HomeMy WebLinkAboutCouncil Resolution 1127RESOLUTION N0.
A RESOLUTION AMENDING THE CITY'S POLICIES ON
FEES AND DEPOSITS FOR USE OF CITY PARK FACIITIES
Recitals
1. The City Council previously adopted Resolution No. 740,
A Resolution Amending the City's Policies on Fees and Deposits
for Use of City Park Facilities.
2. Due to a need to offset increases in maintenance
costs, damage due to vandalism and wear and tear on existing
parks due to increased usage.
Now, therefore;
BE IT RESOLVED BY THE CITY COUNCYL OF THE CITY OF CENTRAL
POINT, OREGON, that the City's policies on fees and deposits for
residents and non-residents' use of City park facilities set
forth in Resolution No. 740 is hereby amended, so that the
entire text of the City's policies is as follows:
Section 1. Definitions.
Applicant - Any person(s) at least twenty-one (21) years of
age with proper credentials (i.e., valid driver's license,
O.L.C.C card, etc.).
Clean-up Deposit - A monetary charge posted by applicants
and kept by the City if the applicant fails to reasonably clean
up the facility after use. This fee is refundable upon approval
by the Director or designated staff person.
Director ~ Parks and Recreation Director for the City of
Central Point, or a person designated by the Director to carry
out certain functions.
4th of July Celebration - The actual date of the 4th of July
celebration is held in Pfaff Park.
Reservation - The reserving of a specific areas or facility
in the parks for a specific time or date.
User Fee - A monetary charge for the use of the facility
being reserved, and used to offset costs incurred for providing
this service. Payable by both residents and non-residents of
Central Point upon making reservations.
Section 2. General. Information and Special Conditions.
A. Reservations of park facilities may be applied for no
more than 180 days before the requested reservation date. Pfaff
Park is reserved for the 4th of July celebration each year by the
Chamber of Commerce, and no other reservations will be allowed
for Pfaff Park on the 4th of July celebration date, unless
authorized by the City Council. No user fee or clean-up deposit
shall be charged to the Chamber of Commerce for the 4th of July
celebration.
B. Both citizens and/or businesses located within the
incorporated limits of Central Point and those located outside
the incorporated limits of Central Point may reserve park
facilities for specific date and time through application to the
City. Residents and nonresidents will be charged a user fee.
A clean-up deposit will be charged to both residents and
nonresidents. If a city key is required, a key deposit will be
charged to both residents and nonresidents.
C. The applicant shall be responsible for leaving the
reserved area in clean condition and ready for use by the next
reserving party. If the Director determines the area was not
left in clean condition, the clean-up deposit will not be
refunded to that applicant.
D. If a city key is required for a reserved venue, a $25
deposit will be required. Deposit will be returned when key is
turned in to the appropriate city department.
E. In case of special requests, fees for special
equipment and /or personnel used to complete the request of the
applicant will be collected at the time a reservation
application is issued to the applicant.
F. The reservation shall be effective when all deposits
and fees have been paid.
G. Cancellation of a reservation shall be made at least
ten (10) working days prior to the date of the reservation, or
all deposits and fees shall be forfeited.
H. Any persons seeking a refund of user fees, a clean-up
deposit or because of inability to use facilities as reserved
shall submit a written statement or refund request to include:
(1) Name of group, address and telephone number;
(2) Name, address and telephone number of person
group to receive refund;
(3) The reason for seeking refund .and the amount
requested.
No refunds shall be made unless approved by the Director.
I. All reservations are on a first come, first served
basis. Reservations will be accepted for the hours between 8:00
a.m. and 8:00 p.m. shall require City Council authorization.
Section. 3. Establishment of Fees and Deposits.
City.
The following fees and deposits shall be collected by the
A. User fees shall be charged at the rate described in
the table below, per hour for each park area, charged in one-
hour increments.
