HomeMy WebLinkAboutDevelopment Commission Resolution 2016-02 RESOLUTION NO.2016-02
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION
AUTHORIZING THE URBAN RENEWAL DIRECTOR TO ENTER INTO A CONTRACT
WITH ADKINS CONSULTING ENGINEERING FOR THE STREETSCAPE DESIGN AND
ENGINEERING PLANS FOR EAST PINE STREET DOWNTOWN CORE AREA
(File No: 2016-0001)
WHEREAS,the Development Commission has duly solicited for engineering services to complete the
preparation of streetscape design and engineering plans for East Pine Street Downtown Core Area(the
"Project"); and
WHEREAS,A duly appointed Selection Committee interviewed three qualified firms; and
WHEREAS,based on written and oral responses to the Request for Proposals it was the determination of
the Selection Committee that Adkins Consulting Engineering was the most qualified firm to undertake
and complete the Project.
NOW,THEREFORE,BE IT RESOLVED that the City of Central Point Development Commission by
Resolution No. 2016-02 hereby authorizes the Urban Renewal Director to enter in to a contract for
services with Adkins Consulting Engineers in an amount not to exceed $215,000 for completion of the
Gebhard Road Alignment Analysis, and;
BE IT FURTHER RESOLVED that the Central Point Development Commission authorizes the Urban
Renewal Director, subject to compliance with the Extra Work provisions in the contract, to approve an
additional not to exceed a total amount of $75,000 for extra work as presented in Exhibit "B" of the
contract.
PASSED by the Development Commission and signed by me in authentication of its passage this 24th day
of March 2016.
Hank Williams, Chair
ATTE T:
City Representative ,
Development Commission Resolution No. 2016-02
GENERAL SERVICES AGREEMENT
This general services agreement,effective March 31,2016(hereinafter referred to as "Agreement")by and
between the City of Central Point(hereinafter referred to as"City"),and Adkins Consulting Engineering.
(hereinafter referred to as"Consultant"), is established for those services rendered by"Consultant"upon
request by City. City and"Consultant"agree to the following:
GENERAL TERMS AND CONDITIONS
AUTHORIZED REPRESENTATIVES: For the purposes of this agreement,the City's authorized
representatives shall be the City Administrator,or the Public Works Director,or their duly authorized
representatives. The authorized representative for"Consultant" shall either be Jeremy Morris.or Mike
Zarosinski the Consultant's duly authorized representatives.
SCOPE OF WORK,SCHEDULE AND BUDGET: The following tasks represent the scope of work agreed
to by all parties to be completed at a cost not to exceed$215,000.Any changes to the Scope of Work must be
approved by the City prior to commencement of the proposed change.
Task 1. Data Collection for Project Area ($46,000 Not to exceed')
a. Coordinate with City to establish a website design and maintenance responsibility. Establish
costs for Extra Work 2a.
b. Conduct a stakeholders meeting of property and business owners within 100-feet of the Project
boundaries to introduce this stage of the streetscape project and to gather input and identify
stakeholder concerns.
c. Prepare a base map of the Project Area for review and acceptance by the City.The Base Map
will include the outer limits of the Project Area(extended westerly to the west side of the
railroad right-of-way)and identification of all rights-of-way and property lines abutting the
rights-of-way. Individual properties within the Project Area will be identified by tax assessor
number.A draft of the base map shall be submitted to City staff for review and authorization to
proceed to Task 1(b).
d. Identify and map all fixed surface and subsurface public and private improvements within the
Project Area, such as but not limited to utility poles, driveway aprons,traffic signals,
underground utilities,pavement striping(crosswalks,parking,travel lanes,etc.),curb and
gutter,handicap ramps, pedestrian entries,canopies, building facades and entries,parking and
traffic control signs,etc.
e. Identify/discuss planned utility upgrades by location,and timing.
f. Identify any public/private conflicts(fixed improvements, i.e.buildings, utilities,etc.)within
rights-of-way.
g. Map topographic/elevation data for existing curb and gutter, facade frontages and building
entries abutting or near rights-of-way.
Page 1 of 6 General Services Agreement Between "Consultant"and the City of Central Point
h. Address the use/need for construction easements during construction.
i. Prepare and submit to the City a digital and hard copy(1)of Tasks Ia through if entitled Task
1,Background Data for Streetscape Design&Engineering Plans for East Pine Street,
Downtown Core Area.
