HomeMy WebLinkAboutCAP041416CITY OF CENTRAL POINT
City Council Meeting Agenda
April 14, 2016
Next Res. 1450
Next Ord. 2026
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES – Comments will be limited to 3 minutes per
individual or 5 minutes if representing a group or organization.
V. SPECIAL PRESENTATION
VI. CONSENT AGENDA
Page 2 - 8 A. Approval of March 24, 2016 Council Minutes
9 B. Approval to Cancel April 28, 2016 City Council Meeting
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
11 - 21 A. First Reading – An Ordinance Amending Chapter 2.57 of
the Central Point Municipal Code Pertaining to the
Membership Requirements of the Multicultural
Committee (Clayton/Browning)
IX. BUSINESS
23 - 31 A. Discussion of Local Improvement District Properties
(Samitore)
33 B. 3rd to 4th Street – E. Pine Alley Project (Samitore)
35 C. Planning Commission Report (Humphrey)
Central Point
City Hall
541-664-3321
City Council
Mayor Hank Williams
Ward I Bruce Dingler
Ward II Michael Quilty
Ward III Brandon Thueson
Ward IV Allen Broderick
At Large Rick Samuelson Taneea Browning
Administration Chris Clayton, City Manager Deanna Casey, City Recorder
Community Development Tom Humphrey, Director
Finance Bev Adams, Director
Human Resources Elizabeth Simas, Director
Parks and Public Works Matt Samitore, Director Jennifer Boardman, Manager
Police Kris Allison Chief
X. MAYOR’S REPORT
XI. CITY MANAGER’S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION ORS 192.660 (2)(d) Labor Negotiations and 192.660 (2)(e)
Property Negotiations.
The City Council will adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an
executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail at: Deanna.casey@centralpointoregon.gov . Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
Consent Agenda
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CITY OF CENTRAL POINT City Council Meeting Minutes
March 24, 2016
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Taneea
Browning, Rick Samuelson, and Mike Quilty were present.
Brandon Thueson was excused.
City Manager Chris Clayton; City Attorney Dan O’Conner;
Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams; and City
Recorder Deanna Casey were also present.
IV. PUBLIC APPEARANCES
Dan Davis, RVTD Representative Mr. Davis updated the Council on the RVTD Levy going before the voters at the
May 2016 Election. The Levy will be asking for .13 cents per $1000. The District is starting to use their reserves to cover operational costs. The Transportation district relies on tax payers to help keep the district going. Part of the levy will
increase service to White City to help get people to Rogue Community College and classes on time. They will be able to maintain the services to Central Point if
the levy passes. They are asking all the local jurisdictions for an endorsement of
the levy and stated that the other cities in the valley have given an endorsement.
V. SPECIAL PRESENTATION Captain Allison swore in Police Officers: Derek Moore, Heather Ashwell, and
Derek Brown. Each of the officers shared their background with the Council. V. CONSENT AGENDA
A. Approval of March 10, 2016 City Council Minutes B. Approval of Art4Joy OLCC Application
C. Approval of Fair City Market OLCC Application D. Approval of 2016 City Surplus List E. Acceptance of 2015 Comprehensive Annual Financial Report
City Manager Chris Clayton stated that there has been a question regarding the
City Surplus List and a request to remove the item from the Consent agenda for
further discussion.
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City of Central Point City Council Minutes March 24, 2016
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Rick Samuelson moved to approve Consent Items A, B, C, and E. Mike
Quilty Seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea
Browning, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA
D. Approval of 2016 City Surplus List
Mr. Clayton explained that there is a concern regarding why we donate items we
could sell and do we want to continue with this practice. Our current practice is to
allow the School District to review the surplus list and request a donation of items they could use.
Rick Samuelson asked why we donate when we could be auctioning the items and returning the funds to the budget for future purchases. Do we want to
continue donating the more expensive items to the district? He believes that we should try and get the tax dollars back in the budget for the larger priced items. Most of the items on the list for donation to the school don’t have a resale value.
Items like a vehicle could be sold and the money returned to that line item. He is not concerned about the items that do not have much resale value.
There was discussion that the citizens pay either way, either the City purchases a vehicle or the School District does. Both organizations use tax money. Several
Council members were in agreement that the items with a resale value over
$2000 should be brought to the Council for determination.
