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Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional information.
I. MEETING CALLED TO ORDER – 6:00 p.m.
II. ROLL CALL
III. APPROVAL OF MINUTES IV. DISCUSSION ITEMS
A. None
V. BUSINESS A. Consideration of Resolution No. 2016-03 adopting the FY15-16 Development
Commission Budget
B. Consideration of Resolution No. 2016-04 approving Letter of Engagement with Western
Financial Group
C. Consideration of Resolution No. 2016-05 approving a Historic Façade Grant for the
Merritt Building, 117 East Pine Street VI. ADJOURNEMENT
City of Central Point
Development Commission
Meeting
Thursday, June 9, 2016
6:00 P.M.
Central Point
Council Chambers
140 S. 3rd Street
Central Point, Oregon
Members: Hank Williams
Allen Broderick
Bruce Dingler Taneea Browning Mike Quilty
Brandon Thueson
Rick Samuelson
Staff Liaison: Chris Clayton
Minutes
March 24, 2016
CITY OF CENTRAL POINT Development Commission Minutes
March 24, 2016
I. REGULAR MEETING CALLED TO ORDER
Chair, Mayor Hank Williams called the meeting to order at 6:07 p.m.
II. ROLL CALL: Chair: Mayor Hank Williams
Commission Members: Bruce Dingler, Rick Samuelson, Taneea Browning and Mike Quilty were present. Brandon
Thueson and Allen Broderick were excused.
City Manager Chris Clayton; Community Development
Director Tom Humphrey; Police Chief Kris Allison;
Planning Manager Don Burt; City Attorney Dan O’Conner; Finance Director Bev Adams; and City Recorder Deanna
Casey were also present.
III. APPROVAL OF MINUTES A. Approval of January 14, 2016 Development Commission Minutes.
Mike Quilty moved to approve the minutes as presented. Rick Samuelson
seconded. Roll Call: Mayor Williams, yes; Bruce Dingler, yes; Taneea Browning,
yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
IV. DISCUSSION ITEMS
A. Fiscal Year 2016-17 Budget Capital Projects
Planning Manager Don Burt presented a power point presentation regarding the
streetscape project and the 2016/17 proposed Capital Projects. He presented the preliminary resource estimate and the estimated expenditures.
He explained the estimated time line:
• April, 2016 to July 2016 Preliminary engineering.
• June 2016 to August 2016 Phasing Plan and Cost Estimates.
• August 2016 to November 2016 Final Engineering and construction
documents for Phase 1.
• September 2016 to October 2016 Financial Consultants.
• October 2016 to January 2017 Bond Sale.
• March 2017 to April 2017 Project out to bid.
• May 2017 to September 2017 Construction Project.
City of Central Point City Council Minutes March 24, 2016
Page 2
The final project costs will be carried-over to Fiscal Year 2017-2018. There was discussion about how many phases would be required to complete East Pine
west of 7th Street. Those decisions will be decided by the Development Commission depending on the preliminary plans and revenue.
Staff is requesting to proceed with the Fiscal Year 2016/2017 budget and want to include Phase 1 of the streetscape construction in that budget.
Commission members agreed to proceed with the budget preparation and return to the Budget Committee for discussion and approval in April.
V. BUSINESS
A. Consideration of Resolution No 2016-02 Awarding a contract to Adkins Consulting Engineering for the Streetscape Design and
Engineering on East Pine Street Mr. Burt explained the project area on Pine Street between the Railroad and 7th
Street. The contract will have a preliminary engineering plan for the project area.
Staff received three proposals and has interviewed three engineers. Adkins Consulting Engineering is the preferred firm. They included a phasing plan and
construction cost estimates per phase with final engineering plans & construction documentation.
Community Development Director Tom Humphrey explained that Adkins Engineering plans to work with businesses to avoid as much disruption as
possible during construction. Staff felt that Adkins provided assurance that they
will be the best company for this project. They have done similar projects around the state.
Below are the primary tasks for the project: 1. Data Collection
2. Preliminary Streetscape Design 3. Preliminary engineering plans 4. Phasing plan for meetings and public outreach
5. Preliminary cost estimate for each phase, meeting, and public outreach
6. Design of pedestrian signal in phase 1 with additional traffic control 7. Design of water line replacement options and design of permanent sign
replacement He explained the contract cost is budgeted for $310,000. The base contract is
not to exceed $215,000, extra work is not to exceed $75,000, and the contract will carry over into the 2016/2017 fiscal year. Staff requests that the Commission
approve the proposed Resolution awarding the contract to Adkins Consulting
Engineering.
