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HomeMy WebLinkAboutPRM122106vT. f CENTRAL POINT PARKS AND RECREATION COMMISSION MEETING MINUTES December 21, 2006 I. REGULAR MEETING CALLED TO ORDER Meeting was called to order at 7:45 p.m. II. ROLL CALL AND INTRODUCTIONS Members Present: Jim Hazleman, John Beck, Richard Halley (Council Liaison), Kerry Bradshaw, Neil Olsen, Patricia Alvarez, Neil Olsen Staff Present: Katherine Boxer, Executive; Matt Samitore, Development Services Coordinator; Jennifer Boazdman, Program Analyst; Dave Jacob, Interim Pazks and Recreation Coordinator; Charlene Weston, Recreation Technician; Heidi Johnston, Discovery After School Club Director; Shelly Brown, Secretary; Don Dunn, Parks Maintenance Supervisor; Corey Qualls, Technician I; Mark Brindle, Utility Worker I; Jedediah Miller, Utility Worker I III. TRANSITION OF COMMISSIONERS: It was unanimously determined Kerry Bradshaw be elected Chairman, and Patricia Alvarez be elected Vice-Chairman. • IV. MINUTES The Boazd reviewed meeting minutes for September 25, 2006. Kerry Bradshaw moved that the minutes be approved with the same change as the Foundation minutes from September 25, 2006. John Beck seconded motion. This motion was approved by all present. V. PUBLIC APPEARANCES No public appearances VI. BUSINESS A. Senior Center Status Report: Senior Center Program Director, Bambi Powers, provided an overview of the Central Point Senior Center. Based on the job description for Bambi's position, the following work goals were established with the Central Point Senior Center: • Development of community methods/message that attracts adults aged 50 and older • Raise general community awareness to build public and partner support • Build relationship with Senior Center Foundation • Increase senior participation in programs and services • Enhance organizational capacity to sustain and grow programs and services • • Enhance community input • Improve quality of life (better health, more social connections and create Page 1 of 5 an atmosphere/outlet for seniors to give back to their community through • volunteerism The Central Point Senior Center operates almost entirely as a volunteer based organization. The only paid staff person is the kitchen manager who is responsible for the preparation of the hot lunch program served each weekday. The volunteer staff is responsible for daily operation of the thrift store, center activities, meal service and maintaining food and center supplies. Each month these dedicated individuals contribute an average of 500 hours of staff time to keep the center operating. The role of the City of Central Point in this endeavor is to maintain the city owned property and fund the part time program coordination. The Senior Foundation pays for kitchen staff. If the City of Central Point also receives support to cover operation's costs, approximately $3,000 perm month plus utilities would be required. Under the current structure the Center operation costs the Foundation an average of $1,500 per month. B. Senior Center Program Director: Ms. Powers' involvement has been to help the staff begin to focus on what they can do to promote and support the continuation of the center. This focus is a crucial component that must be in place before a true marketing effort can be launched. The Senior Programs Coordinator's involvement has included: • One on one interviews with the Senior Center Bord members. • • Participation in Effective Organization training funded through the Ford Foundation specifically designed for rural non-profit and community organizations. The Center's Board President and Treasurer attended the sessions with her. • Conducted strategic planning sessions with the Board to develop a vision and establish goals for the center. • Worked with board to establish an identity for promotional materials - "Age Matters...Come Grow With Us." • Helped with coordiatio of the 25a' Anniversary celebration of the Center which will continue as a marketing segment through November, 2007. • Currently developing a ember survey to determine activities and educational interests of members. Goal is for "member-inspire" programs development • Developing written materials, logo, brochure and updated newsletter • Developing 2007 monthly educational component with guest speakers. Current commitments from OSU Extension, Mediation Works, Consumer Credit Counseling, Rogue Valley Manor community Services and Providence Hospital senior Services. e Development of "punch list" to determine facility repairs/enhancements to improve the appearance of the building which will in turn attract more participants. • Creation of a business partner program to seek support from area businesses • Page 2 of 5 C. Recommendation: • • The Central Point Senior Center Board and Staff have made an incredible commitment to share in the responsibility to operate the center. They have created an environment that boosts confidence levels, strengthens bonds, provides peer support and motivates others to get involved. The Foundation Board would like to continue to operate the Central Point Senior Center next year. City staff supports continuing the relationship. • Ms. Boxer recommended the City of Central Point continues to support in coordination of programs and maintenance of the facility as it is vital to the sustainability and growth of the operation. The facility, however, is in need of more focused infrastructure and retrofit and repair from Public Works. A list of needs was distributed to the Park Commission for review. D. Action Items: • New Parks Ordinance Language VII. Mountain View Development Proposal Mr. Samitore reviewed a proposal on behalf of developers, Dale Clark and Jim Clark. The Clarks acquired a parcel adjacent to Don Jones Memorial Park to be used for a development. The tentative proposal, which has not been approved by the Planning Commission or the City Council, provides an access point onto Vilas Road and a proposed second access point onto North Mountain. As originally designed, the access road will displace a gazebo and part of buffer that will be between the street and the open space area of the park. The developers provided a revised plan that would limit impact to the park to approximately 600 square feet. The developers had an appraisal which provide for a cost of $1.25 per square foot. Mr. Samitore stated that the lowest price paid for right of way within the city by a developer in the past year and a half has been $7.00 per square foot minimum and as high as $25.00 per square foot. Obviously, this issue would need to be resolved before any sale could be considered. Additionally, prior to sale a quiet title action must be done in order to acquire the land before this option can go to City Council. Mr. Samitore requested that the Parks and Recreation Commission make a