Mike Quilty moved to approve item D of the Consent agenda with the direction for staff to bring items with a resale value of $2000 or more for Council direction. Bruce Dingler Seconded. Roll call: Hank Williams, yes;
Bruce Dingler, yes; Taneea Browning, yes; Allen Broderick, yes; Rick
Samuelson, yes; and Mike Quilty, yes. Motion approved.
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Resolution No. 1446, A Resolution Affirming the Planning Commission Decision Adopted as Resolution No. 827 Approving a Conditional Use Permit for Development of a Costco Wholesale
Membership Warehouse and Fuel Facility on 18.28 Acres within the M-1 zoning district – Appellant Martin
Community Development Director Tom Humphrey explained this is the final order
regarding the Martin Appeal of the Planning Commission decision to approve a Planned Unit Development for Costco. On March 10, 2016 the Council
considered the evidence in the record and heard testimony from staff, the
appellants, the applicant and members of the public, the public hearing was closed and the City Council found that there is substantial evidence in the record
to affirm the Planning Commission Decision.
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City of Central Point City Council Minutes March 24, 2016
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Allen Broderick moved to approve Resolution No. 1446, A Resolution
Affirming the Planning Commission Decision Adopted as Resolution No. 827 Approving a Conditional Use Permit for Development of a Costco Wholesale Membership Warehouse and Fuel Facility on 18.28 Acres within
the M-1 zoning district – Appellant Martin. Mike Quilty seconded. Roll call:
Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
B. Resolution No. 1447, A Resolution Affirming the Planning Commission Decision Adopted as Resolution No. 827 Approving a
Conditional Use Permit for Development of a Costco Wholesale Membership Warehouse and Fuel Facility on 18.28 Acres within the M-1 zoning district – Appellant Smith
Mr. Humphrey stated that there was nothing more to add regarding this item. The Council heard testimony and directed staff to return with the resolution as stated
in the previous item.
Mike Quilty moved to approve Resolution No. 1447, A Resolution Affirming the Planning Commission Decision Adopted as Resolution No. 827 Approving a Conditional Use Permit for Development of a Costco
Wholesale Membership Warehouse and Fuel Facility on 18.28 Acres within the M-1 zoning district – Appellant Smith. Rick Samuelson seconded. . Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen
Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1448, A Resolution Amending the Intergovernmental
Agreement between the City of Central Point and Jackson County for Municipal Court Services.
Finance Director Bev Adams introduced a resolution amending the Municipal
Court Services Agreement. Jackson County Municipal Court has agreed to take over administration of the past due citations. The amendment to the original
agreement with Jackson County Justice Court includes all old citations issued prior to the current agreement dated July 1, 2013 and an increase from ½ to ¾ of the interest collected on these citations. The increase in the interest is because
the City has done most of the work regarding these items. There was discussion regarding the overall cost savings for the City including
staff time. This will also help alleviate confusion of where to pay a citation. Citizens will be directed to Jackson County Justice Court no matter the date of
the citation.
Mike Quilty moved to approve Resolution No. 1448, A Resolution Amending
the Intergovernmental Agreement between the City of Central Point and Jackson County for Municipal Court Services. Taneea Browning Seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen
Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
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City of Central Point City Council Minutes March 24, 2016
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D. Resolution No. 1449, Authorizing a Cooperative Agreement between
the City of Central Point and the Oregon Department of Transportation to Construct I-5: Exit 33 Off-Ramp Improvements
Community Development Director Tom Humphrey explained that as part of the
approval for the Costco Membership Warehouse and Fuel Facility, the applicant agreed to participate in certain infrastructure improvements as set forth in their
Conditional Use Permit approval. The I-5 Exit 33 Interchange Area Management
Plan is one of those items. He explained the cost for ODOT, Costco and the City. Construction is planned at the earliest possible date according to ODOT. The
applicant will pay their share to the City prior to the issuance of a building permit
and is not part of the SDC fees. The general scope of the agreement has been reviewed by the City Attorney and will be forwarded to ODOT for final decision.
The draft will to be reviewed by the Department of Justice and State
Procurement.
