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HomeMy WebLinkAboutDCM011416 CITY OF CENTRAL POINT Development Commission Minutes January 14, 2016 REGULAR MEETING CALLED TO ORDER Chair, Mayor Hank Williams called the meeting to order at 6:00 p.m. 11. ROLL CALL: Chair: Mayor Hank Williams. Commission Members: Bruce Dingier, Rick Samuelson, Brandon Thueson, Taneea Browning and Mike Quilty were present. Allen Broderick was absent. City Manager Chris Clayton; Community Development Director Tom Humphrey; Police Chief Kris Allison; Planning Manager Don Burt: and Planning Secretary Karin Skelton were also present. III. APPROVAL OF MINUTES A. Approval of November 12, 2015 Development Commission Minutes Mike Quilty moved to approve the minutes as presented. Rick Samuelson seconded. Roll Call: Mayor Williams, yes; Bruce Dingier, Taneea Browning, yes; Rick Samuelson, yes; Brandon Thueson, yes; Mike Quilty, yes. Motion approved. IV. DISCUSSION ITEMS A. Jackson County Fire District 3 Letter Dated September 18, 2015 Fire Chief Dan Peterson addressed the Development Commission regarding a letter he wrote dated September 18, 2015. He said the letter proposes that the Development Commission consider not funding any projects relative to Fire District 3, with the outlook that urban renewal could be concluded sooner. He stated that the Fire District was considering establishing an agreement with the City that would address scheduling and funding for Project 14 in the future or abandoning the project completely, which would allow the Development Commission to focus on projects that would improve the economic viability of the area, thus generating more tax increment revenue sooner. He said that the Fire District staff is recommending that the Fire District not request funding for Project 14 within the next 15 years and that in exchange the Development Commission will consider terminating the urban renewal 5 to 10 years early. Mr. Humphrey mentioned that something to be considered was that in 15 years the Development Commission would be made up of different people and it might not have the same priorities as at present. Chris Clayton asked for a status update of the Fire District's strategic plan requirement that they identify the location of a future station by December 2015. He asked if that location had been identified. City of Central Point Development Commission Minutes January 14,2016 Page 2 Chief Peterson answered that a temporary station has been set up on Table Rock Road which better serves that area of the City, and will be able to serve the growth that is expected on Gebhard Road, Wilson Road and Hamrick Road. He said that response time would be narrowed to around 4 minutes. He also said that the final location has not been identified but they had been considering some areas on Upton Road and other locations on Table Rock Road. They had ruled out locations near the fairgrounds, due to the fact that there was too much traffic. Chris Clayton said that he and Chief Peterson, Tom Humphrey and Don Burt had met and concluded that they should create a memorandum of understanding between the Fire District and the City that was not extremely specific so as to allow some flexibility in the future. He stated that what would ultimately determine the ability to terminate the urban renewal program early was how quickly the funds would be available to complete the projects that the Development Commission had identified as necessary to their mission. Mr. Clayton said that the Development Commission had prepared a list of projects that they deemed necessary to improve the urban renewal district. Those projects related to infrastructure would add to the growth and value to the district, but something else to consider would be that if the urban growth boundary was expanded, the project of a new fire station would be deemed to have value because of the necessity of providing services to those areas Bruce Dingier stated that he would like to have a meeting to review the projects and draft a tentative memorandum of understanding. B. East Pine Street Streetscape Engineering Project Don Burt updated the Commission on the East Pine Street Streetscape project for the Development Commission. He said that currently there is a request for proposals for engineering for the project. The deadline for submission of proposals is February 29, 2016. He asked for two members of the Development Commission to serve on the selection committee and evaluate the submissions. Mike Quilty and Taneea Browning volunteered. C. Resolution No. 2016-01. A Resolution of the Central Point Development Commission Accepting the Annual Report for the Downtown and East Pine Street Corridor Plan for Fiscal Year 2015-16. Tom Humphrey presented the Development Commission with the Annual Financial Report for Fiscal Year 2015 — 16. He informed the Commission that ORS 457.460 required all urban renewal agencies prepare an annual financial report for the preceding and current fiscal year. It is required to contain 5 elements: 1) The amounts and sources of monies received by the Central Point Development commission during FY 14-15; 2) The actual expenditures and purpose of expenditures by the Commission for the preceding fiscal year(FY 14-15) 3) The monies to be received and their source; City of Central Point Development Commission Minutes January 14,2016 Page 3 4) The budget and purpose of expenditures by the Commission for the current fiscal year; 5) An analysis of the impact, if any , of carrying out the urban renewal plan on the tax collections for the preceding year for all taxing districts included under ORS 457.430. Mr. Humphrey reviewed the report for the Development Commission. Brandon Theuson made a motion to approve Resolution 2016-01, approving the annual financial report. Mike Quilty seconded. ROLL CALL: Mayor Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Rick Samuelson, yes; Brandon Thueson, yes; Mike Quilty, yes. Motion approved. V. ADJOURNMENT Brandon Theuson moved to adjourn, Mike Quilty seconded, all said "aye" and the meeting was adjourned at 6:43 p.m. Dated: W a i/I J 'P Mayor Hank Williams ATTEST „ it City Recorder Deanna Casey MMC, I I I