City of Central Point City Council Minutes March 24, 2016
Page 3
Bruce Dingler moved to approve Resolution No 2016-02 Awarding a
contract to Adkins Consulting Engineering for the Streetscape Design and Engineering on East Pine Street. Mike Quilty Seconded. Roll Call: Mayor Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Rick Samuelson, yes; and Mike Quilty, yes.
VI. ADJOURNMENT
Rick Samuelson moved to adjourn, Taneea Browning seconded, all said “aye” and the meeting was adjourned at 6:35 p.m.
Dated: _________________________
Chair Mayor Hank Williams
ATTEST:
__________________________ City Recorder
Business
Letter of Engagement
Page 1 of 2
STAFF REPORT
June 9, 2016
AGENDA ITEM: V-A
Consideration of Resolution Adopting the Central Point Development Commission Budget for Fiscal
Year 2016-17.
STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
On April 18, 2016 the Central Point Development Commission Budget Committee met to review the draft
budget for Fiscal Year 2016-17. After discussion they voted to approve the budget as follows:
General Fund
Personnel Services $39,000
Materials & Services $120,300
Capital Outlay $1,588,010
Debt Service $397,400
Contingency $50,000
Total General Fund $2,194,710
For purposes of budgeting tax increment revenue projections ranging between $325,000 and $268,000
were developed. The Budget was based on the higher, more aggressive, estimate with the understanding
that actual tax increment receipts will be known prior to any financings and/or construction contracts, and
that expenditures will be appropriately adjusted. If the lower tax increment projection were used the
Budget would generally appear as follows:
General Fund
Personnel Services $39,000
Materials & Services $102,300
Capital Outlay $1,318,010
Debt Service $328,400
Contingency $50,000
Total General Fund $1,837,710
Page 2 of 2
Expense reductions would occur in Materials & Services (bond costs), Capital Outlay, and Debt Service.
Because of the variability in establishing bond parameters (interest, market vs. private placement, etc.)
and expenditure controls, use of the higher tax increment revenue projection for purposes of preparing the
Budget had minimal risk.
EXHIBITS/ATTACHMENTS:
Exhibit “A” – Central Point Development Commission Annual Budget, Fiscal Year 2016-17.
Attachment “B” – Resolution No. 2016-03 Approving Budget
ACTION:
Consider resolution approving the fiscal year 2016-17 budget for the Central Point Development
Commission.
RECOMMENDATION:
Adopt Resolution No. 2016-03 approving the alternate fiscal year 2016-17 budget for the Central Point
Development Commission.
EXHIBIT “A”
Page 1 of 12
CENTRAL POINT DEVELOPMENT
COMMISSION
PROPOSED BUDGET
FISCAL Y EAR 2016-17
BUDGET MEETING
JUNE 9, 2016
EXHIBIT “A”
Page 2 of 12
CENTRAL POINT DEVELOPMENT
COMMISSION
CENTRAL PO I NT DEV EL OPMENT COMMI S S I ON MEMB ERS
HANK WI LL IAMS , CHA IR
BRUCE DI NGLE R , VI CE CHAI R
ALLE N BRODE RI CK
TANEEA BROWNI NG
MIKE QUI LTY
RI CK SAMUE LSON
BRANDON THUE SON
CI TI ZEN BUDGE T COMMI TTEE MEMBERS
KA Y HARRI SON
ROB HERNANDE Z
KA REN HUCKI NS
CHRI S RI CHEY
BILL STUL TS
BILL WA LTON
STEVE N WEBE R
BUDGE T OFFI CER
CHRI S CLA YTON, CI TY MANAGER
URBAN REN EWAL STA FF
CHRI S CLA YTON, URB AN RENEWAL MANAGE R/ CI TY MANAGE R
BEV ADAMS, FI NANC E DIRE C TOR
TOM HUMPHREY , COMMUNIT Y DE VE LOPME NT DIR E CTO R
MATT SAMITO RE , PA RK S & PUBL IC WORKS DI RE C TOR
EXHIBIT “A”
Page 3 of 12
BUDGET MESSAGE
TO: CHAIR AND BOARD OF DIRECTORS CENTRAL POINT DEVELOPMENT
COMMISSION;
BUDGET COMMITTEE MEMBERS;
AND CITIZENS OF CENTRAL POINT
INTRODUCTION
The FY 2016-17 Budget represents the Commission’s first significant venture toward the
physical implementation of the Plan. This becomes apparent in the knowledge that not
only will it exceed, by a significant amount, all prior budgets combined, but it will also
represent the Commission’s first use of tax increment financing in the amount of
$1,700,000.
There are three actions that necessitate the size of the proposed budget:
1. East Pine Streetscape Design & Engineering ($210,000). As a carryover from the
FY15-16 Budget, the Commission will be completing the design, preliminary
engineering, and Phase 1 final construction engineering for the downtown
streetscape project on East Pine Street. This design and engineering project will
identify the scope and cost of constructing Phase 1 of the East Pine’s
streetscape.