The proposed Resolution authorizes the City Manager to sign the agreement once it is returned from ODOT’s review. There was discussion regarding the City portion and the expected time line. ODOT has stated that they have set aside
funds for this project and hope to have the project completed close to Costco opening day. Allen Broderick moved to approve Resolution No. 1449, Authorizing a Cooperative Agreement between the City of Central Point and the Oregon
Department of Transportation to Construct I-5: Exit 33 Off-Ramp Improvements. Taneea Browning Seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen Broderick, yes; Rick
Samuelson, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS
A. Approval of Additional Parks Maintenance Worker
Jennifer Boardman asked to approve the addition of one Parks Maintenance Worker. The City Parks Division uses a combination of staff and private contracts to maintain our park system. During the recession the cost to privatize
the parks maintenance was highly competitive and it was in the best interest of the city to utilize contractors. The City recently sent out a new competitive bid for maintenance and the costs were substantially more than we had budgeted.
In order to meet the maintenance needs we will need to transfer money from the
contract line item to salary and benefits. The city will still utilize private contracts
for maintenance of Twin Creeks and Don Jones Park, but all the smaller parks will be maintained by city staff.
If the council approves the additional Parks Maintenance Worker staff will return with a supplemental budget adjustment. She explained that the Parks Employees
are vested in our parks and know how to take care of them. She is asking to
move ahead with creating this new position.
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City of Central Point City Council Minutes March 24, 2016
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Allen Broderick moved to approve the Addition of a Parks Maintenance Worker. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved.
IX. MAYOR'S REPORT
Mayor Williams reported that he:
• Attended the Medford Water Commission meeting. City staff will be working
with the MWC to lower the rates.
• Attended the Study Session.
• Attended a Fair board meeting where there was a presentation regarding the RV Park.
• Will be attending a meeting with the Expo on April 4th, where they will be discussing the future of Battle of the Bones.
X. CITY MANAGER’S REPORT
City Manager Chris Clayton reported that:
• An article in the Mail Tribune stated that the City of Medford has agreed on a
location for the Hope Village homeless project.
• He has received a legal opinion regarding a dispute for fees at 45 Bigham, he
will send out the letter from the City Attorney in tomorrow’s weekly report.
• Chief Allison received some news from the Court regarding 75 Bush Street
and their continued violations.
• He received very concerning news regarding a ruling from Oregon Courts
about recreational immunity. Parks employees may now be held personally
liable for accidents that happen in parks because of maintenance issues. He explained what we hope will work for this issue. We may need to set specific
procedures to cover our employees. The City Attorney will be reviewing this
ruling on behalf of the City.
• Staff would like to work on an ordinance revision to the sign code in order to
allow the School District to proceed with their score board update. He asked for a motion directing staff to prepare a sign code amendment.
Allen Broderick moved to direct staff to prepare a sign code amendment and return to Council. Bruce Dingler seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Allen Broderick, yes; Rick
Samuelson, yes; and Mike Quilty, yes. Motion approved. XI. COUNCIL REPORTS
Council Member Allen Broderick reported that he attended the Study Session
Council Member Taneea Browning reported that she:
• Attended the Study Session presented by the State Ethics Commission.
• Participated in the interview process for Pine Street RFPs
• Attended Chamber Greeters at Dogs for the Deaf.
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City of Central Point City Council Minutes March 24, 2016
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• Attended the Multicultural Committee Meeting.
• Attended a brainstorming session for Pine Street.
• Will be attending the Central Point Chamber Quarterly Mixer on April 5th at
Pacific Care on Pine Street.
Council Member Bruce Dingler reported that he attended the Study Session. He
also had a meeting with Mayor Williams to work on a letter of recognition for the City Manager on a job well done for the Costco appeal. They are both proud of
the way staff conducted the meeting and prepared for it. They decided that a
letter should be put in his personnel file. Presented and read the letter. He is a great City Manager and we are proud that he is here in Central Point.
Council Member Rick Samuelson reported that he attended the Study Session.
Council Member Mike Quilty reported that he:
• Attended the Study Session.
• Participated in the review of engineering proposals for Pine Street.
• Was in Salem for Oregon Freight Advisory meeting where they reviewed the
projects for Connect Oregon.
• Will be going back to Salem next week to work legislative projects for next
year.
