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Home My WebLink AboutRH2 Engineering - Peaking Study 2015ORIGINAL__LPAGE NO_�OF-�PAGES Task Authorization No. 1 City of Central Point Peaking Study 2015 November 2015 81-12 Project No. CPT10Ii.093 Background 8112 Engineering, Inc., (RI -12) has been requested by the Cite of Central Point (City) to evaluate peak hour water supple demands for the "Other Cities" supplied by the lMcdford Water Commission (hd1\'C) (TAP, Central Point, Eagle Point, and Jacksonville) in order for them to comply with limits placed in their respective water supply agreements, and to avoid peak hour allocations in the future Cost of Service Study (COSS). During the recent workshop, the COSS (prepared by 1 -IDR Engineering, Inc.,) was presented, and it became apparent that NAVC is contemplating charging the "Other Cities" for the peak hour demands they are placing on the NAVC system. Each city is limited in their water supply agreements with i\,RN'C to a maximum peak demand. i WC has recently installed recording devices on each meter serving the "Other Cities" and nearly every city within the "Other Cities" group has been exceeding their prescribed limits. The "Other Cities" made a written request to I AIC for a grace period to correct this situation and avoid die peak hour demand charges outlined in the water rate study. Tlie "Other Cities'' will need to address this issue immediately if they are to avoid being assessed this charge during next years water rate study update. RI12 proposes to continue working on behalf of the "Other Cities" under the General Services Agreement, dated August 15, 201.5, with the City, as has been done to review and respond to the COSS update. The initial report would be completed within six (G) months on a time -and -expenses basis. Reimbursement from each of the individual cities to the City will continue as it has been throughout the COSS process. After the completion of this report, the "Other Cities" will need to review their individual operations to determine which steps are needed to meet their specific demand targets. 8112 is willing to assist the "Other Cities" with this review process, or they can retain others to perform this task. That task is outside of and not included in this Scope of Work. Assumptions: • Edch dtj, ni/bili /he "OlberCities " gmup nillprolide aaess to arrraa/ orprnpased MI C malersirpplj' agfreiiienls. 0 Eat b d7 , vithin the '0/her Cilies" gmnp nill provide hislorie t711b7 mptlon data and letimicallnrorn/allon abo/1l /heir a oter supply �xlenj. e Earb Lily within /be `101b r Ci/ier"Sroip rill prviide ota(jto pvrlitipele in the imrk grmp Airing meelioss uilb the A11611C and to pmridr hnl acrd dinclioit regarding tIm projea. Provided by City: o The City will act as prime contractor for the "Other Ciries" and will organize and collect remittance from each individual city involved. RH2 Tasks and Deliverables: 1.1 Coordinate and hold two (2) workshops with NAVC to define targets for peak demands. 1.2 Provide a detailed review of the current demand pattern of the "Other Cities" and compare that data with the peak hour data supplied 11111'C. 111.1"2015 I.::G,4'_PAI IT,' A -h=14- I Po -1':,!1%T, -1A,6 Ile IAC-;e:.s SUAVPe tS:u:p! City of Central Point Peaking Study 2015 0RIGINAL_L_PAGE•N0_j_0F� PAGES Task Authorization No. I Scope of Work 1.3 IN—doderation at three (3) meetings with the ,vorkshop group to share concerns and develop initial stritegp for meetings with i RX'C. 1.4 Receive input and direction during the process and prepare a 90 -percent review draft of the report. Provide a copy of the report to the workshop group in PDF after internal quality control/quality assurance review. 1.5 Incorporate review comments and provide one (1) final report in PDF incorporating d -le recommendations, which will include peak demand .allocations for the "Other Cities", and recommended schedule for implementation. Fee for Services Research and development of the report will take approximately six (G) months. The fee for services shsi11 be on a time -and -expense basis in accordance with the Professional Services Agreement for General Services 2015, dated August 4, 2015, that has been fully -executed between the Cih, of Central Point anti RI -I2 Engineering, Inc. The fee for services shall not exceed 521,980 (as shown on :attached Exhibit A, Estimate of Time and Expense) without prior written authorization of City. R142 Engineering, Inc. Signature 12 Print Name Tide I I: a: 1; 1::6 PAI Print Name Title 2 :1•:,dL :.m4.1F_:\C•m.