2. Phase 1 Streetscape Construction ($1,348,010). The Phase 1 streetscape
construction project will require an estimated $1,700,000 tax increment
revenue bond before commencement of construction. It can be expected that
due to construction timing (beginning late spring 2017) that a large percentage
of the construction funding will be carried forward to the FY17-18 Budget.
3. Bond Costs. Including the first year’s estimated Debt Service Payment and Debt
Service Reserve the total cost for the bond will be approximately $102,000.
It should be noted that the costs and funding for the FY 2016-17 Budget will cover most
of two fiscal years to see the Phase 1 streetscape project through to completion.
MISSION
It is the primary mission of the Central Point Development Commission to eliminate
blight and depreciating property values within the urban renewal district. This mission
will be accomplished through the strategic implementation of projects and activities
that consciously maximize both public and private investments within the Urban
Renewal Area, investments that are designed to target, facilitate and strengthen the
economic and aesthetic vitality of the urban renewal district as the City’s traditional
mixed-use urban core.
EXHIBIT “A”
Page 4 of 12
OVERALL GOAL
The basic goal of the Development Commission is to address, through the implementation of the Plan,
existing blighted conditions within the urban renewal district so that unused and underused properties
can be placed in productive condition and utilized at their highest and best use in accordance with the
City of Central Point Comprehensive Plan.
KEY OBJECTIVES AND ACTIVITIES
Section 1.5.2 of the Plan identifies fourteen (14) goals and objectives to be
accomplished by the Plan. Section 1.6 addresses the activities that the Commission may
undertake. In July of 2013 the Development Commission prepared the Central Point
Urban Renewal Project Guide identifying the Development Commission’s top five
activities to be undertaken over a five-year period (FY13-14 to FY17-18). The activities
budgeted for FY 2016-17 are both long awaited and consistent with the Plan’s goals and
objectives and the Development Commission’s activities schedule.
KEY PERFORMANCE MEASURES
Increased real property assessed value within the urban renewal district
Track and manage Return-on-Investment (ROI) ratio between public and private
investment dollars within the urban renewal district
Completion of projects on schedule.
LEGAL COMPLIANCE
Notice of Budget Committee meeting
Affidavit of Publication, Mail Tribune
Resolution Adopting the Annual Budget
FORM UR-50, Notice to Assessor
THE BUDGET
This budget is a financial plan listing all planned expenses and revenues for fiscal year
2016-17. The Development Commission’s budget consists of a single fund; the General
Fund. The Budget’s primary source of income is tax increment revenue, including
proceeds from the sale of tax increment revenue bonds.
GENERAL FUND EXPENSES
The Development Commission’s expenses fall into one of four categories: Personal
Services, Materials & Services, Capital Projects, and Debt Service. All expenditures are
dedicated to implementation of the Plan.
PERSONAL SERVICES
Funding for Personal Services ($39,000) is related to the increase in the
workload necessary to complete the budgeted projects. Rather than hire
personnel for staffing the Development Commission the budget for Personal
Services will be used to reimburse the existing City staff for the time committed
to urban renewal.
Because of the East Pine Street project scheduled for this fiscal year the
Personal Services budget has increased from last year.
EXHIBIT “A”
Page 5 of 12
MATERIALS & SERVICES
The Materials & Services category ($120,300) is comprised of six subcategories,
most of which address basic administrative requirements of the Development
Commission. Such as; the costs of legal services, annual audit, materials,
contract services, etc. For this fiscal year the costs for an anticipated bond sale
have been added, substantially raising the total costs allocated to Materials and
Services.
CAPITAL PROJECTS
The Capital Projects Fund accounts for all expenditures ($1,588,010) on projects
related to implementation of the fifteen (15) projects listed in the Plan. This
includes such activities as project administration, design, engineering, and
construction costs. Over the course of the next 21 years it is the Commission’s
charge to undertake each of these projects, while not exceeding its Maximum
Indebtedness limit of $43,177,530.
For FY 2016-17 the Capital Projects Fund includes the following projects:
Engineering for the streetscape and signalization improvements on East
Pine within the downtown (Project No. 1 and 5). This project was
started in FY 2015-16 and will be completed FY 2016-17.
Construction of Phase 1 of East Pine Streetscape Project (Project No. 1
and 5).
Funding for the Economic Development Incentive Program (commercial
façade improvement).
DEBT SERVICE
The purpose of the Debt Service category is to account for the payment of
principal and interest due on Commission debt. For this fiscal year the
Commission will pay interest on the $125,000 loan from the City. The terms of
the loan are 2% interest payments annually, with a $125,000 balloon payment
at the end of the fifth year (FY17-18). The Commission also has a debt service
obligation in the amount of $4,900 for improvements made along Hwy. 99 by
Walgreen’s per the Streetscape Reimbursement Program.