Task 2. Preliminary Streetscape Design ($29,000 not to exceed)
a. Prepare a Preliminary Streetscape Design Plan based on the streetscape elements identified in
the East Pine Street Corridor Refinement Plan,Alternative B. The Preliminary Streetscape
Design will include signalizations per the East Pine Street Corridor Refinement Plan. City staff
will provide specs on streetscape components such as tree grates,benches,sidewalk
materials/pattern, light poles,trash receptacles,and pavement pattem/material. It will be
necessary for the Firm to address street tree species options, street tree irrigation and electrical
outlets.
b. Identify(not resolve)conflicts between existing conditions and proposed streetscape design, i.e.
grade differences between existing curb and gutter and extended curb and gutter(sidewalk
widening and bulb-outs).
c. Prepare a preliminary itemized cost estimate for the streetscape improvements.
d. Conduct a second stakeholders meeting to discuss to the preliminary streetscape design. This
task could be combined with Task 2e.
e. Meet with CPDC to review the preliminary streetscape plan and costs for discussion,
modification, and authorization to proceed. Allow two iterations of this task and identify each
iteration in RFP cost proposal.
f. Upon authorization to proceed by CPDC prepare and provide a digital and hard copy(1)of
Tasks 2a through 2e entitled Task 2,Preliminary Streetscape Design for Streetscape Design&
Engineering Plans for East Pine Street,Do*ntown Core Area.
Task 3. Preliminary Engineering Plans ($69,000 Not to exceed)
a. Upon authorization by CPDC per Tasks 2a and 2b commence preparation of Preliminary
Engineering Plans.Based on the findings in Task 1 and 2 identify and address(resolve)any
conflicts between the proposed streetscape and existing conditions.
b. Identify the need and location for construction easements and the timing and use of right-of-way
agents where/when necessary. Because of the commercial nature of the Project Area it will be
necessary that all properties retain customer access at all times.
c. Identify necessary utility relocates and upgrades. With this subtask underground utility
upgrades/relocation/replacement in East Pine Street shall be identified and addressed(check
with Public Works Department).
d. Prepare a preliminary engineers cost estimate.
e. Meet with City staff to review Preliminary Engineering Plans and costs.
Page 2 of 6 General Services Agreement Between "Consultant"and the City of Central Point
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f. Meet with CPDC to review and modify/accept Preliminary Engineered Plans.
g. Upon authorization to proceed by CPDC prepare and provide a digital and hardbound copy(I)
of Tasks 3a through 3f entitled Task 3,Preliminary Engineering Plans for Streetscape Design
&Engineering Plans for East Pine Street,Downtown Core Area.
Task 4. Phasing Plan ($15,000 Not to exceed)
a. Meet with City staff to discuss and agree on parameters for phasing. Costs per phase will be a
major consideration defining each phase.
b. Prepare a coordinated Phasing Plan for construction of the streetscape improvements. The
Phasing Plan shall be based on the following considerations:
i. Visual prominence(Wow! factor);
ii. Construction cost
iii. Functional relationship
c. Meet with CPDC to discuss phasing and phasing options. Modify Phasing Plan as authorized by
CPDC.
Task 5. Preliminary Cost Estimate for Each Phase($15,000 Not to exceed)
a. Prepare cost estimates for each phase per the authorized Phasing Plan. This task shall include
methodology for updating phasing costs over time.
b. Meet with CPDC to review the cost estimates and adjust phasing as appropriate to address
construction cost limitations.
c. Upon authorization to proceed by CPDC prepare and provide a digital and hardbound copy(1)
of Tasks 4a through 4c,and Tasks 5a through 5b entitled Task 4&5 Phasing Plan for
Streetscape Design & Engineering Plans for East Pine Street,Downtown Core Area,
Task 6. Final Construction Engineering for Phase 1 ($41,000 Not to exceed')
a. Upon authorization by CPDC commence preparation of Final Engineering Plans and
construction documents for Phase 1.
b. Acquire necessary Construction Easements. City will send out final Utility Notifications for
Phase 1
c. Meet with CPDC for acceptance of the Final Engineering Plans and Construction Documents,
Phase 1, including engineers cost estimate.
The above tasks shall be completed for a fee not to exceed$215,000'.