recommendation to City Council as to whether they agree to the potential sale of a portion of Don Jones Memorial Park to accommodate a street stub for this development. Ms. Boxer recommended the commission consider specific impacts on the park and a fair market value if the property were sold. Ms. Boxer also stated we need to look at what is best for the residents of the City of Central Point in consideration of park development rieeds. The Parks and Recreation Commission opted not to make a recommendation to City Council. They felt that they needed additional information to make an informed recommendation. Mr. Samitore stated that the issue would more than likely be brought to the City Council prior before the next commission meeting. • VIII. City Parks Ordinances Page 3 of 5 Mr. Jacob presented new city park ordinance to the commission which would replace the • very limited existing ordinances. Due to increasing problems with vandalism and potential illegal behavior in city parks, the Central Point Police Department has requested that ordinances be moved to City Council as emergency ordinances which means that they would be enacted immediately upon city council approval without a second reading. Mr. Jacob brought forward two specific issues for Commission review: Hours of Operation and Animal Options. Concerning hours of operation, the Police Department requested that park closure hours be from sunset to sundown. Commission member were concerned that these hours would severely limit access by law-abiding citizens. During winter hours, the parks would be closed by 4:45 p.m. which would impact those citizens who run in parks in the evening or are simply passing through. After discussion of appropriate closure hours, the Commission recommended that parks be closed from 10 p.m. to sunrise. Mr. Jacob said that this recommendation would go to City Council with the Police Department recommendation and they would make the final decision. Mr. Jacob stated that the second issue which required Commission input was whether dogs should be allowed in the parks. Currently, no dogs were allowed. Ms. Boxer suggested that a potential approach to the issue would be to allow dogs in only certain parks and reminded members that there had been discussions concerning building a dog park on Boes property. After discussion, the Commission recommended that dogs on leash be allowed in all parks but that strong language be added to ensure that dog owners • pick up all animal waste. Commission member provided additional suggestions for other ordinances and Ms. Holbrook moved the new city ordinances be approved with these recommendations. Ms. Alvarez seconded .and the motion was approved by all present. IX. Park Fee Increase Resolution: Mr. Jacob reminded the Commission that they had discussed raising fees at their June Meeting. Mr. Jacob had developed a draft resolution which would charge both city residents and nonresidents who would be charged slight more. Specifically, residents would be charged $10 per hour for use of tennis courts, basketball courts, baseball and soccer fields, meeting rooms and classrooms. Non-residents would be charged $15 per hour for the same facilities. Robert Pfaff Park stage areas would be charged at a rate of $15 per hour for residents, $20 per hour for non-residents. Mr. Jacob stated that there had been concerns expressed by staff that cleaning deposits were too low to meet park maintenance expenses. Ms. Boxer suggested that staff look more closely at actual costs for cleaning the parks by working with our maintenance staff and at how other communities handle this issue. Mr. Harleman stated that if we are to charge fees for usage of the parks, park users will pay the fee and be less likely to clean up after themselves, relying on parks maintenance to do this since they have paid a usage fee. Mr. Harleman mentioned that the ordinance for parks reservations needs to reflect the correct park closure hours. The resolution will be tabled until the next Commission Page 4 of 5 meeting to allow for developing a more effective strategy related to cleaning deposits. X. Parks and City Facilities Naming Resolution: Mr. Jacob reported that several years ago there had been an attempt to develop a consistent process for naming city pazks, but since it had not been done in the form of a resolution it had not been implemented. The Parks and City Facility Naming Resolution provides for a process for bringing a name forwazd through the appropriate committee or commission and for City Council and public review of any suggested names. The mayor also supports developing a method for naming the parks. The resolution goes beyond naming only parks and city facilities as well. In discussions with Mr. Hazleman, he had expressed a concern that as written the resolution does not provide enough flexibility in selecting names. Mr. Jacob offered to do additional reseazch to fmd appropriate language to meet this need. The resolution will be brought back to the Commission in December. Ms. Boxer informed the Commission that the department will begin developing policies for assigning a cost for naming pazks and pazk features. XI. Discussion Items: A. Gymnasium /Community Center Planning: Mr. Samitore reported that the City Council had approved demolition of the gymnasium at their last meeting. An advertisement for bids will go out shortly and the structure will probably be demolished prior to Thanksgiving. Commission members expressed the concern that effort be made to salvage portions of the structure that have historical value. Mr. Samitore said that at the very least a portion of the flooring would saved but other opportunities, if economically feasible, would be examined as well. Ms. Boxer reported that planning for a Community Center and/or gymnasium will start in January, hopefully in conjunction the City-wide strategic planning process. It will take about 6 months to get the community's input on what they would like to see in the new facilities so we can proceed with the design and, potentially, developing a bond measure. B. Boes Park Planning: Ms. Boxer reported that as with the community center, planning for Boes Pazk will begin eazly next year; the planning process will be discussed in more detail at the next meeting. Mr. Samitore reported that amid-year budget adjustment will be made since more building permits have submitted than initially expected which will provide for more system development charge fees. This will provide for additional funds that can be use community forums and to bring in a landscape architect to assist with planning process. XII. MISCELLANEOUS XIII. NEXT MEETING DATE The next Central Point Parks and Recreation Commission meeting will be December 21, 2006 at 6:00 p.m. VIX. ADJOURNMENT The meeting was adjourned without objection at 9:30 p.m. Page 5 of 5