For the first time the Debt Service category will also include provision for
repayment of the anticipated FY 2016-17 Bond.
RESOURCES
Funding for activities and projects will come from four sources; tax increment revenue,
interest, cash balance forward, and bond proceeds, for a total of $2,194,710.
FY 2016-17 BOND
It is anticipated that in FY 2016-17 the Commission will $1,700,000 in bond
proceeds.
EXHIBIT “A”
Page 6 of 12
TAX INCREMENT REVENUE
The primary source of urban renewal revenue will be bond proceeds, followed
by tax increment revenue. For FY 2016-17 it is estimated that the Commission
will receive $325,000 in tax increment revenue.
INTEREST & PREVIOUSLY LEVIED TAXES
It is estimated that the Development Commission will receive $2,600 in
previously levied taxes and interest on its cash balance.
BALANCE FORWARD
The Commission will begin FY 2016-17 with an estimated beginning cash
balance of $167,110.
A BALANCED BUDGET
By Oregon Law the budget is balanced at $2,194,710.
EXHIBIT “A”
Page 7 of 12
Actual Amount Adopted Budget Proposed Budget
2014/15 This Year 2015/16 Next Year 2016/17
126,059$ 126,500$ 167,110$ -$ -$ -$
-$ -$ 1,700,000$
-$ -$ -$
94$ -$ -$
Interest 890$ -$ 100$
119,074$ 287,800$ 327,500$
NA NA NA
246,117$ 414,300$ 2,194,710$
-$ 18,000$ 39,000$
690$ 18,900$ 120,300$
210$ 360,000$ 1,588,010$
-$ 7,400$ 397,400$
-$ -$ -$
Contingencies -$ 10,000$ 50,000$
-$ -$ -$
-$ -$ -$
900$ 414,300$ 2,194,710$
LONG TERM DEBT July 1, 2016General Obligation Bonds
Other Bonds
Other Borrowings
Total
Beginning Fund Balance/Net Working Capital
NOTICE OF BUDGET HEARING
Contact: Chris Clayton, Urban Renewal Manager Phone: (541) 423-1018 Email: Chris.Clayton@centralpointoregon.gov
FINANCIAL SUMMARY - RESOURCES
TOTAL OF ALL FUNDS
Capital Outlay
Federal, State and All Other Grants
Revenue from Bonds and Other Debt
Interfund Transfers
All Other Resources Except Division of Tax & Special Levy
Revenue from Division of Tax
Revenue from Special Levy
Total Resources
FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION
Personnel Services
Materials and Services
Debt Service
Interfund Transfers
All Other Expenditures and Requirements
Unappropriated Ending Fund Balance
Total Requirements
-$ -$
STATEMENT OF INDEBTEDNESS
Estimated Debt Outstanding Estimated Debt Authorized But not incurred on July 1
-$ 1,700,000$
157,060$ 152,662$
157,060$ 1,852,662$
A public meeting of the Central Point Development Commission will be held on June 9, 2016 at 6:00 p.m. at the
City of Central Point Council Chambers, 140 S. 3rd St.,Central Point Oregon. The purpose of this meeting is to
discuss the budget for the fiscal year beginning July 1, 2016 as approved by the Central Point Development
Commission Budget Committee. A summary of the budget is presented below. A copy of the budget may be
inspected or obtained at the City of Central Point Finance Department, 140 S. 3rd St., Central Point, OR, between
the hours of 9:00 a.m. and 4:00 p.m., or at www.centralpointoregon.gov.