Project Schedule: The attached Exhibit"A" is the schedule for completion of the project. Changes to
the schedule shall be in writing and approved by the by the City and the Consultant.
Not to Exceed Fee and Consultant Hourly Rate Schedule: See attached Exhibit"B"
' See EXTRA WORK section of contract
Page 3 of 6 General Services Agreement Between "Consultant"and the City of Central Point
TASKS DESCRIPTIONS AND BUDGETS: The"Consultant"shall not modify the budget or the task
descriptions without obtaining written approval from the City's authorized representative. The total budget is
considered a not-to-exceed amount,and shall not be exceeded without obtaining written approval from the
City's authorized representative. If any task is completed under budget,then that amount may be transferred to
another task(s), subject to written authorization of the City.
EXTRA WORK: The City may request"Consultant"to perform extra work,or may issue a change order
regarding the Scope of Service("Extra Work"). All Extra Work requests and change orders will be made in
writing by City's authorized representative. All Extra Work requests will have a binding "not to exceed"cost
amount that has been negotiated with"Consultant"prior to issuance of the Extra Work request.The aggregate of
Extra Work changes shall not exceed a total of$75,000. If"Consultant"feels that any Extra Work will affect
any of the pricing for the Scope of Work,then"Consultant"is to supply to City's authorized representative in
writing,within 48-hours of issuance of the Extra Work request to"Consultant","Consultant's"requested
adjustments to the pricing of items in the task release request, and justification for such adjustment.
"Consultant's"requested adjustments to the pricing of Extra Work shall be as negotiated and approved by City's
authorized representative prior to"Consultant"performing the work or services associated with the Extra Work.
The following has been identified as areas that may require Extra Work depending unforeseen conditions
occurring with implementation during various tasks of the contract:
• Extra Work Task la: Prepare Monument Recovery Map Including office and field time and recording
fee(Not to Exceed$5,000);
• Extra Work Task 2a: Design a web site for the current and future projects. Include a web survey for
different elements of the project(Not to Exceed$12,000);
• Extra Work Task 6a: Add design of signal to Phase 1 and additional traffic control(Not to Exceed
$40,000);
• Extra Work Task 6b: Add design of waterline replacement for Phase 1(Not to Exceed$10,000);
• Extra Work Task 6c: Add design of permanent sign replacement for Phase l(Not to Exceed$8,000).
The Extra Work noted above will require both a written request and authorization from the City for each Extra
Work task with a negotiated Not to Exceed amount equal to or less than those noted above.
All definitions,terms,and conditions of this Agreement shall apply to change orders and extra work requests
issued by City and performed by"Consultant".
"Consultant's"WARRANTIES: "Consultant"warrants that:
(a) It understands the currently known hazards which are presented to persons,property,and the
environment in working on,above, in,and in the vicinity of the project site.
(b) Its personnel have developed requisite expertise to perform the particular work and services of this
Agreement, in a safe, workmanlike, professional, and lawful manner;
(c) All work performed by"Consultant"shall meet the requirements of the various regulatory agencies
involved. It shall comply with all applicable statutes,ordinances,rules, laws,orders,and regulations.
"Consultant"will provide and maintain a safe work environment for services and work performed under
this Agreement, on any premises owned or controlled by City;
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(d) That all vehicles used to perform the work or services stated in this Agreement have all permits,
licenses,certificates,or other approvals required under applicable federal,state,and local laws,
regulations, statutes, ordinances,rules,policies and orders;and
(e) It shall comply with all applicable statutes,ordinances,rules, laws, orders,and regulations.
CITY'S WARRANTIES: City warrants that:
(a) It will make available to"Consultant"all information it has in regards to the project site and the work
required to be performed.
(b) Its personnel have developed requisite expertise and training to perform City's portion of the work and
services of this Agreement, in a safe,workmanlike,professional,and lawful manner;and
(c) It shall comply with all applicable statutes,ordinances,rules, laws,orders,and regulations.
EXCUSE OF PERFORMANCE: The performance of this Agreement may be suspended by either party in the
event such performance is prevented, impaired,or delayed by any cause beyond the reasonable control of such
party. The party whose performance is suspended, shall use all reasonable efforts to resume performance
promptly.
