebe Woods for construction on a few lots. City Attorney Sydnee Dreyer reported that she attended the LUBA hearing on Costco. The Costco attorney's had very nice things to say about Central Point staff and how easy they are to work with. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT City of Central Point City Council Minutes September 8, 2016 Page 8 Rick Samuelson moved to adjourn, Brandon Thueson seconded, all said "aye" and the Council meeting was adjourned at 8:51 p.m. The foregoing minutes of the September 8, 2016, Council meeting were approved by the City Council at its meeting of September 22, 2016. Dated: 9 Ja,$ / i b Mayor Hank Williams 1 r