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HomeMy WebLinkAboutCM012704CITY OF CENTRAL POINT City Council Meeting Minutes January 27, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer, and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES SORCC REPORT Mildred Tirapelle, Director reported on the partnership with Southern Oregon Regional Communications (SORCC) and Central Point Police Department. She explained the service goals the Council and Police Department identified as primary to a successful partnership: representation in the decision making process; compliance with the mission of the Central Point Police Department with regard to the processing of calls for service; responsive technical support; broader base access to field back up units; and participation in budget preparation, resulting in controllable costs. Ms. Tirapelle explained the workload, the amount of calls processed through SORCC, the 2004 Incident reports, and 2005 goals. h Sheriff Mike Winters thanked the Council for their faith in SORCC to provide this service , to Central Point. ~ 4 Don Pfaff, Business Owner/Resident ~ Mr. Pfaff spoke to the Council regarding the no parking signs on Pine Street in front of his business. He stated that because of these signs customers have no where to park. Re- stated that he was told parking would be available along Pine Street in front of his business. He is also concerned that the bike lane markings will be confusing for bike riders and would like the City to remove those signs. Community Development DirectorTom Humphrey stated that a work order has been issued to take the "No Parking" signs down. It could take a week at the most. He also stated that there are no plans to remove the bike lane markings. City o{ Central Point City Council Minutes January 27, 2005 Page 2 Mayor Williams instructed Public Works to remove the signs the following day. V. CONSENT AGENDA A. Approval of January 13, 2005, City Council Minutes B. Approval of Financial Report ending December 31, 3004 C. Approval of Alternate Contracting Methods for the Skate Park Mike Quilty made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roil Cali: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No Items were removed. VII. APPOINTMENT AND OATH OF OFFICE OF COUNCIL MEMBER WARD 1 Mayor Williams stated that he interviewed applicants for the vacant Council position. He recommends appointment of Sandi Richardson to Council Member Ward I. Mrs. Richardson explained her qualifications and back ground. Dick Halley made a motion to appoint Sandi Richardson to complete the unexpired term of Council Member Position Ward I. Mike Quilty seconded. Roll Call: Nate Banry, yes; Becca Croft, no; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Mayor Williams read the Oath of Office to Sandi Richardson. Ms. Richardson took her place at the Council table. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading and Declaring an Emergency -Ordinance No. 1855, An Ordinance Repealing Central Point Municipal Code Chapters 11.04 and 11.08 and Adding a New Chapter 11.04 Pertaining to Local and Public Improvements and Declaring an Emergency. Finance Director Jill Turner explained that in reviewing the current LID Ordinance the staff found that many of the procedures were out dated, overly complicated, and did not have enough technical information on financing an LID, or processes for delinquencies. The new ordinance simplifies the process as well as provides definitions, processes for the construction, and for assessment and delinquency of payment. The City is requesting an emergency ordinance adoption because the current water system in the Meadows Retirement Community is degrading daily; any delay in establishing an LID City of Central Point City Council Minutes January 27, 2005 Page 3 could potentially lead to water quality issues for the Meadows Community. The new revised LID Ordinance will allow the City to initiate a public hearing for the formation of an LID with the Meadows. Mike Quilty made a motion to approve Ordinance 1855, An Ordinance Repealing Central Point Municipal Code Chapters 11.04 and 11.08 and Adding a New Chapter 11.04 Pertaining to Local and Public Improvements and Declaring an Emergency. Becca Croft seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Sandi Richardson, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1046, A Resolution Setting a Public Hearing and Initiating Proceedings for the Formation of a Local Improvement District. Ms. Turner explained that according to Ordinance No. 1855, a public hearing must be set by the Council in order to establish an LID. Staff is recommending approval of the proposed resolution in order to set a Public Hearing on February 10, 2005, to be held at the Meadows Retirement Community. The Council will hear arguments for and against the formation of the LID for the purpose of installing public water lines and water meters for each of the residences in the Meadows. Dick Halley made a motion to approve Resolution No. 1046, A Resolution Setting a Public Hearing and Initiating Proceedings for the Formation of a Local Improvement District. Mike Quilty seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Sandi Richardson, yes; and