CITY INDEMNIFICATION: City agrees to indemnify and save harmless"Consultant"and its officers,
employees,agents,and their subcontractors,from and against any and all liabilities, losses penalties,fines,
claims,costs,and expenses incidental thereto(including costs of defense, settlement,and reasonable attorneys'
fees),which any or all of them may hereafter suffer, incur,be responsible for,or pay out as a result of bodily
injury(including death),property damage,contamination of or adverse effects on the environment, or any
violation or alleged violation of statutes, ordinances, laws,orders,rules, or regulations,to the extent caused by
City's breach of this Agreement or by any sole negligent act,negligent omission,or willful misconduct of City
or its employees,agents,or City's other contractors or consultants in the performance of this Agreement.
"Consultant"INDEMNIFICATION: "Consultant"agrees to indemnify and save harmless City and their
officers,employees, agents,and City's other contractors or consultants from and against any and all liabilities,
losses,penalties, fines,claims,costs,and expenses incidental thereto(including costs of defense,settlement,and
reasonable attorneys'fees),which any or all of them may hereafter suffer, incur,be responsible for,or pay out as
a result of bodily injury(including death), property damage,contamination of or adverse effects on the
environment,or any violation or alleged violation of statutes,ordinances, laws,orders, rules,or regulations,(a)
to the extent caused by"Consultant's"breach of this Agreement or by any negligent act,negligent error or
omission,or willful misconduct of"Consultant"or its employees, agents,or"Consultant's"subcontractors in
the performance of this Agreement, and/or(b)arising out of the performance of work and services with respect
to this Agreement.
INSURANCE: "Consultant" shall procure and maintain, and list City as the Certificate Holder and as an
additional insured,throughout the term of this Agreement covering"Consultant's"activities performed under,
and contractual obligations underwritten in,this Agreement,the following minimum amounts of insurance
coverage:
Coverage Limits
Workers Compensation Statutory
Page 5 of 6 General Services Agreement Between "Consultant"and the City of Central Point
Employers Liability $100,000
General Liability $500,000 per Occurrence, $1,000,000 Aggregate
Auto and Truck Liability $500,000 per Occurrence
Combined bodily injury and
property damage liability $500,000 per Occurrence, $1,000,000 Aggregate
"Consultant"shall also procure and maintain professional liability insurance coverage(including, but not limited
to, "errors"and"omissions"coverage) in the amounts of$500,000 for each loss,and $1,000,000 total all losses
throughout the term of this Agreement covering"Consultant's"activities performed under, and contractual
obligations underwritten in,this Agreement, again listing City as the Certificate Holder and as an additional
insured. A certificate of insurance shall be provided to the City,on an approved form, and be renewed as
appropriate, prior to the commencement of any work under this agreement, and for the duration of this
agreement.
TERM: This Agreement shall commence on the date set forth above and shall continue in effect indefinitely
unless sooner terminated by either party,with or without cause, upon thirty(30)days prior written notice to the
other party. Termination as herein provided shall be in addition to,and not in lieu of,a party's right to terminate
for breach. Termination shall operate to discharge all obligations that are executory by either party on or after
the effective date of termination,but any right of a party based on performance or breach of this Agreement
prior to the effective date of termination shall survive.
City may terminate this Agreement in whole or in part upon written notice in the event"Consultant"breaches
any duty,obligation,or service pursuant to this Agreement. If City terminates this Agreement pursuant to this
paragraph of this section,"Consultant"shall be liable for damages, including any additional costs of
procurement of similar work and services from another source.
INDEPENDENT CONTRACTOR: "Consultant"is and shall perform this Agreement as an Independent
Contractor,and as such, shall have and maintain complete control over all of its employees, agents, operations,
and subcontractors. Neither"Consultant"nor anyone employed by it or its delegates shall be or be deemed to
be,or act or purport to act as,the agent,representative,employee or servant of City,without the separate
expressed written authorization from City.
INSPECTION: City shall have the right to inspect and obtain copies of all written licenses, permits,or
approvals issued by any governmental entity or agency to"Consultant"or its delegates which are applicable to
the performance of this Agreement; to inspect and obtain copies of all "Consultant's"(or its delegate's)
employee training and certification documentation that is required by federal, state,or local statutes,ordinances,
laws,orders,rules,or regulations for performing work or services under this Agreement
NO WAIVER: Any failure of a party to enforce any provision of this Agreement will not constitute a waiver of
such provision or prejudice the right of that party to enforce such provision at any subsequent time.
