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HomeMy WebLinkAboutPFM021408Central Point Parks and Recreation Foundation Foundation Meeting Minutes February.l4, 2008 I. MEETING CALLED TO ORDER The meeting was called to order at 12:35 p.m. II. ROLL CALL Parks and Recreation Foundation members in attendance were: Vice-Chairman Patricia Alvarez, Lisa James of James Consulting, Inc., John Beck, Neil Olsen, Sean Winter, Richard Halley (City Council Liaison), Cathy Richardson, Doug Palmer Staff Present: Matt Samitore, Parks and Recreation Manager; Jennifer Boardman, Recreation Supervisor; Shelly Brown, Secretary II III. CHANGES TO AGENDA: There were no changes to the agenda IV. NEW BUSINESS: 1j Matt Samitore presented the Foundation Board with a draft of a Mission Statement for the Foundation. After. discussion, the mission statement was approved pending necessary punctuation corrections. Neil Olsen moved for approval, Sean Winter seconded the motion. All were in favor, zero opposed. 2) Lisa James, of James Consulting, Inc., presented the following: a) Draft copy of pending Foundation tri-fold brochure. Board discussion indicates pictures are desired on the face of the brochure and some format changes (layout) inside. Staff will continue to revise the brochure and communicate through email to expedite its completion so the Foundation may, pursue donation requests as soon as possible. b) Draft copy of the Foundation page for the Parks and Recreation Summer, 2008 Activity Guide was presented to the Board. It was agreed that some verbiage is needed in reference of visitors to the city. Staff will continue to revise the page and communicate through email to expedite its completion for printing in April, 2008. c) Legal documents for opening a securities brokerage account for the Foundation. Smith Barnev will forego commissions for this account. Transfer fees will be charged.. Motion was made by Cathy Richardson to open the account and seconded by Richard Halley. All were in favor, zero opposed. Lisa James will complete the documents and establish the account. d), Donor Recognition and Memorial Naming Opportunities for Don Jones Park. Lisa presented the Board with a draft of an itemized list of park amenities (and potential City of Central Point Porks.and Rec Foundation Minutes of February 14, 2008 Page 2 charges of each) for Don Jones Park which donors may choose to purchase. This list will be studied by the Board, recommended revisions will be made and the list will be finalized at a future meeting. e) Lisa gave Board and Staff members a Strengths, Weaknesses, Opportunities & Threats (SWOT) worksheet to complete as a form of brainstorming to determine which strengths and weaknesses will be most critical to the Foundation's future success. Findings will be discussed at a future meeting. V. OTHER BUSINESS There was no other business VI. MINUTES A. Minutes for the Foundation meeting of October 18, 2007 were approved with spelling corrections to Neil Olsen's and Nate Banry's names. Motion for approval made by John Beck,. seconded by Richard Halley. All board members were in favor, zero opposed. B. Minutes for the Foundation meeting of January 14, 2008 were approved. Motion for approval made by Sean Winter, seconded by John Beck. All board members were in favor, zero opposed. VII. Meeting, was adjourned at 1:10 p.m. VIII. Next meeting date: April 17, 2008 from 6:00-7:00 p.m. in the City Hall Council Chambers