HomeMy WebLinkAboutPFM071508Central. Point Parks and. Recreation. Foundation
Foundation Meeting Minutes
July 15, 2008
I. MEETING CALLED TO ORDER
The meeting v/as called to order at 12:00 p.m.
II. ROLL CALL
Parks and Recreation Foundation members_in attendance were:
Chairperson Kerry Bradshaw, Vice-Chairperson Patricia Alvarez, Lisa lames of James Consulting,
tnc.,_John Beck,, Sean Winter, Doug Palmer, Nate Banry, David Douglas, Neil Olsen
City of Central Point Parks and Recreation Department Staff present: Matt Samitore, Parks and
Recreation Manager; Jennifer Boardman, Recreation Supervisor; Shelly Brown, Secretary fl
I11. REVIEW & APPROVAL OF MINUTES
The minutes from the meeting of May 1, 2008 were reviewed and approved. John Beck moved
.for approval, Nate Banry seconded the motion, all were in favor.
IV. NEW. BUSINESS
1) BATTLE OF THE BONES UPDATE:
a. The Central Point Parks Foundation has partnered with Scott Knapp, owner and
operator of Srnoke-N-Man Barbeque for Battle of the :Bones 3, currently scheduled
for September 4`h, 5`h & 6`h at the Jackson County Exposition Park. The Central Point
Parks Foundation stands to gain 15% of proceeds revenue received by The Smoke-N-
Man Barbeque at this event. Foundation members are asked to volunteer a couple
of hours at this event. Volunteers are needed for money handling, serving food and
cleaning.
2} GOLF TOURNAMENT
a. The Parks Foundation would like to hold a golf tournament in the spring of 2009.
Please feel free to contribute ideas for locations, sponsors, etc.
3) WATER SPRAY PARK UPDATE
a. Phase t is currently out to bid. This phase does not include the spray park. A focal
plumbing company will install the water spray park. The goal is to raise another
$20,000 towards building the spray park.
- 4)„ LIST OF POTENTIAL BUSINESSES TO SOLICIT FOR DONATIONS
a. Matt Samitore_presented alist of fifteen potential business contributors to the Parks
Foundation. Foundation members were asked to contribute their ideas for
businesses to solicit for Parks Foundation donations. Ideally, a list of fifty would.. be
City of Central Point
Parks and Rec.Foundation
July 15, 2008
Page 2
an excellent start. It is important that the Foundation begin seeking donations from
businesses as soon as possible. This list should not be limited solely to Central Point
businesses,. but should encompass other cities' businesses as well.
b. Central Point Parks and Recreation Department will create badges for Foundation
members to wear while soliciting for donations and will finalize brochures for
printing.
5) UPDATE FROM LISA JAMES
a. Lisa James will bring her final report to the August 19, 2008 Parks Foundation
meeting,., It will include the policies for Gift Acceptance. Securities account
documents have been signed and Lisa will follow up to make sure the Foundation is
prepared to accept gifts of securities.
b. Lisa suggested the Foundation purchase a mailing list for donation correspondence.
She will bring cost estimates for such lists to the meeting of August 19, 2008.
c. Central Point Parks and Recreation Department will get cost estimate for inserting a
Parks Foundation return mailing envelope in the Fall 2008 Activity Guide which goes
to print in August.
6) PARK FOUNDATION MEMBERS
a. Council approved reduction of Parks Commission & Parks Foundation members to 8
members each. Xavier Valdez and Cathy. Richards will be eliminated from both
commissions. Currently, Parks Commission and Parks Foundation board members
are the same. It is not required all members be on both boards. Matt Samitore
encouraged Foundation members to email him if they do not wish to serve on one of
the. boards.
V. OTHER BUSINESS
No other business
VI. ~4®JOURN6VIENT
1) Meeting was adjourned unanimously at 12:35 p.m.
2) Next meeting is currently scheduled for August 19, 2008 at 12:00 p.m.