RECORDS: During the term of this Agreement and any such longer period as is required by law or as specified
herein,"Consultant"shall maintain records pertaining to the work and services it provides under this
Agreement. Original(if applicable)records(i.e.reports, designs,plans,drawings,displays, specifications,
calculations,models,model results, photographs,videos,maps,etc.; in either, or both, a printed or electronic
form)or copies of such records shall be submitted to City within thirty(30)days of the work occurrence, unless
otherwise specified herein or as later specified by City. "Consultant's"records regarding the work shall be
Page 6 of 6 General Services Agreement Between "Consultant"and the City of Central Point
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available for inspection by or forwarding to City or its delegate at such reasonable time and place as City may
request in writing.
REIMBURSEMENT: "Consultant" shall be reimbursed on a time and materials basis, in accordance with
"Consultant's"current Schedule of Charges, a copy of which is attached and which, hereafter, is incorporated
into this agreement. This Schedule of Charges may be periodically updated by"Consultant",but the updated
Schedule of Charges will not be incorporated into this Agreement,unless approved in writing by City.
TAXES,TARIFFS,FEES,AND SURCHARGES: The prices set forth in"Consultant's"Schedule of
Charges shall include any tax,tariff,fee,or surcharge assessed on any of the work described in any given task
release request.
PROFESSIONAL RESPONSIBILITY: "Consultant"or their subcontractors shall perform services consistent
with skill and care ordinarily exercised by other professional consultants/contractors under similar
circumstances at the time services are performed, subject to any limitations established jointly by City and
"Consultant"as to the degree of care,time,or expense to be incurred by"Consultant"for services,proposals,
agreements,reports,designs, specifications,and bid documents.
RELATIONSHIP OF PARTIES: Nothing shall be construed or interpreted as requiring"Consultant"to
assume the status of owner,operator,generator,person who arranges for disposal,transporter,or store,as those
terms or any other similar terms are used in any federal, state,or local statute,regulation,ordinance,or order
governing the treatment,handling, storage,or disposal of any toxic or hazardous substance or waste.
BILLING AND PAYMENT: Invoices will be submitted by"Consultant"on a monthly basis,and shall be due
and payable on receipt. Interest at the rate of one and one-half percent(1.5%)per calendar month,but not
exceeding the maximum rate allowable by law, shall be payable on any amounts that are due and unpaid within
forty-five(45)days from the date of the City's receipt of the invoice,with payments to be applied first to
accrued late payment charges and then to the principal unpaid amount.
TIME OF PERFORMANCE: "Consultant"makes no warranties regarding the time of completion of services
and shall not be in default of performance under this Agreement where such performance is prevented,
suspended,or delayed by any cause beyond"Consultant's"control. Neither party will hold the other
responsible for damages for delays in performance caused by Acts of God or other events beyond the control of
the other party and which could not have been reasonably foreseen or prevented. Such delays will extend
completion dates commensurately.
CHANGED CONDITIONS: If,during the course of the performance of services under a task release request,
conditions or circumstances develop or are discovered which were not contemplated by"Consultant"and which
materially affect"Consultant's"ability to perform or which would materially decrease or increase the costs to
"Consultant"of performing,then"Consultant"will notify City in writing,and"Consultant"and City shall
renegotiate in good faith the terms of this Agreement or the conditions and budgets of the task release requests
within thirty(30)days. Alternatively, either party shall thereupon have the right to terminate the task release
request; provided,however,that upon any such termination,"Consultant"shall be compensated for services
rendered to the date of termination.
RIGHT OF ENTRY: City agrees to grant or arrange for right of entry at the project site,whether or not the
project site is owned by City.
Page 7 of 6 General Services Agreement Between "Consultant"and the City of Central Point
REPORTING AND DISPOSAL: City shall be solely responsible for notifying all appropriate federal, state,
local, or other governmental agencies of the existence of any hazardous,toxic,or dangerous materials on or in
the project site or discovered during performance of this Agreement. "Consultant"may, in its sole discretion,
agree to notify such agencies on behalf of City, as City's agent, as requested by City. City shall be solely
responsible for arranging and paying the costs to lawfully transport, store,treat,recycle,dispose of,or otherwise
handle,hazardous or toxic substances,or wastes and samples. "Consultant"may assist the City in these matters,
but does not inherit any of the responsibilities associated.