EXHIBIT “A”
Page 8 of 12
RESOURCES
General Fund
1 124,242$ 126,059$ 125,150$ 1. Available cash on hand* (cash basis) or 167,110$ 167,110$ 167,110$
2 -$ -$ -$ 2. Net working capital (accrual basis)-$ -$ -$
3 -$ 94$ 150$ 3. Previously levied taxes estimated to be received 2,500$ 2,500$ 2,500$
4 296$ 890$ 1,200$ 4. Interest 100$ 100$ 100$
5 -$ -$ -$ 5. Transferred in, from other funds -$ -$ -$
6 6 OTHER RESOURCES -$ -$
7 -$ -$ -$ 7. Loan (City of Central Point)-$ -$ -$
8 -$ -$ -$ 8. FY16-17 Bond 1,700,000$ 1,700,000$ 1,700,000$
9 9
10 10
11 11
12 12
13 13
14 14
15 15
16 16
17 17
18 18
19 19
20 20
21 21
22 -$ 22
23 23
24 24
25 25
26 26
27 27
28 28
29 124,538$ 127,044$ 126,500$ 29. Total resources, except taxes to be levied 1,869,710$ 1,869,710$ 1,869,710$
30 287,800$ 30. Taxes estimated to be received 325,000$ 325,000$ 325,000$
31 6,194$ 119,074$ 31. Taxes collected in year levied
32 130,732$ 246,117$ 414,300$ 32. TOTAL RESOURCES 2,194,710$ 2,194,710$ 2,194,710$
*Includes ending balance from prior year
FORM
LB-20
Central Point Development Commission
Second Preceding
Year 2013-14
Budget for Next Year 2016-17Historical Data
Actual
First Preceding
Year 2014-15
Adopted Budget
This Year
2015-16 RESOURCE DESCRIPTION Proposed By
Budget Officer
Approved By
Budget Committee
Adopted By
Governing Body
EXHIBIT “A”
Page 9 of 12
FORM
LB-30
Adopted Budget
Second Preceding First Preceding This Year Proprosed By Approved By Adopted By
Year 2013-14 Year 2014-15 2015-16 Budget Officer Budget Committee Governing Body
PERSONAL SERVICES
1 -$ -$ 15,000$ Salaries & Wages 30,000$ 30,000$ 30,000$ 1
2 -$ -$ 3,000$ City Taxes & Benefits 9,000$ 9,000$ 9,000$ 2
3 -$ -$ 18,000$ TOTAL PERSONAL SERVICES 39,000$ 39,000$ 39,000$ 3
MATERIALS AND SERVICES
4 690$ 916$ 2,300$ Advertising/Legal Notices $2,300 2,300$ 2,300$ 4
5 1,400$ 223$ 5,500$ Professional Services $102,000 102,000$ 102,000$ 5
6 82$ 126$ 10,000$ Contract Services, Admin. Staff $15,000 15,000$ 15,000$ 6
7 -$ -$ 400$ Office Supplies $400 400$ 400$ 7
8 -$ -$ 400$ Postage $300 300$ 300$ 8
9 -$ -$ 300$ Phone/Internet $300 300$ 300$ 9
10 2,172$ 1,265$ 18,900$ TOTAL MATERIALS AND SERVICES $120,300 120,300$ 120,300$ 10
CAPITAL OUTLAY
11 -$ 79,181$ 15,000$ Oak Street Parking Lot & Hwy. 99 Street Lights -$ -$ -$ 11
12 210$ 310,000$ East Pine Streetscape & Signals (Engineering)210,000$ 210,000$ 210,000$ 12
13 -$ -$ -$ East Pine Streetscape & Signals Construcion (Phase 1)1,348,010$ 1,348,010$ 1,348,010$ 13
14 -$ -$ 30,000$ Economic Incentive Program 30,000$ 30,000$ 30,000$ 14
15 -$ 29,133$ 5,000$ Design Services, Concept Plan -$ -$ -$ 15
16 210$ 108,314$ 360,000$ TOTAL CAPITAL OUTLAY 1,588,010$ 1,588,010$ 1,588,010$ 16
DEBT SERVICE
17 2,500$ 2,500$ 2,500$ City Loan, Interest Only 2,500$ 2,500$ 2,500$ 17
18 -$ -$ 4,900$ Streetscape Reimbursement 4,900$ 4,900$ 4,900$ 18
19 -$ -$ -$ FY16-17 Bond + Reserve 390,000$ 390,000$ 390,000$ 19
20 2,500$ 2,500$ 7,400$ TOTAL DEBT SERVICE 397,400$ 397,400$ 397,400$ 20
TRANSFERRED TO OTHER FUNDS
21 -$ -$ -$ -$ -$ -$ 21
22 -$ -$ -$ -$ -$ -$ 22
23 -$ -$ -$ -$ -$ -$ 23
24 -$ -$ -$ TOTAL TRANSFERS -$ -$ -$ 24
25 10,000$ OPERATING CONTINGENCY 50,000$ 50,000$ 50,000$ 25
26 126,059$ 134,038$ Ending balance (prior years)
27 -$ UNAPPROPRIATED ENDING FUND BALANCE -$
28 4,882$ $112,080 $414,300 TOTAL REQUIREMENTS $2,194,710 2,194,710$ 2,194,710$ 28
150-504-030 (Rev 12/09)
REQUIREMENTS SUMMARY
Central Point Development Commission - General Fund
Historical Data
Actual REQUIREMENTS DESCRIPTION
Budget For Next Year 2016-17
EXHIBIT “A”
Page 10 of 12
LEGAL COMPLIANCE
Notice of Budget Committee meeting
Notice of Budget Hearing
Resolution No. 2015-04 Adopting the Annual Budget
FORM UR-50, Notice to Assessor
NOTICE OF BUDGET COMMITTEE MEETING
A public meeting of the Budget Committee of the Central Point Development Commission, Jackson
County, Oregon to discuss the budget for the fiscal year July 1, 2016 to June 30, 2017, will be held the
City Council Chambers, 140 S. Third Street, Central Point, Oregon. The meeting will take place on April
18, 2016, at 4:00 P.M. The purpose of the meeting is to receive the budget message and comments from
the public on the budget.