Table 1. Park Fees
Site Fees
Residents Nonresidents
Parks (Including picnic Residents Nonresidents
shelters, band shelters, $50 - 2 hrs. $70 - 2 hrs.
tennis courts, softball $100 - 4 hrs. $140- 4 hrs.
and/or baseball fields, $150 - All day $150 - All day
soccer fields, (8 am 5 pm) (8 am 5 pm)
multipurpose areas,
basketball-courts, and
any other park areas),
Meeting 6 Glassrooms
B. For reservations of areas in any City park, a clean-up
deposit and key deposit will be charged as described in Table 2:
Table 2. Deposits
Cleaning Deposit (Required Refundable Deposit based on
for both residents and total number attending:
nonresidents) $75 - 1 to 49 attending
$100 - 50 to 99 attending
$125 - 100 to 149 attending
$150 - 150 to 250 attending
Fee determined by Director
for events with over 250
attending
Key Deposit (Required for $25 deposit required when a key
both residents and is loaned out to residents and
nonresidents) a$35.00 fee is required for
nonresidents. Deposit returned
when key is returned.
C. In the event that a user of park facilities damages
any city property or fails to leave the facility in a clean
condition, City shall collect from such user an amount of money,
over and above the amount of the clean-up deposit, deemed
necessary by the Director to repair or clean up the facility.
D. In the event that a user shall use a facility for a
period longer than the time reserved by such user, the City
shall collect a user fee for the additional time. If one user
exceeds his or her time, causing the following user to use less
than his or her entire reserved time, the fee for the unused
time may be refunded.
Section 4. Classification of Fees. For purposes of ORS
310.145, and ORS 305.580-591, the fees and deposits described in
this resolution are classified as "other fees not subject to the
limits of Section llb, Article XI, of the Oregon Constitution".
Passed by the Council and signed by me in authentication of its
passage this ~`~ day of 2007
Mayor Hank Williams
ATTE
City Representativ
t
Approved by me this / ~, day of 2007
Mayor Hank Williams
RECREATION FACILITY RENTAL AGREEMENT
CHECK ONE: ^Private/Commercial ^Public/Civic/Church/Not for Profit ^ Co-Sponsored Group
This agreement is made and entered into this day of , 20 between the City of Central
Point, Pazks and Recreation Department, hereinafter called the City and of
(Organization or Individuals Name)
(ADDRESS) (PHONE)
Hereinafter called the User, for the use of
On
(DATE AND TwfE FACQ.TI'Y IS TO $E USED)
For the following purpose (s):
(NAME of FACD.1'CY)
I. Stage / Bandshell
Is the event a fundraising event? ^ Yes ^ No
(Explain)
^ $25/hr res. ^ $35/hr non-res ^$I50/all day
II. Picnic Shelter/Gazebo $_
^ $25/hr res. ^ $35/hr non-res ^$ I50/all day
III. Field $_
^ $25/hr res. ^ $35/llr non-res ^$!50/all day
IV. Hourly Charges: (user in building) $
^ $25/hr res. ^ $35/hr non-res ^$150/all day
V. Restroom Facilities ^Yes ^No $_
^ $25/hr res. ^ $35/hr non-res
Restroom keys must be picked up at Parks and Recreation otLce on Friday
prior to event and key must be returned the following Monday.
Date Key Picked up Date Returned
Will you have items that you will bring into the park?
(BBQ, amplifying systems, benches) ^ Yes ^ No
Time block needed (hours)
^ 2 hrs ^ 3 hrs ^ 4 hrs ^ 5 hrs ^ 6 hrs
^ All Day
Non-refundable
Clean up Deposit ^1-49($75) ^50-99($100)
^100-149 ($125) ^15(1-250 ($150)
^Over 250 (Director determines fee)
(Requires City Council approval)
SECURITY DEPOSIT $,
SUBTOTAL COLUMN A $_
SUBTOTAL: $
LESS DOWN PAYMENT: $
Receipt #
SUBTOTAL COLUMN A $ ~ GRAND TOTAL $
ALL RENTAL ACTIVITIES MUST BE CONDUCTED IN ACCORD WITH THE CITY OF CENTRAL POINT PARKS AND
RECREATION ORDINANCES! ORDINANACE N0.9.68.210 STATES: The possession and use of alcohol is prohibited in all public parks.
Permits can be issued for special events at the discretion of the city administrator or his or her designee and when the applicant possesses a
license for special events issued by the Liquor Control Commission.
For office use only:
Deposit ^ Application Approved ^ Application Denied ^ Reason for Denial
Signature
Date