Loading...
HomeMy WebLinkAboutCM081116CITY OF CENTRAL POINT City Council Meeting Minutes August 11, 2016 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Brandon Thueson, Taneea Browning, Rick Samuelson, and Mike Quilty were present. City Manager Chris Clayton; City Attorney Dan O'Conner; Police Captain Dave Croft; Community Development Director Tom Humphrey; Finance Director Steven Weber; Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. SPECIAL PRESENTATION A. Fire District No. 3 Presentation Fire Chief Dan Peterson presented the 6 -month report and update on their Strategic Plan process. He explained that they have accomplished 37 out of the 68 items identified in the plan. They are working on a program called Pulse Point which would certify citizens in CPR to assist with emergencies in their neighborhoods. B. Rogue Disposal and Recycling Rogue Disposal and Recycling Director of Governmental Affairs & Marketing Garry Penning and Laura Leebrick, Community and Governmental Affairs Manager, presented the Five Year Periodic Review process. They are five years into their ten year franchise agreement and will be approaching the Council to extend it an additional five years. They updated on their Environmental Stewardship, and their fleet conversion to compressed natural gas. The CNG fueling station is located in White City. They will be having a grand opening soon. They explained the challenges they are facing with recycling. Communities are doing great by recycling, but they are having problems finding locations to take the recycled products. They will be asking for a $2.50 increase for residential customers in September. City of Central Point City Council Minutes August 11, 2016 Page 2 V. CONSENT AGENDA A. Approval of July 28, 2016 City Council Minutes B. OLCC Approval for Fast Break C. Approval to Cancel August 25, 2016 Council Meeting Mike Quilty moved to approve the Consent Agenda as presented. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. 2029, An Ordinance Adopting Multiple Code Amendments to the Central Point Municipal Code Sections 11.04, 11.16, 11.20, 13.04, and adding a New Section 3.40 Liens and Collections Finance Director Steven Weber explained this is the second reading of an ordinance allowing the city the ability to pursue collections for lien foreclosures in the event of delinquencies of LID assessments, financing agreements, or utility payments. The proposed changes will allow the city to determine the appropriate course of action given the size of the debt, value and marketability of the property and other factors. A new Section 3.40 has been added to provide for liens and foreclosures generally for any and all delinquent payments due to the city by municipal code, contract or resolution. Brandon Thueson made a motion to approve Ordinance No. 2029, An Ordinance Adopting Multiple Code Amendments to the Central Point Municipal Code Sections 11.04, 11.16, 11.20, 13.04, and adding a New Section 3.40 Liens and Collections. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. S. Resolution No. 1471, Approving a Conceptual Land Use and Transportation Plan for CP -3, An Urban Area of the City of Central Point, Oregon Community Development Director Tom Humphrey explained that the City's Regional Plan Element states that prior to expansion of the urban growth boundary into an urban reserve area it is necessary to adopt conceptual land use and transportation plan for the area. City of Central Point City Council Minutes August 11, 2016 Page 3 The Planning Commission and Citizens Advisory Committee have each participated in a planning charrette and conducted independent public hearing to come up with land use and transportation scenarios for CP -3. Staff provided the East Pine Street Area Concept Plan to various agencies for comment and made presentations to local area planning professionals. The conclusions from these presentations and meetings are summarized in the final version of East Pine Street Area Concept Plan presented tonight. The Planning Commission expressed its support for a circulation plan that moves traffic further away from the Peninger/Pine Street intersection. He presented a proposed map connecting Beebe Road to Peninger through CP - 3. The original idea of expanding the Eastside TOD and using the General Commercial land use category has been abandoned in favor of the more conventional thoroughfare commercial designation and C-5 zoning. This allows for a light manufacturing option and also the less restrictive use of signage near the freeway. The circulation plan envisions a bridge and the extension of Beebe Road to the west. Jackson County Roads has stated that they can make both options work, but prefer a Beebe Road connection that is more distant from the Peninger/Pine Street intersection. The MPO Policy Committee finds that the plan creates no barrier to inter -jurisdictional connectivity and is consistent with the Regional Plan. Approving the proposed resolution will begin the process with the County, State and Fair Board. Mayor Williams asked if anyone in the audience would like to speak to this issue. Robert Bogus, Naumes Real Estate Manager stated that they are looking forward to this process and the property being within the City limits. He recommends leaving both options in the plan allowing the property owners to work with the city. Allen Broderick moved to approve Resolution No. 1471, Approving a Conceptual Land Use and Transportation Plan for CP -3, An Urban Area of the City of Central Point, Oregon. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Park Commission Appointment Mayor Williams presented two applications for the vacancy on the Central Point Parks and Recreation Commission. He would like to recommend approval of Dennis Browning who has background in construction. Mike Quilty moved to appoint Dennis Browning to the Parks and Recreation Commission with a term expiring December 31, 2019. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, City of Central Point City Council Minutes August 11, 2016 Page 4 abstain; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. B. Planning Commission Report — No Report C. Final Review of a Cooperative Improvement Agreement between the City of Central Point and the Oregon Department of Transportation for Improvement of Interstate 5, Exit 33 Northbound Off -Ramp City Manager Chris Clayton explained that a previous draft of the proposed 1-5 Exit 33 off -ramp cooperative improvement agreement was authorized by City Council in May. After review by the State of Oregon some final adjustments have been proposed and staff felt that the Council should have the opportunity to review once again before execution. Mr. Clayton explained that the state recommends moving this project to a surface transportation project and the cost of the project was reduced. ODOT would like see the cost allocation set early in the process. This is in association with the LUBA decision on the Costco appeal. He does not recommend executing the agreement until a decision has been made by LUBA regarding Costco. There was discussion regarding the time line for the off ramp project if Costco moves forward and the next steps in the process. The applicants can pull permits if LUBA upholds the approval for the project. However, the appellants can continue the appeal by going to the Supreme Court. ODOT plans to set the funds aside because the ramp needs to be upgraded in the near future regardless of the LUBA decision. Allen Broderick moved to authorize execution of the Cooperative Improvement Agreement between the City of Central Point and the Oregon Department of Transportation for Improvement of Interstate 5, Exit 33 Northbound Off -Ramp once we have a LUBA opinion. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. D. Discussion of a Memorandum of Understanding for the 2017 Country Crossings Music Festival Parks and Public Works Director Matt Samitore explained that staff will be working with the Expo and the County regarding an agreement of understanding for the Country Music Festival in July, 2017. The purpose of the agreement is to clearly identify issues and solutions prior to the event. We would like to get the concerns of the citizens addressed to the best of our ability with an agreement. City Staff have reviewed the Cape Blanco Mass Gathering Permit which deals with many of the same concerns the City and residents will have regarding this size of an event at the Expo. Our preliminary concerns will be the site City of Central Point City Council Minutes August 11, 2016 Page 5 access/parking, public safety, event organization and communication and noise/event timing. There was discussion about directing bike and pedestrian traffic to Upton Road where there are pedestrian and bike lanes to accommodate this amount of traffic. Event planners are still working on parking options. We have been told that school parking lots will be used with a shuttle. The City has public parking lots and a field that could be considered for additional parking. We would like to coordinate Central Point Police and Jackson County Sheriff regarding the needs for the event. Plans will be in place well before the event with the needs, concerns, and resources that will be shared. Central Point staff would like to be included in the logistics and operation of the event for Police and Public Work's needs. We would like to know the specifics on overall volume, as the current plan has the main stage facing downtown. We want to work with the County to limit negative feedback from our residents. Staff explained that we have been in discussions with the County Administrator and the Expo Manager regarding our concerns. There was discussion regarding how late the concerts currently go, and if we can set a limit of 11:00 pm. Mr. Clayton explained that the County wishes to continue to be a good partner with the city on these events but the Expo is not under our jurisdiction. We can work with the County but we cannot set the rules on what can happen at the Expo. We are trying to be involved in as much of the planning as we can. Staff have been attending several of the Country Festivals throughout the State in order to know what Central Point can expect next year. IX. MAYOR'S REPORT Mayor Williams reported that he attended: • A meeting with Senator Wyden. They talked about charitable tax deductions and how the government may be limiting them in the future. • A TRADCO meeting. • The Central Point Chamber Mixer at the Chamber office. • The Medford Water Commission meeting at the Duff Plant this week. • The D.A.R.E. show and shine and cruise. It was a very good event this year. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • The southwest corner of Pine and 2nd Street has been marked as if a bulb out corner were in place. This is in preparation for the Study Session on Monday night. City of Central Point City Council Minutes August 11, 2016 Page 6 • The Combined plans to attend. • We received an on that team. Transport open house is tomorrow if any of the Council asset recovery check from MADGE for our participation • The COSTCO Appellants filed another brief with LUBA. The Costco Attorney will respond to the latest brief. He explained the date of the hearing may be extended by LUBA. • We have seen several of the LID payments come in over the last month. This is a result of the Council waving the extra fees until the end of the year if paid in full. XI. COUNCIL REPORTS Council Member Mike Quilty reported that: • He met with Pacific Power about working on electric vehicle initiatives for Clean Cities. • He will be in Klamath Falls on the 19t" for an MPO Meeting. They will be discussing a reduction of funds for Southern Oregon. • He is concerned about State Measure 97. He does not think it will be a good step for Oregon. Council Member Brandon Thueson reported that: • He participated in the LDS pear picking event for charity. He has been spending hours picking pears. The LDS Church gives them to charity. • He was on a ride along with Officer Jones the other night when the crash happened at the Little Pantry. His father-in-law was riding with Officer Brown. He was very impressed with the reaction of Central Point Officers that night. Council Member Rick Samuelson reported that his daughter participated in a soccer event in Portland over the weekend. Their team did very good and came in third place. Council Member Taneea Browning reported that: • Munch N Movies are going well. They attended the Star Wars Movie night and made light sabers. They are excited about Minions and making book markers tomorrow night. The food vendors have been fantastic. • She attended her first D.A. R. E. cruise and couldn't be happier. It was the perfect event for our small town feel, and was exactly how she remembers growing up. It was the perfect ending to an all Central Point Day after she perused the Barnstormers event at the Expo. • The Second Saturday Market is this weekend with five new vendors. Participation is up with the sponsorship of the Grange Co-op, the chamber is able to wave vendor fees. • Greeters will be at Seven Oaks on August 16'". N City of Central Point City Council Minutes August 11, 2016 Page 7 Council Member Allen Broderick reported that: • He attended the SOREDI meeting. They have a lot of new energy with the new manager on board. They have several projects in the works. • The city of Ashland will be asking the voters to approve shifting the Food and Beverage tax to be used for street maintenance. • Banner Bank says that lending is really busy right now. • Oregon has been voted the state with the most restrictive land use laws. • He had a great time visiting small towns in Oregon. He is now in favor of the bulb outs on Pine Street. All the cute downtowns have them. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • The paving project for Hamrick/Vilas should be complete tonight. They will be painting in a few weeks. • He will be bringing a Resolution of Intent to Condemn property around the Twin Creeks Crossing. It will be necessary for us to purchase some property for the crossing. • Skyrman Park is almost done with Phase 1. He is looking forward to other phases being funded and complete. Captain Dave Croft reported that: • SRO Godley did a great job organizing the D.A. R.E. Show and shine and cruise this year. There were 190 cars at the show and shine and 100 for the cruise. The event raised approximately $7,000 for D.A.R.E. in our Central Point Schools. • The City received $15,000 in asset forfeiture money from MADGE. They hope to use this money for a canine dog. • Two officers are graduating in Salem tomorrow, and two more in October. • Our officers did a great job protecting our citizens during the Medford Car Chase that caused a fatality on our city boundary. Finance Director Steven Weber reported that: • They have received some payments from the LID's and several calls regarding pay off amounts for some of the LID's on Snowybutte Lane. • Staff is working on the Audit. • There will be a Transient Occupancy Tax audit for LaQuinta again this year. They want to make sure they improved their record keeping. Community Development Director Tom Humphrey reported that: • Permits have been issued for the new veterinarian office by the Super 8 Motel. • Staff is expecting plans for a new Rogue Credit Union Building • He will be attending his first Airport Advisory meeting next week. City of Central Point City Council Minutes August 11, 2016 Page 8 City Attorney Dan O'Conner reported that the Costco LUBA appeal is difficult because the appellants have no regard for other people's time. We are hoping that LUBA will dismiss the latest motion from the appellants. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Mike Quilty moved to adjourn, Allen Broderick seconded, all said "aye" and the Council Meeting was adjourned at 9:15 p.m. The foregoing minutes of the August 11, 2016, Council meeting were approved by the City Council at its meeting of September 8, 2016. Dated: q IT I * Mayor Hank Williams