A copy of the budget document may be inspected or obtained on or after April 18, 2016 at the Finance
Offices of the City of Central Point, between the hours of 9:00 A.M. and 5:00 P.M., on the City of Central
Point web site at www.centralpointoregon.gov.
This is a public meeting where deliberation of the Budget Committee will take place.
Any person may appear at the meeting and discuss the proposed budget with the
Budget Committee.
EXHIBIT “A”
Page 11 of 12
Actual Amount Adopted Budget Proposed Budget
2014/15 This Year 2015/16 Next Year 2016/17
126,059$ 126,500$ 167,110$
-$ -$ -$
-$ -$ 1,700,000$
-$ -$ -$
94$ -$ -$ Interest 890$ -$ 100$
119,074$ 287,800$ 327,500$
NA NA NA
246,117$ 414,300$ 2,194,710$
-$ 18,000$ 39,000$
690$ 18,900$ 120,300$
210$ 360,000$ 1,588,010$
-$ 7,400$ 397,400$
-$ -$ -$ Contingencies -$ 10,000$ 50,000$
-$ -$ -$ -$ -$ -$
900$ 414,300$ 2,194,710$
LONG TERM DEBT July 1, 2016
General Obligation Bonds
Other Bonds
Other Borrowings
Total
Beginning Fund Balance/Net Working Capital
NOTICE OF BUDGET HEARING
Contact: Chris Clayton, Urban Renewal Manager Phone: (541) 423-1018 Email: Chris.Clayton@centralpointoregon.gov
FINANCIAL SUMMARY - RESOURCES
TOTAL OF ALL FUNDS
Capital Outlay
Federal, State and All Other Grants
Revenue from Bonds and Other Debt
Interfund Transfers
All Other Resources Except Division of Tax & Special Levy
Revenue from Division of Tax
Revenue from Special Levy
Total Resources
FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION
Personnel Services
Materials and Services
Debt Service
Interfund Transfers
All Other Expenditures and Requirements
Unappropriated Ending Fund Balance
Total Requirements
-$ -$
STATEMENT OF INDEBTEDNESS
Estimated Debt Outstanding Estimated Debt Authorized
But not incurred on July 1
-$ 1,700,000$
157,060$ 152,662$
157,060$ 1,852,662$
A public meeting of the Central Point Development Commission will be held on June 9, 2016 at 6:00 p.m. at the
City of Central Point Council Chambers, 140 S. 3rd St.,Central Point Oregon. The purpose of this meeting is to
discuss the budget for the fiscal year beginning July 1, 2016 as approved by the Central Point Development Commission Budget Committee. A summary of the budget is presented below. A copy of the budget may be
inspected or obtained at the City of Central Point Finance Department, 140 S. 3rd St., Central Point, OR, between
the hours of 9:00 a.m. and 4:00 p.m., or at www.centralpointoregon.gov.
EXHIBIT “A”
Page 12 of 12
FORM UR-50 NOTICE TO ASSESSOR 2016-2017
• Submit two (2) copies to county assessor by July 15. Check here if this is an amended form.
Part 1: Option One Plans (Reduced Rate). For definition of Option One plans, see ORS 457.435(2)(a)
Increment Value
to Use*
100% from Division
of Tax Special Levy Amount**
$ Or Yes ____ $
$ Or Yes ____ $
$ Or Yes ____ $
$ Or Yes ____ $
Part 2: Option Three Plans (Standard Rate). For definition of Option Three plans, see ORS 457.435(2)(c)
Increment Value
to Use***
Amount from Division
of Tax***
Special Levy
Amount****
$ Or
$ Or
$ Or
Part 3: Other Standard Rate Plans. For definition of standard rate plans, see ORS 457.010(4)(b)Increment Value
to Use*
100% from
Division of Tax*
$ Or Yes X
$ Or Yes ____
$ Or Yes ____
$ Or Yes ____
$ Or Yes ____
Part 4: Other Reduced Rate Plans. For definition of reduced rate plans, see ORS 457.010(4)(a)
Increment Value
to Use*
100% from
Division of Tax*
$ Or Yes ____
$ Or Yes ____
$ Or Yes ____
$ Or Yes ____
$ Or Yes ____
Notice to Assessor of Permanent Increase in Frozen Value. Effective 2012-2013, permanently increase frozen value to:
Plan Area Name New frozen value $
Plan Area Name New frozen value $
* All Plans except Option Three: Enter amount of Increment Value to Use that is less than 100% Or check "Yes" to receive
100% of division of tax. Do NOT enter an amount of Increment Value to Use AND check "Yes".