• Attended an Airport Advisory Committee meeting at the airport. Travelers are
up again this year.
• Attended an MPO Meeting where they voted to increase the dues.
• Chose not to vote at the MPO meeting when RVTD asked for support on the Bond. He is concerned with the direction they are going in regards to asking
voter approval for another bond measure.
XII. DEPARTMENT REPORTS
Finance Director Bev Adams had no report.
Police Chief Kris Allison updated the Council on several arrests and cases they have had over the last couple of days. A couple of new Patrol Cars will be
delivered in a few weeks.
Parks Manager Jennifer Boardman reported on the drone footage of the
Greenway cleanup. There is a huge difference now that it has been cleared of
brush. Holiday Inn Express is interested in helping with the project to keep it cleared. This weekend is the Eggstravaganza in Twin Creeks Park.
Community Development Director Tom Humphrey thanked the Mayor and Council President for acknowledging Mr. Clayton for his work. This Costco
project is a big deal for Central Point and we will soon be seeing other businesses move into the area.
XIII. EXECUTIVE SESSION – 192.660 (2)(h) Legal Counsel
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City of Central Point City Council Minutes March 24, 2016
Page 7
Mike Quilty moved to adjourn into Executive Session under ORS 192.660
(2)(h) Legal Counsel. Rick Samuelson seconded, all said “aye” and the meeting
was adjourned to executive session at 8:20 p.m. The Council returned to regular session at 8:35. No action was taken.
XIV. ADJOURNMENT
Rick Samuelson moved to adjourn, Mike Quilty seconded, all said “aye” and the Council Meeting was adjourned at 8:36 p.m.
The foregoing minutes of the March 24, 2016, Council meeting were approved by the City Council at its meeting of April 14, 2016.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________ City Recorder
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TO: Honorable Mayor and City Council
FROM: Deanna Casey, City Recorder
SUBJECT: Cancellation of April 28, 2016 Council Meeting
DATE: April 14, 2016
April 28, 2016 Meeting Cancellation
Staff is recommending and prepared to cancel the April 28, 2016 City Council meeting due to a lack of agenda items. The only item at this time would be the second reading
of the Multicultural Committee Amendment Ordinance. This item is not time sensitive.
If the Council is in agreement staff is prepared to cancel the second meeting in April.
RECOMMENDED MOTION:
Approve the Consent agenda as presented.
Staff Report
Administration Department
Chris Clayton, City Manager
Deanna Casey, City Recorder
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Ordinance
Multicultural
Committee
Amendments
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STAFF REPORT
April 14, 2016
AGENDA ITEM: Appointment to City Committees
STAFF SOURCE:
Chris Clayton, City Manager
Taneea Browning, Council Member
Deanna Casey, City Recorder BACKGROUND/SYNOPSIS:
Multicultural Committee
The Multicultural Committee was created in 2008 due to several incidents in the valley
regarding racially motivated hate crimes. Several Citizens approached the Council to create the Multicultural Committee in an effort to enhance services provided to our
citizens by creating action and awareness for ethnic groups regarding diverse cultural,
economic and social issues.
Over the last few years the committee has seen a decline in membership interest and
has been operating with a membership of three out of seven members. Council
Member Taneea Browning has been acting in the capacity of a member in order for them to continue to meet for the last several months.
The proposed Ordinance would allow two members to live outside the city limits, but
would require members to have established mutual interest in the purpose of the
committee. Moreover, at least five of the members must maintain their city residence
during the course of their terms.
Council Member Taneea Browning and the Committee Members hope this will
increase interest in the committee to bring the membership up to the permitted seven
members.
The Central Point Multicultural Committee provides a Multicultural Awareness Youth
Award. This $500.00 scholarship is offered to Crater High School students and will be awarded to the student who best promotes the dreams and/or goals of Dr. Martin
Luther King, Jr.
Staff and Committee members have been actively recruiting new members.
ADMINISTRATION DEPARTMENT 140 South 3rd Street · Central Point, OR 97502 · (541) 664-3321 · www.centralpointoregon.gov
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Current members are:
Amy Sweet Christina Garrett Dolores Cadwallader
FISCAL IMPACT:
There is no financial impact to the City.