`..: i7` b - l: "?} ---.m'Ta AG ME 5 . WI eoi 4•dp I,�I ORIGINALJ -PAGE NO,LOF-�-PAGES EXHIBITA City of Central Point Task Authorization No. 1 • Peaking Study 2015 Estimate of Time and Expense I Desalplkn T. Hoursi ( 4 Totaltabat Ie Tout Subconsuham I Total EuportsI TotelCost rasbl_ ppobin3study 1 1.1 Coordinate two (2) workshops with MWC 32 S 4,440 S S 1S9 S 4599 112 Provide current demand sottamand 24 S 84 39 S 5 143 S 4,007 1.3 Moderate three 13) work groupmentfngs _ 20I S 2.9441;$ - S 81 S 3A2s 1.4 Prepare 90•varcentrevfawreport: based anInput iromwork group sesdom _ 42 S 8.303 S 5 MB S 6.516 1.5 Incorporate revkw comments and prepare 9t1•parcent report to workshop group _ _ 25 S 36736 $ S 98 S 3.834 Subtotal 148 1's 2i,292I $ . 16 6661 $ 2.1,980 PROJECT TOTAL 1 143 IS 21,2921$ -1 $ "$I $ 21,980' J:DIsCPT•1DIBtla1lYlmeilad, IP,ri Sady%7eWWd�rb IFU:016Wet514y S0I61wo..f . 11.2015131 PIA ORIGINAL-�-PAGE N04OF-PAGES EXHIBIT B RH2 ENGINEERING, INC. SCHEDULE OF RATES AND CHARGES 2015 HOURLY RATES CI.AM[FICATION RATE CLASkFICATIOV RATF Prnfcsdonal I\ S19-1.0(1 Tcclutician IV 571.0) Pnsfcssinwd Vlll S19 -I'M Tcclutician III SSS00 ProfeWnoal Vll slx5.on Technician II 579.00 hlllca50 Current IRS Rate , Technician I 571.00 Profewomil V 5172.00 I'rofessioual V SI60.00 Administrativc V WS.00 Profesdmtw IV 5151.00 Administrative 1V S141.00 Adndnistrative III 583.00 Prnfcssiacil 111 $1.11.00 Adodnistrrtive 11 57200 Pm 6siotwl II S135.00 Administrative I 561.00 Professional 1 S)26.00 IN-HOUSE SERVICES In•Imuse copies (each) 8.5".X 1 I" S0.(MJ CAD Plots burse S25,00 ' Indtnu,c copies (welt) R. -S" X I'll, $0.61 CAD Plots Full Size S10.00 Icopies (each) II"X17" 50.10 CAD Plots Maifsize S1.50 la-housc topics (color) (each) R i" X III, SO -90 CAD System Per I lout S27 t0 In-hnwe topics (color) (each) Ri" X IT' S1.20 GIS S)stent Per I lour 527.50 In-house copies (color) (ettch) 11 X 17" SIM Technology Charge 2.5Cr. or Direct Wier hlllca50 Current IRS Rate , OUTSIDE SERVICES Outside direct costs For permit lees, mparts, maps, data: seprograpliic; a --cls, ptistagd, and non -mileage micicd travel expenses that arc neecssuy for Ore execution of O(e pmjcct and are trot specifi .y idemifted eLxwhtze,in We cutMmct wi0 be invoked at"cos[ All Subrnnv)uw services are btnled at rAstplus 1576_ CHANGES )N'RATES Rates lista) hem arc atUttsted onmtidly. The c creat sd ithtle of rates and charges is used for bi)Ong Purposes Payttleni for work accomplisitcd shall "used oa the hourly rates and a gxams la cifixl at Ute Orae of bil0ng as stated in ihii Exhibit.. RH2 ENGINEERING, INC. 60 North 41h Street ENGINE"NN�A. Central Point, OR 97502 541.665.5233 or 800.720.8052 `4 Fax: 541.665.5266 TO: Chris Clayton, City Manager City of Central Point 140 South Third Street Central Point OR 97502 Sent Via: US Mail Letter of 71ra s l ttal DATE: November 5, 2015 I JOB NO.: CPT1015.093 ATTENTION: Chris Clayton RE: 'Task Authorization No.1, Peaking Study 2015 WE ARE SENDING YOU THE FOLLOWING: IX I Attached I I Under Separate Cover Via: I I Shop Drawings I I Prints I I Plans Copy of Letter i I Change Order I I Submittals CONTENTS: Samples I I Specifications ' COPIES I DATE I NO. I DESCRIPTION 2 111/5/2015 14 pages I Task Authorization No. 1, Peaking Study 2015 THESE ARE TRANSMITTED AS CHECKED BELOW: X I For approval I ( Approved as submitted For your use I I Approved as noted I( As requested I I Returned for corrections For your information I I Signature: I For review and comment I I For bids due: REMARKS: Resubmit copies for approval Submit _ copies for distribution Return _ corrected prints IPrints returned after loan to us Enclosed are two (2) originals of Task Authorization No. 1 for the above -referenced project, which have been signed by RH2. Please sign both originals and return one to: RH2 Engineering, Inc. Attn: Accounting 22722 29th Drive SE, Suite 210 Bothell, XVA 98021 F COPY TO: File I SIGNED: 11/5/20159:24 AM Uh\m.\rf�o-=u'a„\ua,.\cri\uiisu��\co„� nr.,4n,noa..e. ir<,ksnwy\r...wcri,ym r,m m.n. 2rsir.t.es.ey�isuosa«.