** If an Option One plan enters a Special Levy Amount, you MUST check "Yes" and NOT enter an amount of Increment to Use.
*** Option Three plans enter EITHER an amount of Increment Value to Use to raise less than the amount of division of tax stated
in the 1998 ordinance under ORS 457.435(2)(c) OR the Amount from Division of Tax stated in the ordinance, NOT both.
**** If an Option Three plan requests both an amount of Increment Value to Use that will raise less than the amount of division
of tax stated in the 1998 ordinance and a Special Levy Amount, the Special Levy Amount cannot exceed the amount available
when the amount from division of tax stated in the ordinance is subtracted from the plan's Maximum Authority.
150-504-076-5 (Rev. 12-10)
Plan Area Name
Plan Area Name
Downtown & East Pine Street Corridor Revitalization Plan
The Central Point Development Commission authorizes its 2016-2017 ad valorem tax increment amounts
by plan area for the tax roll of: Jackson County
Plan Area Name
Plan Area Name
Notification
Chris Clayton (541) 423-1018 July 10, 2016
(Contact Person) (Telephone Number) (Date)
140 S. 3rd St., Central Point, Oregon 97502 Chris.Clayton@centralpointoregon.gov
(Agency's Mailing Address) (Contact Person's E-mail Address)
Page 1 of 1
Resolution No. 2016-03
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A
RESOLUTION ADOPTING THE BUDGET, MAKING
APPROPRIATIONS,
AND DECLARING TAX INCREMENT
The Central Point Development Commission resolves as follows:
Section 1. The budget for fiscal year 2016–17 in the total of $2,194,710
is adopted (Exhibit “A”). This budget is now on file at the City of
Central Point Finance Offices, 140 South Third Street, Central Point, OR
97502.
Section 2. The amounts for the fiscal year beginning July 1, 2015; and
for the purposes shown below are appropriated:
GENERAL FUND
Personal Services $39,000
Materials & Services $120,300
Capital Outlay $1,588,010
Debt Service $397,400
Contingency $50,000
TOTAL GENERAL FUND $2,194,710
Section 3. The Board of Directors certify to the county assessor a request
for the Downtown & East Pine Street Corridor Revitalization Plan Area
for the maximum amount of revenue that may be raised by dividing the
taxes under Section 1c, Article IX, of the Oregon Constitution and ORS
Chapter 457.
The above resolution statements were approved and declared adopted on
this 9th day of June 2016.
________________________________________
Hank Williams, Chair
Central Point Development Commission
ATTEST
__ ___ _______________
Deanna Casey, Recorder
Business
Letter of Engagement
Page 1 of 2
2016-0002 - Western Financial, Staff Report 6-9-16 Engagement Letter.doc
STAFF REPORT
June 9, 2016
AGENDA ITEM: V-B
Consideration of Resolution No. 2016-04 Approving a Letter of Engagement with Western Financial
Group
STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
In preparation for financing of Phase I of the East Pine Streetscape Project it is appropriate for the
Commission to seek professional financial assistance for services such as:
Assist with development of financial plans
Provide professional advice on structuring, pricing, and execution of financings
Coordinate and carry out financings, including review of financing documents, coordination of the
financing team, draft RFP’s, solicitation of bids, negotiation with banks, assist with closings
The City currently contracts with Western Financial Group (WFG) for financial services to the City. For
purposes of consistency and financial coordination it is proposed that the Commission consider
contracting with WFG for financial services. The proposed hourly rate is $235/hr. plus expenses (at cost).
As proposed the term of the Engagement Letter would terminate, unless extended, on June 30, 2018. Use
of WFG will be on an as needed basis throughout the term of the agreement. Prior to any use of WFG for
a “specific purpose” WFG will provide an estimate of the cost for the “specific purpose”.
The City’s Finance Director, who also serves as the Commission’s Finance Director, has reviewed the
Letter of Engagement and finds it acceptable.
EXHIBITS/ATTACHMENTS:
Attachment “A” – Letter of Engagement with Western Financial Group
Attachment “B” – Resolution No. 2016-04 Approving Letter of Engagement
ACTION:
Consider resolution approving a Letter of Engagement with Western Financial Group.