ATTORNEYS' FEES AND COSTS: The prevailing party in any action to enforce or interpret provisions of
this Agreement shall be entitled to recover all reasonable attorney fees and costs incurred in such action. If
"Consultant"is requested to respond to any mandatory orders for the production of documents or witnesses on
City's behalf regarding work performed by"Consultant",City agrees to pay all costs and expenses incurred by
"Consultant"not reimbursed by others in responding to such order, including staff time at current billing rates,
and reproduction expenses. However,the City reserves the right to recover these costs from"Consultant" if the
City does not prevail in the litigation,and it was determined that the losses incurred by the prevailing party were
as the result of work performed by"Consultant".
WAIVER: Any failure of a party to enforce any provision of this Agreement will not constitute a waiver of
such provision or prejudice the right of that party to enforce such provision at any subsequent time. Any waiver
by either party of any provision or condition of this Agreement shall not be construed or deemed to be a waiver
of a subsequent breach of the same provision or condition,unless the party sought to have waived has expressly
so stated in writing,and is so approved in writing by the other party.
LAW TO APPLY: This Agreement shall be governed and construed in accordance with the laws of the State
of Oregon, and applicable Federal laws and regulations. It is agreed by each party that any action of law, suit in
equity, or judicial proceeding for the endorsement of this Agreement shall be instituted and maintained only in
any of the courts of competent jurisdiction in Jackson County, Oregon. If any portion of this Agreement is
determined by a court of competent jurisdiction to be illegal, invalid,or unenforceable,the same shall not affect
the legality,validity,or enforceability of the Agreement as a whole or of any portion thereof,not so adjudged.
Any provisions of this Agreement held in violation of any law shall be deemed stricken and all remaining
provisions will remain binding on all parties.
MISCELLANEOUS: Any notice to be given hereunder shall be in writing(including,without limitation,by
facsimile transmission)and sent to the address of the other party,as set forth herein or to an address
subsequently designated by the receiving party.
This Agreement,consisting of all documents attached hereto,constitutes the entire agreement of the parties
relating to the subject matter hereof and supersedes all previous agreements, discussions,representations,
proposals,and correspondence between the parties. It is understood and agreed that no agreement, guarantee,
warranty, or duty, expressed or implied,not expressed herein shall limit or qualify the terms of this Agreement.
This Agreement may only be amended in writing, as approved and signed by both parties.
PARTIES BOUND: The parties acknowledge that they may conduct their respective business operations
through entities which they directly or indirectly,through one or more intermediaries and agreements, control
and therefore agree to cause such other entities to abide by the terms and conditions of this Agreement,as if they
were parties hereto to the extent necessary to carry out the purposes of this Agreement. Further,the parties shall
be entitled to their respective obligations hereunder to be satisfied and to cause their respective benefits
hereunder to be received,by such other entities. Subject to the foregoing,neither party shall assign this
Agreement without the prior written consent of the other party.
Page 8 of 6 General Services Agreement Between "Consultant"and the City of Central Point
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CONFLICT IN FORMS: In the event of a conflict between the terms set forth herein and any supplemental
contract documents herein contemplated,the terms set forth herein shall govern. The preprinted terms and
conditions appearing on any of"Consultant's"or City's purchase orders or other forms or documents,that
conflict with the terms and conditions of this Agreement,shall be considered null and void.
IN WITNESS WHEREOF,AND BEING AN AUTHORIZED REPRESENTATIVE OF THE PARTY FOR
WHICH I SIGN, I HEREBY EXECUTE THIS AGREEMENT, EFFECTIVE ON THE DATE STATED
ABOVE,AND ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND THE AGREEMENT IN ITS
ENTIRETY, INCLUDING THE DEFINITIONS, TERMS,AND CONDITIONS STATED ABOVE,AND I
HAVE RECEIVED A TRUE COPY THEREOF.