ATTACHMENTS:
Ordinance Amending 2.57 of the CPMC Pertaining to the Membership requirements for the Multicultural Committee.
PUBLIC HEARING REQUIRED:
No Public Hearing is required.
RECOMMENDATION: (4 Motions)
1) Move to second reading An Ordinance Amending Chapter 2.57 of the Central Point
Municipal Code Pertaining to the Membership Requirements of the Multicultural
Committee.
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ORDINANCE NO. _______________
AN ORDINANCE AMENDINGING CHAPTER 2.57 OF THE CENTRAL POINT
MUNICIPAL CODE PERTAINING TO THE MEMBERSHIP REQUIREMENTS OF
THE MULTICULTURAL COMMITTEE
Recitals:
A. The Multicultural Committee is dedicated to promoting diversity within the City of Central Point by providing guidance to the City.
B. Due to the challenges getting a full membership for the committee they
would like to allow appointment of members from outside city limits.
C. Two of the seven member committee could be considered if they can
show an established commitment to promoting the purpose of the committee.
D. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Section 2.27.020 will be amended to read as follows:
CHAPTER 2.57
MULTICULTURAL COMMITTEE
Sections:
2.57.010 Established
2.57.020 Membership 2.57.030 Purpose
2.57.040 Meetings
2.57.050 Chairperson – Removal of members
2.57.060 Staff Services
2.57.070 Compensation
2.57.010 Established: A Multicultural Committee is established in order to
represent and reflect issues of economic, social, and cultural interest for Central
Point’s growing multicultural community.
2.57.020 Membership: A. The Multicultural Committee shall consist of seven
members who shall be selected through an open public process and formally
appointed by the Mayor with approval of the City Council.
B. At least five of the mMembers must maintain their city residence
during the course of their terms to continue to hold office. Two members may live outside the city limits but shall have established mutual interest in the
purpose of the committee as stated in 2.57.030.
C. Members will be appointed for terms of three years. Three of the initial
members shall be appointed for two year terms to assure that all appointments
do not expire at the same time. Terms will expire December 31st of each year.
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D. The committee shall include one City Council Liaison who may report to the City Council.
2.57.030 Purpose: A. The purpose of the multicultural committee is to organize,
coordinate, research, make recommendations and manage actions regarding diverse cultural, economic, and social issues within our community. B. The multicultural committee shall act as an advisor to the City Council
on all matters affecting the multicultural community of the City of Central Point.
2.57.040 Meetings: A. Committee members shall adopt rules of procedure and review them every two years. If changes are made they will be presented to the City Council for adoption by Council Resolution.
B. Regular meetings shall be held the second Monday of each month.
Meetings may be added, cancelled or rescheduled by the Committee Chair or
staff liaison. 2.57.050 Chairperson – Removal of members: A. The chairperson shall be
appointed by the committee at large for a term of one year starting the first
meeting of each year. The Chairperson shall be a voting member. The
Committee Chair will have the responsibility of reporting to the City Council on an annual basis. 1. The Committee shall appoint a vice chair who will act as
presiding officer in the absence of the chairperson.
2. The committee shall appoint a secretary who will be responsible
for recording the meeting and providing official minutes to the City Recorder for retention. B. Any member of the Multicultural Committee may be removed by the
Mayor, with the approval of the Council for misconduct or nonperformance of
duty. A member who is absent from three consecutive meetings without an
approved absence from the chairperson is presumed to be in nonperformance of duty and may be replace by the Mayor and Council.
2.57.060 Staff services: The City Administrator shall provide such staff and
consultation services to the Multicultural Committee as shall be appropriate. A
record shall be kept of committee proceedings. The official minutes of the committee shall be maintained in the City Recorders office.
2.57.070 Compensation: Multicultural Committee members shall receive no
compensation other than expenses as authorized by the City Administrator or
Mayor and Council. SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word Ordinance may be changed to “code”, “article”, “section”, “chapter”,
or other word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions need not be codified and the City Recorder is authorized to correct any cross references and any typographical errors.
