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HomeMy WebLinkAboutPRM032305• CITY OF CENTRAL POINT PARK COMMISSION MINUTES March 23, 2005 I. REGULAR MEETING CALLED TO ORDER Jim Harleman called the meeting to order at 6:30 p.m. II. ROLL CALL AND INTRODUCTIONS Those present were: Jim Harleman, Eleanor Holbrook, Cheryl Cummings, Bill Stults, Becca Croft (liaison for City Council), Richazd Halley (liaison for City Council), Bette Cline, Bret Moore. St~.ff: Katherine Boxer, Matt Samitore, and Shelly Brown. III. MINUTES A. No motions were made. IV. PUBLIC APPEARANCES There were no public appeazances V. BUSINESS A. PARK COMMISSION MEMBERS Katherine announced that everyone present was present in an unofficial capacity until April 24, 2005 and explained how the potential commission members become official. B. PRESENTATION Katherine conducted a Power Point presentation reviewing the following: • Review of Commission History o Pazks Commission was established in 1996 o Purpose of the Commission is to serve as an advisory body/guiding light for Parks and Recreation. • o Previously under the direction of Nancy Hanson, the commission has been actively and directly involved in implementing the City wide clean up and development of the skate park. • Commission Growth o Katherine explained that she has presented to City Council the possibility of changing the City ordinance to reflect there can be as many as 11 Park Commission members. It currently stands at five members. Purpose would be to enable participation by representatives of businesses and/or other government agencies that have a real interest, stake or role in the community. In some of those cases, the representatives would not be necessarily direct residents of Central Point. Pazk Commission will be named official on April 24, 2005. • Goals for Commission o Master Plan revisions. Development Master Plan according to State of Oregon standard of 10 acres per 1,000 in population. Current parks total acreage totals 98 acres. Do we want to include the acreage that is not actually in the city limits? • Parks Planning • o I couldn't hear well enough to decipher this. Need Katherine's input. • Pazks and Recreation Budget o Funding for Pazks & Recreation is primarily from System Development Fees. Per unit in the city of Central Point, about $692 will go to parks related development and acquisition. Fees aze currently under study and may be modified. Operation and maintenance costs come from the general fund. We have 3 pazks maintenance workers • Funding Strategies o Besides the SDC's and general fund we receive funding for recreational classes and some facility rental fees. We will be adding new facility fees where there have not been any such as the gymnasium. o Grants are also something that the City can take advantage of. There are other state, federal and non-profit grants that have not previously been applied for. Typically jurisdictions are active in the application for federal funding. Most all grant funding can only be used for land acquisition, site acquisition and land development, not for operations and maintenance. There is • funding available to acquire land and build facilities, but not to • maintain them. Grants typically call for matching funds. Partnering with schools and clubs can reduce the amount of funds matching necessary. o Non-profit organization: The Commission under Nancy's leadership began a process for establishing anon-profit foundation. By-laws were developed snd approved by the council. Revised by-law aze being completed to present to council that include the articles of incorporation and federal exemption applications. Upon submission of these materials, we can start functioning as a foundation. The non-profit foundation board composition would be the same as the Park Commission boazd. o Summary: The commission is a very important body. Its role is an advisory to the city council and parks and recreation managers. We have a good master plan, but no budget to follow through. C. SKATEPARK: a. A contract was awazded and it will need to be started or we will loose the grant. Competitive bidding would have delayed the process and made it impossible to complete in the time allotted. Skate park will be much smaller than originally anticipated. b. Eleanor suggested inviting Mack Lewis to the dedication of the skate park. • D. PARKS MASTER PLAN: a. Matt Samitore explained how the Pazks Master Plan was developed. b. Becca Croft suggested Don Jones Park needs to be a priority. c. It was decided that each Pazk Commission member take a look at the Park Master Plan and prioritize the projects in the order of importance they see fit. Results will be reviewed at the next meeting. d. Bret Moore suggested educating people who develop land that the amenities they put in their open spaces will attract and allow higher densities of residents. E. AQUATICS CENTER: a. Jim Harleman stated Nancy Hanson encouraged a large aquatic center, not just a swimming pool. We need a feasibility study on this. No funds were allocated for a feasibility study. There was an approval to pursue what a feasibility study would cost. Matt Samitore volunteered to make inquiries on feasibility study costs. F. CITY WIDE LITTER PICKUP: a. LTM will donate $1,000 for T-shirts b. Bill Stints will head up the event and would like to expand it a bit to include disposal of old appliances, cars, etc. It was suggested by Eleanor Holbrook to contact the Kidney Foundation for removal of old • cars. Consideration is being made to approach the High School for T- shirt design. Becca Croft suggested local merchants provide prizes and raffles. VI. ADJOURNMENT: The Central Point Park Commission /Foundation Meeting was adjourned by consensus at 8:30 p.m. Neact Park Commission meeting is scheduled for May 5, 2005 at 6:00 p.m.