City of Central Pointy "Consultant"
By: _011-4; .es3 /\_1 By:
Authorized Signator4✓ Authorized Signatory
Printed Name: Chris Clayton Printed Name:
Title: City Manager Title:
Date: aidSJSO/!o Date:
Page 9 of 6 General Services Agreement Between "Consultant"and the City of Central Point
EXHIBIT "A- PROJECT SCHEDULE"
Task Completion Date
Task 1. Data Collection for Project Area May 20,2016
and Base Map
Task 2. Preliminary Streetscape Design June 24,2016
(full area)
Task 3. Preliminary Engineering Plans(full August 1,2016
area to approximately 30 percent level)
Task 4. Phasing Plan and City to send out August 1,2016
draft Utility Notifications
Task 5. Preliminary Cost Estimate for Each August 1,2016
Phase
Task 6. Final Construction Engineering November 30,2016
and Construction Easements for Phase 1
(90 percent and 100 percent submittals;
bid advertise ready)
Page 10 of 6 General Services Agreement Between "Consultant"and the City of Central Point
EXHIBIT "B— NOT TO EXCEED FEE and FEE SCHEDULE"
East Pine Streetscape Project Not to Exceed Fee
BIDS
Task Task Description Base Fee Extra Work'
mist
11111111
al
all
.
TOTALS $ 215,000 $ 75,000
Note:lExtra Work fees subject to compliance with Extra Work section of Contract
2016 Standard Fee Schedule
Senior Engineer I $150.00/hour
Senior Engineer II $140.00/hour
Senior Engineer III $130.00/hour
Senior Engineer IV $125.00/hour
Project Manager $118.00/hour
Engineer 1 $115.00/hour
Engineer II $95.00/hour
Engineer III $90.00/hour
Engineer TechnicianI $85.00/hour
Page 11 of 6 General Services Agreement Between `Consultant"and the City of Central Point
Engineer Technician II $80.00/hour
Engineer Technician III $75.00/hour
Engineer Technician IV $55.00/hour
Assistant Engineer $85.00/hour
Project Representative $82.00/hour
Professional Land Surveyor $90.00/hour
Nuclear Densometer Technician $88.00/hour
Draftsperson $65.00/hour
AutoCAD Tech I $90.00/hour
Auto CAD Tech II $75.00/hour
Auto CAD Tech IV $55.00/hour
Survey Tech w/Equipment $110.00/hour
2nd Survey Crew Member $81.00/hour
Survey Tech I $85.00/hour
Survey Tech IV $55.00/hour
Survey Project Manager $95.00/hour
Party Chief $87.00/hour
Tech with Quad Copter $100.00/hour
Administrative Assistant $53.00/hour
Sewer Camera Rental Fee $40.00/hour
Overtime: Will be billed at 1.5 times the stated hourly rate.
Testina Overtime: will be charged if client requires work outside the hours of 7am to 4pm,
Monday—Friday or for hours in excess of 8 hours per day. Work on our observed Holiday's will be billed
at 2-times normal unit price. Scheduling is on a 48 hour notification. We will schedule a technician on
shorter notice if one is available.
Service Charge: may be billed at 1% per month after 30 days of invoice date. Annual percentage rate is
12%.
Other Cost: Other direct project related costs will be billed at invoice costs which may include but not be
limited to:
Mileage:, $0.54 per mile(typically adjusted annually to match current IRS rate)
Reproductions: Photocopies$0.10 per copy.
Blue Print Copies$2.00/each
Outside Services: Cost+ 10%
Postage&Shinning: Actual Cost
This rate schedule may be adjusted by the ENGINEER periodically to reflect changes in the ENGINEER'S material and labor
costs. Typical annual escalation of 2-percent occurs in order for labor rates to keep up with inflation. These rate adjustments
occur usually in the spring.
2016 Sub-consultant Rates(with estimated percentage of assigned time to this project):
DKS Associates:
Quality Control/Senior Engineer $175/hour(5 percent)
Page 12 of 6 General Services Agreement Between "Consultant"and the City of Central Point
Project Manager $150/hour(15 percent)
Project Engineer $95/hour(69 percent)
CADD Drafting $95/hour(10 percent)
Administrative Assistant $90/hour(1 percent)
Covey Pardee Landscape Architects:
Principal $110/hour(10 percent)
Designer $95/hour(50 percent)
Drafter $80/hour(40 percent)
Neathamer Surveying:
Principal $120/hour(10 percent)
Land Surveyor/Crew Chief $95/hour(50 percent)
Survey/Drafting Technician $80/hour(30 percent)
Two-person crew $150/hour(10 percent)
Page 13 of 6 General Services Agreement Between "Consultant"and the City of Central Point
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