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SECTION 3. Effective Date The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the City Council and signed by me in authentication of its passage this
_______ day of ____________, 2016.
__________________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
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Business
Discussion of Local
Improvement District
Properties
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Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
March 31, 2016 TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: Discussion of LID properties
PURPOSE:
In the early 2000’s the City was asked by two local groups to form Local Improvement Districts
(LID) to solve infrastructure issues associated with their specific areas. The first was for the
Meadows Community. The Meadows had an older private water system that was failing and
required excessive maintenance. The City stepped in and formed the LID transforming the
system to a public water system with individually metered service connections. Each
unit/property owner was assessed a fee around $3,000. The majority of Meadows property
owners (approximately 300) each paid a sum of $3,000 dollars for the above-described
improvements
The second LID was formed for the creation of a public street. Snowy Butte Lane from Joseph
to Beall Lane was a county access road that was approximately 18’ wide with limited
improvements. At the time of the LID formation there was quite a bit of pressure from the
development community to expand the street so that development within the area could occur.
The City again stepped in to complete the project. An assessment of $8,848.41 was assessed
to each property based upon their approved development plans or what the city believed was
the amount of development that could potentially occur on the larger lots. Since the time of
the LID formation all but 5 properties have paid their assessment. Three of the properties
were original houses that existed prior to the LID. The two remaining properties were created
as part of new subdivisions that were tied to the LID formation. The two properties in question
are located immediately adjacent to Griffin Creek which had some flood plain changes in the
2009 map revisions. These revisions have made these two properties very difficult to develop.
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The LIDs are both approaching the end of their term and need to pay in full. The City has
been making the payments for the past several years. The extent of the remainder loan will
need to be paid in full by July 1, 2017.
SUMMARY:
884 Holley Way– $16,254.71 Owed - 37S02W10DB09400
The property was created by the Snowy Butte Meadows Planned Unit Development. It was
assessed the base amount $8,848.41. The base amount is what was assessed for each
parcel within the development area. Since the time of the initial assessment no payment has
been made on this parcel. This parcel also has two weed abatements liens. There are
currently no recorded liens against the property.
This parcel is located immediately adjacent to Griffin Creek and has a limited development
potential see Exhibit A.
895 Holley Way $15,754.71 - 37S02W10DB09417
The property was created by the Snowy Butte Meadows Planned Unit Development. It was
assessed the base amount $8,848.41. The base amount is what was assessed for each
parcel within the development area. No payments have been made on this account. There is
one weed abatement lien against the property. This property has several liens against the
property including a federal tax lien from 2008.
This parcel is located immediately adjacent to Griffin Creek and has a limited development
potential see Exhibit B.
3303 Snowy Butte Ln $12,878.67 - 37S02W10DB09200
This property was an existing house that was created as part of the Snowy Butte Meadows
Planned Unit Development. It was assessed the base amount $8,848.41. It has direct
frontage on Snowy Butte Lane. Initial payments were made but were discontinued in 2009.
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This property is subject to two deeds of trust, over which the City’s liens take priority. Map of
property is on Exhibit C.
3336 Snowy Butte Ln $5,065.05 - 37S02W10DA06400
This property was an existing home on Snowy Butte Lane. It was assessed the base amount
$8,848.41. Payments were made from 2006-2011. This is currently a rental property. This
property has a pending foreclosure from Wells Fargo Bank. A Map of the property is on Exhibit
C.
3268 Snowy Butte Ln $65,521.87 - 37S02W10DD02700
This property was one of the original properties on Snowy Butte Lane. It is the last remaining
property to be assessed that never developed. It was assessed $44,242.05 because of the
opportunity to develop 5 parcels. The property owner makes a $200-400 quarterly payment.
The actual quarterly bill is $1,490.69. The property is currently a rental.
This property has a perfected lien from 2002 in the amount of $50,000. However the City lien
will take priority. A map of the potential development is Exhibit D. The Exhibit shows a
conservative approach by keeping the existing home. If the existing home is demolished five
lots could be created.
555 Freeman Rd No 86 $2,355.52 - 37S02W11A 05400
This is the only property within the Meadows Community that has not paid their assessment.
The initial assessment for the property was $3634.78. The owner made payments until 2011. This
property is currently a rental. A Map of the property is Exhibit E.
Council Options
Option #1 - The first option is to continue to budget money from the general fund to make the
annual payments. The properties will continue to be assessed penalties and liens against the
properties.
