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HomeMy WebLinkAboutPFM062107Rf:J~... .T' ;1 ~~ Central Point Parks and-Recreation ,foundation CENTRAL POINT PARKS & RECREATION FOUNDATION MEETING MINUTES For meeting of June 21, 2007 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 6:30 p.m. II. ROLL CALL AND INTRODUCTIONS Parks and Recreation Foundation members in attendance were: Chairman, Kerry Bradshaw, Vice-Chairman Patricia Alvarez, Jim Harleman, Doug Palmer, David Douglas, Neil Olsen, Richard Halley (City Council Liaison) Staff Present: Matt Samitore, Parks and Recreation Manager; Jennifer Boardman, Recreation Supervisor/Program Analyst; Shelly Brown, Secretary II III. REVIEW AND APPROVAL OF MINUTES The minutes from the meeting of Apri121, 2007 were reviewed and approved with the change that Neil Olsen was not present at that meeting. Jim Harleman moved for approval, Patricia Alvarez seconded the motion. Approval votes were tallied as follows: Kerry Bradshaw-Yes Patricia Alvarez-Yes Jim Harleman-Yes Doug Palmer-Yes Neil Olsen-Yes (was absent at last meeting, but reviewed and approved minutes pending that change). IV. PUBLIC APPEARANCES: There were no public appearances V. OLD BUSINESS: No old business VI. NEW BUSINESS: (A) Non-Profit Fundraising Plan Lisa James, of James Consulting Inc., presented the Foundation with a proposal for completing a Foundation Fundraising and Long Term Financial Plan. Ms. James presented different methods of fundraising to the Foundation members. (B) Fundraising Calendar Staff has revised the Foundation meeting schedule for the Foundation to work on and approve a fundraising plan by the Fall of 2007. James Consulting, Inc and staff have prepared a tentative schedule for the foundation to meet monthly over the summer to complete the Fundraising Plan. There needs to be one more meeting in the month of July 140 South Third Street ~ Central Point, OR 97502 •541.664.3321 ~ Fax 541.664.2598 Page 1 of 3 :{'~i Central Point Parks anc~R,ecreation ,foundation or August for 3 meetings total. Meetings will be held at noon at the City of Central Point Council Chambers and lunch will be provided. Motion was made and approved by the Foundation to keep the following meeting dates. Schedule of meetings for 2007: July 19, 2007 August 16, 2007 (C) Legal and Financial Documents for the Foundation need updating With new staff and a new Chair person the Parks and Recreation Foundation legal and financial documents are currently out of compliance. This makes it dill cult for staff to make bank deposits and sign papers ranging from tax statement to official state audit reports. Staff would like to change the Chairperson from Jim Harleman to Kerry Bradshaw and remove Katherine Boxer and add Matt Samitore and Jennifer Boardman as Foundation staff. Neil Olsen motioned for approval, David Douglas seconded motion. Board member votes of approval were as follows: Jim Harleman Yes Kerry Bradshaw Yes Doug Palmer Yes Patricia Alvarez Yes David Douglas Yes Neil Olsen Yes Nate Banry Absent John Beck Absent (D) At large Foundation positions There are currently three at large Foundation positions available. Lisa James and Matt Samitore encouraged the board to be thinking of people who live within the City of Central Point city limits (as only a maximum of 25% of the board can be made up of non- residents) who they feel would be beneficial participants of the Foundation. (E) City Council Liaison positions Matt Samitore pointed out the Foundation needs two more members of City Council to sit in on the meetings as liaisons. This would be beneficial in the fact that they can provide pertinent information to the Foundation Board on how the council may react or receive motions and recommendations. VII. OTHER BUSINESS No other business VIII. ADJOURNMENT Meeting was adjourned by unanimous vote at 7:50 p.m. The next Parks and Recreation Foundation meeting will be Thursday, October 18th at 7:00 p.m. in the City Hall Council Chambers 140 South Third Street ©Central Point, OR 97502 0 541.664.3321 ~ Fax 541.664.2598 Page 2 of 3