Mike Quilty, yes. Motion approved. C. First Reading - An Ordinance Adding Chapter 2.55 to the Central Point Municipal Code Pertaining to the Establishment of a Traffic Safety Committee. Public Works Director Bob Pierce reported that. Central Point Municipal Code Section 10.04.020, City Council Powers, delegates the responsibility of establishing certain traffic control measures to City Council. In an attempt to lessen the Council's burden of review for each individual instance of a change in, or establishment of traffic controlling measures, or traffic safety measures, staff is recommending the establishment of a "Traffic Safety Committee" to review requests and report back to the Council with recommendations on a quarterly basis. The proposed resolution would establish a Traffic Safety Committee to exist much like the Citizens Advisory Committee. They would meet quarterly and report any recommendation to the Council for approval. Mr. Pierce stated that the wording for the ordinance was taken from the same wording as the Citizen Advisory Committee. This ordinance does not remove the responsibility from the Council but allows a committee to hold public meetings to hear from concerned citizens and staff recommendations prior to approaching Council. In the past Council has directed staff to take care of small issues such as requested stop signs and yellow curbs. Mr. Pierce explained that presently staff is making these decisions without public input. Staff has created the recommended ordinance as a request from the Council. This does not stop citizens from appearing under public appearances at a Council Meeting. City of Central Point City Council Minutes January 27, 2005 Page 4 There was discussion that the group currently meeting to discuss downtown traffic concerns will be circumvented if this committee is established at this time. Ms. Richardson stated that the Counci! should wait a month to give the downtown groups time to discuss the issues they are working on. She is worried that the focus group working on traffic issues will feel their time is not necessary. Mr. Pierce explained that the Traffic Safety Committee would be dealing with a broader amount of issues, not just down town traffic concerns. Mrs. Richardson stated that the downtown group is discussing several other issues, not just downtown. There was discussion regarding the Traffic Safety Committee responsibilities verse the downtown group issues. Mike Quilty made a motion to pass on to second reading an Ordinance Addling Chapter 2.55 to the Central Point Municipal Code Pertaining to the Establishment of a Traffic Safety Committee. Becca Croft seconded. Roll Call: Nate Banry, no; Becca Croft, yes; Dick Halley, yes; Kay Harrison, no; Sandi Richardson, no; and Mike Quilty, yes. Tie Vote: Mayor Williams, No. Motion Failed. Mayor Williams instructed staff to return with this issue at a later date. D. First Reading -An Ordinance Amending Central Point Municipal Code Section 10.04.020 Pertaining to City Council Powers This item was removed from the agenda after failure to pass the previous item. VIII. BUSINESS A. SORCC Report This item was moved to Public Appearances. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission report for January 18, 2005. 1. The Commission approved a tentative plan to create individual tax lots for a four unit attached single family development. The subject property is located on the northwest corner of Manzanita and Sixth Streets in the TOD-HMR, zoning district. The new development will be three stories and will overlook Robert Pfaff Park. Garages will occupy the ground floor and balconies will extend over each of the four driveways. The Commission approved the subdivision subject to conditions recommended by City staff and contingent upon the developer's ability to satisfy local standards and specifications for infrastructure. City o{ Central Point City Council Minutes January 27, 2005 Page 5 2. Approved a conditional use permit application to relocate the health and fitness facility known as Curves for Women. The new facility will occupy a 1600 square foot space in the new Bear Bridge Office Park. The subject property is located at 1710 East Pine Street between Bear Creek and Hamrick Road in the C-4 zoning district. The municipal code allows fitness related uses as a conditional use in this zone. The Commission approved the use permit subject to conditions recommended by City staff. Most of the site improvements have already been installed including landscaping and parking. The interior construction and new signs will be reviewed by the building and planning departments. 3. The Commission approved a tentative subdivision for 5 residential lots, one of which is occupied by an existing home. The subject property is located east of Bursell Road and South of Hopkins Road in the R-1-6, zone. The development proposes a standard private street with access from Bursell Road. The Commission imposed conditions that included the preservation of mature trees and the satisfaction of infrastructure requirements recommended by Public Works and Fire District No. 3. Improvements on Bursell Road were completed in 1999 as part of the Hopkins Road project. 