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Option #2 – The council can choose to proceed forward on foreclosures of the properties. The
Council can do this on an individual property basis or as a group.
RECOMMENDATION:
Discussion of options and a recommendation to staff on which option to bring back for formal
resolution.
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34'
40'
50'50'
0 70 14035 Feet
±
Development Potential
884 Holley Way
Map Created by: Stephanie Holtey Community Planner IIJanuary 11, 2016
Property is within the R-1-8 zoning district,Snowy Butte Meadows PUD. Standard setbacksand Special Stream setbacks apply.
FOR ILLUSTRATION PURPOSES ONLY
Attachment A
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45'
125'
10'
23'
107'
0 70 14035 Feet
±
Development Potential
895 Holley Way
Map Created by: Stephanie Holtey Community Planner IIJanuary 11, 2016
Property is within the R-1-8 zoning district,Snowy Butte Meadows PUD. Standard setbacksand Special Stream setback applies.
FOR ILLUSTRATION PURPOSES ONLY
Attachment B
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3268 Snowy Butte Ln
3336 Snowy Butte Ln
3303 Snowy Butte Ln
SN
O
W
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B
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E
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N
VIRGINIA DR
JO
H
N
W
A
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D
R
RITA WAY
MARLIN WAY
HOLLEY WAY
G
R
I
F
F
I
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C
R
E
E
K
/
Exhibit C
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E
x
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i
b
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D
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555 Freeman Rd No 86
/
Exhibit E
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Business
Discussion of Alley
Project
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Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
March 31, 2016 TO: Honorable Mayor and City Council
FROM: Matt Samitore, Parks & Public Works Director
SUJECT: 3rd to 4th Street- E. Pine Alley Project
PURPOSE:
The Public Works Department would like to use a portion of the money for what was scheduled for the
6th Pedestrian crossing to instead build the alley behind 3rd to 4th between East Pine and Manzanita.
Street.
SUMMARY:
The Development Commission has made a decision on hiring Adkins Engineering for development of
the Downtown Refinement Plan. The timing of the plan is expected to take 6 to 9 months and will miss
this summer’s construction window. Part of the plan was potentially to move forward with one project
to be funded by the Street Fund for the pedestrian crossing at the Post Office at 6th and E. Pine.
Staff is advocating to instead using approximately half of what was budgeted to install the Alley behind
the business located on E. Pine from 3rd to 4th Street. These include the Point Pub and Grill, CJ’s
Barber Shop, Judy’s Central Point Florist and State Farm Insurance. The project is already designed
and construction could commence immediately upon contractors availability. The estimated cost for the
project is $35,000.
RECOMMENDATION:
Staff recommends a motion allowing for construction of the Alley project.
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Business
Planning Commission
Report
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City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Community Development
Tom Humphrey, AICP
Community Development Director
PLANNING DEPARTMENT MEMORANDUM
Date: April 14, 2016
To: Honorable Mayor & Central Point City Council
From: Tom Humphrey AICP, Community Development Director
Subject: Planning Commission Report
The following items were presented by staff and discussed by the Planning Commission at a
meeting on April 5, 2016. The first item was considered as a business item and the others were
provided for the Commission’s information. A. Consideration of a draft Conceptual Land Use and Transportation Plan for Urban Reserve Area (URA) CP-3. The Commission reviewed a draft of the CP-3 Conceptual
Plan which is a product of planning charrettes held previously by the Planning
Commission and Citizen’s Advisory Committee (CAC). The Commission offered their advice for alternative circulation plans and two additional policies for the Council to consider. They directed staff to circulate the draft to affected agencies and the public
and then return in May for a recommendation to the City Council.
B. Costco Conditional Use Application Update – The Commission was informed of the Council’s motion to deny two appeals and uphold the Planning Commission’s decision to approve. They were also made aware of the possibility of a pending appeal to LUBA.
C. Urban Renewal – East Pine Street Streetscape Engineering Contract – The
Commission was informed about the selection of an engineering firm to prepare a streetscape design and engineering plans for East Pine Street. Interested members were invited to participate in stakeholder meetings.
D. Director’s Code Interpretation for a Type II Application for Veterinary Clinic -
The Commission was informed about the decisions the Community Development Director has made to facilitate the development of a new veterinary clinic east of the freeway.
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