EXHIBIT "A"
Page 2 of 2
2016-0002 - Western Financial, Staff Report 6-9-16 Engagement Letter.doc
RECOMMENDATION:
Adopt Resolution No. 2016-04 approving the Letter of Engagement with Western Financial Group
EXHIBIT "A"
EXHIBIT "A"
EXHIBIT "A"
EXHIBIT "A"
EXHIBIT "A"
Development Commission Resolution No. 2016-02
RESOLUTION NO. 2016-04
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION
AUTHORIZING APPROVAL OF A LETTER OF ENGAGEMENT WITH WESTERN
FINANCIAL GROUP
(File No: 2016-0004)
WHEREAS, The Central Point Development Commission has reached a time in the
administration of the Downtown &East Pine Street Corridor Revitalization Plan (the Plan) where
the Commission is in need of professional financial services to effectively administer the Plan;
and
WHEREAS, The City of Central Point currently contracts with Western Financial Group for financial
services; and
WHEREAS, For purposes of maintaining financial continuity between the City and the Central Point
Development Commission (CPDC) it is deemed appropriate to retain Western Financial Group as
CPDC’s financial advisor.
NOW, THEREFORE, BE IT RESOLVED that the City of Central Point Development Commission by
Resolution No. 2016-04 hereby authorizes the Urban Renewal Director to sign the Letter of Engagement
(Exhibit “A”) between the Central Point Development Commission and Western Financial Group.
PASSED by the Development Commission and signed by me in authentication of its passage this 9th day
of June 2016.
__________________________________
Hank Williams, Chair
ATTEST:
_______________________________
City Representative
EXHIBIT "A"
Business
Façade Grant
Approval
Page 1 of 2
STAFF REPORT
June 9, 2016
AGENDA ITEM: V-B
Consideration of Application for Façade Improvement Grant, 117 East Pine, Francisco and Maria Orozco
(File No. HFG 2016-001) STAFF SOURCE:
Don Burt, Planning Manager
BACKGROUND:
The Development Commission has received a request for a
Historic Façade Improvement Grant for 117 East Pine Street. The
applicant/owner is Francisco and Maria Orozco. The applicant is
proposing to repaint the building and install new windows
consistent with the existing older windows.
The estimated total cost for the improvements to the building
$9,500. When adjusted for the improvements qualifying for the
grant the estimated qualifying amount is $3,685. Only
improvements to the building’s façade qualify for the Historic Façade Grant.
ESTIMATED CONSTRUCTION COSTS, MERRITT BUILDING
Painting Qualifying Non-Qualifying Total
Façade 2,570.00$ -$ 2,570.00$
Remainder of Building -$ 1,990.00$ 1,990.00$
Windows
Façade 4,800.00$ -$ 4,800.00$
Remainder of Building -$ 2,300.00$ 2,300.00$
Total 7,370.00$ 4,290.00$ 11,660.00$
Grant Eligible 7,370.00$
Grant Amount (50% max.)3,685.00$
Page 2 of 2
The property is known as the Merritt Building and was built in 1888. In 1992 the building was listed on
the National Register of Historic Places. The Merritt Building has since been removed from the National Register of Historic Places and has since has been in disrepair. Presently the building is being cleaned-up and painted and new windows are proposed. The building is now occupied by Central Point Perk, a
coffee/espresso café with indoor and outdoor sit-down accommodations.
Approval of the Historic Façade Grant only authorizes final payment upon verification of final billing and payment of invoices. Authorization of this application allows staff to proceed with disbursement of funds upon verification of qualifying receipts.
EXHIBITS/ATTACHMENTS:
Attachment “A” – Resolution No. 2016-05 Approving Historic Façade Grant ACTION:
Consider Resolution No. 2016-005 approving a Historic Façade Grant for the Merritt Building
RECOMMENDATION:
Approve the Historic Façade Grant per Resolution No. 2016-005
Development Commission Resolution No. 2016-02
RESOLUTION NO. 2016-05
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION AUTHORIZING APPROVAL OF A HISTORIC FAÇADE GRANT FOR THE MERRITT BUILDING, 117 EAST PINE STREET
(File No: HFG 2016-001)
WHEREAS, The Central Point Development Commission has reviewed and application for a
Historic Façade Grant from Francisco and Maria Orozco for 117 East Pine Street; and WHEREAS, The building at 117 East Pine Street is historically known as the Merritt Building, an
historic building in the City of Central Point; and WHEREAS, The requested Historic Façade Grant meets all applicable criteria set forth in the Historic
Façade Grant Program. NOW, THEREFORE, BE IT RESOLVED that the City of Central Point Development Commission by Resolution No. 2016-05 hereby approves the Merritt Building Historic Façade Grant in an amount not to
exceed $4,000 and authorizes the Urban Renewal Director to reimburse the Applicant an amount not to exceed $4,000 subject to verification of qualifying receipts.
PASSED by the Development Commission and signed by me in authentication of its passage this 9th day of June 2016.
__________________________________
Hank Williams, Chair
ATTEST:
_______________________________ City Representative