4. The Commission approved a tentative subdivision for 7 industrial lots to be developed in two phases. The subject property is the Airport Orchard site located south of Hamrick Road in the M - 1 zoning district. The development proposes a standard public street with access from Hamrick Road. The subdivision is intended to facilitate the development of the Rogue Valley's "shovel ready" site for which there are several interested parties. The Commission imposed conditions that were recommended by staff. Improvements on Hamrick Road will not be deferred but will either be bonded or paid for as part of the development. Under Miscellaneous business, the Commission was made aware of the planning activities that staff has scheduled for updating the new Highway 99 Corridor Plan. Meetings are planned for the month of February. Kay Harrison made a motion to approve the Planning Commission Report as presented for January 18, 2005. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Sandi Richardson, yes; and Mike Quilty, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he attended the ribbon cutting ceremony for the new Justice Building and the Study Session on Monday. 1 City o{ Central Point City Council Minutes January 27, 2005 Page b X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he would like Council to adjourn to Executive Session after the regular meeting tonight to discuss Real Property Transactions ORS 192.660 (2)(e). • the Council Retreat will be on February 4`h and 5`h in Shady Cove. • he attended a meeting regarding the Pilot Station issues. • he attended the ribbon cutting ceremony for Furniture Rov/.- ~~- ~~~ XI. COUNCIL REPORTS Nate Banry reported that: he attended the focus group meeting regarding downtown issues he will not be able to attend the Council Retreat he will not be attending the first Council meeting in February Dick Halley reported that: he attended the focus group meeting regarding downtown issues he attended a Chamber meeting and will be attending the Chamber Annual Dinner on Saturday, February 5th he will be attending the Council Retreat Mike Quilty reported that: • he attended the West Coast Corridor meeting • he attended an MPO meeting • he attended the Study Session • he will be attending the project development meeting for Hwy 62 • he would like the Council to authorize a letter of support for the MPO projects regarding the Fern Valley and South Medford Interchange projects Council agreed to authorize the letter of support. Kay Harrison reported that: • she attended the Chamber Greeters at the Central Point Rock Museum • she attended the MPO Public Advisory Committee meeting • she attended an RVTD meeting regarding Our Valley Lift Service for the e{derly and disabled • the Medford Chamber is looking at Central Point parks for a specialty sandbox project 1 City of Centrai Point City Council Minutes January 27, 2005 Page 7 Becca Croft reported that: • she attended the RPS Technical Committee • she attended the Medford Water Commission meeting • she attended the Study Session • she attended the Chamber Greeters • she attended the RVCOG Executive Committee meeting • the City Administrator. gave her a tour of City offices and properties and introduced her to city staff Sandi Richardson reported that its going to be a very interesting two years. XII. DEPARTMENT REPORTS Police Chief Jon Zeliff reported that: the department has firearms that need to be declared surplus in order to trade them for credit on new rifles ordered for Police Cars. Nate Banry made a motion to declare certain firearms as surplus for trade of rifles. Dick Halley seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Sandi Richardson, yes; and Mike Quilty, yes. Motion approved. • the new rifles have arrived and been installed • the Police Department has a new improved website • there are now two police cars on the streets with the new graphics • he has been working on the Penninger Road and Pine Street project • officers are now assigned to specific routes Community Development Director Tom Humphrey reported that: • staff is working on circulation problems with the Penninger/Pine intersection • staff is working on a Transportation Systems Plan Amendment • staff will be working with a company to enforce parking issues and enforcement for the downtown area • he has been working on contracting with local down churches to allow employees to use the vacant parking lots, allowing more parking for customers downtown • the next downtown merchants meeting will be on February 3`~ at Rostel's Restaurant • there will be a week long workshop starting February 13"' to begin the Highway 99 design process Public Works Director Bob Pierce reported that: • Teamsters Representative Wayne Botta expressed his thanks forthe Military Leave Amendment to the Personnel Policies and Procedures • construction on the parking lot behind the Pioneer should begin in February City o~ Central Point City Council Minutes January 27, 2005 Page 9 Nate Banry moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 9:33 p.m. The foregoing minutes of the January 27, 2005, Council meeting were approved by the City Council at its meeting of February 10, 2005. Dated: a~l Y/b~ ATT City Recorder Mayor Hank Williams 1 1 1