HomeMy WebLinkAboutDCM032416 CITY OF CENTRAL POINT
Development Commission Minutes
March 24, 2016
REGULAR MEETING CALLED TO ORDER
Chair, Mayor Hank Williams called the meeting to order at 6:07 p.m.
II. ROLL CALL: Chair: Mayor Hank Williams
Commission Members: Bruce Dingier, Rick Samuelson,
Taneea Browning and Mike Quilty were present. Brandon
Thueson and Allen Broderick were excused.
City Manager Chris Clayton; Community Development
Director Tom Humphrey; Police Chief Kris Allison;
Planning Manager Don Burt; City Attorney Dan O'Conner;
Finance Director Bev Adams; and City Recorder Deanna
Casey were also present.
III. APPROVAL OF MINUTES
A. Approval of January 14, 2016 Development Commission Minutes.
Mike Quilty moved to approve the minutes as presented. Rick Samuelson
seconded. Roll Call: Mayor Williams, yes; Bruce Dingier, yes; Taneea Browning,
yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
IV. DISCUSSION ITEMS
A. Fiscal Year 2016-17 Budget Capital Projects
Planning Manager Don Burt presented a power point presentation regarding the
streetscape project and the 2016/17 proposed Capital Projects. He presented the
preliminary resource estimate and the estimated expenditures.
He explained the estimated time line:
• April, 2016 to July 2016 Preliminary engineering.
• June 2016 to August 2016 Phasing Plan and Cost Estimates.
• August 2016 to November 2016 Final Engineering and construction
documents for Phase 1.
• September 2016 to October 2016 Financial Consultants.
• October 2016 to January 2017 Bond Sale.
• March 2017 to April 2017 Project out to bid.
• May 2017 to September 2017 Construction Project.
City of Central Point
City Council Minutes
March 24,2016
Page 2
The final project costs will be carried-over to Fiscal Year 2017-2018. There was
discussion about how many phases would be required to complete East Pine
west of 7th Street. Those decisions will be decided by the Development
Commission depending on the preliminary plans and revenue.
Staff is requesting to proceed with the Fiscal Year 2016/2017 budget and want to
include Phase 1 of the streetscape construction in that budget.
Commission members agreed to proceed with the budget preparation and return
to the Budget Committee for discussion and approval in April.
V. BUSINESS
A. Consideration of Resolution No 2016-02 Awarding a contract to
Adkins Consulting Engineering for the Streetscape Design and
Engineering on East Pine Street
Mr. Burt explained the project area on Pine Street between the Railroad and 7th
Street. The contract will have a preliminary engineering plan for the project area.
Staff received three proposals and has interviewed three engineers. Adkins
Consulting Engineering is the preferred firm. They included a phasing plan and
construction cost estimates per phase with final engineering plans & construction
documentation.
Community Development Director Tom Humphrey explained that Adkins
Engineering plans to work with businesses to avoid as much disruption as
possible during construction. Staff felt that Adkins provided assurance that they
will be the best company for this project. They have done similar projects around
the state.
Below are the primary tasks for the project:
1. Data Collection
2. Preliminary Streetscape Design
3. Preliminary engineering plans
4. Phasing plan for meetings and public outreach
5. Preliminary cost estimate for each phase, meeting, and public outreach
6. Design of pedestrian signal in phase 1 with additional traffic control
7. Design of water line replacement options and design of permanent sign
replacement
He explained the contract cost is budgeted for $310,000. The base contract is
not to exceed $215,000, extra work is not to exceed $75,000, and the contract
will carry over into the 2016/2017 fiscal year. Staff requests that the Commission
approve the proposed Resolution awarding the contract to Adkins Consulting
Engineering.
City of Central Point
City Council Minutes
March 24,2016
Page 3
Bruce Dingier moved to approve Resolution No 2016-02 Awarding a
contract to Adkins Consulting Engineering for the Streetscape Design and
Engineering on East Pine Street. Mike Quilty Seconded. Roll Call: Mayor
Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Rick Samuelson, yes;
and Mike Quilty, yes.
VI. ADJOURNMENT
Rick Samuelson moved to adjourn, Taneea Browning seconded, all said "aye" and the
meeting was adjourned at 6:35 p.m.
Dated: lei Cti l 1p /C
Chair Mayor Hank Williams
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