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Home My WebLink AboutPRM101702., w, ,ems CITY OF CENTRAL POINT Park Commission Meeting October 17, 2002 ~' .. I. REGULAR MEETING CALLED TO ORDER The meeting was called to order by Ralph Hale at 6:00 p.m. II. ROLL CALL: Ralph Hale, Mack Lewis, Eleanor Holbrook, Marlene Watson, and Jim Harleman. Parks and Recreation Coordinator Nancy Hanson and Karen Roeber were also present. III. MINUTES A. Approval of September 18. 2002 minutes. City Parks Commission Minutes Eleanor Holbrook made a motion to approve the minutes as presented. Marlene Watson seconded and the motion was unanimously approved. IV. PUBLIC APPEARANCES Daniel DeKorte formally invited the Park Commission members to attend his court of honor for completing his Eagle Scout project. The ceremony will be held on October 26th @ 7:00 ® p.m. at the LDS Temple, 2305 Taylor Road. V. BUSINESS A. Park Master Plan --- Matt Samitore, a Community Planner for the City of Central Point, spoke about a recent conference he attended by the Oregon Planning Institute and distributed copies of "A Guide for Oregon Community Park & Recreation Planning". The guide was developed by the Oregon Parks and Recreation Department (OPRD). Matt stated that when it comes to open space we should keep an open mind. We need to find out what kind of monies are available to cities and how can we get some of it. OPRD has broken the state into regions and shown how all regions vary depending on their needs. Some examples of how the regions vary are: Southern Oregon lacks outdoor pools and the coast needs more campgrounds. Matt stated how fast we are growing and it shows the lack of planning. We need to create a Master Plan that answers the question "what does the City need?" It will be a long process to create this document; taking anywhere from 6 months or longer. Matt also stated that the committee has the support of the mayor and the City Council. Some of the steps involved in the process of creating a Master Plan include: mapping; presenting it to the public; creating a steering committee. It might also involve an extra monthly meeting as well as an open house. We need to have a Master Plan set in place before we would be able to receive any monies. Matt suggested identifying the top 20 needs of the City and setting a time line. The Park Commission was asked to review the OPRD handout and bring suggestions to the next meeting. It was brought up that some cities will send the guide out and have someone else do their Master Plan (costing approx. $80,000) ® while smaller cities will form a committee and do the work on their own. We need to get a map showing an inventory of what facilities are in the city and while there is no deadline for creating a Master Plan, the sooner one is developed and adopted the sooner we will be able to apply for and receive monies. ,I ,~~ Once there is an adopted Master Plan we will be able to do an annual review and can make amendments. There will be flexibility to review and adjust the priorities (1-20) over the years as needs change. Some cities set up two committees (A Policy committee and a Steering Committee). It was suggested that we set up just one committee to handle both responsibilities. One thing that we will need to look at is trying to establish something that will set Central Point apart from just being a bedroom community of Medford. The first step will be to set up the committee between now and January 2003. Once that is in place we should be able to have the Master Plan completed by June or July 2003. Nancy has some background information so the committee can pull from that information. We can also do another survey of what the people want and need since the last survey was done two years ago. The monies will be there every year and the first place that needs to be developed is the nine acre parcel known as Don Jones Park. First let's form the committee and get the Master Plan established then go after the money! B. Skate Park: Purkiss-Rose Purkiss-Rose-RSI will be coming up on November 6th to take a look at the skate park site at CPE. They will give a presentation in the Council Chambers at 6:00 p.m. showing what they have developed and how they have incorporated the Youth Skate Park Committee's drawings into their plans. The City Council and the Youth Skate Park Committee will be invited to attend. 1. Mack Lewis attended the last City Council meeting and presented the logistics of the CPE site and the list of priorities.. ®, C. Don Jones Memorial Park -Request for Proposal (RFP) RFP's were sent to three companies for the design phase of the Don Jones Park site. Two were returned; one from KenCairn Environmental Design the other from Covey Landscape Architecture. At this time they were still being reviewed, one is substantially higher than the other and it has not yet been awarded. Nancy mentioned that she would like to see a climbing wall incorporated into the plan (one that would go horizontally instead of vertically). Public Works will award the RFP quickly as we are on the fast track to getting a design in place for this site. D. Name Recommendation for CPE Gym/Park Nancy asked for name recommendations for the CPE Gym/ Park site. Jim made a motion to officially recommend "Central Point Community Park" with the skate park portion of the site being named "Tanzi Memorial Skate Park". The motion was passed unanimously. E. Program Report Nancy said that there are 70 children in the Discover After School Program. 35 at Mae Richardson and 35 at CPE with approximately ten people interested in starting another site at Jewett. Nancy has spoken with District employees and the Jewett site would not be able to be established until next year. Nancy will work on getting ® a grant to get money to fund the program. The $45.00 per month per student does not cover expenses so the children will be holding a "Bowl-a-thon" fund-raiser to help offset the costs of running the after school club. ~~ , ,. t<... ' ~: f , VI. MISCELLANEOUS It was mentioned that there are 2 or 3 new subdivisions getting started in the city. One is being called Cascade Meadows and is located at the corner of Highway 99 and Beall Lane. The other is at the old mi11 site and that development will include substantial parkland. Central Point is exploding with growth! Nancy mentioned that there is a basketball league in the CPE gym and January thru March of 2003 is full until 9:00 p.m. She also mentioned that we are getting rental requests for the firehouse for birthday parties and soon it might be necessary to have afacilities-manager for some of these sites. Next week is "Rodeo Week" starting with an art display, fashion show and dinner Friday October 18th at the Expo. Next week will include a "cowboy cruise" a street dance (with KRWQ) along with a barbecue and Mr. & Little Miss Rodeo contest. Mack commented about the nice article on the skate park that was in the Mail Tribune. It stated that placement was very important in the reduction of crime - if it is placed near the front of the property and is visible from the street there is less crime and the same holds true with the parking lot; it is as significant as the park. Mack also asked if it was possible for teens to be on the Park Commission and Nancy stated yes. They just need to submit a letter stating their interest in being a member of the Park Commission. They would have to wait until next year before actually serving on the Commission. Marlene brought up the fact that there are not many trash cans on Pine Street and the ones that are there are not very attractive. It was mentioned that those would be part of the Downtown Beautification" and that the project has stalled. A Park Master Plan study session was set up for November 19, 2002 @ 7:00 p.m. _. VII. ADJOURNMENT . The Central Point Parks Commission Meeting was adjourned by consensus at 7:00 p.m. Next meeting is scheduled for November 21, 2002 6:00 p.m. n U